Minutes: Public Safety: December 7, 2011

Public Safety Committee

Wednesday, December 7, 2011 6:30 P.M.

Regular Meeting

Evansville City Hall Council Room

31 S Madison Street

MINUTES

1.   Chairperson Jacobson called meeting to order at 6:35 p.m. 

2.   Roll call of committee and staff members present was: Chairperson Jacobson, Alderperson    Fuchs and Hayes, Chief McElroy, and EMS Coordinator Mary Beaver.  Others present were   Jon Frey, and Cheyann Sherwood. 

3.   Motion by Hayes, second by Fuchs, to approve the agenda as printed.  Motion passed. 

4.   Motion by Jacobson, second by Hayes, to approve the November 2, 2011 regular meeting          minutes as printed.  Motion passed. 

5.   Citizen appearances other than agenda items listed – Jon Frey, 13816 Northridge Drive, representing the Evansville Home Talent Team, thanked the city for approving the beer    permit and bartenders for their program.

6.   Old Business

      Motion to approve Cheyann Sherwood’s operator’s license application request.  Cheyann         was present to answer the committee’s questions.  Motion was made by Fuchs, second by       Hayes, to approve a 60 day provisional, applicant must show proof of assessment class    participation and must attend the February 2012 Public Safety Meeting.  Motion passed. 

7.   New Business

      A, 1 and 2, Motion by Hayes, second by Jacobson, to approve operator’s licenses for Ryan                R Kimberley and Tonie J Merrill.  Motion passed. 

      Motion by Jacobson, second by Hayes, to recommend to Common Council to create       Ordinance 2011-18, No Parking to add “parking stalls to be outlined in white for individual        vehicles.”  Sponsored by Hayes and Jacobson.  Motion passed

      Motion by Fuchs, second by Jacobson, to recommend to Common Council approval of the Intergovernmental Emergency Ambulance Service contracts.  Motion passed. 

      Discussion by committee and police department staff regarding the 2012 police clerical.           The department would like to utilize Rachel Marx and Matt McElroy beginning in 2012 as   LTE’s, working a limited number of days (120) in a calendar year.  We anticipate interviewing   coop students after the first of the year, hoping for a student to start in July or August, 2012.           No       action taken.

      Motion by Hayes, second by Jacobson, to recommend to Common Council to accept the     bid for the new ambulance.  Motion passed to accept the bid from Jefferson Fire and       Safety in the amount of $191,635.00.  

8.   Evansville Police Report –

      There were 1,258 calls for service in the month of November, 2011, compared to 983 for       November 2010.  There were 51 license plate transactions for November.  We continue to   work on accreditation.  City Administrator Wietecha continues to work on the       snowmobile/ATV route. 

     

      The police department participated in the Evansville Reality Maze on Thursday, December 1   at the Evansville High School.  On December 9 to 17^th, the department will participate in             Booze and Belts Mobilization. 

      EVOC training has been completed.  Range training will start in December.  Police Officer             evaluations will be conducted by the Chief and Office Koehler this month.  The assessment           center is scheduled for December 10 with Interviews set for Wednesday, December 13.  We       hope to add three possibly four part-time officers.  City Administrator Dan Wietecha will           present a budget amendment to Common Council to carry over 2011 funds in the         amount of $5,568.42 into 2012 to cover expenses associated with hiring three part-time     officers.  2012 budget funds from the part-time budget will be used to hire a fourth part-time     officer.  Anticipated expenses for one part-time officer is $1,856.14. 

      The department has received the new portable, base radios and squad radios.  We are      using the new portable and base radios.  The squad radios have not been installed.  The plan is to convert in early 2012.  The time     table for the radio change over for narrow banding    passed at the 911 Commission September 21 follows:  1) All radios are supposed to be   programmed, installed and operational between November 18, 2011 and March 30, 2012, 2)   Testing of the equipment will start on April 1, 2012, 3) Radios are then to be reprogrammed          between May 16, 2012 and January 1, 2013, and 4) On January 1, 2013, we are to be     operational with all narrow banding.           

9.   Evansville Medical Service Report

      There were 27 runs for the month of November 2011, with the year-to-date at 368. 

      City of Evansville license renewal is complete for the 2012-2014 license period.  EMT license             refresher is coming to an end with all license renewals due June 2012.  CPR renewal training         is in progress for all EMS personnel.  Dennis Wessels has been hired as a driver for the service           with his first day on December 1, 2011. 

      Zach, Angie and Mary attended the Reality Maze at Evansville High School sponsored by the Partners in Prevention Rock County group. 

      Mary has been working on the specs for the new ambulance with bids due December 7,   2011 at noon.  The new radios have been ordered.  We will be taking delivery after the first of the year.  However, the bill will be generated this year per City Council’s request to purchase        in 2011.  The bid came in lower than budgeted. 

