Minutes; Public Works: Special Meeting: March 2007

Public Works Committee Meeting Minutes
Special Meeting
Wednesday, March 6 at 6:00 p.m.
Public Works Garage, Evansville, WI
Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
This was a joint meeting with Evansville Water & Light Committee.
Citizen appearances –
Kristine Connolly expressed safety concerns about the property located at 320 W Main Street not shoveled the sidewalk from any of the snow storms this year. The sidewalk is now a solid chunk of ice that someone could easily slip and fall on.
The Public Works director will give the property owner at 320 W Main Street official notice that the city will clear the sidewalk by Monday, March 11.

Discussion and Possible Motion to approve Main Street Reconstruction Contract Bids

The Main Street Reconstruction project was broken down into two parts for bidding:

Contract 07EV-1 – Main Street Utility Improvements – contract under review today.
Start date April 2nd with completion date July 2nd.
Removal and replacement of all utilities
Removal of sidewalk & curbs where required
Prepare street for paving
Asphalt paving of Main Street from Maple to the Bridge
Concrete contracts
All Utilities (Water, Sanitary, Storm water) mains, laterals, and service connections.

Paving Contract - contract bid date in May/June time frame.
Start date July 2nd.
Removal and replacement of lighting and electrical conduits
Replacement of sidewalk & curbs
Paving Main Street from 1st Street to Maple with Bricks.
Main & Madison Street Intersection

Contract 07EV-1 – Main Street Utility Improvements Bid Review
Six contractors bid on the project. Bids ranged from $742,239.37 to $1,134,000. City Engineer budgeted $1,050,000 for Main Street Utility Improvements. The 2nd lowest bid was $798,754. The liquidated damages for not completing the project by July 2nd are $1,000/day. Construction time of 13 weeks.

Discussion on experience with low bidder G. Fox & Sons, Inc. G. Fox completed the Main Street from the Bridge to Union Street project and constructed South Union Street in 2005. We had good experience with G. Fox & Sons, Inc. in 2005.
Awarded Contract 07EV-1 – Main Street Utility Improvements to G. Fox & Sons, Inc. for a bid of $742,239.37 unanimously approved on a Hammann-Sornson motion.

Main Street Reconstruction Budget
Street & sidewalk reconstruction & pavement $1,000,000
Sanitary & Storm Sewers $ 300,000
Water Mains $ 400,000
WiDOT Enhancement Grant $ 398,000
City of Evansville Match $ 200,000
Total $2,298,000
The City Engineer estimates the paving contract to be $1,000,000. Reviewing expected Main Street reconstruction expenses we have determined that the project is still under budget.

Main Street Reconstruction Expenses
Contract 07EV-1 – Main Street Utility Improvements $ 742,239
Paving Contract (starting July 2nd) $1,000,000
Engineering and contingencies $ 458,000
Total $2,200,239

Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6
Contract Awarded 3/23
Start Contract 4/2

Discussion with Evansville Water & Light Committee regarding assigning the cost for Contract 07EV-1 – Main Street Utility Improvements. It was the consensus of both committees the project costs will be split up as follows:

1/3 assigned to Sanitary Sewer – Clean Water Loan
1/3 assigned to Storm Sewer – Main Street TIF
1/3 assigned to Water – Water Utility

City Administrator will check with Finance director on how the costs our assigned internally.
Evansville Water & Light Committee adjourned.

Discussion and possible motion to approve a formal agreement with Rock County regarding connectivity limits.

Discussed developing an formal agreement with Rock County regarding County Road M. The city will assume road maintenance responsibility for County Road M from the intersection of US Highway 14 to Landmark’s south boundary.
Granted City Administrator authority to complete formal connectivity agreement with Rock County for County Road M from the intersection of US Highway 14 and County Trunk Highway M to a point measured along the centerline of County Trunk Highway M approximately 634 feet south of the North Half of Section 35 Township 4 North Range 10 East unanimously approved on a Hammann-Sornson motion.
Discussion and possible motion to approve Safe Routes to School grant application.

The City Administrator discussed the grant application with Evansville School district and came up with the following project outline:

Reconstruct Badger/Higgins intersection to improve pedestrian safety and reduce vehicular traffic speed - $139,819 (2006 bid)
Install new sidewalks on Higgins - $24,840
Install new sidewalks on 3rd St. across from school - $7,260
Constructs 3rd St. south to Fair St. - $150,000 – Not grant eligible.
Install new sidewalks on 3rd St. extension - $13,200
Install new sidewalks on 3rd St. from Lincoln to Liberty - $3,700
Install new sidewalks on 4th St. from Lincoln to Liberty - $8,100
Install pedestrian ramps (13 @ $1,750 each) - $22,750+
Repair deteriorated sidewalks (500’ @ $25/lft) - $12,500+ (50% grant)
Total: $225,942 grant money plus $156,250 from local funds.

Discussed city financing of Badger/Higgins intersection, sidewalk replacement & sidewalk repair projects already included in 2007 budget.

Deadline for the grant application is March 16. Grant approval due in the summer and construction will begin in the fall and 2008.

Safe Route to School Sidewalk Grant application outline unanimously approved on a Hammann-Juergens motion.
Meeting adjourned @ 7:15 p.m. on a Hammann-Sornson motion
Next Meeting: Tuesday, March 26 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee