Evansville Energy Independence Team
Regular Meeting
Tuesday, August 4, 2009, 7:00 a.m.
City Hall, 3rd floor, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. The meeting was called to order at 7:04 am by Mayor Sandy Decker.
2. Roll call. Heidi Carvin, Sandy Decker, Scott George, Fred Juergens, John Morning, Alicia Rankin, John Rasmussen, Jodi Sam, and Kendall Wethal. Absent: Dane Albright, Butch Beedle, Steve Carlson, Georgia Duerst-Lahti, Janis Ringhand, and Dave Wartenweiler.
3. Motion to waive the reading of the minutes of the July 7, 2009 regular meeting and to approve them as presented. Approved.
4. Energy updates
a. Submission of U.S. EPA grant application for Climate Showcase Communities program for 100kW wind turbine at WWTP site. The WWTP project is projected to cost $660,000 and we have requested $440,000 from stimulus funds. The pilot communities were encouraged to submit applications for this grant.
b. Update on DNR Clean Water Fund stimulus monies for WWTP upgrade. Evansville received $4 million in stimulus money for the WWTP upgrade.
c. Review LED street light plan for possible Energy Efficiency and Conservation Block Grant application. LED Block Grant Application $220,000 per community, but unsure if a match is going to be required by the communities receiving funds.
d. Update on APPA Community Connections Conference. WPPI has given the City of Evansville the grant funds to be able to send Mayor Decker to Colorado to speak about our energy fair at their conference in October.
5. Request made for detail of total energy savings for WWTP upgrade (does it include new pumps for lifts stations?). It was requested that Dave Sauer provide us with the savings numbers to report. We will hopefully have solid numbers by our next meeting.
6. Further refinement of priority list. We reduced our priorities list to five:
a. WWTP
b. Street light upgrades
c. Pumps at the lift stations
d. Public Works building improvements
e. Vehicles – flexible fuel standards on police vehicles now
7. Next steps. We need to obtain the police building numbers and the WWTP numbers.
8. Adjourn. 7:50 am
Next meeting: September 1, 2009 at 7:00 a.m., City Hall.
Saturday, August 29, 2009
Friday, August 21, 2009
Minutes; Eager Free Library: July 2009
EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FROM JULY 28, 2009
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Gwen Clendenning & Kim Miller. Also present Library Director Kathi Kemp and Guest- City Councilman Tony Wyse. Absent: Susan Kruser, Johanna Lema, Vicki Lecy-Luebke & Walter Shannon.
2. Approval of June Minutes.
E. Eager moved to approve the June minutes. G. Clendenning seconded. All in favor; none opposed. Motion carried.
3. July Bills.
The Evansville Water and Light bill was double this month. The adjusted rate increased and there was a period of temps over 95 degrees. K. Kemp will verify the dates the bill covers. The air conditioner motor and condenser had to be replaced. K. Kemp was able to get last month’s ac repair bill reduced since the repair was not effective. G. Clendenning moved to accept the July bills. E. Eager seconded. Roll call vote. Aye: E. Eager, G. Clendenning, K. Miller. None opposed. Motion carried.
4. Librarian’s Report.
K. Kemp relayed the need for new computers. Eager Free Public Library has 13 computers and they are the oldest computers in the entire Arrowhead Library system; some of the machines are 10 years old. The server and 4 computers need to be replaced as soon as possible. Discussed computer needs, Apple computers and how to stretch our funds to go as far as possible. We may be able to economize by only replacing the computers and reusing the existing monitors and keyboards. K. Miller and K. Kemp will work together to gather information on computer options for discussion at the August board meeting.
K. Miller will email the Board the Director Evaluation form to be completed prior to the next meeting on August 25, 2009.
5. Adjourn.
G. Clendenning made a motion to adjourn the meeting. K. Miller seconded. All in favor; none opposed. Motion carried. Meeting adjourned at 6:15pm.
Minutes prepared by Board Secretary K. Miller
BOARD OF TRUSTEES
MEETING MINUTES FROM JULY 28, 2009
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Gwen Clendenning & Kim Miller. Also present Library Director Kathi Kemp and Guest- City Councilman Tony Wyse. Absent: Susan Kruser, Johanna Lema, Vicki Lecy-Luebke & Walter Shannon.
2. Approval of June Minutes.
E. Eager moved to approve the June minutes. G. Clendenning seconded. All in favor; none opposed. Motion carried.
3. July Bills.
The Evansville Water and Light bill was double this month. The adjusted rate increased and there was a period of temps over 95 degrees. K. Kemp will verify the dates the bill covers. The air conditioner motor and condenser had to be replaced. K. Kemp was able to get last month’s ac repair bill reduced since the repair was not effective. G. Clendenning moved to accept the July bills. E. Eager seconded. Roll call vote. Aye: E. Eager, G. Clendenning, K. Miller. None opposed. Motion carried.
4. Librarian’s Report.
K. Kemp relayed the need for new computers. Eager Free Public Library has 13 computers and they are the oldest computers in the entire Arrowhead Library system; some of the machines are 10 years old. The server and 4 computers need to be replaced as soon as possible. Discussed computer needs, Apple computers and how to stretch our funds to go as far as possible. We may be able to economize by only replacing the computers and reusing the existing monitors and keyboards. K. Miller and K. Kemp will work together to gather information on computer options for discussion at the August board meeting.
K. Miller will email the Board the Director Evaluation form to be completed prior to the next meeting on August 25, 2009.
5. Adjourn.
G. Clendenning made a motion to adjourn the meeting. K. Miller seconded. All in favor; none opposed. Motion carried. Meeting adjourned at 6:15pm.
Minutes prepared by Board Secretary K. Miller
Thursday, August 20, 2009
Minutes; Public Safety: August 2009
Public Safety Committee
Wednesday August 5, 2009 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – meeting was called to order at 6:00 p.m.