           

10. Motion by Jacobson, second by Wessels, to adjourn the meeting at 7:42 p.m. 

Respectfully submitted,

Barbara Jacobson, Chairperson

These minutes are not official until approved by Public Safety at their next regular meeting

Plan Commission: December 2011 Minutes

City of Evansville Plan Commission

Regular Meeting

Monday, December 5, 2011, 6:00 pm

City Hall (Third Floor), 31 South Madison Street

MINUTES

1.     Call to Order.  The meeting was called to order at 6:00 pm by Chair Mayor Sandy Decker.

2.     Roll Call.  Members present: Jim Brooks, John Gishnock, Carol Endres, Mason Braunschweig, Matt Eaton, and Sandy Decker.  Absent: Bill Hammann.  Others present: City Planner Ben Zellers and City Administrator Dan Wietecha.

3.     Approval of Agenda.  Brooks made a motion, seconded by Braunschweig, to approve the agenda.  Motion approved unanimously.

4.     Approval of Minutes.  Brooks made a motion, seconded by Eaton, to waive the reading of the minutes from the November 1, 2011, regular meeting and to approve them as printed.  Motion approved unanimously.

5.     Citizen Appearances.  None.

6.     New Business.

a.     Outdoor Storage. 

                                                    i.     Zellers noted that Common Council had already had first reading of proposed Ordinance 2011-17, Amending Chapter 130 of the Municipal Code Relative to Outdoor Storage in Light Industrial District.  The advisory Unified Land Code Committee had reviewed and recommended the ordinance.  The ordinance basically brings existing practices in the light industry district into compliance with the zoning regulations.

                                                  ii.     Mayor Decker opened the public hearing at 6:10.  With no public comments, the hearing was closed at 6:11.

                                                 iii.     Gishnock asked about the need for a conditional use permit (CUP) given that conditions such as screening are already explicit in the regulations; there may be other more unique conditions to consider on a case by case basis.  Endres asked about inoperative vehicles and vehicle parts; the ordinance prohibits junk and salvage yards, similar concerns may be addressed with the CUP, and the city would still be able to enforce complaints for storage not associated with the business.  Gishnock suggested striking “completely” from paragraph 130-452(2)a.  The Commission noted the overall goal was to allow storage which would still be compatible with neighboring properties.

                                                 iv.     Braunschweig made a motion, seconded by Endres, to strike “completely” from paragraph 130-452(2)a and recommend approval of Ordinance 2011-17 to the Common Council, finding that the proposed changes to the Zoning Code are consistent with the City’s Comprehensive Plan and will enhance the business climate of the City without negatively impacting the desired consistency of land uses within the City.  Braunschweig moved, seconded by Brooks, to amend the motion by striking “shall be a minimum of eight feet in height and” from paragraph 130-452(2)a.  Amendment passed unanimously.  Original motion, as amended, passed unanimously.

7.     Permitting Activity.  Zeller commented he anticipates a couple CUP applications on the January agenda.

8.     Unified Land Code Advisory Committee.  Zellers said the Committee met November 17 and discussed the outdoor storage ordinance, zero lot line duplex regulations, conceptual review of CUP and re-zoning applications, and sign regulations.  Wietecha noted that the committee is advisory and its recommendations will be on a future Plan Commission agenda for further discussion.

9.     Historic Preservation Committee.  No report.

10.  Common Council.  No report.

11.  Board of Appeals.  No recent meeting.

12.  Enforcement.  A couple signs on South Union and East Main have been addressed.

13.  Meeting reminder.  Next regular meeting is Tuesday, January 3, 2012.

14.  Adjournment.  Braunschweig made a motion, seconded by Eaton, to adjourn the meeting.  Motion approved unanimously at 6:25 pm.

Minutes: Water and Light: Nov 2011

 

Water & Light Committee Meeting

Regular Meeting

Wednesday, November 30, 2011

Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin

5:30 p.m.

Minutes

1.               Called to order at 5:35 Roll call. Present—Hayes, Brooks.  Absent—Wyse. Also present—Scott George, Mark Sendelbach, Scott Meske, MEUW

2.               Approval of Agenda as printed. Hayes/Brooks 2-0

3.               Motion to approve October 26, 2011, Water & Light minutes. Hayes/Brooks 2-0

4.               Customer concerns. Discussion and possible motions.

a.      Discussion of water leak for customer 12-2540-00. Motion to adjust bill by

-$162.37 Hayes/Brooks 2-0

5.               Committee Reports: Chairperson Jim Brooks

a.      Discussion of and possible motion on CTC Funds—Due to lower costs for biomass burner we may have as much as $4400 to reallocate in December

b.     Discussion of Delinquent Bill Procedures and AB182 Update.  Distributed copies of utility’s collection and tax-roll procedures to committee members

6.               Superintendent Report.—Marsh road substation is waiting on parts under warranty.  Expected back up during week of 12/5 with voltage test the following week.  Contested bill will be discussed at Council 12/13.—Bridge outlets being repaired by contractor.

