EVANSVILLE UNION IMPLEMENTATION MEETING
Wednesday, July 15, 2009, 6:00 p.m.
Evansville City Hall
MINUTES
Present: John Sornson, Don Krajeck, Janis Ringhand, Bill Hammann, Bob Janes, Eric Larsen. Guests: Greg Hoffmeister and Bobbie McIlroy (Foth for Dave Sauer).
Meeting called to order by Chair Ringhand at 6:00 p.m., quorum present.
Approved the agenda as printed on a Krajeck/Sornson motion, unanimous.
Approved the minutes of the May 20, 2009 meeting on a Janes/Hammann motion, unanimous.
Began review of the future land use maps presented by Bobbie McIlroy, on behalf of Dave Sauer.
Next meeting, Special Meeting with Rock County Smart Growth, Union & Evansville, Wednesday, August 12 at 6:30 at the Fire Station.
Adjourn at 7:00 p.m.
NOTE: Discussion after the meeting regarding a special meeting to finish the map designations before the August 12 Special Meeting with Rock County Smart Growth, Plan Commissions and Councils from both Evansville and Union. Suggested meeting on Thursday, July 23, 2009, at 6:00 p.m. at City Hall, if that time frame works for the majority.
Friday, July 17, 2009
Monday, July 13, 2009
Minutes; Evansville Planning Commission: July 6, 2009
City of Evansville Plan Commission
Regular Meeting
Monday, July 6, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:03 p.m. by Chair Sandy Decker.
2. Roll Call. Members Present: Sandy Decker, John Gishnock, Bill Hammann and Diane Roberts. Members Absent: Mason Braunschweig, Jim Brooks and Carol Endres. Others Present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham (left meeting at 6:56 p.m.), and Dave Mueller of LiteWire.
3. Approval of agenda. Hammann made a motion, seconded by Roberts to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes. Roberts made a motion, seconded by Hammann to waive the reading of the minutes from the May 4, 2009 regular meeting and approve them as printed. Motion approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Public Hearing – Zoning and Stormwater Management Ordinance Amendments. Stockham reviewed the sections of the code containing the proposed amendments. He noted that the required publications for the public hearing were made. There were no comments from the public. Decker opened the public hearing at 6:07 p.m. No one spoke. Decker closed the public hearing at 6:08 p.m.
7. Action items.
A. Zoning Ordinance and Stormwater Management Ordinance Amendments. With no additional comments or questions from the Commission, Hammann made a motion, seconded by Roberts to recommend approval of the proposed Zoning Ordinance and Stormwater Management Ordinance and forward this recommendation to the Common Council. Motion approved unanimously.
B. Site Plan – LiteWire, 565 E. Main Street. Stockham reviewed the details of the proposed site plan. An 80-foot communication tower and 220 square foot utility shed would need to be constructed. Dave Mueller, representing LiteWire, explained that their current lease expires October 1, 2009 and they would use the existing structure until a new building is constructed on this parcel. The plan would be to then convert the existing structure into office space they could lease. The Commission discussed the location of the existing and proposed driveways, landscaping, utility service and the communication tower. Hammann made a motion, seconded by Roberts to approve the site application for the initial phase of the LiteWire Internet Service project subject to the following:
1. Approval of the proposed site plan for the communication tower is subject to future approval of a zoning ordinance amendment allowing communication towers as conditional uses in commercial districts and approval of a CUP for this specific tower.
2. The applicant will be allowed to maintain the existing gravel driveways until the second phase of construction is completed or for up to 36 months, whichever is sooner. If the second phase has not been completed within 36 months, the applicant must pave and stripe the driveway and parking area for the existing building in accordance with City parking lot design standards.
Hammann made a motion, seconded by Roberts to amend the motion by adding the following condition:
3. Planting 2 terrace trees on E Main Street subject to approval of the City Tree Commissioner.
Amendment approved unanimously. Main motion, as amended, approved unanimously.
C. Site Plan – Police Department, 22 W. Church. Stockham reviewed the description of the request and zoning of the site. Discussion followed regarding the details of the building design, landscaping, and parking. Hammann made a motion, seconded by Roberts to approve the site plan application for the police department garage subject to the following conditions:
1. Submittal and staff approval of a Landscaping Plan that complies with the requirements of Section 130-203(3) and the Article V Landscaping and Bufferyard Regulations.
2. Submittal and staff approval of a Grading and Erosion Control Plan that complies with the requirements of Section 130-203(3) and Chapter 48 Erosion Control Ordinance and Chapter 104 Stormwater Management Ordinance.
Motion approved unanimously.
8. Report on Other Permitting Activity by City Planner. None
9. Report of the Unified Land Development Code Committee. Hammann stated the next meeting date is July 16, 2009.
10. Report of the Evansville Historic Preservation Commission. Decker stated there is a special meeting scheduled for July 7, 2009.
11. Report of the Evansville-Union Implementation Committee.
A. Decker stated there is a proposal by Union Plan Commission to hold a joint training session with a tentative meeting date of August 12, 209.
12. Update on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Update on Rock County Smart Growth Plan. Decker stated the public meeting will be held at the Rock County Courthouse on July 9, 2009.
15. Enforcement. None
16. Next regular meeting date. Monday, August 3, 2009
17. Motion to adjourn. Hammann made a motion, seconded by Roberts to adjourn at 7:08 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Regular Meeting
Monday, July 6, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:03 p.m. by Chair Sandy Decker.
2. Roll Call. Members Present: Sandy Decker, John Gishnock, Bill Hammann and Diane Roberts. Members Absent: Mason Braunschweig, Jim Brooks and Carol Endres. Others Present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham (left meeting at 6:56 p.m.), and Dave Mueller of LiteWire.
3. Approval of agenda. Hammann made a motion, seconded by Roberts to approve the agenda as printed. Motion approved unanimously.
4. Approval of minutes. Roberts made a motion, seconded by Hammann to waive the reading of the minutes from the May 4, 2009 regular meeting and approve them as printed. Motion approved unanimously.
5. Citizen appearances other than agenda items listed. None
6. Public Hearing – Zoning and Stormwater Management Ordinance Amendments. Stockham reviewed the sections of the code containing the proposed amendments. He noted that the required publications for the public hearing were made. There were no comments from the public. Decker opened the public hearing at 6:07 p.m. No one spoke. Decker closed the public hearing at 6:08 p.m.
7. Action items.
A. Zoning Ordinance and Stormwater Management Ordinance Amendments. With no additional comments or questions from the Commission, Hammann made a motion, seconded by Roberts to recommend approval of the proposed Zoning Ordinance and Stormwater Management Ordinance and forward this recommendation to the Common Council. Motion approved unanimously.
B. Site Plan – LiteWire, 565 E. Main Street. Stockham reviewed the details of the proposed site plan. An 80-foot communication tower and 220 square foot utility shed would need to be constructed. Dave Mueller, representing LiteWire, explained that their current lease expires October 1, 2009 and they would use the existing structure until a new building is constructed on this parcel. The plan would be to then convert the existing structure into office space they could lease. The Commission discussed the location of the existing and proposed driveways, landscaping, utility service and the communication tower. Hammann made a motion, seconded by Roberts to approve the site application for the initial phase of the LiteWire Internet Service project subject to the following:
1. Approval of the proposed site plan for the communication tower is subject to future approval of a zoning ordinance amendment allowing communication towers as conditional uses in commercial districts and approval of a CUP for this specific tower.
2. The applicant will be allowed to maintain the existing gravel driveways until the second phase of construction is completed or for up to 36 months, whichever is sooner. If the second phase has not been completed within 36 months, the applicant must pave and stripe the driveway and parking area for the existing building in accordance with City parking lot design standards.
Hammann made a motion, seconded by Roberts to amend the motion by adding the following condition:
3. Planting 2 terrace trees on E Main Street subject to approval of the City Tree Commissioner.
Amendment approved unanimously. Main motion, as amended, approved unanimously.
C. Site Plan – Police Department, 22 W. Church. Stockham reviewed the description of the request and zoning of the site. Discussion followed regarding the details of the building design, landscaping, and parking. Hammann made a motion, seconded by Roberts to approve the site plan application for the police department garage subject to the following conditions:
1. Submittal and staff approval of a Landscaping Plan that complies with the requirements of Section 130-203(3) and the Article V Landscaping and Bufferyard Regulations.
2. Submittal and staff approval of a Grading and Erosion Control Plan that complies with the requirements of Section 130-203(3) and Chapter 48 Erosion Control Ordinance and Chapter 104 Stormwater Management Ordinance.
Motion approved unanimously.
8. Report on Other Permitting Activity by City Planner. None
9. Report of the Unified Land Development Code Committee. Hammann stated the next meeting date is July 16, 2009.
10. Report of the Evansville Historic Preservation Commission. Decker stated there is a special meeting scheduled for July 7, 2009.
11. Report of the Evansville-Union Implementation Committee.
A. Decker stated there is a proposal by Union Plan Commission to hold a joint training session with a tentative meeting date of August 12, 209.
12. Update on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Update on Rock County Smart Growth Plan. Decker stated the public meeting will be held at the Rock County Courthouse on July 9, 2009.
15. Enforcement. None
16. Next regular meeting date. Monday, August 3, 2009
17. Motion to adjourn. Hammann made a motion, seconded by Roberts to adjourn at 7:08 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Minutes; Evansville Fire District, July 2009
EVANSVILLE COMMUNITY FIRE DISTRICT
Meeting Minutes
Regular Monthly Meeting
July 07, 2009
The regular monthly meeting of the Evansville Fire District Board of Trustee’s was held on July 07, 2009 at 7:00 p.m. at the Evansville Fire Station.
Meeting called to order by acting President Dennis Wessels. Roll call was taken of those present.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
JULY BOARD OF APPEALS MEETING
July meeting of the Evansville Fire District Board of Appeals called to order by acting President Dennis Wessels.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
No appeals to be heard.
MINUTES FROM LAST MEETING
Motion made by Hamilton, 2nd by Cothard, to accept minutes of June 02, 2009 district meeting as written. Motion carried.
2008 FINAL AUDIT
James Frechette, District auditor, presented final audit results to Board. Recommendation was made to set up Special Redemption Fund for building payments. If final loan is less than construction loan, a new amortization schedule will be needed. Motion made by McCoy, 2nd by Wessels, to accept report as presented. Motion carried. Payment of $2,940.00 presented to Frechette for cost of services rendered.
CONTINUING BUSINESS
No Continuing Business to be addressed.
COMMUNICATIONS FROM CHIEF
Chief stated 2% audit went well. Auditor stated Chief should be sworn into position by District Board. Fire inspection software was also recommended for completion of inspections.
NEW BUILDING / FIRE STATION
Chief stated finalization of construction loan is scheduled for the next month. Final price of new station is estimated less than $1,900,000.00.
Utility expenses will be monitored for 2010 budgeting purposes.
Chief is inquiring for bids/costs to alter roof drainage. Rain gutters presently discharge into landscaping and pavement surrounding building. Estimates being pursued are for boring drain lines beneath driveway and parking stalls.
FINAL APPROVAL OF FIRE STATION USE POLICY
Item tabled to August 04, 2009 meeting as Board had not received updated policy in advance for review.
SALE OF 1980 GRASS RIG
Sale of current grass rig is scheduled for August. Advertisements will be placed. Board discussed the possibility of placing ad on City website. Sealed bids will be accepted until August 04, 2009 at 7:00 p.m. Board has right to refuse all bids
PAYMENT OF BILLS
Motion made by Hamilton, 2nd by Schneider, to accept July 07, 2009 payment of bills in the amount of $26,520.96, which includes $2,940.00 payment to James Frechette previously authorized. Breakdown of bills is as follows: $23,817.96 for regular accounts payable; $2,703.00 payment for direct purchases for new station. Motion carried.
FIRE CALLS
Motion made by Hamilton, 2nd by Schneider, to accept fire calls 56, 59, 61 and 63 as non-billable.
Motion carried.
USER FEE INVOICES
Invoices reviewed.
OTHER NON-ACTIONABLE BUSINESS PRESENTED TO BOARD
No non-actionable business presented to board.
Motion made by McCoy, 2nd by Cothard, to adjourn the meeting. Motion carried.
The next regular meeting of the Evansville Community Fire Protection District will be August 04, 2009 at 7:00 p.m. at the Fire Station.
Agenda:
Board of Appeals Meeting
Minutes from the last meeting
Continuing Business
Communications from Chief
New Building / Fire Station
Final Approval of Fire Station Use Policy
Sale of 1980 Grass Rig
Payment of Bills
Fire Calls
User Fee Invoices
Other Non-Actionable Business Presented to Board
Adjournment
TO AVOID A $500.00 USER FEE, CALL 757-2244 FOR ALL CONTROLLED BURNS
Meeting Minutes
Regular Monthly Meeting
July 07, 2009
The regular monthly meeting of the Evansville Fire District Board of Trustee’s was held on July 07, 2009 at 7:00 p.m. at the Evansville Fire Station.
Meeting called to order by acting President Dennis Wessels. Roll call was taken of those present.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
JULY BOARD OF APPEALS MEETING
July meeting of the Evansville Fire District Board of Appeals called to order by acting President Dennis Wessels.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
No appeals to be heard.
MINUTES FROM LAST MEETING
Motion made by Hamilton, 2nd by Cothard, to accept minutes of June 02, 2009 district meeting as written. Motion carried.
2008 FINAL AUDIT
James Frechette, District auditor, presented final audit results to Board. Recommendation was made to set up Special Redemption Fund for building payments. If final loan is less than construction loan, a new amortization schedule will be needed. Motion made by McCoy, 2nd by Wessels, to accept report as presented. Motion carried. Payment of $2,940.00 presented to Frechette for cost of services rendered.
CONTINUING BUSINESS
No Continuing Business to be addressed.
COMMUNICATIONS FROM CHIEF
Chief stated 2% audit went well. Auditor stated Chief should be sworn into position by District Board. Fire inspection software was also recommended for completion of inspections.
NEW BUILDING / FIRE STATION
Chief stated finalization of construction loan is scheduled for the next month. Final price of new station is estimated less than $1,900,000.00.
Utility expenses will be monitored for 2010 budgeting purposes.
Chief is inquiring for bids/costs to alter roof drainage. Rain gutters presently discharge into landscaping and pavement surrounding building. Estimates being pursued are for boring drain lines beneath driveway and parking stalls.
FINAL APPROVAL OF FIRE STATION USE POLICY
Item tabled to August 04, 2009 meeting as Board had not received updated policy in advance for review.
SALE OF 1980 GRASS RIG
Sale of current grass rig is scheduled for August. Advertisements will be placed. Board discussed the possibility of placing ad on City website. Sealed bids will be accepted until August 04, 2009 at 7:00 p.m. Board has right to refuse all bids
PAYMENT OF BILLS
Motion made by Hamilton, 2nd by Schneider, to accept July 07, 2009 payment of bills in the amount of $26,520.96, which includes $2,940.00 payment to James Frechette previously authorized. Breakdown of bills is as follows: $23,817.96 for regular accounts payable; $2,703.00 payment for direct purchases for new station. Motion carried.
FIRE CALLS
Motion made by Hamilton, 2nd by Schneider, to accept fire calls 56, 59, 61 and 63 as non-billable.
Motion carried.
USER FEE INVOICES
Invoices reviewed.
OTHER NON-ACTIONABLE BUSINESS PRESENTED TO BOARD
No non-actionable business presented to board.
Motion made by McCoy, 2nd by Cothard, to adjourn the meeting. Motion carried.
The next regular meeting of the Evansville Community Fire Protection District will be August 04, 2009 at 7:00 p.m. at the Fire Station.
Agenda:
Board of Appeals Meeting
Minutes from the last meeting
Continuing Business
Communications from Chief
New Building / Fire Station
Final Approval of Fire Station Use Policy
Sale of 1980 Grass Rig
Payment of Bills
Fire Calls
User Fee Invoices
Other Non-Actionable Business Presented to Board
Adjournment
TO AVOID A $500.00 USER FEE, CALL 757-2244 FOR ALL CONTROLLED BURNS
Wednesday, July 8, 2009
Minutes; ECP: Evansville: June 2009
Minutes for: June 3, 2009 Time: 6:30 PM Location: The Heights 201 N 4th
Our Mission: to give all members of the community an opportunity to participate in the cooperative creation of an economically and socially sound, vibrant future for our community and its people.
Attendance at November Meeting
Facilitator: Deb Olsen
Recorder: Robin L. Grignon
Process Monitor: Karen Bass
Board Members Present
Jim Brooks
Karen Bass
Deb Olsen
Tom Calley
John Decker
Board Members Absent
Rebecca DeMarb
Heidi Carvin
Kathi Kemp
Community Members Present
Robin Grignon
June 3rd 2009 Agenda
Process Monitor: Karen Bass
Opening round at 6:30 pm
Review Agenda
Financial & Minutes (Tom)
Coordinator’s report (Robin)
President’s report (Deb / Heidi)
Meeting with Chamber/City Update
Review Board Terms
Harvest Windmill Festival
ECP & PAC E-Arts (Jim)
4th of July Update (Tom)
Grant writing update (John)
Move to Baker Building Update / Grove Society (John)
Civil War Commemoration (John)
Set Agenda for next meeting
July 8 , 2009 Agenda
1. Review Agenda
2. Financial & Minutes (Tom)
3. Coordinator’s report (Robin)
4. President’s report (Deb / Heidi)
*Meeting with Chamber/City Update
5. 4th of July Report (Tom)
5. Harvest Windmill Festival / Windmills on Parade(Deb/ Robin/ Jim / John)
6. E-Arts (Jim)
7. Just Desserts
8. Grant writing update (John)
9. Baker Building Update ((John)
10. Civil War Commemoration (John)
11. Set agenda for next meeting
Review Agenda: Deb Olsen called the meeting to order
May 2009 Minutes: Motion by Karen Bass to approve the minutes as printed. Second by Jim Brooks Motion carried.
Topic Financial Report (Tom)
Main Points Balance: in ECP Operating fund: $6345.00. Need to have a great 4th of July fundraising effort. No Discussion.
Topic Coordinator’s Report
Main Points The annual spring downtown clean-up on May 22nd was a big success thanks to 140 local students, their teachers and community volunteers like Mayor Sandy Decker, Doug Zweizig, Larry Dobbs, Wally and Nancy Shannon, & Betsy Ahner.
Downtown Flower Baskets:
Jean and Tony Wyse really went the extra mile to get the baskets mounted and flowers up by Memorial Day. Shelley Bisch helped with getting the flowers for them. Mary Bisch will water and keep the cart at Angela Wyse’s house. We may need to pay for water costs that she incurs but Jean is talking to the city about that now.
Discover Wisconsin / Marketing Advisory Committee:
Discover Wisconsin’s camera crews will be in our city for entire year filming various events, visiting our beautiful parks, our state-of-the-art High School, downtown Main Street and businesses, restaurants, our top-notch golf course, learning about our entire prestigious architectural & historic district, and all the other amenities we have to offer Production will begin in early July while we are kicking off our 4th of July festivity packed weekend and the “re-grand opening” of Lake Leota. Filming and interviews will be continuous throughout 2009 and commence the end of April 2010 with our Energy Fair.
Ellen Brown from the Chamber is leading the marketing advisory committee for the Discover Wisconsin program and follow-up. The other members of the marketing committee are Todd Culbertson, Ruth Ann Montgomery, Brad Moellenberndt, and Robin Lopez-Grignon Helping the crew to facilitate chosen highlights for the program, developing marketing brochures for tradeshows, collecting photos and articles for the website follow-up. And anything that will make the most of this marketing opportunity for the Evansville community will be our job.
Topic: President’s Report: Deb
Main Points: Meeting with Chamber / Economic Development Committee / ECP / School District
The May 18th meeting at 11:30 resulted in the decision to ask each group’s board of directors to appoint two representatives from each group to continue with an alliance committee.
Discussion: Since Tom Calley and Heidi Carvin have attended these meetings consistently, they were nominated to represent ECP on the Economic Development Alliance Committee starting in June.
Next Steps: Tom and Heidi will attend the June meeting and report back to the ECP board about the progress of the alliance.
2nd Main Point: Review Board Terms. First terms for John Decker, Karen Bass, and Rebecca DeMarb are up for rededication. All agreed to serve for a second term of three years. Karen Bass requested that if a new person were interested in taking any partr of her term she would be willing to step aside for a new member.
Topic: Harvest Windmill Fest Update (Deb / Robin)
Main Points: Harvest Windmill Festival Leadership Committee members are Deb Olsen, Jenny Kalson, Robin Lopez-Grignon, Ellen Brown. Windmills on Parade: Jean Wyse
Music schedule proposed so far:
Friday, October 2nd:
Chainsaw Curtis & The Creepers 8-12pm
Blues, Roadhouse Blues, 60’s-70’s American Rock
Cost: $450
Saturday, October 3rd:
HS Jazz Band $200 noon to 6 pm
Russian Music Group
Other local musicians
Stone Pony 7 pm to midnight
Country Rock, Country, 70’s-80’s Big Hits
Cost: $400
Sunday, October 4th: Need to decide which one:
1. “Jack Farina’s Big Band” of Rock County. Their basic genre of music is “BIG BAND” but play Polka too! They play on the first Sunday of every month for the Marine Corp League in Beloit during the summer months. $275-300 for a 3 hour gig and up to $400 for more hours than 3! Anyone who wants to check them out this summer on Sundays they play from noon to 3pm at the Marine Corp League in Beloit. 8 – 16 piece band. Will be playing on June 16th at courthouse in Janesville from 7 to 8:30 pm.
OR
2. Stateline Playboys; AKA: The Zweifel Brothers. They are available on Sunday, October 4th and should anyone like to go out and see one of their performances they will be playing for the “Janesville Concerts in the Park” on Tuesday, July 7th form 6:30-8:00pm. Concerts in the Park are performed in the lower level of the Court House in Janesville. Their pay schedule of $400-$450 for a 3.5-4 hour gig. The Stateline Playboys, if they play under that name, play 50’s-90’s Classic Rock. The Zweifel Brother as strictly known for Polka and some Big Band music.
