Minutes: Dean Youth Center: April 2007

EVANSVILLE YOUTH CENTER
ADVISORY BOARD MEETING
April 12, 2007




CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Erin & Rob Savaske, Chris Ehle, Dave & Tina Rossmiller, Sandy Konkel and Don Clark (COO, Northern Rock County Y). Guests: Tom Calley (ECP, 4th of July Committee) and Dan Witecha (City Administrator).
APPROVAL OF MINUTES – Reviewed and approved as printed.
MANAGER’S REPORT – See report and upcoming calendar. Focus this month is on good sportsmanship (character education). Tracy and Don have replaced the Dean Dollars with an EYC point system. Kids will earn points for cleaning up, community service, helping at EYC events, etc. These points will be used toward field trips. Grant received update: the City has turned over the $5000 Courtier Grant previously received for the building project. The City reports that the project was under budget (budget = $50,000, actual approx. $35,000). Tracy met with Don, Dave and Mark to discuss possible use of these funds for additional work on the building. They have decided to update the 8ft. florescents with more economical, safe, 4ft. Units. Also, the ceiling will be painted and trim pulled; the craft area will be finished off; storage shelves were purchased for Tracy’s office and several tables were purchased for use in the kitchen area. Wish list included adding a computer area by the office, for homework use only, new software, dvd’s and video games. Grants applying for: Evansville Fund (craft supplies) and Courtier Foundation (expand services to 9/10 graders in evenings).
ROCK COUNTY Y FINANCIALS – see reports.
FUNDRAISER UPDATES
4th OF JULY – Tom Calley gave updates on planned activities. Thursday, July 5th, is designated as EYC day. We will have use of the entire park, including the beer tent and stage area. Plus, we might be able to have access to the Rootbeer trailer. The food stand is also EYC area for the entire week festivities. Advertising deadline is April 30th for the larger posters, etc. Discussions of additional events include kickball tournament, pop can races, high school band ‘Final Motive’, kid Karaoke, rock paper scissors tournament. Other ideas: strongest man truck pull, carnival games, mud volleyball, old fashion races, and tug-o-war.
CAKE PAN FUNDRAISER (Dave) – flyer to be emailed out. Deadline is April 25th. Copies to be made at the Y. Pans sell for $25, with a $7 profit.
DODGEBALL (Chris) – Forms have been updated. Date to be May 12th. Run similar to kickball; team entry or individual person entry. $2 each. Family fun day, no tournament. Concessions to be sold in cafeteria. Time is set for 11-2.
LEVEL 8 ACTIVITY – HOLD (Sarah unable to attend.)
OTHER – Rossmillers requested a meeting change from the 2nd Thursday, to the 4th Thursday of the every month. Discussion. Change adopted. • Community service day is in May. Discussion. Decided that the kids would do garbage pick-up at the school and Prairie. • Tracy is working on PR for summer attendance and upcoming 5th graders only day. • Discussed 8th grader send off party.
ADJOURN.