7.               WPPI Report.

a.      Alicia has left WPPI.  Temporary assistance for Utility from Beth Carlson until replacement , expected Feb/March, 2012

8.               Old Business.

a.      Update on hiring process—Mark Sendelbach has accepted offer pending approval of appointment by Council

b.     Discussion on rate case application—No news, WPPI has all information requested

9.               New Business.—Scott Meske presented Scott George with a plaque in honor of his retirement.

10.            Motion to adjourn. Hayes/Brooks at 6:08

                                                                                          Jim Brooks

                                                                                          Committee Chairperson                                                                                                                                                                   

Agenda: Common Council: Tues Dec 13, 2011

Common Council Regular Meeting Tuesday, December 13, 2011, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI Agenda 1. Call to order 2. Roll Call 3. Approval of Agenda 4. Motion to waive the reading of the minutes of the November 8, 2011, regular meeting and to approve them as presented. 5. Citizen appearances A. Introduction from Rock County Circuit Court Candidate Jack Hoag. B. Mike Peters, WPPI, “Ready for Tomorrow” discussion and presentation of APPA award. 6. Reports of Committees A. Youth Center Advisory Board Report B. Finance and Labor Relations Committee Report (1). Motion to accept the Water & Light bills as presented. (2). Motion to accept the City bills as presented. (3). Motion to approve designating a) sworn law enforcement, b) represented general, and c) non-represented general as the employee groups under the Wisconsin Public Employers’ Group Health Insurance Program. (4). Motion to approve Full and Final Release between City of Evansville and John and Sherry Crull. (5). Motion to approve setting the city’s assessment at $137.50 per household for residential refuse and recycling service (yearly fee). (6). Motion to approve carry forward from 2011 to 2012 of $5,568 in lapsed funds for hiring and training three part-time police officers. C. Plan Commission Report (1). Motion to approve the Preliminary and Final CSM for the Ace Hardware pond. D. Public Safety Committee Report (1). Motion to approve Intergovernmental Emergency Medical Service Contract. E. Public Works Committee Report F. Water & Light Committee Report G. Economic Development Committee Report (1). Thrive presentation during December 20 meeting. H. Redevelopment Authority Report I. Parks and Recreation Board Report (1). Plans for Westside Park shelter. J. Historic Preservation Commission Report K. Fire District Report L. Police Commission Report M. Energy Independence Team Report N. Library Board/Liaison Report O. Board of Appeals Report 7. Unfinished Business A. Second reading and motion to approve Ordinance 2011-17 Relative to Outdoor Storage in Light Industrial District [Sponsors Fuchs and Brooks] 8. Communications and Recommendations from the Mayor A. Motion to waive the seven-day notice on citizen appointments. B. Motion to approve Mayoral appointments of Alderpersons Jim Brooks and Cheryl Fuchs to CEED. C. Motion to approve the Mayoral appointment of Mark Sendelbach as Superintendent of Water & Light Department. D. Motion to approve Agreement with Mark Sendelbach as Superintendent of Water & Light Department. E. Motion to approve Resolution 2011-20, Appointing Interim City Engineer. F. Motion to approve Resolution 2011-22, Dennis Wessels Commendation. G. Discussion on legislative advocacy and lobbying. 9. Communications from the City Administrator A. Future resignation. B. Motion to approve Resolution #2011-23, Establishing the Municipal Judge’s salary for the Year 2012. 10. New Business A. Motion to approve appointment of Election Inspectors for 2012-2013. B. Notice of Non-Candidacy received from Alderpersons Tony Wyse and Todd Culbertson. 11. Introduction of New Ordinances A. First Reading of Ordinance 2011-18 Relative to No Parking Zones. [Sponsors Hayes and Jacobson] 12. Meeting Reminder: A. Regular meeting, Tuesday, January 10, 2012, 6:30 pm. 13. Adjournment Sandra J. Decker, Mayor Requests for persons with disabilities who need assistance to participate in this meeting should be made to the Clerk’s office by calling 882-2266 with as much advance notice as possible. Please turn off all cell phones while the meeting is in session. Thank you.

Minutes; Water and Light: October 2011

Water & Light Committee Meeting
Regular Meeting
Wednesday, October 26, 2011
Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin
5:30 p.m.
Minutes
1. Called to Order at 5:30. Roll call. Brooks, Wyse, Hayes.
2. Approval of Agenda as printed. Hayes/Wyse accepted Unanimously
3. Motion to approve September 28, 2011, Water & Light minutes. Wyse/Hayes accepted Unanimously

4. Customer concerns.- 16-070-01 Aaron Heissner, 309 S 4th St contested water usage on his bill for September. Motion Wyse/Hayes to adjust sewer portion by -$118.27 passed on a roll call 3-0

5. Committee Reports: Chairperson Jim Brooks
a. Discussion and possible motion on Low Income Fund- No report
b. Discussion and possible motion on CTC Funds- Wyse/Hayes motion to expend funds totaling $69,405.58 from CTC funds passed on roll call 3-0
i. Previous Balance $67,554
ii. DPW Furnace 3,056
iii. Library monitors 640
iv. W&L Goodwill items 2,000
v. VFD Project 18,210
vi. Controls for VFD 23,200
vii. Balance to be used for DPW Biomass Burner Project

6. Superintendent Report.- Hwy 14 project complete. Engineer to check for stray voltage after Nov 1.—Nov 10, Mike D from WPPI in town for Time of Day metering.
a. Bankruptcy write-offs—Hayes/Wyse motion to write off ten accounts totaling $4791.79
i. 15-3615-08 $ 16.02
ii. 17-1890-01 333.50
iii. 16-6590-03 38.96
iv. 24-2400-01 263.25
v. 24-2400-00 551.80
vi. 11-1744-01 154.00
vii. 13-2450-01 867.45
viii. 16-3440-00 2086.92
ix. 10-1730-02 111.34
x. 10-1730-01 370.47

7. WPPI Report.
a. Written report.—Mike Peters to visit Council at December meeting

8. Old Business.
a. Update on hiring process-Candidates have been interviewed
b. Discussion on rate case application-We are in line for filing

9. New Business. None

10. Motion to adjourn. Hayes/Wyse

Jim Brooks
Committee Chairperson

Miniutes; Finance: September 2011

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Tuesday, September 6, 2011, 4:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 4:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig and Jim Brooks. Absent: Todd Culbertson. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha, and City Engineer Dave Sauer.

II. Approve Agenda. Brooks made a motion, seconded by Braunschweig, to approve the agenda. Motion approved unanimously.

III. Minutes of August 4, 2011. Brooks made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

IV. Citizen Appearances. None.

V. Water & Light Bills. Brooks made a motion, seconded by Braunschweig, to accept the Water & Light bills in the amount of $799,774.05. Motion approved unanimously on a roll call vote.

VI. City Bills. Brooks made a motion, seconded by Braunschweig, to accept the City bills in the amount of $236,899.59. Motion approved unanimously on a roll call vote.

VII. Unfinished Business:
a. 2012 Budget. Novinska noted minor adjustments she’d made to the budget proposal based on FLR comments in August.

b. Discipline & Grievance Policy. Wietecha gave an overview of the proposed discipline and grievance policy. The goal was to have a policy consistent with the requirements of Act 10 while preserving flexibility for management and providing a fair means to resolve issues. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council adoption of Discipline and Grievance Policies (grievance procedure). Motion approved unanimously.

c. 535 East Main Street. Brooks made a motion, seconded by Braunschweig, to approve an extension of the purchase offer on 535 East Main Street (former police station) to September 30, 2011. Motion approved unanimously.

VIII. New Business:
a. City Engineer Service. Wietecha explained that other professional services – attorney, assessor, planner, and auditor – had all been put to proposals in the last few years; from a due diligence standpoint, engineering service should also. The idea of requesting proposals for city engineer had been discussed during the budget process last year; it had been turned down as untimely due to construction on the wastewater treatment facility, the East Main Street bridge, and drainage for Southgate pond. These and other projects are mostly behind us now. From a pure timing standpoint, we have a window in between projects making it convenient to consider our engineering service.

Sauer proposed having Cedar Corporation principals sit down with city officials to discuss their expertise and staffing. He personally has a lot invested in the community over the last thirteen years and would prefer to maintain the ongoing relationship.

Brooks made a motion, seconded by Braunschweig, to place request for proposals (RFP) for city engineering service on the Common Council agenda. Motion approved unanimously. Braunschweig noted his vote was simply to bring the matter before the entire council.

b. Position Description: Water & Light Superintendent. Wietecha noted the proposed updated position description had been based a series of conversations he’d had with Scott George over the last couple years as well as recommendations from the Water & Light Committee. FLR discussed the proposal and decided against including a residency requirement. Brooks made a motion, seconded by Braunschweig, to approve the position description for Water & Light Superintendent. Motion approved unanimously. Wietecha gave an overview of the hiring process and timeline.

c. Market Analysis. No discussion.

d. Online Utility Bills. Wietecha noted ongoing contract negotiations.

IX. Adjournment. Brooks made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 5:50 pm.

Minutes: Finance and Labor Relations: August 2011

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, August 4, 2011, 6:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 6:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha, and EMS Director Mary Beaver.

II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.

III. Minutes of July 7 and July 25, 2011. Brooks made a motion, seconded by Culbertson, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

IV. Citizen Appearances. None.

V. Water & Light Bills. Culbertson made a motion, seconded by Brooks, to accept the Water & Light bills in the amount of $708,403.03. Motion approved unanimously on a roll call vote.

VI. City Bills. Culbertson made a motion, seconded by Brooks, to accept the City bills in the amount of $193,404.92. Motion approved unanimously on a roll call vote.

VII. Unfinished Business:
a. Teamsters 695 Grievance. Wietecha said the arbitration hearing was August 3 and briefs are due September 9.

b. Donations & Fundraising Policy. Wietecha noted the policy would likely include procedures for grants following discussion at the Committee of the Whole.

c. Employee Handbook. Wietecha noted that the policy would be updated over the next couple months.

VIII. New Business:
a. Non-represented Employee Contracts. Brooks made a motion, seconded by Culbertson, to recommend to Common Council approval of Employment Contracts for non-represented employees. Wietecha gave an overview of the recommended changes: a temporary supplement equal to 5.8% of salary through the end of the year (this is within budget), removing language referring to just cause standards in anticipation of the upcoming grievance procedure and other likely changes in the employee handbook, formal determination of the EMS Director as protective occupation, and these contracts superseding prior contracts. Motion approved unanimously on a roll call vote.

b. Insurance Deductibles. Culbertson made a motion, seconded by Brooks to recommend to Common Council approval of an increase in insurance deductibles. FLR discussed balancing the cost and exposure with several options for raising the deductible on the city’s property insurance. Culbertson made a motion, seconded by Braunschweig, to amend the motion to increase the deductible to $2500. Amendment passed unanimously. Motion, as amended, passed unanimously on a roll call vote.

