Minutes: Public Works: January 2007

Public Works Committee Meeting Minutes
Regular Meeting
Monday, January 22 at 6:00 p.m.
City Hall, 31 S. Madison St., Evansville, WI

Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of December meeting unanimously approved on a Hammann-Sornson motion.
Citizen appearances – NA
Preliminary Site Plan Review
North Prairie Productions Biodiesel Facility
Foth & Van Dyke and Strand engineering firms cooperated in the designing the storm water and erosion control. Improvements in the design occurred as a result of Strand’s recommendations. Additional storm water modeling required as a part of the design changes.
Most recent North Prairie Productions Biodiesel Facility Stormwater & Erosion Control plan submitted by Foth & Van Dyke Plan unanimously approved on a Hammann-Sornson motion.
Main Street Reconstruction Update

A. Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6 (special meeting at Public Works garage)
If contract is over budget:
Finance Committee Approval 3/12
Council Approval 3/13
Contract Awarded 3/23
Start Contract 3/26 or 4/2

B. Discussion on Maple Street scope change.
Extends project 50’ or 1 man hole down Maple Street
Bump out on Maple Street issue
Poor condition of sidewalk on Maple Street
Poor quality of Sewer Main under Maple Street
Request from property owners to place sidewalk to the alley
Widen the Maple St./Alley intersection
Increases project cost by 1%

C. Discussion on Assessment Issues
Interior building plumbing
Water service extends to water meter
Typical cost @ $1,000/resident
Public works will pass this issue to Water & Light committee for review and comment
Discussion on downtown side street parking, municipal lot and off-site parking.
In March 2006 we took an inventory of existing off-site parking, municipal lot parking & side street parking in downtown Evansville:

Location Number of Stalls
Main Street 111
Madison Street 33
Maple Street 22
North Municipal Lot (off Montgomery Ct.) 38
Municipal Lot off Maple Street 55
Municipal Lot behind Grange Mall 14 (32 private lots)
273 Total Available Downtown Parking Stalls

Our survey found city’s the North Municipal Lot (off Montgomery Ct.) at 65% capacity and Municipal Lot off Maple Street at 50% capacity during peak business activity. Main Street parking will be unavailable during construction (111 parking stalls) and 10 stalls will be occupied for Old Ace Hardware renovation. An estimate 150 – 170 parking stalls are required during peak business activity. Contractors will require parking for vehicles, equipment & staging materials. The downtown will have approximately 150 available parking stalls during Main St. construction. We need to locate 50 – 75 additional parking spots.

The city administrator identified Gas & Go parking lot for State employee park-and-ride. He indicated no issues with the Fire District parking lot. On going discussions with Roller Rink parking lot & Church parking lot owners. The following areas were identified for contractor staging area:
Bank of Milton Property
Next to Baker Building in Leota Park
South of VFW
Old Union Co-op (concerned about Community center location)

Eager Building Historic Renovation Project
Agreement for dumpster in alley and dedicated parking spaces
Reviewed lease agreement drafted by city administrator. Requested fence placed around Dumpster. Several issues regarding dedicating parking spaces.
Lease agreement?
Sticker program - $24/yr
Length of lease agreement?
Designated parking spaces
The dedicated parking spaces lease is not required until tenants arrive next year. The park request will be addressed at that time.
Agreement for Dumpster in alley for the Eager Building unanimously approved on a Hammann-Juergens motion.

Lake Leota Reclamation Update
SOLE cleean out the drainage ditch and drained 50% of the water from the upper lake.
SOLE new web site: lakeleota.org
Communications from City Engineer
Discussed relocating bike path in Capstone ridge subdivision.
No Objection to relating Bike Path one lot to the north in Capstone Ridge subdivision unanimously approved on a Hammann-Juergens motion.
Communications of Public Works Director
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Constructing new bathrooms in Countryside Park on hold.
Cutting down & trimming trees.
Street sweeping.
Moving into new Public Works garage and city hall employees to Dean center.
Interior remodeling of City Hall
The contract (06EV-6) to remodel City Hall was awarded to Joe Daniels Construction Co. Inc. for $155,546. Construction began 1/22 and completion expected by 3/30. The budget for interior remodeling of City Hall is $220,000. We reviewed the items that are not included in contract 06EV-6:
Interior Remodeling of City Hall Budget Actual
A. Main Construction work $190,000 $155,546
B Tin Roof/Lead Abatement of existing ceiling $ 5,300
B. Allowance for Asbestos Abatement (if needed) $ 3,000
C. Historical Lighting Fixtures at Reception Area $ 6,000
D. City Administrators Office $ 1,000
E. Furnishings for 2nd floor office Unknown
F. Engineering Services $20,000
Total $225,300
Any money remaining from Interior remodeling of City Hall budget will be directed to replacing the Tuckpoint on the outside brick face (est. $35,000).
Developing 2007 Public Works Smart Growth Plan Action Plan
Housing #1.2 – Boundary agreement with Union Township in respect to utilizing urban infrastructure.
Housing #4.1 – Require street tree plantings with all new development.
Transportation #3.1 – Sidewalk Plan – Continuous.
Transportation #5.1 – Coordinate with Rock County to upgrade nearby county roads.
Utilities & Community Facilities #4.1 – Develop a regional storm water management plan with Union township – Part of the Evansville-Union Boundary & Extraterritorial agreements

Next month we’ll put together a timeline for 2007 Smart Growth Action Items

New Business
A. Discussion on applying for Safe Route to School Sidewalk Grants.
Discussed using the improved Badger & Higgins intersection and new sidewalks around the Schools as projects used for applying for this grant.

Direct the City Administrator to apply for Safe Route to School Sidewalk Grant using the upgrade to Badger & Higgins intersection and sidewalks around the schools as the projects unanimously approved on a Juergens-Sornson motion.

B. Possible Amendment of Fence Ordinance – Discussion Item
Discussed cleaning up the inconsistencies in ordinance and giving planning commission more authority for fences for industrials and commercial property at site plan review.

Meeting adjourned @ 9:31 p.m. on a Hammann-Juergens motion
Next Meeting: Wednesday, February 28 at 6:30 p.m.
Main Street Contract Review Meeting: Tuesday, March 6 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee