Finance Committee: January 2007

Finance and Labor Relations Committee
Regular Meeting
Monday, January 8, 2007 5:30 PM
City Hall, 31 S. Madison Street, Evansville, WI

MINUTES

Chairperson Cothard called the meeting to order at 5:30 PM. Present were Chairperson Cothard and Alderpersons Braunschweig and Juergens. Staff present: Dan Wietecha, City Administrator; Mark Kopp, City Attorney; Eric Jepperson, Finance Director, and Jim Beilke, Clerk/Treasurer. Mayor Decker and Alderperson Sornson were present in the audience.

Approval of Agenda
Motion by Juergens, seconded by Braunschweig, to approve the agenda as printed. Motion carried.

Approval of Minutes
Motion by Cothard, seconded by Juergens, to waive the reading and approve the minutes for the regular meeting on December 11, 2006 as printed. Motion passed.

Citizen appearances other than agenda items listed - None

Water & Light Department Bills
Motion by Braunschweig, seconded by Juergens, to approve the Water & Light bills in the amount of $588,314.16 and authorize their payment. Motion carried unanimously on a roll call vote.

City Bills
Motion by Braunschweig, seconded by Juergens, to approve the City bills in the amount of $314,476.93 and authorize their payment. Motion carried unanimously on a roll call vote.

Unfinished Business
Motion by Juergens, seconded by Braunschweig, to recommend to Council approval of agreement with YMCA of Northern Rock County for operation of youth program. Motion carried.

Motion by Cothard, seconded by Braunschweig, to recommend to Council approval of agreement for Coordination of Senior Services. Motion carried.

Mayor Decker and Mr. Wietecha led the discussion regarding engineer’s review of stormwater management at biodiesel facility. With a budget of $10,000, the city engineer’s costs are now $8,600. As of today, the city engineers estimated the final cost might go over the budget.



New Business
Motion by Cothard, seconded by Braunschweig, to recommend to Common Council adoption of Resolution #2007-1, establishing an interest rate for any interfund loan from the city’s General Fund to Fund 26 for TID No. 6. Motion carried unanimously on a roll call vote.

Motion by Cothard, seconded by Braunschweig, to recommend to Common Council to approve the write off of uncollectible EMS bills in the amount of $20,480.76 from 2000 through May 2006. Motion carried unanimously on a roll call vote.

Ald. Juergens led the discussion on Lake Leota Restoration financing. He reported the financing to dredge the lake with estimated cost of $2,000,000 was never finalized. It may take over one year to obtain a permit to dredge the lake. If the lake is dry enough to dredge next year, the city will need to plan the financing today. A study from the Smart Growth Plan shows only 50% of the residents voted to use tax dollars to dredge the lake, with 41% of the residents voting not to use tax dollars. Ald. Juergens stated that because of this information from the Smart Growth Plan, it may be best to go to referendum with a question on how to finance the dredging. The consensus was it is too soon to address this issue because the dredging is scheduled in the budget for 2009. The Committee decided to review this matter later this year.

Closed Session
Motion by Cothard, seconded by Braunschweig, to convene in closed session pursuant to Sec. 19.85(1)(c), Wis. Stats., to consider employment, promotion, compensation or performance evaluation of public employees over which the City of Evansville has jurisdiction and/or exercise responsibility. Motion carried unanimously on a roll call vote at 5:56 PM.

Adjournment
Motion by Braunschweig, seconded by Juergens, to adjourn at 6:32 PM. Motion passed.


Prepared by:
James Beilke
City Clerk/Treasurer

These minutes are not official until approved by Finance and Labor Relations Committee at their next regular meeting.