c. 2012 Budget. Lori Allen of the Chamber of Commerce presented the Chamber’s request for $20,000 in the budget for economic development activities.

d. 2012 Finance Department Budget. Novinska discussed her recommendations for the Finance Department budget. A new ballot machine is anticipated in the 2014 capital budget. FLR commented that it was not convinced that 15 hours per week of the Customer Service Clerk should be allocated to Police clerical help, noting that there is plenty of work to do at City Hall. Election expenses should be increased with 2012 being presidential election year as well as the likelihood of state recall elections. FLR commented on its concern that the proposed budget would have Department Heads going three years without a raise and having greater retirement and health insurance contirbutions than union employees.

e. Accounting and Billing Software. Culbertson made a motion, seconded by Brooks, to recommend to Common Council approval of Resolution 2011-13, Authorizing Borrowing from WPPI Energy. Novinska noted that this covers the $34,000 loan portion over and above the grant portion. The loan is over ten years at zero percent. Motion approved unanimously on a roll call vote.

IX. Adjournment. Culbertson made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 7:20 pm.

Minutes; Evansville Plan Commission: August 2011

City of Evansville Plan Commission
Regular Meeting
Monday, August 1, 2011, 6:00 p.m.
City Hall (Third Floor), 31 South Madison Street

MINUTES

1. Call to Order. The meeting was called to order at 6:02 p.m. by Chair Mayor Sandy Decker.

2. Roll Call. The Plan Commission Members and the new City Planner exchanged introductions. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, Matt Eaton, Carol Endres, and John Gishnock. Bill Hammann was absent. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner Ben Zellers, Roger Berg, John Morning, Dick Woulfe, and Karen and Mason Barber.

3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to approve the agenda. Motion approved 6-0.

4. Approval of minutes.

A. Braunschweig made a motion, seconded by Brooks to waive the reading of the minutes from the July 5, 2011 regular meeting and approve them as printed. Motion approved 6-0.

5. Citizen appearances other than agenda items listed. None

6. Old Business

A. Land Division – Ace Hardware CSM. Zellers explained that the revised CSM would retain the drainage way and existing drainage easement on the Ace Hardware property and Outlot 1 would be the stormwater pond only.

Roger Berg and John Morning asked the Commission for a letter stating that the city would still maintain the drainage way. The Commission discussed what would be included in such a letter. Braunschweig stated that the Public Works Committee discussed maintenance during the original presentation of the land division but that was in April and he did not recall what the committee agreed upon.

The matter was referred to the Public Works Committee’s August meeting with the intention of bringing it back to the Plan Commission in September.

7. New Business

A. Preliminary Discussion of Request to Rezone 119 E. Main Street from B-2 Central Business District to B-3 Community Business District; Set Public Hearing Date. Zellers explained the history of the property and the steps involved in a rezoning, which would follow this preliminary discussion.

Braunschweig stated that with a rezoning request, the Plan Commission is working in a quasi-judicial manner and therefore he was very uncomfortable with any discussion occurring prior to a public hearing. He cautioned the other Plan Commission members on commenting until a public hearing was held.

There was no discussion by the Plan Commission.

A public hearing will be scheduled for the September Plan Commission meeting.

B. Discussion Regarding Amending the City Zoning Code to Allow Zero Lot Line Duplex Development; Set Public Hearing Date. Zellers asked for direction from the Plan Commission on whether to investigate amending the zoning ordinance to allow zero lot line duplex development.

It was decided to refer this to the Unified Land Development Code Committee to review and then bring back to the Plan Commission.

8. Report on other permitting activity by City Planner. Zellers reported that the owners of the mobile home park on Highway M are investigating the costs of annexation into the City and acquiring City utilities.

9. Report on the Unified Land Development Code Committee. None

10. Report of the Evansville Historic Preservation Commission. Decker stated that last evening the City of Evansville and the Evansville Grove Society received a Historic Preservation award from the Madison Trust for Historic Preservation for the Baker Office Building. She pointed out that this was the second award Evansville has received from the Madison Trust in the last 5 years. The state was impressed with the amount of volunteers and businesses involved with the project.

On August 19th, nominations for listing on the state and national registers of historic places for Leonard Leota Park and St. John’s Lutheran Church will be considered at a meeting of the State Review Board.

11. Report on Common Council actions relating to Plan Commission recommendations. None

12. Report on Board of Appeals actions relating to zoning matters. None

13. Enforcement Report.

14. Next regular meeting date. Tuesday, September 6, 2011

15. Adjournment. Braunschweig made a motion, seconded by Eaton to adjourn at 6:53 p.m. Motion approved 6-0.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: Eager Library Trustees: July 2011

EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR JULY 26, 2011
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:33pm. Trustees present: Gwen Clendenning, Susan Kruser, Kim Miller, Eloise Eager and Walter Shannon (5:49p). Trustees absent: Johanna Lema and Bob Flaherty. Also present- Library Director Kathi Kemp and Friends of Eager Free Public Library member Francette Hamilton.