2. Roll Call – Present: Alderpersons Diane Roberts, Chair, Dennis Wessels, and Barb Jacobson. Others present were: Chief of Police Scott McElroy, and Mary Beaver, EMS Coordinator. Members from the public were: Russell Jeske, Union Township Representative, and Richard Pyper and David Sleeter, Rock County 911 Communication Director.
3. Approval of Agenda – Motion by Wessels, second by Jacobson, to approve the agenda as printed with amendment to move item 9B to follow item 3 on the agenda. Motion passed.
9B.Discussion and possible motion to recommend to Common Council approval of the GeoComm Study on future radio frequency and equipment changes. Rock County 911 Communication Director, Dave Sleeter presented the “narrow banding” requirements for Rock County 911 Communications. Dave advised he needed radio equipment information from Evansville EMS, Water & Light and the Department of Public Works. Mary Beaver advised she had sent the information once and would do so again. Dave advised this new federal requirement of “narrow banding” would affect all city departments throughout the county and that informational meetings would be held at some point. The county is working on a grant to help fund this project. The grant may be submitted as early as September 2009. January of 2013 is the mandated deadline for these changes. Motion by Wessels, second by Jacobson, to approve recommending to Common Council approval of the GeoComm Study on future radio frequency and equipment changes. Motion passed.
4. Minutes of the July 1, 2009 meeting - Motion by Wessels, second by Jacobson, to approve the July 1, 2009 regular meeting minutes as printed. Motion passed.
5. Citizen appearances other than agenda items listed
A. Richard Pyper spoke in regard to live music-karaoke that he was having at his home. The Public Safety Committee advised Mr. Pyper to inform his neighbors of the event.
B. The committee discussed the street closure for Darryl Bernstein on Third Street. No one was in attendance in regard to the closure.
6. Evansville Police Report – Chief of Police McElroy reported that there were 1243 calls for service, with 68 license plate transactions. The city sent two officers to the Rock County 4-H Fair. The chief reported that the COPS Recovery grant was denied. Accreditation is still ongoing. The city website is being updated weekly. Recruitment for one part-time candidate is in the background check process. The police department scanning of files is almost complete.
7. Evansville Medical Service Report – Beaver reported that there were 211 runs to-date with 22 for July. EMS has one person signed up for EMT Class this fall. H1N1 shots are coming this fall. The EMS will be offered the vaccine.
8. Old Business -
A. Motion by Jacobson, second by Wessels, to remove from the table the motion to approve the operator’s license for Troy Hinkel. Motion by Jacobson, second by Wessels, to deny the operator’s license request for Troy Hinkel due to pending information on the application and failure to appear at the August 5, 2009 meeting as requested per the letter dated July 13, 2009. Motion passed.
B. Discussion by Russell Jeske, Union Township representative spoke regarding the snowmobile trails that run through the city limits. Prior accommodations were made with land owner to move the trail a distance of 10 feet back.
C. Chief McElroy brought the committee up-to-date regarding the Police Department Building Remodeling.
9. New Business -
A. Motion by Wessels, second by Jacobson, to approve Operators License Application renewals for Johanna L. Schroeder and Stacey A. Schneeberger. Motion passed.
C. Motion by Jacobson, second by Wessels, to table discussion and possible motion to recommend to common council adoption of Wisconsin State Statute regarding the Operation of ATVs within the city limits until the next meeting. The committee would like more information. Motion passed.
D. Motion by Jacobson, second by Wessels, to recommend to Common Council approval of rate changes for the Emergency Medical Service. Motion passed.
E. Discussion on 2010 budget.
10. Motion to adjourn – Motion by Wessels, second by Jacobson, to adjourn at 8:07 p.m. with the next meeting scheduled for September 2, 2009 at 6 p.m. Motion passed.
Respectfully submitted,
Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Wednesday August 5, 2009 6:00 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call to Order – meeting was called to order at 6:00 p.m.
2. Roll Call – Present: Alderpersons Diane Roberts, Chair, Dennis Wessels, and Barb Jacobson. Others present were: Chief of Police Scott McElroy, and Mary Beaver, EMS Coordinator. Members from the public were: Russell Jeske, Union Township Representative, and Richard Pyper and David Sleeter, Rock County 911 Communication Director.
3. Approval of Agenda – Motion by Wessels, second by Jacobson, to approve the agenda as printed with amendment to move item 9B to follow item 3 on the agenda. Motion passed.
9B.Discussion and possible motion to recommend to Common Council approval of the GeoComm Study on future radio frequency and equipment changes. Rock County 911 Communication Director, Dave Sleeter presented the “narrow banding” requirements for Rock County 911 Communications. Dave advised he needed radio equipment information from Evansville EMS, Water & Light and the Department of Public Works. Mary Beaver advised she had sent the information once and would do so again. Dave advised this new federal requirement of “narrow banding” would affect all city departments throughout the county and that informational meetings would be held at some point. The county is working on a grant to help fund this project. The grant may be submitted as early as September 2009. January of 2013 is the mandated deadline for these changes. Motion by Wessels, second by Jacobson, to approve recommending to Common Council approval of the GeoComm Study on future radio frequency and equipment changes. Motion passed.
4. Minutes of the July 1, 2009 meeting - Motion by Wessels, second by Jacobson, to approve the July 1, 2009 regular meeting minutes as printed. Motion passed.
5. Citizen appearances other than agenda items listed
A. Richard Pyper spoke in regard to live music-karaoke that he was having at his home. The Public Safety Committee advised Mr. Pyper to inform his neighbors of the event.
B. The committee discussed the street closure for Darryl Bernstein on Third Street. No one was in attendance in regard to the closure.
6. Evansville Police Report – Chief of Police McElroy reported that there were 1243 calls for service, with 68 license plate transactions. The city sent two officers to the Rock County 4-H Fair. The chief reported that the COPS Recovery grant was denied. Accreditation is still ongoing. The city website is being updated weekly. Recruitment for one part-time candidate is in the background check process. The police department scanning of files is almost complete.
7. Evansville Medical Service Report – Beaver reported that there were 211 runs to-date with 22 for July. EMS has one person signed up for EMT Class this fall. H1N1 shots are coming this fall. The EMS will be offered the vaccine.
8. Old Business -
A. Motion by Jacobson, second by Wessels, to remove from the table the motion to approve the operator’s license for Troy Hinkel. Motion by Jacobson, second by Wessels, to deny the operator’s license request for Troy Hinkel due to pending information on the application and failure to appear at the August 5, 2009 meeting as requested per the letter dated July 13, 2009. Motion passed.
B. Discussion by Russell Jeske, Union Township representative spoke regarding the snowmobile trails that run through the city limits. Prior accommodations were made with land owner to move the trail a distance of 10 feet back.
C. Chief McElroy brought the committee up-to-date regarding the Police Department Building Remodeling.
9. New Business -
A. Motion by Wessels, second by Jacobson, to approve Operators License Application renewals for Johanna L. Schroeder and Stacey A. Schneeberger. Motion passed.
C. Motion by Jacobson, second by Wessels, to table discussion and possible motion to recommend to common council adoption of Wisconsin State Statute regarding the Operation of ATVs within the city limits until the next meeting. The committee would like more information. Motion passed.
D. Motion by Jacobson, second by Wessels, to recommend to Common Council approval of rate changes for the Emergency Medical Service. Motion passed.
E. Discussion on 2010 budget.
10. Motion to adjourn – Motion by Wessels, second by Jacobson, to adjourn at 8:07 p.m. with the next meeting scheduled for September 2, 2009 at 6 p.m. Motion passed.
Respectfully submitted,
Diane Roberts, Chairperson
These minutes are not official until approved by Public Safety at their next regular meeting
Minutes: Evansville Planning Commission: August 2009
City of Evansville Plan Commission
Regular Meeting
Monday, August 3, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:02 p.m. by Chair Mayor Sandy Decker.
2. Roll Call. Members Present: Mason Braunschweig, Jim Brooks Sandy Decker, Carol Endres, John Gishnock, Bill Hammann and Diane Roberts. Others Present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham and Dave Mueller of LiteWire.
3. Approval of agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes.
A. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes from the July 6, 2009 regular meeting and approve them as printed. Motion approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Public Hearing – Zoning Ordinance Amendment Re: Communication Towers. Stockham explained that this proposed ordinance change would broaden the range of districts that would allow communication towers. The Commission clarified the sections of the code proposed for revision. Decker opened the public hearing at 6:08 p.m. Dave Mueller of LiteWire stressed the importance of a tower to his business. Decker closed the public hearing at 6:11 p.m.
7. Action items.
A. Zoning Ordinance Amendment Re: Communication Towers. Hammann and Gishnock commented on the amendments recommended by the Unified Land Development Code Advisory Committee. Braunschweig made a motion, seconded by Roberts to recommend to Common Council approval of Sections 130-503, 130-764, 130-794, 130-824, 130-854, and 130-874 City of Evansville Municipal Code of Ordinances to allow communication towers as conditional use accessory uses in the B-1Local Business District, B-2 Central Business District, B-3 Community Business District, B-4 Regional Business District, and B-5 Special Use Business District. If unused for a period of twenty-four (24) months communication towers, pads, and any associated equipment must be removed by the property owner. Motion approved unanimously.
B. Conditional Use Permit – LiteWire Internet Services, Inc. Communication Tower. Stockham reviewed his staff report for the conditional use permit for 565 E Main Street. Decker opened the public hearing at 6:25 p.m. Dave Mueller of LiteWire explained the difficulty he had finding a building for his business, adding that this location backs up to industrial property. He repeated the importance of the communication tower to his business. Decker closed the public hearing at 6:27 p.m. Braunschweig made a motion, seconded by Roberts to approve a Conditional Use Permit for a communication tower to be installed by LiteWire Internet Service at 565 E Main Street subject to the conditions as contained in the staff report. Motion approved unanimously.
8. Report on Other Permitting Activity by City Planner. Stockham stated he received an inquiry on a pizza establishment and an inquiry on fencing at Inn Care.
9. Report of the Unified Land Development Code Committee. Stockham stated the committee does not intend to rewrite all land use ordinances but are reviewing select ones to streamline.
10. Report of the Evansville Historic Preservation Commission. None
11. Report of the Evansville-Union Implementation Committee. Hammann stated the map overlays are done with inconsistencies identified.
12. Update on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters
14. Update on Rock County Smart Growth Plan. Decker stated the last meeting was July 7th and the plan goes on to the County Board.
15. Enforcement. None
16. Special Meeting Reminder. Joint meeting of Evansville Plan Commission and City Council, Union Plan Commission and Town Board, and Rock County Planning Staff on Wednesday, August 12, 6:30 pm at Fire Hall. Decker added that no action will be taken at the meeting.
17. Next regular meeting date. Tuesday, September 1, 2009
18. Motion to adjourn. Hammann made a motion, seconded by Braunschweig to adjourn at 6:42 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Regular Meeting
Monday, August 3, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:02 p.m. by Chair Mayor Sandy Decker.
2. Roll Call. Members Present: Mason Braunschweig, Jim Brooks Sandy Decker, Carol Endres, John Gishnock, Bill Hammann and Diane Roberts. Others Present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham and Dave Mueller of LiteWire.
