Finance Committee: April 2007

Finance and Labor Relations Committee
Regular Meeting
Monday, April 9, 2007 5:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI

MINUTES

Chairperson Cothard called the meeting to order at 5:30 PM. Present were Chairperson Cothard and Alderpersons Braunschweig and Juergens. Staff present: Dan Wietecha; City Administrator; Eric Jepperson, Finance Director; and Jim Beilke, Clerk/Treasurer. Mayor Decker and Alderperson Sornson were present in the audience.

Approval of Agenda
The Committee approved the agenda as printed.

Approval of Minutes
Motion by Juergens, seconded by Braunschweig, to waive the reading and approve the minutes for the regular meeting on March 12, 2007 as printed. Motion passed.

Citizen appearances other than agenda items listed - None

Water & Light Department Bills
Motion by Braunschweig, seconded by Juergens, to approve the Water & Light bills in the amount of $603,992.91 and authorize their payment. Motion carried unanimously on a roll call vote.

City Bills
Motion by Braunschweig, seconded by Juergens, to approve the City bills in the amount of $1,045,337.31 and authorize their payment. Motion passed unanimously on a roll call vote.

Unfinished Business
Mr. Wietecha reviewed his report regarding the City Attorney and City Engineer expenditures for preparation of future Department of Transportation and Department of Commerce grant applications.

Mr. Wietecha distributed a draft Tax Incremental District #7 Development Agreement and answered the Committee’s questions.

Motion by Braunschweig, seconded by Juergens, to remove from the table the approval of Tax Incremental District #7 Development Agreement between the City of Evansville, North Prairie Productions, and Landmark Services Cooperative. Motion passed.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council the approval of Tax Incremental District #7 Development Agreement between the City of Evansville, North Prairie Productions, and Landmark Services Cooperative. Motion passed.




New Business
Greg Johnson from Ehlers and Associates led the discussion regarding the Proposed 2007 Financing Plan, which includes five sources to fund improvements for Highway M, Main Street, assistance for the Eager Building Project, electrical system improvements, and soft costs for the Biodiesel project.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council the approval of Resolution #2007-15, Authorizing $2,860,000 General Obligation Bonds for Community Development Projects in Tax Incremental Districts. Motion passed unanimously on a roll call vote.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council the approval of Resolution #2007-16, Directing Publication of Notice to Electors. Motion passed.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council the approval of Resolution #2007-17, Providing for the Sale of $2,860,000 General Obligation Community Development Bonds. Motion passed unanimously on a roll call vote.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council the approval of Resolution #2007-18, Providing for the Sale of $2,615,000 Water and Electric System Revenue Bonds. Motion passed unanimously on a roll call vote.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council the approval of Resolution #2007-19, Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing in the amount of $8,302,300, which would be noted in Section 2. Motion passed.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council the approval of an application for a State Trust Fund Loan of approximately $500,000. Motion passed unanimously on a roll call vote.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council the approval of an application for a State Trust Fund Loan of approximately $1,918,000. Motion passed unanimously on a roll call vote.

Mr. Wietecha distributed a draft Department Head Employment agreement and reported this draft contains language incorporating previous discussion with the Finance Committee and department heads. Staff is waiting for city attorney’s review.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council to approve custodial services contract with Tony Ryerson d/b/a Fresh Start Cleaning. Mr. Wietecha reported Custom Cleaning Services decided not to renew their cleaning service contract with the City. Fresh Start Cleaning Services submitted a bid to clean the City Hall and Police Department as outlined in their contract, pending city attorney’s review. Motion passed.

Mr. Jepperson gave an update on fiscal policies. He is reviewing other cities policies and procedures and working with staff and Johnson Block (City’s Auditors) to update our current policies.

Mr. Wietecha reported the proposal from Litewire Internet Services, Inc. would provide wireless Internet connection to City Hall, Public Works, and Water and Light Department as well as hosting the City website and email accounts. The City will pay $30 per month and would provide tower space on the Stand Pipe and electricity to Litewire.

Motion by Braunschweig, seconded by Juergens, to approve Proposal for Tower Rental and City Hall Internet Service Agreement with Litewire Internet Services, Inc., pending city attorney’s review. Motion passed.

Motion by Braunschweig, seconded by Juergens, to recommend to Common Council to approve write-off of EMS Billings in the amount of $444.00. Motion passed unanimously on a roll call vote.

Adjournment
Motion by Cothard, seconded by Braunschweig, to adjourn at 6:47 p.m. Motion passed.

Prepared by:
James Beilke
City Clerk/Treasurer

These minutes are not official until approved by Finance and Labor Relations Committee at their next regular meeting.