2. June Minutes.
E. Eager moved to approve the June minutes. G. Clendenning seconded. All in favor, none opposed. Motion carried.

3. July Bills.
Discussed and decided to change coding of young adult literature from adult to children’s category to more accurately reflect children’s material purchases. Change will begin next month.

Friends reimbursed the Library for all the Summer Reading Program prizes and ½ of the cost of the henna program.

E. Eager will evaluate Mango and report back to the board next month.

G Clendenning made a motion to accept the July bills as presented. S. Kruser seconded. Roll call vote. Aye: S. Kruser, G. Clendenning, K. Miller and E. Eager. None opposed motion carried.

4. Personnel Policy.
Discussed distribution of the personnel policy. Will email along with a cover letter. Hard copies available as needed. Signed signature page will be placed in personnel files.

5. Librarian’s Report
Employee and Director evaluation. K. Miller will prepare and send electronic survey to staff for Director evaluation.

Two staff next year will receive longevity bonuses. K. Kemp will prepare cost estimate of increase so can budget appropriately.

Director Kemp will email Board a monthly calendar of library programs. A henna program for teens and Family Game Night are planned.

Library is planning an exhibit of local artist Bob Cufaude’s work in the fall.

Discussion of the Trustee Handbook is tabled to next month.

2011 Budget- Materials purchases are on track. Some library costs are higher than budgeted some are a little lower, should even out by the end of the year.

2012 Budget- Have not received guidance yet from the City on the 2011 budget. Will put forth carpeting purchase and associated expenses as a capital budget request. All other major items such as the furnace and roof are in good shape at the present. Have not requested any capital improvement funds in recent years. Library budget has been flat for last few years. Will request an increase in order to reinstate the Library hours cut last year.

Concealed carry discussion- tabled at recent City meetings. Likely “No Concealed Weapon” signs will be posted in City buildings.

Recording of Minutes- Board had no problem with the Secretary audio recording the meetings for drafting the minutes. S. Kruser made a motion to include ability to record minutes in the by-laws. G. Clendenning seconded. Board discussed and decided 1980 by-laws should be reviewed and updated. S. Kruser withdrew motion. W. Shannon will check with the City re how they handle their meeting recordings.

Will add review of Trustee By-laws to next month’s agenda. Need to draft language for gifts, recording minutes and teleconferencing. E. Eager and S. Kruser will form a “By-Law Sub-Committee” and start the review process.

K. Kemp went to the Historical Preservation Committee meeting and got approval for a sandwich sign on First St. The Friends have agreed to purchase the sign.

Tabled discussion re consultant evaluation until next month.

6. Trustee Elections.
The Election Committee nominated the following slate- President S. Kruser, Vice President Johanna Lema, Secretary W. Shannon, and Treasurer G. Clendenning. E. Eager moved to elect the slate of officers presented by the Committee. K. Miller seconded. All in favor, none opposed. Motion carried. New officers will serve 1 year.

W. Shannon moved to adjourn the meeting. G. Clendenning seconded. All in favor, none opposed. Meeting adjourned at 6:30p.
Mtg min prepared by Secretary K. Miller.

Minutes; Evansville Finance: July 7, 2011

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, July 7, 2011, 6:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 6:35 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: Mayor Sandy Decker, City Administrator Dan Wietecha, Carrie Leonard of Johnson Block, and members of the public.

II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.

III. Minutes of June 9, 2011. Culbertson made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

IV. Citizen Appearances. Fred Juergens, President of the Friends of Eager Free Public Library, encouraged FLR to increase the budget for the library in 2012. He said they should not need to fundraise for basic operations like they did last year. Dick Wolfe commented that the neighboring townships should help pay for library operations like they do the ambulance.

V. 2010 Audit. Leonard presented an overview of the audit for the year ended December 31, 2010. It is an unqualified opinion. The unreserved, undesignated general fund balance is approximately 37% of total general fund expenditures. Public safety expenditures continued their trend upward in 2010; while, other general fund and debt service expenditures remained in line with 2009 levels. General fund revenues were greater in 2010 than 2009. The rate of return on the water and light utility is pretty low at 2.2%. The audit includes a single audit in compliance with the US Office of Management and Budget Circular A-133 due to the amount of federal funds used during the year.

VI. Water & Light Bills. Brooks made a motion, seconded by Culbertson, to accept the Water & Light bills in the amount of $1,153,803.06. Motion approved unanimously on a roll call vote.

VII. City Bills. Brooks made a motion, seconded by Culbertson, to accept the City bills in the amount of $546,349.40. Motion approved unanimously on a roll call vote.

VIII. Unfinished Business:
a. State Budget. Wietecha explained the state budget included a reduction of about $90,000 in intergovernmental revenues to the city. Employee retirement contributions balance most the cut revenues. However, with much of the cost savings in enterprise funds and all of the revenue cuts in the general fund, there is a mismatch. In interest of some degree of parity with union employees who begin making retirement contributions in January, he expects to recommend (in August) some supplemental payment to offset the retirement contributions that non-represented employees will begin making in late August. Overall, the city’s 2012 budget appears doable.

b. Teamsters 695 Grievance. Wietecha said the arbitration hearing is scheduled for August 3.

c. Donations & Fundraising Policy. Wietecha repeated the importance of having a consistent policy for donations and incorporating it in the budget.

