Finance Committee: February 2007

Finance and Labor Relations Committee
Regular Meeting
Monday, February 12, 2007 5:30 PM
City Hall, 31 S. Madison Street, Evansville, WI

MINUTES

Chairperson Cothard called the meeting to order at 5:30 PM. Present were Chairperson Cothard and Alderpersons Braunschweig and Juergens. Staff present: Dan Wietecha, City Administrator; Eric Jepperson, Finance Director, and Jim Beilke, Clerk/Treasurer. Mayor Decker was present in the audience.

Approval of Agenda
Motion by Juergens, seconded by Braunschweig, to approve the agenda as printed. Motion carried.

Approval of Minutes
Motion by Juergens, seconded by Braunschweig, to waive the reading and approve the minutes for the regular meeting on January 8, 2007 as printed. Motion passed.

Citizen appearances other than agenda items listed - None

Water & Light Department Bills
Motion by Juergens, seconded by Braunschweig, to approve the Water & Light bills in the amount of $595,805.11 and authorize their payment. Motion carried unanimously on a roll call vote.

City Bills
Motion by Juergens, seconded by Braunschweig, to approve the City bills in the amount of $1,790,512.14 and authorize their payment. Motion carried unanimously on a roll call vote.

Unfinished Business
The Committee reviewed the monthly report from Dave Sauer, City Engineer, regarding the current and future expenditures for preparation of future Department of Transportation and Department of Commerce grant applications.

Mr. Wietecha led the discussion regarding the department head employment agreements. He reported the attorneys are reconciling the department head employment agreements with our Municipal Code and the Wisconsin State Statues.

Mr. Wietecha led the discussion regarding Strand’s invoice for Biodiesel Project review. He distributed Strand’s invoice for all professional services for the Biodiesel Project review, totaling $12,933.50, which is over the estimated budget of $10,000.

Motion by Cothard, seconded by Braunschweig, to approve the final Strand invoice in the amount of $4,183.40. Motion carried unanimously on a roll call vote.
New Business
Motion by Cothard, seconded by Juergens, to recommend to Common Council adoption of Resolution #2007-3, Designating Authorized Parties to Sign for Transactions Involving City Bank Accounts and Investments. Motion carried.

Mr. Wietecha led the discussion regarding the fiscal agent responsibility for Senior/Community Center work group. When a citizen group created the Community/Senior Center Planning Committee, the city stepped up as a fiscal agent by default and paid their bills using the revenues received from the Community/Senior Center Planning Committee. Mr. Wietecha reported the Community/Senior Center Planning Committee is now ready to act as their own fiscal agent, and he is requesting the Finance Committee to make a motion acknowledging the city is not their fiscal agent.

Motion by Cothard, seconded by Braunschweig, to acknowledge the City of Evansville was the past fiscal agent for the Community/Senior Center Planning Committee, but as of February 12, 2007, the City is no longer held or identified as their fiscal agent. Motion carried.

Motion by Cothard, seconded by Juergens, to approve mayor’s travel to Ehlers and Associates’ Public Finance Seminar, February 15 – 16th. Motion carried unanimously on a roll call vote.

The Finance Committee reviewed the 2000/01 account receivable (customer #10). The Finance Committee instructed staff to send a letter to the customer requesting full payment within ten days. If customer fails to pay, the Committee instructed staff to send this account to our collection services.

Mr. Wietecha reported the appraisal of Police Station will be completed by the end of this week.

Motion by Cothard, seconded by Braunschweig, to recommend to Common Council approval of EMS Write-off of $10,325.52 of bad debts and $1,695.65 of hardship. Motion carried unanimously on a roll call vote.

Adjournment
Motion by Cothard, seconded by Braunschweig, to adjourn at 6:04 PM. Motion passed.


Prepared by:
James Beilke
City Clerk/Treasurer

These minutes are not official until approved by Finance and Labor Relations Committee at their next regular meeting.