3. Approval of agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes.
A. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes from the July 6, 2009 regular meeting and approve them as printed. Motion approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Public Hearing – Zoning Ordinance Amendment Re: Communication Towers. Stockham explained that this proposed ordinance change would broaden the range of districts that would allow communication towers. The Commission clarified the sections of the code proposed for revision. Decker opened the public hearing at 6:08 p.m. Dave Mueller of LiteWire stressed the importance of a tower to his business. Decker closed the public hearing at 6:11 p.m.
7. Action items.
A. Zoning Ordinance Amendment Re: Communication Towers. Hammann and Gishnock commented on the amendments recommended by the Unified Land Development Code Advisory Committee. Braunschweig made a motion, seconded by Roberts to recommend to Common Council approval of Sections 130-503, 130-764, 130-794, 130-824, 130-854, and 130-874 City of Evansville Municipal Code of Ordinances to allow communication towers as conditional use accessory uses in the B-1Local Business District, B-2 Central Business District, B-3 Community Business District, B-4 Regional Business District, and B-5 Special Use Business District. If unused for a period of twenty-four (24) months communication towers, pads, and any associated equipment must be removed by the property owner. Motion approved unanimously.
B. Conditional Use Permit – LiteWire Internet Services, Inc. Communication Tower. Stockham reviewed his staff report for the conditional use permit for 565 E Main Street. Decker opened the public hearing at 6:25 p.m. Dave Mueller of LiteWire explained the difficulty he had finding a building for his business, adding that this location backs up to industrial property. He repeated the importance of the communication tower to his business. Decker closed the public hearing at 6:27 p.m. Braunschweig made a motion, seconded by Roberts to approve a Conditional Use Permit for a communication tower to be installed by LiteWire Internet Service at 565 E Main Street subject to the conditions as contained in the staff report. Motion approved unanimously.
8. Report on Other Permitting Activity by City Planner. Stockham stated he received an inquiry on a pizza establishment and an inquiry on fencing at Inn Care.
9. Report of the Unified Land Development Code Committee. Stockham stated the committee does not intend to rewrite all land use ordinances but are reviewing select ones to streamline.
10. Report of the Evansville Historic Preservation Commission. None
11. Report of the Evansville-Union Implementation Committee. Hammann stated the map overlays are done with inconsistencies identified.
12. Update on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters
14. Update on Rock County Smart Growth Plan. Decker stated the last meeting was July 7th and the plan goes on to the County Board.
15. Enforcement. None
16. Special Meeting Reminder. Joint meeting of Evansville Plan Commission and City Council, Union Plan Commission and Town Board, and Rock County Planning Staff on Wednesday, August 12, 6:30 pm at Fire Hall. Decker added that no action will be taken at the meeting.
17. Next regular meeting date. Tuesday, September 1, 2009
18. Motion to adjourn. Hammann made a motion, seconded by Braunschweig to adjourn at 6:42 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Minutes; Evansville Park Board: August 2009
PARK & RECREATION BOARD MEETING MINUTES
Monday, August 17, 2009, 6:00 p.m.
Evansville City Hall
Call to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Jeff Farnsworth, Rich Modaff, Ron Carlsen, Rich Modaff, Janis Ringhand, Sue Merritt. Staff: Rich Hamacher, Ray Anderson, Dan Wietecha (6:10-6:40).
Approved the agenda as printed on a Farnsworth/Modaff motion, unanimous.
Approved the minutes as printed on a Juergens/Carlsen motion, unanimous.
No Citizens appearances.
Connor Williams, 126 Grove St., present with an Eagle Scout project. Connor is seeking support and approval for a fishing pier on Lake Leota. Connor has spoken with SOLE about their assistance and financial support. The pier will be wheel chair accessible, using cedar poles from a school project, adult supervision will be available for the entire project. Questions – permits from DNR – Dan Wietcha stated piers do not require DNR permits. Connor has 2 years to complete the project, may need to expedite process for any permits that are required. Request City donation of funds to help with project. City will take over maintenance on completion. Ray stated that Public Works Director would prefer to wait until next year. Modaff/Juergens motion to approve the planning of a handicap fishing pier in Lake Leota, unanimous.
Discussion regarding donations of equipment and memorials. Juergens presented a plan for Park donations, will revise and update for next meeting. One bench has been donated, Ray helped selection process with donor, will be installed at Westside Park.
Update on Wetland Shoreland – we did not receive the DNR Grant for lake plantings, but we have been notified of another Foundation. The Antes Fund is available annually for Lake Leota and Leota Park beautification and improvement, not maintenance, in the amount of $4,670.00. Approved projects would include landscaping of flowers & trees, lake plantings, improve existing historic picnic structures, Baker Bldg grounds. Ray suggested replacing the entry door at the Antes Cabin. Juergens suggested using Foundation money for matching grant for handicap fishing pier. Requests should be made annually by July 1 for payout in September, an itemized list of purchases with cost will be submitted to the Evansville Fund, which oversees the Antes Fund.
Ray asked about moving the Antes Cabin in the park, Historic Pres & Grove Society are talking about the possibility. Nothing concrete at this time.
Discussion on Lake safety, recreation & liability – Dan Wietecha stated several items came up at a joint meeting of Public Safety Services – Police, Fire & EMT’s. Co-operation between the departments, water rescue equipment and experience – Albany FD will train our staff for inflatable raft, throw ropes, buoys, rescue board; all 3 departments will have the opportunity to train on equipment; a location in park where equipment can be stored securely – all departments would have access. Recognizing whatever rules or policies are made by PRB, so they know what the policy is. Winter “ice” policy for lake, FD has some training for ice rescue, will involve PD & EMS in training. Policy work will be ongoing, would like to have something in writing by spring. We will work jointly with all three Public Safety entities to assure the best policies that are practical and enforcable get into place.
