Minutes; Public Works: July 2007--Special Meeting

Public Works Committee

Special Meeting
Thursday, July 12, 2007, 12:00 noon
Public Works Garage, 535 S. Madison Street, Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 12:00 noon by Chair Mason Braunschweig.

II. Roll Call. Present in addition to Braunschweig were John Sornson and Fred Juergens. There being a majority of the committee members present, a quorum was declared. Also present were Public Works Superintendent Dave Wartenweiler, City Engineer Dave Sauer, and City Administrator Dan Wietecha.

III. Main Street Roadway Improvements. Sauer distributed the bid tabulation and bid analysis report. The committee reviewed the report and noted that Trierweiler Construction was the low bidder. Juergens made a motion, seconded by Sornson, to award contract 07EV-3, Main Street Roadway Improvements, to Trierweiler Construction & Supply.

The committee asked about the qualifications of the subcontractor for installing the bricks and about the contractor’s inability to meet the disadvantaged business enterprise (DBE) goal of the contract. The committee also discussed the scheduling and phasing of the project.

Juergens made a motion, seconded by Sornson, to amend the motion to make the contract approval contingent upon Department of Transportation recommendation to award the contract and upon any and all other legal compliances required of the contract. The amendment was approved unanimously. The motion, as amended, was approved unanimously.

Sauer distributed a memo outlining engineering costs and change orders for both 07EV-1, Main Street Utility Improvements, and 07EV-3, Main Street Roadway Improvements. With the projects coming in with favorable bids, there is a contingency factor of $128,000 remaining. Wietecha asked about a cost estimate for an additional block of bricks which had not received grant funding. Sornson asked about moving the streetlights removed from Main Street to another street in the historic district.

IV. Adjournment. Juergens moved, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 12:30 pm.