Sound: Dave Turner Creations Cost: $900 All 3 Days
Total music costs proposed: $2400 for 3 days.
Windmills On Parade: City is requesting a special waiver for them as well as the ECP waiver.
Discussion: Stateline Playboys are very well-known in the area but under that name they want to only play 50s and 60s now and we want polka / big band on Sunday. If they will agree to let us use Stateline Playboys in the publicity and they will play polka that day, we should get them.
Next Steps: Robin will ask Ellen if there is any way to convince them to play Polka under the name Stateline Playboys.
Topic: E- Arts: (Jim Brooks)
Main Points: The group will meet to plan in June. So far we’ve sketched out the following:
September Russian Music Show
November 7th: Letters Home (if they will agree to a lower price)
January: Vegas Revue : Either an Elvis show or a Rat Pack Show
Next Steps: Planning committee will meet to go over budget details
Topic: 4th of July Update: Tom Calley
Celebrate a Lake Leota 4th will happen July 2 through July 5th
Bands Update –Rochelle & Red Hot Rattlers opening night / Cold Sweat & Brew City Horns on Friday with 5.00 gate fee.. Mattom Pipestorm and West Side Andy on the 4th. Cadillac Cruisers for Evansville Idol Karaoke. Still need judges for Evansville Idol..
Lake Leota Lunker Lob – Update from Tom & Karen. Kyle Allen will help with the Linker Lob after the normal 5pm end.
Kid’s Activities Update – Karen Bass, Dave Javan, Jim Harris. EYC will have a large bounce house and dunk tank near the bathrooms (east side) by the upper diamond. JV Poms / Spirit Team with Kelly Fonta will handle kids activities on the 4th . Sunday Karen will handle for 4th of July Committee.
Food Update – Todd Culbertson and Heidi: Sign-ups are moving along. Need to stay focused on allowing nonprofits first choice then only local vendors. Will not allow people to just set-up booths to hand out literature due to space, trash on the ground, and possible conflicts in future.
Evansville Community Theatre: Evansville Community Theater will present songs in costume for their upcoming “The King & I” presentation the main stage from 2:45 – 3:00 on Sunday. This will occur just prior to the start of the karaoke contest. The King & I will be July 17-19 and 23-25 at the Evansville PAC at the High School.
Car Show Update – Ordered special trophies this year which will increase costs. Promoting event at all area car shows. Will cover bridge traffic on Sunday since car show volunteers understand more about the show.
Parade Plans – Lynn is receiving the entries – looks good. Will have SOLE members as grand marshal. Either will have amphicar as grand marshal car or boat of some kind. Need help with numbers on parade day.
Lake Grand Re-opening Ceremony – 7 pm Thursday night. Will have Tammy Baldwin, Brett Davis, Jon Erpenbach among others. Janis Ringhand is coordinating. R&A canoeing will handle paddle parade after ceremony. Fireworks by Kyle Allen and Mike Bollerud will follow on the lake.
Sponsorship and Fundraising – to date 55 sponsors. Total Cash & in kind donations: $10,315.00 Fireworks: $1,125.00 General Fund: $ 9190.00 with $100 specifically designated for car show and $500 specifically designated toward Evansville Idol.
Fireworks Raffle – Members took tickets to sell. Drawing will be July 2nd Opening night. FFA Alumni will donate chairs. Need someone to attend the seating the night of the fireworks. Hope to raise 2,000 and 2,500
Home Talent Update: Tom will take tickets to Utica team for cover charge night. Dave Javan will sing National Anthem. Jon Frey is setting up color guard. Will bring ECP sound system to announce players.
Softball Tourney: Jolene is setting up for upper diamond both days all day.
Euchre Update: Jim Brooks will coordinate. Will allow singles only to register day of event at 11:30. $10 per person. Prize money will come out of registration fees. Maximum of 20 players.
On Water Activities: Rutobaga Kayak trial is out since they don’t have enough volunteers. R&A Canoeing is looking into renting some of their kayaks for the 4th.
2009 Advertising:: Needed to cut publicity budget this year. Still need a publicity coordinator but for now Robin, Tom, and other committee members will assist.
2007 publicity 2008 publicity 2009 publicity
Print Ads: 2,544.89
Radio: 1,606.00
Printing & Reproduction: 553.50
Print Ads: $699
Radio: $3382.00
TV: $430.00
Printing: $299
Print Ads: 1200.00
Radio: 963.00
TV: 470.00
Printing: 300.00
$4704.39 $4810.00
$3000.00 (proposed)
Plus Free Publicity in the following resources:
Print Ads
1. 1 full page ad with full schedule for the Review July 1st
2. 1 ten inch ad for edition that comes out week of June 23rd for Review:
3. 5 x 4 inch ad in Summer Guide Edition for Green County 100.00
4. ½ page after event ad Thank you ad listing all the sponsors:
Radio
1. The Hog 105.9 30 / 60 second commercials plus 20 live promotional mentions before remote plus live remote
2. WJVL – 42 thirty second commercials over 7 days
Total Radio:
TV Weather Channel Crawler Runs for one week
1. Rock & Green County
2. Rock & Green County Tag gable 28 Commercials running every day on each channel all week on Food Channel, ABC Family Channel, Nicelodean, and Weather Channel
Total TV = 470.00
Printing
Flyers for W&L and for Pig Bags - $300.00
Free Publicity
Posters free from Beer Companies
1. 100 posters distributed among Footville, Juda, Albany, Monroe, Orfordville, Monticello, Brooklyn, Stoughton, Janesville and Brodhead
2. 50 plus Evansville –
Banners – free from Beer Companies
4 Big Sponsor boards at Park free from Beer Companies
Event is submitted to Community Calendars – free
WKOW – Madison
WISC - Madison
WMTV – Madison
Channel 13 Rockford
Channel 23 Rockford
Janesville / Ft Atkinson / Evansville
Radio
WSJY Lite 107.
WJVL
WCLO
Newspapers
The Review
Gazette Extra / Kicks
Janesville Messenger
Isthmus
Madison.com (cap times and WSJ)
Kicks
Messenger 4th of July Area Events Guide
Janesville Gazette Extra Summer Guide
Monroe / Freeport
Radio
1270 Classic Country
Q102.1 The Big Rock
92.1 Kickin’ Big Country
93.7 The Big Easy
1570 AM The Big Easy
Beloit
Radio
Beloit 1490
Beloit College Radio
Press Releases – three to six weekly to:
Albany Vision
wkowtv.com
Beloit Daily News
cap times
Edgerton Reporter
Fitchburg Star
wekz.com Monroe Radio
Gazette Extra
The Review
WPR (Wisconsin Public Radio)
Monroe Times
WTDY
Oregon Observer
Stoughton Courier Hub
The Independent Register-Brodhead paper
The Observer
wclo radio news
wiba news
Wisconsin State Journal
ECP website
The Observer
E-Ville (Gazette)
Eventful
City website
Chamber Website
Wisconsin Tourism
Festival Tent: Will have tap beer in cups. Able to find alternatives to Mike’s Hard Lemonade with Razz and Rock Hard and Berghoff has a hard lemonade also. Bartender schedules are still being set-up Need Gate Volunteers. Also need to find volunteers to come early morning to help Ray Anderson from Park Dept. clean up so that the city doesn’t have to pay holiday plus overtime. It is not in the Public Works budget to keep handling that. We need to find a way to contribute.
