Minutes; Public Works: February 2007

Public Works Committee Meeting Minutes
Regular Meeting
Wednesday, February 28 at 6:30 p.m.
Public Works Garage, Evansville, WI

Call the meeting to order @ 6:30 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of December meeting unanimously approved on a Hammann-Juergens motion.
Citizen appearances – NA
North Prairie Productions Biodiesel Facility
In a letter Mike Robinson, President, North Prairie Productions has committed to investigating methods to reduce water use and sanitary sewer discharges from its Biodiesel Facility.

Capstone Ridge Phase 2 engineering construction drawings available at the next meeting for public comment.

Main Street Reconstruction Update

A. Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6 (special meeting at Public Works garage)
If contract is over budget:
Finance Committee Approval 3/12
Council Approval 3/13
Contract Awarded 3/23
Start Contract 3/26 or 4/2

Reviewed bid proposal. Good response by several area general contractors, we expect good competitive bidding. Discussed questions from contractors regarding brick installation.

B. Main Street Construction Sequencing
Starting at Madison Street heading west to 1st Street. Install utilities, and gravel to road grade.
Maple Street heading west to Madison Street. Install utilities, and gravel to road grade.
Maple Street east to the bridge. Install utilities, and gravel to road grade.
Complete by July 1st.
Install curb, sidewalk, lighting, intersections, and finally asphalt and brick laying to occur after July 1st

This spring AT&T will replace the phone lines from Main St. to Garfield under Madison Street. Public Works director will contact AT&T to insure coordination with WiDOT before construction.

C. Temporary Limited Easements
The city needs temporary limited easements for construction occurring on private property. Discussed reductions in sidewalk & sanitation sewer special assessments as compensation to property owners.
Assign city administrator to oversee TLE special assessment reductions along Main Street unanimously approved on a Hammann-Juergens motion.
Evansville Bowl
The city of Evansville designed Main Street to accommodate Evansville Bowl entryway façade onto city property. Now that Evansville Bowl is being sold, should the city remove the sidewalk bumpout and require Evansville Bowl to remove the entryway façade encroaching on city property.
Request City Attorney to inform Evansville Bowl to eliminate the encroachment onto Main Street sidewalk unanimously approved on a Hammann-Juergens motion.
Discussion on downtown side street parking, municipal lot and off-site parking.
The city administrator identified the following properties as temporary parking during Main Street construction:
Gas & Go parking lot for State employee park-and-ride (10 – 15 spots)
Fire District parking lot (10 – 15 spots)
On going discussions with Church parking lot owners.
The following areas were identified for contractor staging area and will be selected by contractor:
Bank of Milton Property
Next to Baker Building in Leota Park
South of VFW
Old Union Co-op
Communications from City Engineer
A. Discussion and Possible Motion to Approve City Bicycle Transportation Plan
Combined new Intra-city and future bike path route plans. Made minor adjustments.
Evansville Bike Path & Hiking Trial Routes with the following minor adjustments unanimously approved on a Juergens-Sornson motion.
Minor Changes:
Extend bike path in Capstone Ridge subdivision northwest to city limits.
Extend bike path to Porter road from Westside Park.
Change Exchange Street to South Union Street.

B. Discussion on relocating bike path in Capstone ridge subdivision.
Property owner moved house foundation off the planned city bike path.

C. Discussion on formal agreement with Rock County regarding County Road M
City Engineer working with Rock County on engineering design plans. Construction to begin in June and last 3 months. Discussed connectivity limits between city and county regarding County Road M.
D. Discussion on formal agreement with WiDOT regarding Hwy. 59
Need construction agreement to extend to city limits.
Lake Leota Reclamation Update – No Report
Communications of Public Works Director
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Cutting down & trimming trees.
Repairing pot holes in city streets
Interior remodeling of City Hall
Currently construction is at or ahead of schedule. Reviewed timeline for remodeling. Scheduled completion date March 30. Discussed logistics for moving back into City Hall.
Reviewed budget for remodeling City Hall. The contract (06EV-6) to remodel City Hall was awarded for $155,546. We reviewed the items that are not included in contract 06EV-6:
Interior Remodeling of City Hall Budget Actual
A. Main Construction work $190,000 $155,546
B Tin Roof/Lead Abatement of existing ceiling $ 5,300 $ 4,700
C. Allowance for Asbestos Abatement (if needed) $ 3,000 $ 3,000
D. Historical Lighting Fixtures at Reception Area $ 6,000 $ 2,000
E. City Administrators Office $ 1,000 $ 1,000
F. Furnishings for 2nd floor office Unknown Unknown
G. Engineering Services $20,000 $ 20,000
H. Change Orders
Total $225,300 $191,246
An estimated $34,000 available for furnishings and replacing the Tuckpoint on the outside brick face.
Developing 2007 Public Works Smart Growth Action Plan Timeline
Transportation #1.1 - PASER rating for road quality will be reported in March.
Transportation #3.1 – Sidewalk Plan – In April, Public Works will prioritize 2007 in fill sidewalk construction and develop a sidewalk replacement policy.
Housing #4.1 – Require street tree plantings with all new development. The city plants 100 – 150 trees each year. These trees are donated to the city by the developers. In May, Public Works will develop a tree planting policy using the current method as a base line.
Utilities & Community Facilities #6.1 - In June, Public Works will begin developing a plan to install or allow developers to install infrastructure (e.g., sanitary sewer lift stations and interceptors) as needed to accommodate new development along the northern edge of the City’s new development north toward Madison. This is a 2008 Action Item.
Utilities & Community Facilities #4.1 – Develop a regional storm water management plan with Union Township – Part of the Evansville-Union Boundary & Extraterritorial agreements targeted for the fall.
Housing #1.2 – Boundary agreement with Union Township in respect to utilizing urban infrastructure targeted for the fall.
Agricultural, Natural & Cultural Resources Goal #2.1 – Push into 2008, plans to construct public trails along Allen Creek and clean up its banks so residents and visitors can enjoy walking along the creek between shops and restaurants.

New Business - NA

Meeting adjourned @ 8:50 p.m. on a Hammann-Juergens motion
Main Street Contract Review Meeting: Tuesday, March 6 at 6:00 p.m. at Public Works Garage
Next Meeting: Tuesday, March 26 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee