Minutes; Dean Youth Center: November 2007

Evansville Youth Center Advisory Board
Meeting Minutes
November 29, 2007



1. Call to order by President Dave Rossmiller at 5:30pm
2. Roll call Present—Dave Rossmiller, Tina Rossmiller, Rob Savaske, Tracy Schroeder (EYC Director) and Don Clark (YMCA of Northern Rock County COO) Absent—Chris Ehle and Sandi Konkel
3. Approval of minutes as written
4. Director’s report by Tracy Schroeder—The center continues to be busy. The 5th and 6th grade youth continue to make up a high number of our attendance. Even though, the center has seen more 7th and 8th grade youth coming in. The pool tournament on Wednesdays is a big draw for the 7th and 8th grade kids! Taffy apple day was very popular. 21 kids attended. Center staff showed the kids how to make their own with various different toppings. The kids had lots of fun and there several kids that never had made their own or had one before. The center was fortunate enough to have enough apples left over that the kids had plain apples for snack for a few days. The new youth board has met a few times. The youth board decided they would like to have a foosball tournament every week, so that has been added to the calendar. Tracy is working with the youth board on brainstorming new ides for activities. They are working this month to bring new ideas to the next meeting. The Halloween party was attended by 27 kids. The center ordered pizza, had candy, watched ‘scary’ movies and had a costume contest. 9th/10th grade night was slow. Tracy has had volunteers from 9th/10th grade that still come in to talk at the center, to help plan the next night. The center will try another 9th/10th grade night in January. Tracy handed out the December calendar and noted the days the center will be closed due to the holidays.
5. Financials by Don Clark—October financials were passed out to the board. Don went over the numbers and noted that there were the usual expenditures. If the forecasted numbers hold true, we will end with a positive number for the year. The center will look at purchasing some new equipment with this. The 2008 budget will be presented at the next meeting.
6. Update on community projects/events—Tracy attended the first chili cook off meeting and presented the board with what we need to do for the kids’ activities. Tracy was not able to attend the first 4th of July meeting, but emailed Tom Calley to let him know we are committed to doing to youth day/activities and our usual concession stand. Tracy and volunteers did letters to Santa at the old Dollarland building when Santa came to town. We had over 40 kids visit the table. Santa will be replying to these letters, they will be going out the week before Christmas. Board discussed other ways to get the kids involved in the community and different projects they can do.
7. 2008 Planning—Tracy reminded the board that the December meeting usually consists of planning the next year’s fundraisers and events. Dave Rossmiller spoke on limiting our fundraisers to 3 (or so) a year. The board will bring ideas to the December meeting and start the planning process.
8. Other business—The board voted to move its December meeting to December 20th instead of December 27th due to holiday schedules.
9. Adjournment by Dave Rossmiller at 7:00pm.

THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE EYC ADVISORY BOARD AT THE NEXT REGULAR MEETING.