Topic: Grant writing: .
Doug Zweizig and I have continued our advisory meetings with the Friends of the Evansville Community/Senior Center.
Topic: Move to Baker Building
Cheryl Fuchs is hosting a stripping party to prepare all the wood. Maple Floor will be handled by the Wood Chucks. October 2009 is new date for occupation. Will be open for tour on July 5th during 4th of July celebration.
Topic: Civil War Sesquicentennial
Timing: 2011 Sept/October is best. Would be great to be part of Harvest Windmill Festival. Would like to have encampments at the park as well as 1st Brigade Band, cemetery tours relating to civil war etc.
Discussion: Sounds great to be part of Harvest Windmill Festival. Would like to have cemetery theater show with Ruth Ann giving tours on the trolley to the cemetery where there would be a special presentation this fall also to start promoting the 2011 big event.
Next Step: The Grove Society members will meet with Jim Brooks/ ECT to discuss ideas about cemetery presentation and historic trolley tours.
A closing round was held. The meeting was adjourned at 815 pm. .
Our Mission: to give all members of the community an opportunity to participate in the cooperative creation of an economically and socially sound, vibrant future for our community and its people.
Attendance at November Meeting
Facilitator: Deb Olsen
Recorder: Robin L. Grignon
Process Monitor: Karen Bass
Board Members Present
Jim Brooks
Karen Bass
Deb Olsen
Tom Calley
John Decker
Board Members Absent
Rebecca DeMarb
Heidi Carvin
Kathi Kemp
Community Members Present
Robin Grignon
June 3rd 2009 Agenda
Process Monitor: Karen Bass
Opening round at 6:30 pm
Review Agenda
Financial & Minutes (Tom)
Coordinator’s report (Robin)
President’s report (Deb / Heidi)
Meeting with Chamber/City Update
Review Board Terms
Harvest Windmill Festival
ECP & PAC E-Arts (Jim)
4th of July Update (Tom)
Grant writing update (John)
Move to Baker Building Update / Grove Society (John)
Civil War Commemoration (John)
Set Agenda for next meeting
July 8 , 2009 Agenda
1. Review Agenda
2. Financial & Minutes (Tom)
3. Coordinator’s report (Robin)
4. President’s report (Deb / Heidi)
*Meeting with Chamber/City Update
5. 4th of July Report (Tom)
5. Harvest Windmill Festival / Windmills on Parade(Deb/ Robin/ Jim / John)
6. E-Arts (Jim)
7. Just Desserts
8. Grant writing update (John)
9. Baker Building Update ((John)
10. Civil War Commemoration (John)
11. Set agenda for next meeting
Review Agenda: Deb Olsen called the meeting to order
May 2009 Minutes: Motion by Karen Bass to approve the minutes as printed. Second by Jim Brooks Motion carried.
Topic Financial Report (Tom)
Main Points Balance: in ECP Operating fund: $6345.00. Need to have a great 4th of July fundraising effort. No Discussion.
Topic Coordinator’s Report
Main Points The annual spring downtown clean-up on May 22nd was a big success thanks to 140 local students, their teachers and community volunteers like Mayor Sandy Decker, Doug Zweizig, Larry Dobbs, Wally and Nancy Shannon, & Betsy Ahner.
Downtown Flower Baskets:
Jean and Tony Wyse really went the extra mile to get the baskets mounted and flowers up by Memorial Day. Shelley Bisch helped with getting the flowers for them. Mary Bisch will water and keep the cart at Angela Wyse’s house. We may need to pay for water costs that she incurs but Jean is talking to the city about that now.
Discover Wisconsin / Marketing Advisory Committee:
Discover Wisconsin’s camera crews will be in our city for entire year filming various events, visiting our beautiful parks, our state-of-the-art High School, downtown Main Street and businesses, restaurants, our top-notch golf course, learning about our entire prestigious architectural & historic district, and all the other amenities we have to offer Production will begin in early July while we are kicking off our 4th of July festivity packed weekend and the “re-grand opening” of Lake Leota. Filming and interviews will be continuous throughout 2009 and commence the end of April 2010 with our Energy Fair.
Ellen Brown from the Chamber is leading the marketing advisory committee for the Discover Wisconsin program and follow-up. The other members of the marketing committee are Todd Culbertson, Ruth Ann Montgomery, Brad Moellenberndt, and Robin Lopez-Grignon Helping the crew to facilitate chosen highlights for the program, developing marketing brochures for tradeshows, collecting photos and articles for the website follow-up. And anything that will make the most of this marketing opportunity for the Evansville community will be our job.
Topic: President’s Report: Deb
Main Points: Meeting with Chamber / Economic Development Committee / ECP / School District
The May 18th meeting at 11:30 resulted in the decision to ask each group’s board of directors to appoint two representatives from each group to continue with an alliance committee.
Discussion: Since Tom Calley and Heidi Carvin have attended these meetings consistently, they were nominated to represent ECP on the Economic Development Alliance Committee starting in June.
Next Steps: Tom and Heidi will attend the June meeting and report back to the ECP board about the progress of the alliance.
2nd Main Point: Review Board Terms. First terms for John Decker, Karen Bass, and Rebecca DeMarb are up for rededication. All agreed to serve for a second term of three years. Karen Bass requested that if a new person were interested in taking any partr of her term she would be willing to step aside for a new member.
Topic: Harvest Windmill Fest Update (Deb / Robin)
Main Points: Harvest Windmill Festival Leadership Committee members are Deb Olsen, Jenny Kalson, Robin Lopez-Grignon, Ellen Brown. Windmills on Parade: Jean Wyse
Music schedule proposed so far:
Friday, October 2nd:
Chainsaw Curtis & The Creepers 8-12pm
Blues, Roadhouse Blues, 60’s-70’s American Rock
Cost: $450
Saturday, October 3rd:
HS Jazz Band $200 noon to 6 pm
Russian Music Group
Other local musicians
Stone Pony 7 pm to midnight
Country Rock, Country, 70’s-80’s Big Hits
Cost: $400
Sunday, October 4th: Need to decide which one:
1. “Jack Farina’s Big Band” of Rock County. Their basic genre of music is “BIG BAND” but play Polka too! They play on the first Sunday of every month for the Marine Corp League in Beloit during the summer months. $275-300 for a 3 hour gig and up to $400 for more hours than 3! Anyone who wants to check them out this summer on Sundays they play from noon to 3pm at the Marine Corp League in Beloit. 8 – 16 piece band. Will be playing on June 16th at courthouse in Janesville from 7 to 8:30 pm.
OR
2. Stateline Playboys; AKA: The Zweifel Brothers. They are available on Sunday, October 4th and should anyone like to go out and see one of their performances they will be playing for the “Janesville Concerts in the Park” on Tuesday, July 7th form 6:30-8:00pm. Concerts in the Park are performed in the lower level of the Court House in Janesville. Their pay schedule of $400-$450 for a 3.5-4 hour gig. The Stateline Playboys, if they play under that name, play 50’s-90’s Classic Rock. The Zweifel Brother as strictly known for Polka and some Big Band music.
Sound: Dave Turner Creations Cost: $900 All 3 Days
Total music costs proposed: $2400 for 3 days.
Windmills On Parade: City is requesting a special waiver for them as well as the ECP waiver.