Discussion and action on Park Seller’s Permit for Lions Club Circus – no action necessary, already approved in June.
Chair’s report on City actions - Every property update.
Park Maintenance Supervisor report – graffiti is worse than it’s ever been. Many building have been broken into, police are doing their best to patrol. Bathroom in lower park is in bad shape, new bathrooms are getting hit as well. Cameras should be installed, internet & electricity are needed to operate camera. Ray checked into cameras – they range 300’, couple dummies and couple real camera’s, cost is $600-700 each for real cameras at Gander Mountain. Ray will contact Mark Smith, Alarm Smith, for cost estimate. A suggestion to close bathrooms from 7-9:00 p.m., use Pool bathroom if necessary, by Hamacher.
Aquatic Report – Rick Hamacher will keep budget at the same level as last year, no increase in part-time wages. Season will start one week later, eliminate the Sunday evening swim, some adjustment to swimming lesson schedule, to keep within budget. Discussed refund policy, will continue with the current NO refund policy that is in place and widely visible. Two requests for refund will not be considered as they were informed of the no refund policy at sign up time.
Budget will go to Finance as written for aquatics. Public Works addressed the maintenance budget at their last meeting.
Old Business – advertising in park will be removed from future agenda’s for lack in interest.
New Business – none.
Motion to adjourn by Juergens/Modaff at 7:15 p.m.
Next meeting September 14, 2009, 6:00 p.m., City Council Chamber.
Monday, August 17, 2009, 6:00 p.m.
Evansville City Hall
Call to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Jeff Farnsworth, Rich Modaff, Ron Carlsen, Rich Modaff, Janis Ringhand, Sue Merritt. Staff: Rich Hamacher, Ray Anderson, Dan Wietecha (6:10-6:40).
Approved the agenda as printed on a Farnsworth/Modaff motion, unanimous.
Approved the minutes as printed on a Juergens/Carlsen motion, unanimous.
No Citizens appearances.
Connor Williams, 126 Grove St., present with an Eagle Scout project. Connor is seeking support and approval for a fishing pier on Lake Leota. Connor has spoken with SOLE about their assistance and financial support. The pier will be wheel chair accessible, using cedar poles from a school project, adult supervision will be available for the entire project. Questions – permits from DNR – Dan Wietcha stated piers do not require DNR permits. Connor has 2 years to complete the project, may need to expedite process for any permits that are required. Request City donation of funds to help with project. City will take over maintenance on completion. Ray stated that Public Works Director would prefer to wait until next year. Modaff/Juergens motion to approve the planning of a handicap fishing pier in Lake Leota, unanimous.
Discussion regarding donations of equipment and memorials. Juergens presented a plan for Park donations, will revise and update for next meeting. One bench has been donated, Ray helped selection process with donor, will be installed at Westside Park.
Update on Wetland Shoreland – we did not receive the DNR Grant for lake plantings, but we have been notified of another Foundation. The Antes Fund is available annually for Lake Leota and Leota Park beautification and improvement, not maintenance, in the amount of $4,670.00. Approved projects would include landscaping of flowers & trees, lake plantings, improve existing historic picnic structures, Baker Bldg grounds. Ray suggested replacing the entry door at the Antes Cabin. Juergens suggested using Foundation money for matching grant for handicap fishing pier. Requests should be made annually by July 1 for payout in September, an itemized list of purchases with cost will be submitted to the Evansville Fund, which oversees the Antes Fund.
Ray asked about moving the Antes Cabin in the park, Historic Pres & Grove Society are talking about the possibility. Nothing concrete at this time.
Discussion on Lake safety, recreation & liability – Dan Wietecha stated several items came up at a joint meeting of Public Safety Services – Police, Fire & EMT’s. Co-operation between the departments, water rescue equipment and experience – Albany FD will train our staff for inflatable raft, throw ropes, buoys, rescue board; all 3 departments will have the opportunity to train on equipment; a location in park where equipment can be stored securely – all departments would have access. Recognizing whatever rules or policies are made by PRB, so they know what the policy is. Winter “ice” policy for lake, FD has some training for ice rescue, will involve PD & EMS in training. Policy work will be ongoing, would like to have something in writing by spring. We will work jointly with all three Public Safety entities to assure the best policies that are practical and enforcable get into place.
Discussion and action on Park Seller’s Permit for Lions Club Circus – no action necessary, already approved in June.
Chair’s report on City actions - Every property update.
Park Maintenance Supervisor report – graffiti is worse than it’s ever been. Many building have been broken into, police are doing their best to patrol. Bathroom in lower park is in bad shape, new bathrooms are getting hit as well. Cameras should be installed, internet & electricity are needed to operate camera. Ray checked into cameras – they range 300’, couple dummies and couple real camera’s, cost is $600-700 each for real cameras at Gander Mountain. Ray will contact Mark Smith, Alarm Smith, for cost estimate. A suggestion to close bathrooms from 7-9:00 p.m., use Pool bathroom if necessary, by Hamacher.
Aquatic Report – Rick Hamacher will keep budget at the same level as last year, no increase in part-time wages. Season will start one week later, eliminate the Sunday evening swim, some adjustment to swimming lesson schedule, to keep within budget. Discussed refund policy, will continue with the current NO refund policy that is in place and widely visible. Two requests for refund will not be considered as they were informed of the no refund policy at sign up time.
Budget will go to Finance as written for aquatics. Public Works addressed the maintenance budget at their last meeting.
Old Business – advertising in park will be removed from future agenda’s for lack in interest.
New Business – none.
Motion to adjourn by Juergens/Modaff at 7:15 p.m.
Next meeting September 14, 2009, 6:00 p.m., City Council Chamber.