IX. New Business:
a. Mid-Year Budget Amendments. Brooks made a motion, seconded by Culbertson, to recommend to Common Council adoption of Resolution 2011-11, Approving Mid-Year Budget Amendments to the 2011 Budget. Wietecha explained the proposed mid-year budget amendments. The park improvements are simply a swap in categories with no fiscal impact. The Police/EMS garage did not include some door and plumbing work; still waiting on a quote for the plumbing, the figures listed in the resolution are not final. The bridge, watermain, and electric line are improvements already approved and financed by the city council but needing to be reflected in the budget. The Youth Center positions had not been explicitly budgeted but are within the dollar amount of their current budget. Motion approved unanimously on a roll call vote.

b. Signs During Bridge Construction. Brooks made a motion, seconded by Braunschweig, to approve use of $1,000 of Bridge Construction Project for directional signage and maps. Brooks explained that this had been requested by the Economic Development Committee. Wietecha said the project budget has room to include this. Motion approved unanimously on a roll call vote.

c. Youth Center Position Descriptions. Brooks made a motion, seconded by Culbertson, to approve the position descriptions for Youth Center Director and Youth Center Coordinator. Wietecha explained that the Youth Center Advisory Board had developed an operating budget which would use the city’s funding to cover the basic facility and staff and fundraising to cover the operations and programming. Having two positions would allow more attention to administration of the Youth Center, fundraising, recruiting volunteers, and provide better supervision. Not being limited term positions, they should not have pay rates listed as part of the descriptions. Motion approved unanimously.

d. Youth Center Hiring. Brooks made a motion, seconded by Culbertson, to approve hiring of Youth Center Director and Youth Center Coordinator. Wietecha noted that under the Budget Amendment Resolution these would be considered budgeted positions. Motion approved unanimously.

e. Personnel Policy/Employee Handbook. Wietecha explained that the personnel policy/employee handbook is four years old. In some places, such as retirement contributions and grievance policy, it needs substantial revisions due to changes in state law. In other places, such as hiring of budgeted positions, it may need some simple updating. The policy should be revised by city staff over the coming month or two for recommendations.

f. Retirement Contributions. Culbertson made a motion, seconded by Brooks, to recommend to Common Council adoption of Resolution 2011-12, Designating Employer Pick-Up Contributions to Retirement Plans. Wietecha explained that retirement contributions required under the new state budget are to be treated as pre-tax contributions. The state budget does not address retirement contributions which have been negotiated by the city. This resolution would make all retirement contributions consistent. Motion approved unanimously on a roll call vote.

g. 2012 Budget. FLR noted the budget scheduled calendar. Wietecha explained that department heads and committees should consider a lean budget when making their requests. The public budget suggestion email will be reset.

X. Adjournment. Culbertson made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 8:10 pm.

Minutes: Evansville Finance: July 28, 2011

City of Evansville
Finance & Labor Relations Committee

Special Meeting
Monday, July 25, 2011, 6:15 pm
Creekside Place, 102 Maple St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 6:15 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha.

II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.

III. Defer Reading of Minutes. Brooks made a motion, seconded by Culbertson, to defer the reading of the minutes of the July 7, 2011, regular meeting to the next regular meeting. Motion approved unanimously.

IV. Citizen Appearances. None.

V. New Business:
a. Position Description: Customer Service Clerk. Wietecha explained that the Customer Service Clerk position description has originally been drafted and approved March 2005, been revised in November 2006, and proposed some minor updates now. Culbertson made a motion, seconded by Brooks, to approve the position description for Customer Service Clerk. Motion approved unanimously.

b. Hiring Customer Service Clerk. Wietecha noted that the Customer Service Clerk had provided notice of her taking another job effective August 5. Streamlining operations is expected to free up staff time (after the first of the year) to allow addressing a backlog of related clerical duties. Brooks made a motion, seconded by Culbertson, to approve the hiring of a Customer Service Clerk. Motion approved unanimously on a roll call vote.

c. Sale of 535 East Main Street. Wietecha explained that the buyer of the former police station had changed lenders and requested an extension to the purchase offer. Culbertson made a motion, seconded by Brooks, to approve extending the Offer to Purchase 535 East Main Street (former police station) through August 31, 2011. Motion approved unanimously on a roll call vote.

VI. Adjournment. Brooks made a motion, seconded by Culbertson, to adjourn the meeting. Motion approved unanimously at 6:25 pm.

Minutes: Evansville Plan Commission: July 2011

City of Evansville Plan Commission
Regular Meeting
Tuesday, July 5, 2011, 6:00 p.m.
City Hall (Third Floor), 31 South Madison Street,

MINUTES


1. Call to Order. The meeting was called to order at 6:02 pm by Chair Mayor Sandy Decker.

2. Roll Call. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, Matt Eaton, John Gishnock, and Bill Hammann. Carol Endres was absent. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, Alderperson Tony Wyse, Roger Berg, John Morning, and Paul Brunsell.

3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to approve the agenda. Motion approved 6-0.

4. Approval of minutes.

A. Brooks made a motion, seconded by Braunschweig to waive the reading of the minutes from the June 6, 2011 regular meeting and approve them as printed. Motion approved 6-0.