Discussion: Stateline Playboys are very well-known in the area but under that name they want to only play 50s and 60s now and we want polka / big band on Sunday. If they will agree to let us use Stateline Playboys in the publicity and they will play polka that day, we should get them.
Next Steps: Robin will ask Ellen if there is any way to convince them to play Polka under the name Stateline Playboys.
Topic: E- Arts: (Jim Brooks)
Main Points: The group will meet to plan in June. So far we’ve sketched out the following:
September Russian Music Show
November 7th: Letters Home (if they will agree to a lower price)
January: Vegas Revue : Either an Elvis show or a Rat Pack Show
Next Steps: Planning committee will meet to go over budget details
Topic: 4th of July Update: Tom Calley
Celebrate a Lake Leota 4th will happen July 2 through July 5th
Bands Update –Rochelle & Red Hot Rattlers opening night / Cold Sweat & Brew City Horns on Friday with 5.00 gate fee.. Mattom Pipestorm and West Side Andy on the 4th. Cadillac Cruisers for Evansville Idol Karaoke. Still need judges for Evansville Idol..
Lake Leota Lunker Lob – Update from Tom & Karen. Kyle Allen will help with the Linker Lob after the normal 5pm end.
Kid’s Activities Update – Karen Bass, Dave Javan, Jim Harris. EYC will have a large bounce house and dunk tank near the bathrooms (east side) by the upper diamond. JV Poms / Spirit Team with Kelly Fonta will handle kids activities on the 4th . Sunday Karen will handle for 4th of July Committee.
Food Update – Todd Culbertson and Heidi: Sign-ups are moving along. Need to stay focused on allowing nonprofits first choice then only local vendors. Will not allow people to just set-up booths to hand out literature due to space, trash on the ground, and possible conflicts in future.
Evansville Community Theatre: Evansville Community Theater will present songs in costume for their upcoming “The King & I” presentation the main stage from 2:45 – 3:00 on Sunday. This will occur just prior to the start of the karaoke contest. The King & I will be July 17-19 and 23-25 at the Evansville PAC at the High School.
Car Show Update – Ordered special trophies this year which will increase costs. Promoting event at all area car shows. Will cover bridge traffic on Sunday since car show volunteers understand more about the show.
Parade Plans – Lynn is receiving the entries – looks good. Will have SOLE members as grand marshal. Either will have amphicar as grand marshal car or boat of some kind. Need help with numbers on parade day.
Lake Grand Re-opening Ceremony – 7 pm Thursday night. Will have Tammy Baldwin, Brett Davis, Jon Erpenbach among others. Janis Ringhand is coordinating. R&A canoeing will handle paddle parade after ceremony. Fireworks by Kyle Allen and Mike Bollerud will follow on the lake.
Sponsorship and Fundraising – to date 55 sponsors. Total Cash & in kind donations: $10,315.00 Fireworks: $1,125.00 General Fund: $ 9190.00 with $100 specifically designated for car show and $500 specifically designated toward Evansville Idol.
Fireworks Raffle – Members took tickets to sell. Drawing will be July 2nd Opening night. FFA Alumni will donate chairs. Need someone to attend the seating the night of the fireworks. Hope to raise 2,000 and 2,500
Home Talent Update: Tom will take tickets to Utica team for cover charge night. Dave Javan will sing National Anthem. Jon Frey is setting up color guard. Will bring ECP sound system to announce players.
Softball Tourney: Jolene is setting up for upper diamond both days all day.
Euchre Update: Jim Brooks will coordinate. Will allow singles only to register day of event at 11:30. $10 per person. Prize money will come out of registration fees. Maximum of 20 players.
On Water Activities: Rutobaga Kayak trial is out since they don’t have enough volunteers. R&A Canoeing is looking into renting some of their kayaks for the 4th.
2009 Advertising:: Needed to cut publicity budget this year. Still need a publicity coordinator but for now Robin, Tom, and other committee members will assist.
2007 publicity 2008 publicity 2009 publicity
Print Ads: 2,544.89
Radio: 1,606.00
Printing & Reproduction: 553.50
Print Ads: $699
Radio: $3382.00
TV: $430.00
Printing: $299
Print Ads: 1200.00
Radio: 963.00
TV: 470.00
Printing: 300.00
$4704.39 $4810.00
$3000.00 (proposed)
Plus Free Publicity in the following resources:
Print Ads
1. 1 full page ad with full schedule for the Review July 1st
2. 1 ten inch ad for edition that comes out week of June 23rd for Review:
3. 5 x 4 inch ad in Summer Guide Edition for Green County 100.00
4. ½ page after event ad Thank you ad listing all the sponsors:
Radio
1. The Hog 105.9 30 / 60 second commercials plus 20 live promotional mentions before remote plus live remote
2. WJVL – 42 thirty second commercials over 7 days
Total Radio:
TV Weather Channel Crawler Runs for one week
1. Rock & Green County
2. Rock & Green County Tag gable 28 Commercials running every day on each channel all week on Food Channel, ABC Family Channel, Nicelodean, and Weather Channel
Total TV = 470.00
Printing
Flyers for W&L and for Pig Bags - $300.00
Free Publicity
Posters free from Beer Companies
1. 100 posters distributed among Footville, Juda, Albany, Monroe, Orfordville, Monticello, Brooklyn, Stoughton, Janesville and Brodhead
2. 50 plus Evansville –
Banners – free from Beer Companies
4 Big Sponsor boards at Park free from Beer Companies
Event is submitted to Community Calendars – free
WKOW – Madison
WISC - Madison
WMTV – Madison
Channel 13 Rockford
Channel 23 Rockford
Janesville / Ft Atkinson / Evansville
Radio
WSJY Lite 107.
WJVL
WCLO
Newspapers
The Review
Gazette Extra / Kicks
Janesville Messenger
Isthmus
Madison.com (cap times and WSJ)
Kicks
Messenger 4th of July Area Events Guide
Janesville Gazette Extra Summer Guide
Monroe / Freeport
Radio
1270 Classic Country
Q102.1 The Big Rock
92.1 Kickin’ Big Country
93.7 The Big Easy
1570 AM The Big Easy
Beloit
Radio
Beloit 1490
Beloit College Radio
Press Releases – three to six weekly to:
Albany Vision
wkowtv.com
Beloit Daily News
cap times
Edgerton Reporter
Fitchburg Star
wekz.com Monroe Radio
Gazette Extra
The Review
WPR (Wisconsin Public Radio)
Monroe Times
WTDY
Oregon Observer
Stoughton Courier Hub
The Independent Register-Brodhead paper
The Observer
wclo radio news
wiba news
Wisconsin State Journal
ECP website
The Observer
E-Ville (Gazette)
Eventful
City website
Chamber Website
Wisconsin Tourism
Festival Tent: Will have tap beer in cups. Able to find alternatives to Mike’s Hard Lemonade with Razz and Rock Hard and Berghoff has a hard lemonade also. Bartender schedules are still being set-up Need Gate Volunteers. Also need to find volunteers to come early morning to help Ray Anderson from Park Dept. clean up so that the city doesn’t have to pay holiday plus overtime. It is not in the Public Works budget to keep handling that. We need to find a way to contribute.
Topic: Grant writing: .
Doug Zweizig and I have continued our advisory meetings with the Friends of the Evansville Community/Senior Center.
Topic: Move to Baker Building
Cheryl Fuchs is hosting a stripping party to prepare all the wood. Maple Floor will be handled by the Wood Chucks. October 2009 is new date for occupation. Will be open for tour on July 5th during 4th of July celebration.