Monday, August 17, 2009
Minutes: Evansville Common Council: August 2009
Common Council
Regular Meeting
Tuesday, August 11, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 pm by Mayor Sandy Decker.
2. Roll Call. Present: Mayor Sandy Decker and Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels and Tony Wyse. Also present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Library Director Kathi Kemp, Greg Johnson – Ehlers & Associates, Kelly Gildner – The Review, Declan Every, PO Box 242, Evansville, Randall Shotliff, 4215 Winnequah Dr, Madison, Dave Mueller of LiteWire, and Matt Gaboda, 8635 W Seeman Road, Evansville.
2. Approval of Agenda. Roberts made a motion, seconded by Braunschweig to approve the agenda. Motion approved unanimously.
3. Approval of Minutes. Cothard made a motion, seconded by Roberts to waive the reading of the minutes of the July 14, 2009 regular meeting and July 21, 2009 special meeting and to approve them as presented. Motion approved unanimously.
4. Citizen appearances.
A. SOLE. None
B. Evansville Community Partnership. None
Matt Gaboda asked questions and shared comments regarding the Wastewater Treatment Facility and Wind Turbine projects.
5. Reports of Committees.
A. Plan Commission Report
(1). Decker stated that there is a program by Rock County Planning and Development staff for Evansville Plan Commission and City Council and Union Plan Commission and Town Board scheduled for August 12, 6:30 p.m. at the Fire Hall.
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Roberts to approve the Water & Light bills and authorize their payment in the amount of $1,013,537.17. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Braunschweig to approve the City bills and authorize their payment in the amount of $621,822.12. Motion approved unanimously on a roll call vote.
(3). Cothard made a motion, seconded Braunschweig to approve Resolution 2009-14, Authorizing Entry into an Intergovernmental Cooperation Agreement Relating to the Wisconsin Rural Water Construction Loan Program. Motion approved unanimously on a roll call vote.
(4). Cothard made a motion, seconded by Braunschweig to approve Resolution 2009-21, Authorizing and Approving a Loan Agreement with the Wisconsin Rural Water Construction Loan Program Commission and Authorizing the Issuance of $3,900,000 Revenue Bond Anticipation Notes, Series 2009 (Sewerage System). Greg Johnson explained that this is interim financing in order to start paying expenses. Motion approved unanimously on a roll call vote.
(5). Cothard made a motion, seconded by Braunschweig to approve Resolution 2009-19, Authorizing the Representative to File the Recycling Grants to Responsible Units and Recycling Efficiency Grant Applications. Motion approved unanimously.
(6). Cothard made a motion, seconded by Ringhand to approve Resolution 2009-20, Providing for the Sale of $945,000 Water and Electric System Revenue Bonds. Greg Johnson summarized the financial analysis report. Motion approved unanimously on a roll call vote.
(7). There will be a meeting in the Council Chambers at 6:30 p.m. on September 16th for department head/committee presentations of requested budget.
Common Council will meet on Monday, October 12th at 6:30 p.m. instead of Tuesday, October 13th.
C. Public Safety Committee Report.
(1). Roberts made a motion, seconded by Cothard to approve increase in emergency medical service (EMS) fees per Wisconsin Statute 62.133, effective September 1. Motion approved unanimously on a roll call vote.
D. Public Works Committee Report.
(1). Discussion and possible motion regarding impact of dredged material on Every Trust farm fields. Council discussed the expenses of the Lake Leota dredging project and the need for a cover crop and future fertilizer applications for the Every Trust farm fields. Further discussion of the farm fields has been referred to the Public Works Committee.
(2). Braunschweig made a motion, seconded by Ringhand to award contract for Wastewater Treatment Facility to C.D. Smith Construction, LLC, in the amount of $5,790,000. Motion approved unanimously on a roll call vote.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. None
G. Redevelopment Authority Report. This committee is in suspension until needed.
H. Parks and Recreation Board Report. Ringhand stated they did not receive the grant through the DNR, but there are funds for parks in the Evansville Fund.
I. Historic Preservation Commission Report. None
J. Fire District Report. None
K. Police Commission Report. None
L. Evansville-Union Implementation Committee Report. Ringhand stated they have potentially resolved the issues of the future land use maps.
M. Youth Center Advisory Board Report. None
N. Energy Independence Team Report. Decker stated the application to EPA for the turbine has been submitted.
O. Library Board/Liaison Report. Wyse stated they are aggressively looking at their budget.
6. Unfinished Business
A. Braunschweig presented the second reading and made a motion, seconded by Cothard to approve Ordinance 2009-05, Amending Chapters 104 (Stormwater Management), 110 (Land Division), and 130 (Zoning) of the Municipal Code. [Sponsors: Roberts and Braunschweig]. Braunschweig stated these amendments were a housekeeping measure. Motion approved unanimously.
B. Braunschweig presented the second reading and made a motion, seconded by Roberts to approve Ordinance 2009-06, Amending Chapter 130 of the Municipal Code Relative to Communication Towers with the following changes: remove duplicate “is amended” in Chapters 130-764(2), 130-792(2), 130-824(2), 130-854(2) and 130-874(2). [Sponsors: Braunschweig and Roberts]. Motion approved unanimously.
7. Communications and Recommendations from the Mayor. None
8. Communications from the City Administrator
A. Braunschweig made a motion, seconded by Roberts to approve Resolution 2009-22, Relocation Order. [Main Street Bridge]. Motion approved unanimously.
B. Roberts made a motion, seconded by Ringhand to approve participation in WPPI Energy Performance Financing Program and submit tariff application to the Public Service Commission of Wisconsin. Motion approved unanimously.
C. Wietecha reminded Council of the League of Wisconsin Municipalities annual conference October 14-16.
Wietecha provided Council with an explanation of the spike in the monthly utility bill.