5. Citizen appearances other than agenda items listed. None

6. New Business

A. Preliminary Land Division – Ace Hardware CSM. Wietecha explained that this land division would create an outlot for the existing stormwater management pond and then ownership of that outlot would be transferred to the City. He noted that the Public Works Committee recommended approval.

Decker opened the public hearing at 6:04 p.m. There were no public comments and Decker closed the public hearing at 6:05 p.m.

Braunschweig questioned whether the entire Outlot 1 on the certified survey map would be transferred to the city or just the pond. After discussion with the applicant, it was determined that the intent was to only transfer the pond. The applicant requested time to amend the survey to clarify that intent.

Hammann made a motion, seconded by Braunschweig to table this item to a later meeting. Motion approved 6-0.

B. Preliminary Land Division – Westfield Meadows Lot 1 CSM and Rezoning. Wietecha explained that this land division and rezoning would create three single family homes with R-1 zoning. Currently the lot is zoned R-3 and the original plan was for an 8-unit multi-family building.

Roger Berg stated that he believes single family homes in this area would be more neighbor friendly.

Decker opened the public hearing at 6:15 p.m. There were no public comments and Decker closed the public hearing at 6:16 p.m.

Motion #1: Braunschweig made a motion, seconded by Hammann to recommend to Common Council approval of the proposed rezoning of Lot 1 from R-3 Residential District to R-1 Residential District. Motion approved 6-0.

Motion #2: Braunschweig made a motion, seconded by Hammann to recommend to Common Council approval of the preliminary land division application to create three single family lots. Motion approved 6-0.

C. Preliminary Land Division – Westfield Meadows Lots 43 and 50 Replat and Rezoning. Wietecha explained that this land division and rezoning would create 20 single family lots with R-1 zoning. Currently, one lot is zoned B-1 Commercial and the other R-3 for multi-family use.

Roger Berg stated that he believes the neighbors don’t want commercial activity and he doesn’t want to compete with the downtown businesses.

Decker opened the public hearing at 6:22 p.m. There were no public comments and Decker closed the public hearing at 6:23 p.m.

Brooks commented that the proposed changes make perfect sense.

Motion #1: Brooks made a motion, seconded by Braunschweig to recommend to Common Council approval of the proposed rezoning from B-1 Local Business District (Lot 50) and R-3 Residential Distirct (Lot 43) to R-1 Residential District, subject to LOMR issued by FEMA for all the proposed lots. Motion approved 6-0.

Motion #2: Brooks made a motion, seconded by Hammann to recommend to Common Council approval of the preliminary land division application to create 20 single-family residential lots to be referred to as Westfield Meadows 1st Addition, subject to a LOMR (Letter of Floodplain Map Revision) issued by FEMA for all the proposed lots. Hammann made a motion, seconded by Brooks to amend the motion by adding and to remove the temporary turnaround easement. Amendment approved 6-0. Main motion, as amended, approved 6-0.

D. Zoning Ordinance Amendment – Sec. 130-261 through 130-265 Landscaping Regulations. Wietecha noted that the Unified Land Development Code Committee met prior to John Stockham’s retirement with the focus being on the landscaping regulations.

Decker opened the public hearing at 6:33 p.m. There were no public comments and Decker closed the public hearing at 6:34 p.m.

Braunschweig stated that the proposed amendment simplified the language so people can use it with more ease.

Hammann suggested giving additional points for sugar maples to coincide with the tree city logo. Decker stated that although she liked the concept, having a variety of trees would be beneficial in the event of a disease invading that particular type of tree.

Braunschweig made a motion, seconded by Brooks to recommend to Common Council amendment of Section 130-261 through 130-265 of the Zoning Ordinance as proposed by staff and dated June 21, 2011. Hammann moved to amend the motion to give an additional 10 points for sugar maples and oak trees. Motion failed for lack of a second. Main motion approved 6-0.

7. Old Business. None

8. Report on other permitting activity by City Planner. None

9. Report on Planner Solicitation. Wietecha stated there were 11 applicants, 3 were interviewed, and he will be recommending Vierbicher for the position at the upcoming Common Council meeting. He invited the Plan Commissioner’s to a tour of the city he will be giving to Vierbicher on July 12th.

10. Report on the Unified Land Development Code Committee. Gishnock stated that the committee is pleased with their objectives and process over the past two years and they will continue to meet on an “as needed” basis. On behalf of the committee, he thanked John Stockham for his dedication, commitment, and professionalism.

11. Report of the Evansville Historic Preservation Commission. Decker stated that a regional meeting of the Wisconsin Council for Local History will be held on Monday, July 11th at Creekside Place for a day-long conference which will end with a walking tour.

12. Report on Common Council actions relating to Plan Commission recommendations. Comprehensive Plan Amendment was adopted.

13. Report on Board of Appeals actions relating to zoning matters. None

14. Enforcement Report. None

15. Next regular meeting date. Monday, August 1, 2011.

16. Adjournment. Braunschweig made a motion, seconded by Hammann to adjourn at 6:45 p.m. Motion approved 6-0.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Plan Commission at their next regular meeting.