Topic: Civil War Sesquicentennial
Timing: 2011 Sept/October is best. Would be great to be part of Harvest Windmill Festival. Would like to have encampments at the park as well as 1st Brigade Band, cemetery tours relating to civil war etc.
Discussion: Sounds great to be part of Harvest Windmill Festival. Would like to have cemetery theater show with Ruth Ann giving tours on the trolley to the cemetery where there would be a special presentation this fall also to start promoting the 2011 big event.
Next Step: The Grove Society members will meet with Jim Brooks/ ECT to discuss ideas about cemetery presentation and historic trolley tours.
A closing round was held. The meeting was adjourned at 815 pm. .
Wednesday, July 1, 2009
Minutes; Evansville Common Council: June 2009
Common Council
Regular Meeting
Tuesday, June 9, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig (left meeting at 7:08 p.m.), Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Declan Every, PO Box 242, Evansville, Randy Shotliff, 4215 Winnequah Dr, Madison and Scott Smith, Landmark Agronomy Manager.
3. Approval of Agenda. Cothard made a motion, seconded by Roberts to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Cothard made a motion, seconded by Roberts to waive the reading of the minutes of the May 12, 2009 regular meeting and May 19, 2009, special meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. SOLE. None
6. Reports of Committees.
A. Plan Commission Report. Braunschweig reported there was no June meeting. Decker stated that as of January 1, 2010, all land use decisions must be consistent with the Smart Growth Comprehensive Plan. The Plan is being reviewed by various committees and the Plan Commission. She added that a notice is going out stating that any land owner initiated comprehensive plan amendment requests are due to City Hall by July 8th.
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Braunschweig to approve Water & Light bills and authorize their payment in the amount of $236,591.18. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $257,462.16. Motion approved unanimously on a roll call vote.
(3). Wietecha gave an update on the options for the interim financing for the wastewater treatment plant.
(4). Motion to approve Resolution 2009-14, Joining Loan Finance Commission of Wisconsin Rural Water Association. Wietecha stated the language for the resolution was not received in time for this meeting. No action taken.
C. Public Safety Committee Report. None
D. Public Works Committee Report.
(1). Update: Lake Leota Dredging Project. Wietecha reported there has been off-site clean up and the dam repairs are done.
(2). Impact of dredged material on Every Trust farm fields. Scott Smith explained the results of the soil samples, the amount of fertilizer over time that would be required to bring the soil up to a recommended nutrient level and the cost involved. Discussion of the issues outlined in the memo prepared by Wietecha addressing debris removal, waterways and fertility of the farm fields followed. No action was taken.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. Wyse stated they are forming a council that will be represented by two individuals from the City, Evansville Community Partnership, Chamber, and School District. He added that the hanging flower baskets are now up.
G. Parks and Recreation Board Report. Ringhand stated that the paddleboats and canoes are being used on the lake. They are preparing for the 4th of July and taking measures for goose control.
H. Historic Preservation Commission Report. None.
I. Fire District Report. Wessels stated there are a few needed touchups and they are currently at $103,000 under budget.
J. Police Commission Report. None
K. Evansville-Union Implementation Committee Report. None
L. Youth Center Advisory Board Report. None
M. Energy Independence Team Report. None
N. Library Board/Liaison Report. Wyse reported at the Big Read they had 40 attendees, and at the Art Exhibit, which included work of Theodore Robinson, they had 90 attendees. They are discussing bids for an alarm system. Monument sign discussion continues.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor. None
9. Communications from the City Administrator.
A. Wietecha stated the Wisconsin Taxpayers Alliance special meeting on June 16th was canceled. It is to be rescheduled, perhaps sometime in July.
B. Wietecha reported that the eminent domain proceedings are moving ahead.
10. New Business. Ringhand requested a resolution to honor National Literary Day which is September 8th.
11. Introduction of New Ordinances. None
12. Motion to adjourn. Wessels made a motion, seconded by Roberts to adjourn at 7:42 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, June 9, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig (left meeting at 7:08 p.m.), Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Declan Every, PO Box 242, Evansville, Randy Shotliff, 4215 Winnequah Dr, Madison and Scott Smith, Landmark Agronomy Manager.
3. Approval of Agenda. Cothard made a motion, seconded by Roberts to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Cothard made a motion, seconded by Roberts to waive the reading of the minutes of the May 12, 2009 regular meeting and May 19, 2009, special meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. SOLE. None
6. Reports of Committees.
A. Plan Commission Report. Braunschweig reported there was no June meeting. Decker stated that as of January 1, 2010, all land use decisions must be consistent with the Smart Growth Comprehensive Plan. The Plan is being reviewed by various committees and the Plan Commission. She added that a notice is going out stating that any land owner initiated comprehensive plan amendment requests are due to City Hall by July 8th.
B. Finance and Labor Relations Committee Report.
(1). Cothard made a motion, seconded by Braunschweig to approve Water & Light bills and authorize their payment in the amount of $236,591.18. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to approve the City bills and authorize their payment in the amount of $257,462.16. Motion approved unanimously on a roll call vote.
(3). Wietecha gave an update on the options for the interim financing for the wastewater treatment plant.
(4). Motion to approve Resolution 2009-14, Joining Loan Finance Commission of Wisconsin Rural Water Association. Wietecha stated the language for the resolution was not received in time for this meeting. No action taken.
C. Public Safety Committee Report. None
D. Public Works Committee Report.
(1). Update: Lake Leota Dredging Project. Wietecha reported there has been off-site clean up and the dam repairs are done.
(2). Impact of dredged material on Every Trust farm fields. Scott Smith explained the results of the soil samples, the amount of fertilizer over time that would be required to bring the soil up to a recommended nutrient level and the cost involved. Discussion of the issues outlined in the memo prepared by Wietecha addressing debris removal, waterways and fertility of the farm fields followed. No action was taken.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. Wyse stated they are forming a council that will be represented by two individuals from the City, Evansville Community Partnership, Chamber, and School District. He added that the hanging flower baskets are now up.
G. Parks and Recreation Board Report. Ringhand stated that the paddleboats and canoes are being used on the lake. They are preparing for the 4th of July and taking measures for goose control.
H. Historic Preservation Commission Report. None.
I. Fire District Report. Wessels stated there are a few needed touchups and they are currently at $103,000 under budget.
J. Police Commission Report. None
K. Evansville-Union Implementation Committee Report. None
L. Youth Center Advisory Board Report. None
M. Energy Independence Team Report. None
N. Library Board/Liaison Report. Wyse reported at the Big Read they had 40 attendees, and at the Art Exhibit, which included work of Theodore Robinson, they had 90 attendees. They are discussing bids for an alarm system. Monument sign discussion continues.
7. Unfinished Business. None
8. Communications and Recommendations from the Mayor. None
9. Communications from the City Administrator.
A. Wietecha stated the Wisconsin Taxpayers Alliance special meeting on June 16th was canceled. It is to be rescheduled, perhaps sometime in July.
B. Wietecha reported that the eminent domain proceedings are moving ahead.
10. New Business. Ringhand requested a resolution to honor National Literary Day which is September 8th.
11. Introduction of New Ordinances. None
12. Motion to adjourn. Wessels made a motion, seconded by Roberts to adjourn at 7:42 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Tuesday, June 23, 2009
Minutes: Water and Light: May 2009
Water & Light Committee
Regular Meeting
Wednesday May 27, 2009, 5:30 pm
Water & Light Shop, 15 Old Hwy 92, Evansville Wisconsin
MINUTES
I. Roll Call. Called to order at 5:30 pm. Present: Chair Thomas Cothard, Janis Ringhand and Todd Culbertson. Also present: Superintendent Scott George.