9. New Business. None
10. Introduction of New Ordinances. None
11. Adjournment. Ringhand made a motion, seconded by Braunschweig to adjourn at 8:00 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, August 11, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 pm by Mayor Sandy Decker.
2. Roll Call. Present: Mayor Sandy Decker and Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels and Tony Wyse. Also present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Library Director Kathi Kemp, Greg Johnson – Ehlers & Associates, Kelly Gildner – The Review, Declan Every, PO Box 242, Evansville, Randall Shotliff, 4215 Winnequah Dr, Madison, Dave Mueller of LiteWire, and Matt Gaboda, 8635 W Seeman Road, Evansville.
2. Approval of Agenda. Roberts made a motion, seconded by Braunschweig to approve the agenda. Motion approved unanimously.
3. Approval of Minutes. Cothard made a motion, seconded by Roberts to waive the reading of the minutes of the July 14, 2009 regular meeting and July 21, 2009 special meeting and to approve them as presented. Motion approved unanimously.
4. Citizen appearances.
A. SOLE. None
B. Evansville Community Partnership. None
Matt Gaboda asked questions and shared comments regarding the Wastewater Treatment Facility and Wind Turbine projects.
5. Reports of Committees.
A. Plan Commission Report
(1). Decker stated that there is a program by Rock County Planning and Development staff for Evansville Plan Commission and City Council and Union Plan Commission and Town Board scheduled for August 12, 6:30 p.m. at the Fire Hall.
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Roberts to approve the Water & Light bills and authorize their payment in the amount of $1,013,537.17. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Braunschweig to approve the City bills and authorize their payment in the amount of $621,822.12. Motion approved unanimously on a roll call vote.
(3). Cothard made a motion, seconded Braunschweig to approve Resolution 2009-14, Authorizing Entry into an Intergovernmental Cooperation Agreement Relating to the Wisconsin Rural Water Construction Loan Program. Motion approved unanimously on a roll call vote.
(4). Cothard made a motion, seconded by Braunschweig to approve Resolution 2009-21, Authorizing and Approving a Loan Agreement with the Wisconsin Rural Water Construction Loan Program Commission and Authorizing the Issuance of $3,900,000 Revenue Bond Anticipation Notes, Series 2009 (Sewerage System). Greg Johnson explained that this is interim financing in order to start paying expenses. Motion approved unanimously on a roll call vote.
(5). Cothard made a motion, seconded by Braunschweig to approve Resolution 2009-19, Authorizing the Representative to File the Recycling Grants to Responsible Units and Recycling Efficiency Grant Applications. Motion approved unanimously.
(6). Cothard made a motion, seconded by Ringhand to approve Resolution 2009-20, Providing for the Sale of $945,000 Water and Electric System Revenue Bonds. Greg Johnson summarized the financial analysis report. Motion approved unanimously on a roll call vote.
(7). There will be a meeting in the Council Chambers at 6:30 p.m. on September 16th for department head/committee presentations of requested budget.
Common Council will meet on Monday, October 12th at 6:30 p.m. instead of Tuesday, October 13th.
C. Public Safety Committee Report.
(1). Roberts made a motion, seconded by Cothard to approve increase in emergency medical service (EMS) fees per Wisconsin Statute 62.133, effective September 1. Motion approved unanimously on a roll call vote.
D. Public Works Committee Report.
(1). Discussion and possible motion regarding impact of dredged material on Every Trust farm fields. Council discussed the expenses of the Lake Leota dredging project and the need for a cover crop and future fertilizer applications for the Every Trust farm fields. Further discussion of the farm fields has been referred to the Public Works Committee.
(2). Braunschweig made a motion, seconded by Ringhand to award contract for Wastewater Treatment Facility to C.D. Smith Construction, LLC, in the amount of $5,790,000. Motion approved unanimously on a roll call vote.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. None
G. Redevelopment Authority Report. This committee is in suspension until needed.
H. Parks and Recreation Board Report. Ringhand stated they did not receive the grant through the DNR, but there are funds for parks in the Evansville Fund.
I. Historic Preservation Commission Report. None
J. Fire District Report. None
K. Police Commission Report. None
L. Evansville-Union Implementation Committee Report. Ringhand stated they have potentially resolved the issues of the future land use maps.
M. Youth Center Advisory Board Report. None
N. Energy Independence Team Report. Decker stated the application to EPA for the turbine has been submitted.
O. Library Board/Liaison Report. Wyse stated they are aggressively looking at their budget.
6. Unfinished Business
A. Braunschweig presented the second reading and made a motion, seconded by Cothard to approve Ordinance 2009-05, Amending Chapters 104 (Stormwater Management), 110 (Land Division), and 130 (Zoning) of the Municipal Code. [Sponsors: Roberts and Braunschweig]. Braunschweig stated these amendments were a housekeeping measure. Motion approved unanimously.
B. Braunschweig presented the second reading and made a motion, seconded by Roberts to approve Ordinance 2009-06, Amending Chapter 130 of the Municipal Code Relative to Communication Towers with the following changes: remove duplicate “is amended” in Chapters 130-764(2), 130-792(2), 130-824(2), 130-854(2) and 130-874(2). [Sponsors: Braunschweig and Roberts]. Motion approved unanimously.
7. Communications and Recommendations from the Mayor. None
8. Communications from the City Administrator
A. Braunschweig made a motion, seconded by Roberts to approve Resolution 2009-22, Relocation Order. [Main Street Bridge]. Motion approved unanimously.
B. Roberts made a motion, seconded by Ringhand to approve participation in WPPI Energy Performance Financing Program and submit tariff application to the Public Service Commission of Wisconsin. Motion approved unanimously.
C. Wietecha reminded Council of the League of Wisconsin Municipalities annual conference October 14-16.
Wietecha provided Council with an explanation of the spike in the monthly utility bill.
9. New Business. None
10. Introduction of New Ordinances. None
11. Adjournment. Ringhand made a motion, seconded by Braunschweig to adjourn at 8:00 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Friday, August 7, 2009
Education: Planning: Evansville: Agenda; August 2009
Plan Commissions Educational Program
August 12, 2009, 6:30 pm
Evansville Community Fire Station
425 Water Street
City of Evansville
Town of Union
Plan Commission
Plan Commission
City Council
Town Board
Evansville-Union Implementation Committee
1. Welcome
Purpose of this program is to become better acquainted with
• the role of the Rock County Planning & Development Agency,
• the Rock County Comprehensive Plan 2035, and
• interrelations of the County, City, and Town regarding planning and land use decisions.
Questions can be raised throughout the program.
2. Introductions around the Table
Introduce yourself and tell us what you are looking forward to learning from this evening’s program
3. Introduction to the Rock County Planning & Development Agency:
Steve Schraufnagel, Acting Director
Strategic & Comprehensive Planning
MISSION:
To guide, coordinate and assist in the preparation of plans and recommendations for orderly development and improvement, across time and governmental boundaries, to best promote public health, safety, morals, order, convenience and prosperity for the general welfare of County residents.
Development Review, Land Divisions & Enforcement
MISSION:
To assist and advise individuals, businesses, professionals and governmental communities by uniformly administering and enforcing plans, policies and ordinances to manage development in a sustainable, planned, efficient and environmentally sound manner.
Economic Development
MISSION:
To provide consultative economic development services that promote activities and programs that position, as well as prepare, Rock County for opportunities that augment and enhance its assets.
Housing & Community Development
MISSION:
To assist with the provision of healthy, durable, and affordable housing for eligible Rock County properties and residents by successfully administering the approved Planning & Development Committee-approved Housing programs and the Rock County Loan portfolio.
Administrative, Engineering, and Geospatial Support Services
MISSION:
To provide specialized support services in response to requests and provide these services in a timely and efficient manner.
• Function and make-up of the Rock County Planning & Development Committee
• Role of Rock County Planning & Development Agency in land division, storm water, and septic system decisions.
4. Overview of the Rock County Comprehensive Plan 2035:
Wade Thompson
• Planning process for the Rock County Comprehensive Plan
• The Plan’s Approach to Land Use
• Current Status
The Rock County Planning and Development Committee will hold a public hearing for the adoption of the Rock County Comprehensive Plan - 2035 at 6:00 p.m. on August 13, 2009, in the County Board Room, on the fourth floor of the Rock County Courthouse, 51 S. Main Street, Janesville. This public meeting is another opportunity for residents and interested parties to discuss the draft Plan prior to adoption.
• Potential Tools for achieving local government land use goals
5. Progress Report from the Evansville-Union Implementation Committee.
6. Further Questions.
7. Brief Discussion of next possible steps in training and cooperation between Town of Union and City of Evansville Plan Commissions.
8. Adjourn.
August 12, 2009, 6:30 pm
Evansville Community Fire Station
425 Water Street
City of Evansville
Town of Union
Plan Commission
Plan Commission
City Council
Town Board
Evansville-Union Implementation Committee
1. Welcome
Purpose of this program is to become better acquainted with
• the role of the Rock County Planning & Development Agency,
• the Rock County Comprehensive Plan 2035, and
• interrelations of the County, City, and Town regarding planning and land use decisions.
Questions can be raised throughout the program.
2. Introductions around the Table
Introduce yourself and tell us what you are looking forward to learning from this evening’s program
3. Introduction to the Rock County Planning & Development Agency:
Steve Schraufnagel, Acting Director
Strategic & Comprehensive Planning
MISSION:
To guide, coordinate and assist in the preparation of plans and recommendations for orderly development and improvement, across time and governmental boundaries, to best promote public health, safety, morals, order, convenience and prosperity for the general welfare of County residents.
Development Review, Land Divisions & Enforcement
MISSION:
To assist and advise individuals, businesses, professionals and governmental communities by uniformly administering and enforcing plans, policies and ordinances to manage development in a sustainable, planned, efficient and environmentally sound manner.
Economic Development
MISSION:
To provide consultative economic development services that promote activities and programs that position, as well as prepare, Rock County for opportunities that augment and enhance its assets.
Housing & Community Development
MISSION:
To assist with the provision of healthy, durable, and affordable housing for eligible Rock County properties and residents by successfully administering the approved Planning & Development Committee-approved Housing programs and the Rock County Loan portfolio.
Administrative, Engineering, and Geospatial Support Services
MISSION:
To provide specialized support services in response to requests and provide these services in a timely and efficient manner.
• Function and make-up of the Rock County Planning & Development Committee
• Role of Rock County Planning & Development Agency in land division, storm water, and septic system decisions.
4. Overview of the Rock County Comprehensive Plan 2035:
Wade Thompson
• Planning process for the Rock County Comprehensive Plan
• The Plan’s Approach to Land Use
• Current Status
The Rock County Planning and Development Committee will hold a public hearing for the adoption of the Rock County Comprehensive Plan - 2035 at 6:00 p.m. on August 13, 2009, in the County Board Room, on the fourth floor of the Rock County Courthouse, 51 S. Main Street, Janesville. This public meeting is another opportunity for residents and interested parties to discuss the draft Plan prior to adoption.
• Potential Tools for achieving local government land use goals
5. Progress Report from the Evansville-Union Implementation Committee.
6. Further Questions.
7. Brief Discussion of next possible steps in training and cooperation between Town of Union and City of Evansville Plan Commissions.
8. Adjourn.
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