Minutes; Dean Youth Center: February 2007

EVANSVILLE YOUTH CENTER
ADVISORY BOARD MEETING
February 8, 2007




CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Dave & Tina Rossmiller, Sandy Konkel
APPROVAL OF MINUTES – Revisions: Jan. None, Feb. Fun Night $100, Mar. Dodgeball $100, Apr/May cake pans $250, Fun Night $100, Jun Car wash $100, Jul Duck race $3000, Food booth $400, Kickball tournament $100, Aug Rootbeer float stand $100, Sep None, Oct Fun night $100, Haunted House $100, Letters $1000, Nov Party with a Purpose $300, Dec Chocolate Houses $200
MANAGER’S REPORT – See report. 2006 is not officially closed out yet, but there might be a carryover into 2007! Tracy will be contacting those groups renting space at the Center and reminding them to make their payments in a timely manner, as per contract. It was decided that a Check-In/Check-Out form is needed for groups using the Center. This will provide documentation of time and activity usage (any problems, spills, breakage, etc. will be noted). Jeff Stevens at Digital Security & Alarm is still working on our camera system. The cameras are available, but he hasn’t located a free digital recorder yet.
FUN NIGHT – Tina is waiting to hear back from the school confirming Feb. 23rd as the date. Set-up at 11:30, 12-3 event, 3-3:30 clean-up. Areas of use will be the gym, health room and hallway. Equipment available includes: 4 TV’s, movie, video games, foosball table and radio from Center. Theme is Mardi Gras. Tina will pick up beads and concessions (no soda) and prepare flyer.
OTHER BUSINESS – 4th of July: The Center will have their own day during the 4th activities, Thursday July 5th. Tracy will confirm with the 4th Committee that we will provide the food stand during the entire week. If not available, then a separate tent will be set-up for Lemonade for the week. Erin and Rob have offered to Chair the Food Stand. Specifics will be decided closer to the event. Other ideas to do on Thursday are: Money dive in pool, dunk tank, frisbee golf, pop-can races. Tracy will talk with Don and see what other ideas he might have. – Bake Sale at Back-to-School Night: Idea was to have something available during Back-to-School events to get students and parents into the Center. Flyers would help promote, maybe have footprints leading from the school to the Center, also, see if the school would help promote stopping in. Pictures and PR would help increase awareness of what we are doing next door. – GRAND VIDERE FIELD TRIP: Tracy will discuss possible transportation by Van Galder to Grand Videre for a future field trip. Time to be determined.
ADJOURN.