II. Minutes of April 29, 2009, meeting. Motion by Ringhand, seconded by Cothard, to approve the minutes as presented. Motion approved unanimously.
III. Citizen Appearances. None
IV. Chairman Report: None
V. Superintendent Report: Discussed the 2010 Budget. Discussed the line rebuild on County Road M and Hwy 59.
VI. WPPI Report.
VII. Old Business: None
VIII. New Business: None
IX. Motion to Adjourn: Motion by Cothard, seconded by Ringhand to adjourn at 5:50pm. Motion approved
Submitted by: Thomas Cothard Committee Chairman
Next meeting July 29, 2009
Regular Meeting
Wednesday May 27, 2009, 5:30 pm
Water & Light Shop, 15 Old Hwy 92, Evansville Wisconsin
MINUTES
I. Roll Call. Called to order at 5:30 pm. Present: Chair Thomas Cothard, Janis Ringhand and Todd Culbertson. Also present: Superintendent Scott George.
II. Minutes of April 29, 2009, meeting. Motion by Ringhand, seconded by Cothard, to approve the minutes as presented. Motion approved unanimously.
III. Citizen Appearances. None
IV. Chairman Report: None
V. Superintendent Report: Discussed the 2010 Budget. Discussed the line rebuild on County Road M and Hwy 59.
VI. WPPI Report.
VII. Old Business: None
VIII. New Business: None
IX. Motion to Adjourn: Motion by Cothard, seconded by Ringhand to adjourn at 5:50pm. Motion approved
Submitted by: Thomas Cothard Committee Chairman
Next meeting July 29, 2009
Monday, June 22, 2009
Minutes; Evansville Park Board: June 2009
PARK & RECREATION BOARD MINUTES
Monday, June 15, 2009, 6:00 p.m.
Evansville City Hall
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Janis Ringhand, Fred Juergens, Ron Carlsen, Sue Merritt, Jeff Farnsworth, Absent: Rich Modaff. Staff Present: Rick Hamacher, Ray Anderson, Dan Wietecha.
Motion to approve the agenda as printed on a Juergens/Farnsworth motion, unanimous.
Motion to approve the minute of the May 18, 2009 meeting as printed, on a Juergens/Carlsen motion, unanimous.
Citizen appearances – Ben Banks, 222 S. Madison St., regarding baseball fields at Westside Park. Informed Mr. Banks that the capital plans call for finishing the ball fields in 2010 or 2011.
Helen Busse – League of Their Own and softball leagues – discussion regarding pitching machine and umpires for home games. Approved the league spending the balance of their budget on umpire fees at the discretion of the coach, on a Juergens/Krueger motion, unanimous.
Dan Laux representing Lions Club – Discussion on Culpepper & Merriweather Circus, August 21, 2009, at Westside Park. Motion by Farnsworth/Carlsen to approve the circus location at Westside Park, but not on the soccer fields, unanimous.
Fireworks on July 2 – Kyle Allen present to discuss a floating fireworks display for the evening of July 2, following the Grand Re-opening of Lake Leota ceremony. Approved the pyrotechnic display by Kyle Allen & Mike Bollerud for July 2, contingent on liability insurance being procured. If insurance is not obtained, will use display on July 4 in conjunction with the Lions Club fireworks, unanimous.
Update of Wetland Shoreland & Lake Leota issue, SOLE Report – Kyle Allen was present for SOLE, announced that another 500#’s of minnows were released on Friday, June 12. Discussed vandalism issues and misuse of parkland, will follow up with Police Department. Discussed Shoreland zoning, our ordinances do not address landscaping or riprap on the shoreline, suggested Plan Commission look at the new State Shoreland Zoning rules.
Lake recreation, safety & liability issues – Atty. Mark Kopp sent information concluding that the City is not liable for actions of others in or around the lake and other parkland. We will continue to discuss some issues such as swimming in the lake, hours of boating and enforcement.
Park Maintenance Supervisor report – Ray Anderson reported that the parks are busier since school is out; there is vandalism and misuse of park land regularly. Kyle Allen has discussed the issues with officials from the County, Schools and DNR, we will pursue a meeting of all entities to educate youth on Park Etiquette.
Aquatic report – Rick Hamacher stated that swimming has picked up the last 2 days since it has been warmer.
No new or old business.
Motion to adjourn at 7:20 p.m. on a Juergens/Farnsworth motion, unanimous.
Next meeting July 20, 2009, 6:00 p.m.
Monday, June 15, 2009, 6:00 p.m.
Evansville City Hall
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Jerry Krueger, Janis Ringhand, Fred Juergens, Ron Carlsen, Sue Merritt, Jeff Farnsworth, Absent: Rich Modaff. Staff Present: Rick Hamacher, Ray Anderson, Dan Wietecha.
Motion to approve the agenda as printed on a Juergens/Farnsworth motion, unanimous.
Motion to approve the minute of the May 18, 2009 meeting as printed, on a Juergens/Carlsen motion, unanimous.
Citizen appearances – Ben Banks, 222 S. Madison St., regarding baseball fields at Westside Park. Informed Mr. Banks that the capital plans call for finishing the ball fields in 2010 or 2011.
Helen Busse – League of Their Own and softball leagues – discussion regarding pitching machine and umpires for home games. Approved the league spending the balance of their budget on umpire fees at the discretion of the coach, on a Juergens/Krueger motion, unanimous.
Dan Laux representing Lions Club – Discussion on Culpepper & Merriweather Circus, August 21, 2009, at Westside Park. Motion by Farnsworth/Carlsen to approve the circus location at Westside Park, but not on the soccer fields, unanimous.
Fireworks on July 2 – Kyle Allen present to discuss a floating fireworks display for the evening of July 2, following the Grand Re-opening of Lake Leota ceremony. Approved the pyrotechnic display by Kyle Allen & Mike Bollerud for July 2, contingent on liability insurance being procured. If insurance is not obtained, will use display on July 4 in conjunction with the Lions Club fireworks, unanimous.
Update of Wetland Shoreland & Lake Leota issue, SOLE Report – Kyle Allen was present for SOLE, announced that another 500#’s of minnows were released on Friday, June 12. Discussed vandalism issues and misuse of parkland, will follow up with Police Department. Discussed Shoreland zoning, our ordinances do not address landscaping or riprap on the shoreline, suggested Plan Commission look at the new State Shoreland Zoning rules.
Lake recreation, safety & liability issues – Atty. Mark Kopp sent information concluding that the City is not liable for actions of others in or around the lake and other parkland. We will continue to discuss some issues such as swimming in the lake, hours of boating and enforcement.
Park Maintenance Supervisor report – Ray Anderson reported that the parks are busier since school is out; there is vandalism and misuse of park land regularly. Kyle Allen has discussed the issues with officials from the County, Schools and DNR, we will pursue a meeting of all entities to educate youth on Park Etiquette.
Aquatic report – Rick Hamacher stated that swimming has picked up the last 2 days since it has been warmer.
No new or old business.
Motion to adjourn at 7:20 p.m. on a Juergens/Farnsworth motion, unanimous.
Next meeting July 20, 2009, 6:00 p.m.
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