Minutes: Dean Youth Center: March 2007

EVANSVILLE YOUTH CENTER
ADVISORY BOARD MEETING
March 8, 2007




CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Erin & Rob Savaske, Chris Ehle, Jenn Smith (Dane County Y), Dave & Tina Rossmiller, Sandy Konkel and Don Clark (COO, Northern Rock County Y).
APPROVAL OF MINUTES – Reviewed and approved as printed.
DANE COUNTY Y FINANCIALS – see January report. Notes: payroll expenses reflect the last two weeks of December and paid out vacation pay. Total Expenses: $1650 ($529 under budget). Evansville Water utility cost was thru the roof because the basement toilet had been running all month. Tracy has petitioned to the City regarding this cost, since the only people that have been downstairs are the City workers. Total Revenue: $0. Remaining budget items will be reflected on next month’s report.
MANAGER’S REPORT – See report. February shows a small increase in attendance. Approx. 19 kids attended the Valentine’s Day party. Tracy has contacted Pepsi Co. regarding the frequency of refilling the machines. Pepsi is contracted to stop weekly. The machines will be relocated, one inside the building and one at the front door. The Center now has cable tv, at a cost of $60 per month (1 yr. Contract). Sponsorship for this amount will still be accepted. Second Harvest is no longer donating to the Center, so any leads on snack donations would be appreciated. Tracy and Don have been discussing the old ‘Dean Dollars’ and are researching a new reward system for the kids. KUDOS to the United Way for granting us $5000 (helped with the Cable install costs). Tracy has also created a check-in/check-out sheet for anyone that uses the Center.
ROCK COUNTY Y FINANCIALS – see report. Notes: January reflects only partial information; most of the activity was on the Dane County report. February shows contributions, United Way $$, City installment and Driver’s Ed income. Total Income $13798.00, total expenses $3364.16.
FUNDRAISER UPDATES
CAKE PAN FUNDRAISER (Dave) – Monroe Engraving has been contacted. Guaranteed delivery by Mother’s Day if turned in by the last week of April. Discussed P.R (churches, radio, flyers with kids, Chamber email, Senior Center, teacher’s lounge). Tracy will work on an incentive program for the kids. Dave will work on the flyer and get to Tracy asap.
FUN NIGHT (Tina) – Approx. 10-15 kids attended. Low turn-out attributed to 4 day weekend. Kids had fun and supervisors felt the smaller area was easier to patrol. Tina will plan a final event prior to the end of school.
CHILI COOK-OFF (Erin & Rob) – KUDOS to Erin and Rob on a successful event! They received $25 for ‘Best Theme’ Pot O’ Chili, complete with Irish garb. Beads were handed out to kids. Everyone had a great time and it was good PR for the Center.
DODGEBALL (Chris) – Unfortunately, the Oregon YC director is moving, so any partnership on this event is on hold. Chris will continue to work on this.
4th OF JULY (Tracy) – Duck tickets will be printed soon!
OTHER – The owner of Level 8 has offered us use of the building for any future events (ie.) battle of the bands, recognition dances, etc. Bar is capable of being a ‘dry bar’. To be discussed further.
ADJOURN.