Minutes: Public Works: March 2007 Regular Meeting

Public Works Committee Meeting Minutes
Regular Meeting
Wednesday, March 26 at 6:00 p.m.
Public Works Garage, Evansville, WI

Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of February 28 meeting unanimously approved on a Hammann-Juergens motion.
Minutes of March 6 meeting unanimously approved on a Hammann-Juergens motion.
Citizen appearances –
Mrs. Prent Eager – complained about the condition of the lake. Discussed managing the lake similar to a prairie lands.
Control burn vegetation in Former Lake Leota unanimously approved on a Juergens-Sornson motion.
Site Plan Reviews
North Praire Productions Biodiesel Facility - Wastewater Reduction Plan – No Report

Public Comment on Capstone Ridge Phase 2 engineering construction drawings

City Engineer circulated a letter sent to Capstone Ridge engineers regarding phase 2 engineering construction drawings. Reviewed list of 28 recommendations for phase 2 plans. KD Engineering Consultants needs to resubmit Capstone Ridge phase 2 engineering construction drawings for approval.
Sanitary Sewer – Lift station installed in phase 1. Several minor elevation changes to phase 2 construction drawings.
Storm Sewer – Outlot #4 pond complete, but Outlot #3 pond not complete. Need to design overflow from outlot #3. Need designs for storm water overflow pipe. Capstone has been granted easements for stormwater overflow pipe. Need to build storm water pipe through utility easement into Countryside subdivision. Need to build storm water pipe through Maple ridge cemetery and pave the back road. Storm water overflow pipe needs to be complete by the end of phase II or if the ponds have filled. Several elevation changes to storm water plan. A total of 11 changes to the phase 2 engineering construction drawings need to be addressed before the engineer signs off on the plan.
Water Main – Loop would be completed by the end of phase 3. Several minor changes to the phase 2 engineering construction drawings.
Street & Sidewalks – Phase 2 will generate three new dead ends. Require proper signage and safety precautions. T-turns required at dead ends. Sidewalks need to be 5 feet width, and several existing sections need sidewalks installed.
Housing – Examined all grades. Need to set floor elevations for each lot.
Environmental – Using the same erosion control plan as phase 1. Need to provide DNR approval documents.

Main Street Reconstruction Update
Evansville Bowl Encroachment onto City Sidewalk – No Report
Main Street Contract Schedule – Discussed construction schedule to the end of the job.
Contractors meeting – Construction will be 4/9.
Temporary Limited Easements – Everything in place and ready to offer property owner’s city paying for 75% of sidewalk cost. Need DOT approval.
Downtown side street parking, municipal lot and off-site parking – everything in place.
Discussion on relocating trees on Main Street to Leota Park- Not cost effective.
Lake Leota Reclamation Update – Discussed controlled burn of vegetation in former Lake Leota. Lake Bottom drying out very well since the V-notch installed.
Communications from City Engineer
Discussion and Possible Motion to City Transportation Plan Map – reviewed changes to transportation map.
Communications of Public Works Director
A. PASER Rating Report for Road Quality
Evansville roads PASER rating has significantly improved since we aggressively attacked and improved two major poor roads; Water street & East Main Street.
Poorest Rated Roads:
Old 92 – part of HWY 59 project in 2008
Maple Street – included in Main Street reconstruction project. Remaining portion should be milled and resurfaced in 2009.
Longfield Street – high maintenance required to keep it together.
Road Maintenance – according to PASER report we should be spending $40k annually on road maintenance. 2007 budget is for $33k.
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Cutting down & trimming trees.
Repairing potholes in city streets. This has been the worst year for pothole creation because of the bitter cold temperatures followed by all the snow. City is repairing potholes after every weather event with cold mix asphalt until the asphalt plants open in May.
Inventory of city trees.
Interior remodeling of City Hall
Interior remodeling of City Hall should be substantially complete by March 30. Discussed logistics of moving employees back into City Hall on April 9.
Contractor is an excellent job with interior remodeling of City Hall.
New Business - NA
Meeting adjourned @ 8:23 p.m. on a Hammann-Juergens motion
Next Meeting: Monday, April 23 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee