Evansville Youth Center Advisory Board
Meeting Minutes
November 29, 2007
1. Call to order by President Dave Rossmiller at 5:30pm
2. Roll call Present—Dave Rossmiller, Tina Rossmiller, Rob Savaske, Tracy Schroeder (EYC Director) and Don Clark (YMCA of Northern Rock County COO) Absent—Chris Ehle and Sandi Konkel
3. Approval of minutes as written
4. Director’s report by Tracy Schroeder—The center continues to be busy. The 5th and 6th grade youth continue to make up a high number of our attendance. Even though, the center has seen more 7th and 8th grade youth coming in. The pool tournament on Wednesdays is a big draw for the 7th and 8th grade kids! Taffy apple day was very popular. 21 kids attended. Center staff showed the kids how to make their own with various different toppings. The kids had lots of fun and there several kids that never had made their own or had one before. The center was fortunate enough to have enough apples left over that the kids had plain apples for snack for a few days. The new youth board has met a few times. The youth board decided they would like to have a foosball tournament every week, so that has been added to the calendar. Tracy is working with the youth board on brainstorming new ides for activities. They are working this month to bring new ideas to the next meeting. The Halloween party was attended by 27 kids. The center ordered pizza, had candy, watched ‘scary’ movies and had a costume contest. 9th/10th grade night was slow. Tracy has had volunteers from 9th/10th grade that still come in to talk at the center, to help plan the next night. The center will try another 9th/10th grade night in January. Tracy handed out the December calendar and noted the days the center will be closed due to the holidays.
5. Financials by Don Clark—October financials were passed out to the board. Don went over the numbers and noted that there were the usual expenditures. If the forecasted numbers hold true, we will end with a positive number for the year. The center will look at purchasing some new equipment with this. The 2008 budget will be presented at the next meeting.
6. Update on community projects/events—Tracy attended the first chili cook off meeting and presented the board with what we need to do for the kids’ activities. Tracy was not able to attend the first 4th of July meeting, but emailed Tom Calley to let him know we are committed to doing to youth day/activities and our usual concession stand. Tracy and volunteers did letters to Santa at the old Dollarland building when Santa came to town. We had over 40 kids visit the table. Santa will be replying to these letters, they will be going out the week before Christmas. Board discussed other ways to get the kids involved in the community and different projects they can do.
7. 2008 Planning—Tracy reminded the board that the December meeting usually consists of planning the next year’s fundraisers and events. Dave Rossmiller spoke on limiting our fundraisers to 3 (or so) a year. The board will bring ideas to the December meeting and start the planning process.
8. Other business—The board voted to move its December meeting to December 20th instead of December 27th due to holiday schedules.
9. Adjournment by Dave Rossmiller at 7:00pm.
THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE EYC ADVISORY BOARD AT THE NEXT REGULAR MEETING.
Saturday, December 29, 2007
Minutes; Dean Youth Center: October 2007
Evansville Youth Center Advisory Board
Meeting Minutes
October 25, 2007
1. Call to order by President Dave Rossmiller at 5:36pm
2. Roll call Present—Dave Rossmiller, Tina Rossmiller, Sandi Konkel, Rob Savaske, Tracy Schroeder (EYC Director) and Don Clark (YMCA of Northern Rock County COO) Absent—Chris Ehle and Erin Savaske
3. Approval of minutes as written
4. Director’s report by Tracy Schroeder—September was a GREAT month for the center. Back to school day the center had an attendance of 35 kids. With a few exceptions, the center is seeing higher numbers on a daily basis than last school year. Wednesdays continue to be our highest attendance day due to no after school sports. The center is still frequented every day by 9th grade kids who stop by to talk and check in with Tracy. But, since they are in 9th grade they can not stay due to being too old to attend the center. This has prompted Tracy to accelerate our plan in offering something for the 9th and 10th grade kids. Tracy will schedule a staff to be here on one late night (6pm-8pm) a month so we can offer something for the older kids. We will see how this goes and then decide how we want to proceed. Our first night for 9th and 10th grade kids will be November 9. Our late night for the 5th-8th grade kids went very well and was attended by 23 kids. We formed our new youth board for this school year. The new youth board members are Nikki H, Justin H, Quinn B, Jasmine, Tasia Z, Kyl K, Josh C and Jessica P. There first meeting will be Tues Oct 30th. They will elect officers, go over board duties and sign job descriptions. Note that the center will be closed Thanksgiving and the day after.
5. Financials by Don Clark—September saw very little activity with the exception of the usual expenditures. Don did point out that the electrician has not billed us for the new lights yet because he will be coming back to do a few more things in the center.
6. Funding letters—Tracy Schroeder updated the board on the funding letters. Tracy was informed that the letters can not be sent in the water and light bills due to a Wisconsin state statute. We were not prepared for this, since we have done it in the past. Tina Rossmiller had suggested that we do an insert in The Review. Tracy did some research on this and found that this would a feasible solution. The cost will be approx $260. This was an unexpected expense, but the hope is that the return we get will be a greater benefit. Tracy will work on a bulletin list of information for the board.
7. Kringle fundraiser—Chris Ehle was not present at the meeting, but he had given info to Tracy Schroeder prior to the meeting. Tracy handed out order forms to the board members. Orders WITH money are due back to Tracy by November 5th. The order will be in on November 20th and can be picked up at the center after 3pm. Chris is offering 2 all day lift tickets to Devil’s Head for the youth that sells the most. Tracy will send PR to The Review and The Evansville Observer.
8. Any other business—Tracy Schroeder is helping out with kids’ activities at the Chili cook off this year. Tracy provided info to the board and asked for volunteers to help. Tina and Dave volunteered to help that night. Rob Savaske brought up the idea of creating an ‘alumni list’ of the past center kids. So we can keep track of the kids and where they go after they can no longer use the center. Don Clark said that December 26th, 27th or 28th will work well for the youth center day at the YMCA. We will plan to have a pizza party for the kids that day in Parker Hall at the Y, let the kids use the gym and use the brand new aquatic center! Tracy will get with Y staff to coordinate the day and then reserve a bus, do PR etc. The board voted to move it’s meeting next month to November 29, because the usual meeting day falls on Thanksgiving Day.
9. Adjournment by Dave Rossmiller at 06:45pm.
THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE EYC ADVISORY BOARD AT THE NEXT REGULAR MEETING.
Meeting Minutes
October 25, 2007
1. Call to order by President Dave Rossmiller at 5:36pm
2. Roll call Present—Dave Rossmiller, Tina Rossmiller, Sandi Konkel, Rob Savaske, Tracy Schroeder (EYC Director) and Don Clark (YMCA of Northern Rock County COO) Absent—Chris Ehle and Erin Savaske
3. Approval of minutes as written
4. Director’s report by Tracy Schroeder—September was a GREAT month for the center. Back to school day the center had an attendance of 35 kids. With a few exceptions, the center is seeing higher numbers on a daily basis than last school year. Wednesdays continue to be our highest attendance day due to no after school sports. The center is still frequented every day by 9th grade kids who stop by to talk and check in with Tracy. But, since they are in 9th grade they can not stay due to being too old to attend the center. This has prompted Tracy to accelerate our plan in offering something for the 9th and 10th grade kids. Tracy will schedule a staff to be here on one late night (6pm-8pm) a month so we can offer something for the older kids. We will see how this goes and then decide how we want to proceed. Our first night for 9th and 10th grade kids will be November 9. Our late night for the 5th-8th grade kids went very well and was attended by 23 kids. We formed our new youth board for this school year. The new youth board members are Nikki H, Justin H, Quinn B, Jasmine, Tasia Z, Kyl K, Josh C and Jessica P. There first meeting will be Tues Oct 30th. They will elect officers, go over board duties and sign job descriptions. Note that the center will be closed Thanksgiving and the day after.
5. Financials by Don Clark—September saw very little activity with the exception of the usual expenditures. Don did point out that the electrician has not billed us for the new lights yet because he will be coming back to do a few more things in the center.
6. Funding letters—Tracy Schroeder updated the board on the funding letters. Tracy was informed that the letters can not be sent in the water and light bills due to a Wisconsin state statute. We were not prepared for this, since we have done it in the past. Tina Rossmiller had suggested that we do an insert in The Review. Tracy did some research on this and found that this would a feasible solution. The cost will be approx $260. This was an unexpected expense, but the hope is that the return we get will be a greater benefit. Tracy will work on a bulletin list of information for the board.
7. Kringle fundraiser—Chris Ehle was not present at the meeting, but he had given info to Tracy Schroeder prior to the meeting. Tracy handed out order forms to the board members. Orders WITH money are due back to Tracy by November 5th. The order will be in on November 20th and can be picked up at the center after 3pm. Chris is offering 2 all day lift tickets to Devil’s Head for the youth that sells the most. Tracy will send PR to The Review and The Evansville Observer.
8. Any other business—Tracy Schroeder is helping out with kids’ activities at the Chili cook off this year. Tracy provided info to the board and asked for volunteers to help. Tina and Dave volunteered to help that night. Rob Savaske brought up the idea of creating an ‘alumni list’ of the past center kids. So we can keep track of the kids and where they go after they can no longer use the center. Don Clark said that December 26th, 27th or 28th will work well for the youth center day at the YMCA. We will plan to have a pizza party for the kids that day in Parker Hall at the Y, let the kids use the gym and use the brand new aquatic center! Tracy will get with Y staff to coordinate the day and then reserve a bus, do PR etc. The board voted to move it’s meeting next month to November 29, because the usual meeting day falls on Thanksgiving Day.
9. Adjournment by Dave Rossmiller at 06:45pm.
THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE EYC ADVISORY BOARD AT THE NEXT REGULAR MEETING.
Minutes; Dean Youth Center: September 2007
Evansville Youth Center Advisory Board
Meeting Minutes
September 27, 2007
1. Call to order by President Dave Rossmiller at 06:05pm
2. Roll call Present—Dave Rossmiller, Tina Rossmiller, Sandi Konkel, Erin Savaske, Tracy Schroeder (EYC Director) and Don Clark (YMCA of Northern Rock County COO) Absent—Chris Ehle and Rob Savaske
3. Approval of minutes as written
4. Director’s report by Tracy Schroeder—open house on Aug. 30 went very well. It was a good partnership with the middle school. The open house had over 30 kids with parents attend. The kids signed up for a chance to win a private party at the center. Hannah Sobeski won. Katie Barbour’s (former assistant) last day was Aug 10. Katie has left to go to Africa to study. She still sends the kids emails and they look forward to hearing all the things she’s doing there. James Farley has started as new assistant director. James has been a good fit for the center already. James comes from the YMCA of Northern Rock County where he was day camp director. Tracy has ordered $300+ in craft supplies. This is with the money we received from the Millie Tait Charitable Fund grant. Fundraiser letters will be going out in November in the water and light bill. The electrician has installed the new 4 foot light fixtures in the center. They are all covered and more energy efficient (not to mention a lot safer!!) The lights make the center brighter!! The electrician, also, installed new light fixtures in what will be the craft room and hallway.
5. Financials by Don Clark—July will look like a loss due to the fundraiser costs, but when you look at the August financials you will see where the revenue from the fundraiser balances that out and shows the profit. At the end of August we were operating still on the positive side and we are right on track where we should be. Don pointed out that over the next few months we will see the expenses from the improvements that are being done on the building (i.e. new light fixtures)
6. Funding letters—Tracy Schroeder presented the board with the final version of the funding letters for approval. Letter was approved and will now be sent to the printers to go out in the November water and light bills. Tracy, also, reminded board members to turn in there 10 names that are they are going to personally send the letters to and Tracy will get the cover letters ready for the board members to sign.
7. Kringle fundraiser—Chris Ehle was not at the meeting to present this info.
8. Any other business—Sandi Konkel passed on some information about a fundraiser that is on the table for next year. Don Clark is going to sponsor a trip for the kids from Evansville to go to the YMCA over Christmas break. This will give the kids a chance to try out the new pools at the YMCA and use the gym. Thanks Don!! Board discussed what the center should do for Halloween. The center will host a party before Halloween and do a costume contest and have other activities for the kids to do. Sandi Konkel will be donating a fall chocolate house to be raffled off at the YMCA.
9. Adjournment by Dave Rossmiller at 07:00pm.
THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE EYC ADVISORY BOARD AT THE NEXT REGULAR MEETING.
Meeting Minutes
September 27, 2007
1. Call to order by President Dave Rossmiller at 06:05pm
2. Roll call Present—Dave Rossmiller, Tina Rossmiller, Sandi Konkel, Erin Savaske, Tracy Schroeder (EYC Director) and Don Clark (YMCA of Northern Rock County COO) Absent—Chris Ehle and Rob Savaske
3. Approval of minutes as written
4. Director’s report by Tracy Schroeder—open house on Aug. 30 went very well. It was a good partnership with the middle school. The open house had over 30 kids with parents attend. The kids signed up for a chance to win a private party at the center. Hannah Sobeski won. Katie Barbour’s (former assistant) last day was Aug 10. Katie has left to go to Africa to study. She still sends the kids emails and they look forward to hearing all the things she’s doing there. James Farley has started as new assistant director. James has been a good fit for the center already. James comes from the YMCA of Northern Rock County where he was day camp director. Tracy has ordered $300+ in craft supplies. This is with the money we received from the Millie Tait Charitable Fund grant. Fundraiser letters will be going out in November in the water and light bill. The electrician has installed the new 4 foot light fixtures in the center. They are all covered and more energy efficient (not to mention a lot safer!!) The lights make the center brighter!! The electrician, also, installed new light fixtures in what will be the craft room and hallway.
5. Financials by Don Clark—July will look like a loss due to the fundraiser costs, but when you look at the August financials you will see where the revenue from the fundraiser balances that out and shows the profit. At the end of August we were operating still on the positive side and we are right on track where we should be. Don pointed out that over the next few months we will see the expenses from the improvements that are being done on the building (i.e. new light fixtures)
6. Funding letters—Tracy Schroeder presented the board with the final version of the funding letters for approval. Letter was approved and will now be sent to the printers to go out in the November water and light bills. Tracy, also, reminded board members to turn in there 10 names that are they are going to personally send the letters to and Tracy will get the cover letters ready for the board members to sign.
7. Kringle fundraiser—Chris Ehle was not at the meeting to present this info.
8. Any other business—Sandi Konkel passed on some information about a fundraiser that is on the table for next year. Don Clark is going to sponsor a trip for the kids from Evansville to go to the YMCA over Christmas break. This will give the kids a chance to try out the new pools at the YMCA and use the gym. Thanks Don!! Board discussed what the center should do for Halloween. The center will host a party before Halloween and do a costume contest and have other activities for the kids to do. Sandi Konkel will be donating a fall chocolate house to be raffled off at the YMCA.
9. Adjournment by Dave Rossmiller at 07:00pm.
THESE MINUTES ARE NOT OFFICIAL UNTIL APPROVED BY THE EYC ADVISORY BOARD AT THE NEXT REGULAR MEETING.
Minutes: Dean Youth Center: August 2007
EVANSVILLE YOUTH CENTER
ADVISORY BOARD MEETING
AUGUST 15, 2007
CALL TO ORDER.
ROLL CALL – Erin & Rob Savaske, Dave & Tina Rossmiller, Sandy Konkel, Chris Ehle, Tracy Schroeder (YC Manager), Don Clark (YMCA), Dan Wietecha (City of Evl).
APPROVAL OF MINUTES – Reviewed and approved as printed.
CONDITION REPORT – Due to the large amount of rain received lately, the YC has flooded again this week, as well as, on several different occasions. At these times, the City has been contacted and clean-up arrangements made. The water appears to be entering from the slab foundation in the back storeroom, then flowing into the computer area and conference room. Some items were damaged in the storeroom (property of the Center and The Aware Agency). Mold is a huge concern at this time. Tracy has had to close several days during clean up as a result of the mold smell. Dan updated the group on repairs that occurred last year. The group did a walk-thru of the building and also outside. The Board presented several ideas of how to proceed: remove the tree in back, re-grade the slab area, apply Dry-lock paint to the inside rooms and relay the carpet. Tina contacted Carpets Plus regarding other flooring options; stay with carpet or replace with ceramic tile. Vinyl tiles would not be a viable option. Further items were discussed, including the issue of property lines. Dan advised us to proceed with clean-up and interior application of Dry-lock. He will report back to the City on the situation.
OTHER – Lemonade stand was successful. Approximately $100 was raised. Tracy will put a thank you ad in the Review.
ADJOURN
ADVISORY BOARD MEETING
AUGUST 15, 2007
CALL TO ORDER.
ROLL CALL – Erin & Rob Savaske, Dave & Tina Rossmiller, Sandy Konkel, Chris Ehle, Tracy Schroeder (YC Manager), Don Clark (YMCA), Dan Wietecha (City of Evl).
APPROVAL OF MINUTES – Reviewed and approved as printed.
CONDITION REPORT – Due to the large amount of rain received lately, the YC has flooded again this week, as well as, on several different occasions. At these times, the City has been contacted and clean-up arrangements made. The water appears to be entering from the slab foundation in the back storeroom, then flowing into the computer area and conference room. Some items were damaged in the storeroom (property of the Center and The Aware Agency). Mold is a huge concern at this time. Tracy has had to close several days during clean up as a result of the mold smell. Dan updated the group on repairs that occurred last year. The group did a walk-thru of the building and also outside. The Board presented several ideas of how to proceed: remove the tree in back, re-grade the slab area, apply Dry-lock paint to the inside rooms and relay the carpet. Tina contacted Carpets Plus regarding other flooring options; stay with carpet or replace with ceramic tile. Vinyl tiles would not be a viable option. Further items were discussed, including the issue of property lines. Dan advised us to proceed with clean-up and interior application of Dry-lock. He will report back to the City on the situation.
OTHER – Lemonade stand was successful. Approximately $100 was raised. Tracy will put a thank you ad in the Review.
ADJOURN
Minutes: Dean Youth Center: April 2007
EVANSVILLE YOUTH CENTER
ADVISORY BOARD MEETING
April 12, 2007
CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Erin & Rob Savaske, Chris Ehle, Dave & Tina Rossmiller, Sandy Konkel and Don Clark (COO, Northern Rock County Y). Guests: Tom Calley (ECP, 4th of July Committee) and Dan Witecha (City Administrator).
APPROVAL OF MINUTES – Reviewed and approved as printed.
MANAGER’S REPORT – See report and upcoming calendar. Focus this month is on good sportsmanship (character education). Tracy and Don have replaced the Dean Dollars with an EYC point system. Kids will earn points for cleaning up, community service, helping at EYC events, etc. These points will be used toward field trips. Grant received update: the City has turned over the $5000 Courtier Grant previously received for the building project. The City reports that the project was under budget (budget = $50,000, actual approx. $35,000). Tracy met with Don, Dave and Mark to discuss possible use of these funds for additional work on the building. They have decided to update the 8ft. florescents with more economical, safe, 4ft. Units. Also, the ceiling will be painted and trim pulled; the craft area will be finished off; storage shelves were purchased for Tracy’s office and several tables were purchased for use in the kitchen area. Wish list included adding a computer area by the office, for homework use only, new software, dvd’s and video games. Grants applying for: Evansville Fund (craft supplies) and Courtier Foundation (expand services to 9/10 graders in evenings).
ROCK COUNTY Y FINANCIALS – see reports.
FUNDRAISER UPDATES
4th OF JULY – Tom Calley gave updates on planned activities. Thursday, July 5th, is designated as EYC day. We will have use of the entire park, including the beer tent and stage area. Plus, we might be able to have access to the Rootbeer trailer. The food stand is also EYC area for the entire week festivities. Advertising deadline is April 30th for the larger posters, etc. Discussions of additional events include kickball tournament, pop can races, high school band ‘Final Motive’, kid Karaoke, rock paper scissors tournament. Other ideas: strongest man truck pull, carnival games, mud volleyball, old fashion races, and tug-o-war.
CAKE PAN FUNDRAISER (Dave) – flyer to be emailed out. Deadline is April 25th. Copies to be made at the Y. Pans sell for $25, with a $7 profit.
DODGEBALL (Chris) – Forms have been updated. Date to be May 12th. Run similar to kickball; team entry or individual person entry. $2 each. Family fun day, no tournament. Concessions to be sold in cafeteria. Time is set for 11-2.
LEVEL 8 ACTIVITY – HOLD (Sarah unable to attend.)
OTHER – Rossmillers requested a meeting change from the 2nd Thursday, to the 4th Thursday of the every month. Discussion. Change adopted. • Community service day is in May. Discussion. Decided that the kids would do garbage pick-up at the school and Prairie. • Tracy is working on PR for summer attendance and upcoming 5th graders only day. • Discussed 8th grader send off party.
ADJOURN.
ADVISORY BOARD MEETING
April 12, 2007
CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Erin & Rob Savaske, Chris Ehle, Dave & Tina Rossmiller, Sandy Konkel and Don Clark (COO, Northern Rock County Y). Guests: Tom Calley (ECP, 4th of July Committee) and Dan Witecha (City Administrator).
APPROVAL OF MINUTES – Reviewed and approved as printed.
MANAGER’S REPORT – See report and upcoming calendar. Focus this month is on good sportsmanship (character education). Tracy and Don have replaced the Dean Dollars with an EYC point system. Kids will earn points for cleaning up, community service, helping at EYC events, etc. These points will be used toward field trips. Grant received update: the City has turned over the $5000 Courtier Grant previously received for the building project. The City reports that the project was under budget (budget = $50,000, actual approx. $35,000). Tracy met with Don, Dave and Mark to discuss possible use of these funds for additional work on the building. They have decided to update the 8ft. florescents with more economical, safe, 4ft. Units. Also, the ceiling will be painted and trim pulled; the craft area will be finished off; storage shelves were purchased for Tracy’s office and several tables were purchased for use in the kitchen area. Wish list included adding a computer area by the office, for homework use only, new software, dvd’s and video games. Grants applying for: Evansville Fund (craft supplies) and Courtier Foundation (expand services to 9/10 graders in evenings).
ROCK COUNTY Y FINANCIALS – see reports.
FUNDRAISER UPDATES
4th OF JULY – Tom Calley gave updates on planned activities. Thursday, July 5th, is designated as EYC day. We will have use of the entire park, including the beer tent and stage area. Plus, we might be able to have access to the Rootbeer trailer. The food stand is also EYC area for the entire week festivities. Advertising deadline is April 30th for the larger posters, etc. Discussions of additional events include kickball tournament, pop can races, high school band ‘Final Motive’, kid Karaoke, rock paper scissors tournament. Other ideas: strongest man truck pull, carnival games, mud volleyball, old fashion races, and tug-o-war.
CAKE PAN FUNDRAISER (Dave) – flyer to be emailed out. Deadline is April 25th. Copies to be made at the Y. Pans sell for $25, with a $7 profit.
DODGEBALL (Chris) – Forms have been updated. Date to be May 12th. Run similar to kickball; team entry or individual person entry. $2 each. Family fun day, no tournament. Concessions to be sold in cafeteria. Time is set for 11-2.
LEVEL 8 ACTIVITY – HOLD (Sarah unable to attend.)
OTHER – Rossmillers requested a meeting change from the 2nd Thursday, to the 4th Thursday of the every month. Discussion. Change adopted. • Community service day is in May. Discussion. Decided that the kids would do garbage pick-up at the school and Prairie. • Tracy is working on PR for summer attendance and upcoming 5th graders only day. • Discussed 8th grader send off party.
ADJOURN.
Minutes: Dean Youth Center: March 2007
EVANSVILLE YOUTH CENTER
ADVISORY BOARD MEETING
March 8, 2007
CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Erin & Rob Savaske, Chris Ehle, Jenn Smith (Dane County Y), Dave & Tina Rossmiller, Sandy Konkel and Don Clark (COO, Northern Rock County Y).
APPROVAL OF MINUTES – Reviewed and approved as printed.
DANE COUNTY Y FINANCIALS – see January report. Notes: payroll expenses reflect the last two weeks of December and paid out vacation pay. Total Expenses: $1650 ($529 under budget). Evansville Water utility cost was thru the roof because the basement toilet had been running all month. Tracy has petitioned to the City regarding this cost, since the only people that have been downstairs are the City workers. Total Revenue: $0. Remaining budget items will be reflected on next month’s report.
MANAGER’S REPORT – See report. February shows a small increase in attendance. Approx. 19 kids attended the Valentine’s Day party. Tracy has contacted Pepsi Co. regarding the frequency of refilling the machines. Pepsi is contracted to stop weekly. The machines will be relocated, one inside the building and one at the front door. The Center now has cable tv, at a cost of $60 per month (1 yr. Contract). Sponsorship for this amount will still be accepted. Second Harvest is no longer donating to the Center, so any leads on snack donations would be appreciated. Tracy and Don have been discussing the old ‘Dean Dollars’ and are researching a new reward system for the kids. KUDOS to the United Way for granting us $5000 (helped with the Cable install costs). Tracy has also created a check-in/check-out sheet for anyone that uses the Center.
ROCK COUNTY Y FINANCIALS – see report. Notes: January reflects only partial information; most of the activity was on the Dane County report. February shows contributions, United Way $$, City installment and Driver’s Ed income. Total Income $13798.00, total expenses $3364.16.
FUNDRAISER UPDATES
CAKE PAN FUNDRAISER (Dave) – Monroe Engraving has been contacted. Guaranteed delivery by Mother’s Day if turned in by the last week of April. Discussed P.R (churches, radio, flyers with kids, Chamber email, Senior Center, teacher’s lounge). Tracy will work on an incentive program for the kids. Dave will work on the flyer and get to Tracy asap.
FUN NIGHT (Tina) – Approx. 10-15 kids attended. Low turn-out attributed to 4 day weekend. Kids had fun and supervisors felt the smaller area was easier to patrol. Tina will plan a final event prior to the end of school.
CHILI COOK-OFF (Erin & Rob) – KUDOS to Erin and Rob on a successful event! They received $25 for ‘Best Theme’ Pot O’ Chili, complete with Irish garb. Beads were handed out to kids. Everyone had a great time and it was good PR for the Center.
DODGEBALL (Chris) – Unfortunately, the Oregon YC director is moving, so any partnership on this event is on hold. Chris will continue to work on this.
4th OF JULY (Tracy) – Duck tickets will be printed soon!
OTHER – The owner of Level 8 has offered us use of the building for any future events (ie.) battle of the bands, recognition dances, etc. Bar is capable of being a ‘dry bar’. To be discussed further.
ADJOURN.
ADVISORY BOARD MEETING
March 8, 2007
CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Erin & Rob Savaske, Chris Ehle, Jenn Smith (Dane County Y), Dave & Tina Rossmiller, Sandy Konkel and Don Clark (COO, Northern Rock County Y).
APPROVAL OF MINUTES – Reviewed and approved as printed.
DANE COUNTY Y FINANCIALS – see January report. Notes: payroll expenses reflect the last two weeks of December and paid out vacation pay. Total Expenses: $1650 ($529 under budget). Evansville Water utility cost was thru the roof because the basement toilet had been running all month. Tracy has petitioned to the City regarding this cost, since the only people that have been downstairs are the City workers. Total Revenue: $0. Remaining budget items will be reflected on next month’s report.
MANAGER’S REPORT – See report. February shows a small increase in attendance. Approx. 19 kids attended the Valentine’s Day party. Tracy has contacted Pepsi Co. regarding the frequency of refilling the machines. Pepsi is contracted to stop weekly. The machines will be relocated, one inside the building and one at the front door. The Center now has cable tv, at a cost of $60 per month (1 yr. Contract). Sponsorship for this amount will still be accepted. Second Harvest is no longer donating to the Center, so any leads on snack donations would be appreciated. Tracy and Don have been discussing the old ‘Dean Dollars’ and are researching a new reward system for the kids. KUDOS to the United Way for granting us $5000 (helped with the Cable install costs). Tracy has also created a check-in/check-out sheet for anyone that uses the Center.
ROCK COUNTY Y FINANCIALS – see report. Notes: January reflects only partial information; most of the activity was on the Dane County report. February shows contributions, United Way $$, City installment and Driver’s Ed income. Total Income $13798.00, total expenses $3364.16.
FUNDRAISER UPDATES
CAKE PAN FUNDRAISER (Dave) – Monroe Engraving has been contacted. Guaranteed delivery by Mother’s Day if turned in by the last week of April. Discussed P.R (churches, radio, flyers with kids, Chamber email, Senior Center, teacher’s lounge). Tracy will work on an incentive program for the kids. Dave will work on the flyer and get to Tracy asap.
FUN NIGHT (Tina) – Approx. 10-15 kids attended. Low turn-out attributed to 4 day weekend. Kids had fun and supervisors felt the smaller area was easier to patrol. Tina will plan a final event prior to the end of school.
CHILI COOK-OFF (Erin & Rob) – KUDOS to Erin and Rob on a successful event! They received $25 for ‘Best Theme’ Pot O’ Chili, complete with Irish garb. Beads were handed out to kids. Everyone had a great time and it was good PR for the Center.
DODGEBALL (Chris) – Unfortunately, the Oregon YC director is moving, so any partnership on this event is on hold. Chris will continue to work on this.
4th OF JULY (Tracy) – Duck tickets will be printed soon!
OTHER – The owner of Level 8 has offered us use of the building for any future events (ie.) battle of the bands, recognition dances, etc. Bar is capable of being a ‘dry bar’. To be discussed further.
ADJOURN.
Minutes; Dean Youth Center: February 2007
EVANSVILLE YOUTH CENTER
ADVISORY BOARD MEETING
February 8, 2007
CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Dave & Tina Rossmiller, Sandy Konkel
APPROVAL OF MINUTES – Revisions: Jan. None, Feb. Fun Night $100, Mar. Dodgeball $100, Apr/May cake pans $250, Fun Night $100, Jun Car wash $100, Jul Duck race $3000, Food booth $400, Kickball tournament $100, Aug Rootbeer float stand $100, Sep None, Oct Fun night $100, Haunted House $100, Letters $1000, Nov Party with a Purpose $300, Dec Chocolate Houses $200
MANAGER’S REPORT – See report. 2006 is not officially closed out yet, but there might be a carryover into 2007! Tracy will be contacting those groups renting space at the Center and reminding them to make their payments in a timely manner, as per contract. It was decided that a Check-In/Check-Out form is needed for groups using the Center. This will provide documentation of time and activity usage (any problems, spills, breakage, etc. will be noted). Jeff Stevens at Digital Security & Alarm is still working on our camera system. The cameras are available, but he hasn’t located a free digital recorder yet.
FUN NIGHT – Tina is waiting to hear back from the school confirming Feb. 23rd as the date. Set-up at 11:30, 12-3 event, 3-3:30 clean-up. Areas of use will be the gym, health room and hallway. Equipment available includes: 4 TV’s, movie, video games, foosball table and radio from Center. Theme is Mardi Gras. Tina will pick up beads and concessions (no soda) and prepare flyer.
OTHER BUSINESS – 4th of July: The Center will have their own day during the 4th activities, Thursday July 5th. Tracy will confirm with the 4th Committee that we will provide the food stand during the entire week. If not available, then a separate tent will be set-up for Lemonade for the week. Erin and Rob have offered to Chair the Food Stand. Specifics will be decided closer to the event. Other ideas to do on Thursday are: Money dive in pool, dunk tank, frisbee golf, pop-can races. Tracy will talk with Don and see what other ideas he might have. – Bake Sale at Back-to-School Night: Idea was to have something available during Back-to-School events to get students and parents into the Center. Flyers would help promote, maybe have footprints leading from the school to the Center, also, see if the school would help promote stopping in. Pictures and PR would help increase awareness of what we are doing next door. – GRAND VIDERE FIELD TRIP: Tracy will discuss possible transportation by Van Galder to Grand Videre for a future field trip. Time to be determined.
ADJOURN.
ADVISORY BOARD MEETING
February 8, 2007
CALL TO ORDER
ROLL CALL – Tracy Schroeder (YC Director), Dave & Tina Rossmiller, Sandy Konkel
APPROVAL OF MINUTES – Revisions: Jan. None, Feb. Fun Night $100, Mar. Dodgeball $100, Apr/May cake pans $250, Fun Night $100, Jun Car wash $100, Jul Duck race $3000, Food booth $400, Kickball tournament $100, Aug Rootbeer float stand $100, Sep None, Oct Fun night $100, Haunted House $100, Letters $1000, Nov Party with a Purpose $300, Dec Chocolate Houses $200
MANAGER’S REPORT – See report. 2006 is not officially closed out yet, but there might be a carryover into 2007! Tracy will be contacting those groups renting space at the Center and reminding them to make their payments in a timely manner, as per contract. It was decided that a Check-In/Check-Out form is needed for groups using the Center. This will provide documentation of time and activity usage (any problems, spills, breakage, etc. will be noted). Jeff Stevens at Digital Security & Alarm is still working on our camera system. The cameras are available, but he hasn’t located a free digital recorder yet.
FUN NIGHT – Tina is waiting to hear back from the school confirming Feb. 23rd as the date. Set-up at 11:30, 12-3 event, 3-3:30 clean-up. Areas of use will be the gym, health room and hallway. Equipment available includes: 4 TV’s, movie, video games, foosball table and radio from Center. Theme is Mardi Gras. Tina will pick up beads and concessions (no soda) and prepare flyer.
OTHER BUSINESS – 4th of July: The Center will have their own day during the 4th activities, Thursday July 5th. Tracy will confirm with the 4th Committee that we will provide the food stand during the entire week. If not available, then a separate tent will be set-up for Lemonade for the week. Erin and Rob have offered to Chair the Food Stand. Specifics will be decided closer to the event. Other ideas to do on Thursday are: Money dive in pool, dunk tank, frisbee golf, pop-can races. Tracy will talk with Don and see what other ideas he might have. – Bake Sale at Back-to-School Night: Idea was to have something available during Back-to-School events to get students and parents into the Center. Flyers would help promote, maybe have footprints leading from the school to the Center, also, see if the school would help promote stopping in. Pictures and PR would help increase awareness of what we are doing next door. – GRAND VIDERE FIELD TRIP: Tracy will discuss possible transportation by Van Galder to Grand Videre for a future field trip. Time to be determined.
ADJOURN.
Tuesday, December 18, 2007
Minutes: Public Works: November 2007--Special Meeting
City of Evansville
Public Works Committee
Special Meeting
Friday, November 2, 2007, 12:00 noon
Public Works Garage, 535 South Madison Street
MINUTES
I. Call to Order. The meeting was called to order at 12:01 pm by Chair Mason Braunschweig. Present: Mason Braunschweig, John Sornson, and Fred Juergens. Also present: Superintendent Dave Wartenweiler, Mayor Sandy Decker, Administrator Dan Wietecha, and Gib Wiedenhoeft.
II. Approve Agenda. The agenda was accepted as presented.
III. Citizen Appearances. None.
IV. Lake Leota Engineering. The Committee discussed the four proposals and narrowed the list to three. Braunschweig noted SOLE’s recommendation to hire Vierbicher. Wietecha noted that all reference checks came back positive. After continued discussion, the Committee ranked the three proposals with Vierbicher on top. ___________ moved, seconded by ____________, to award the engineering project to Vierbicher in an amount not to exceed $50,000 upon condition that sediment and boring samples are included. Motion approved unanimously.
V. Adjournment. With no further business, the meeting adjourned.
Public Works Committee
Special Meeting
Friday, November 2, 2007, 12:00 noon
Public Works Garage, 535 South Madison Street
MINUTES
I. Call to Order. The meeting was called to order at 12:01 pm by Chair Mason Braunschweig. Present: Mason Braunschweig, John Sornson, and Fred Juergens. Also present: Superintendent Dave Wartenweiler, Mayor Sandy Decker, Administrator Dan Wietecha, and Gib Wiedenhoeft.
II. Approve Agenda. The agenda was accepted as presented.
III. Citizen Appearances. None.
IV. Lake Leota Engineering. The Committee discussed the four proposals and narrowed the list to three. Braunschweig noted SOLE’s recommendation to hire Vierbicher. Wietecha noted that all reference checks came back positive. After continued discussion, the Committee ranked the three proposals with Vierbicher on top. ___________ moved, seconded by ____________, to award the engineering project to Vierbicher in an amount not to exceed $50,000 upon condition that sediment and boring samples are included. Motion approved unanimously.
V. Adjournment. With no further business, the meeting adjourned.
Minutes; Public Works: October 2007---Special Meeting
City of Evansville
Public Works Committee
Special Meeting
Tuesday, October 30, 2007, 6:30 pm
City Hall, 31 South Madison Street
MINUTES
I. Call to Order. The meeting was called to order at 6:30 pm by Chair Mason Braunschweig. Present: Mason Braunschweig, John Sornson, and Fred Juergens. Also present: Superintendent Dave Wartenweiler, Mayor Sandy Decker, Administrator Dan Wietecha, and member of the public.
II. Approve Agenda. Sornson moved, seconded by Juergens, to approve the agenda as presented. Motion approved unanimously.
III. Citizen Appearances. None.
IV. Lake Leota Engineering. Braunschweig noted that each firm would have fifteen to twenty minutes for their presentation followed by ten to fifteen minutes of questions. The order of the presentations was previously selected at random; the following engineering firms presented their proposals:
a. Strand Associates.
b. Foth Infrastructure & Environment.
c. Leisch Environmental Services.
d. Vierbicher Associates.
V. Next Meeting. Braunscheig noted that the Committee would meet at noon on November 2 to make its selection; he encouraged SOLE to meet before then so they could make an advisory recommendation.
VI. Adjournment. With no further business, the meeting adjourned.
Public Works Committee
Special Meeting
Tuesday, October 30, 2007, 6:30 pm
City Hall, 31 South Madison Street
MINUTES
I. Call to Order. The meeting was called to order at 6:30 pm by Chair Mason Braunschweig. Present: Mason Braunschweig, John Sornson, and Fred Juergens. Also present: Superintendent Dave Wartenweiler, Mayor Sandy Decker, Administrator Dan Wietecha, and member of the public.
II. Approve Agenda. Sornson moved, seconded by Juergens, to approve the agenda as presented. Motion approved unanimously.
III. Citizen Appearances. None.
IV. Lake Leota Engineering. Braunschweig noted that each firm would have fifteen to twenty minutes for their presentation followed by ten to fifteen minutes of questions. The order of the presentations was previously selected at random; the following engineering firms presented their proposals:
a. Strand Associates.
b. Foth Infrastructure & Environment.
c. Leisch Environmental Services.
d. Vierbicher Associates.
V. Next Meeting. Braunscheig noted that the Committee would meet at noon on November 2 to make its selection; he encouraged SOLE to meet before then so they could make an advisory recommendation.
VI. Adjournment. With no further business, the meeting adjourned.
Minutes; Public Works: October 2007
Public Works Committee
Regular Meeting
Tuesday, Oct. 23, 2007 at 6:00 p.m.
Public Works Garage, 535 South Madison Street, Evansville, WI
MINUTES
1 Call the meeting to order- 6:02 pm
2 Roll Call- all members and all staff present
3 Motion to Approve Agenda- passed unanimously
4 Motion to Approve minutes of Sept. 25, 2007 Meeting – passed unanimously
5 Citizen appearances - none
6 Lake Leota Restoration Update
A Previousl studies are available at library
7 Site Plan Reviews
A Cobblestone Inn-
§ Working on stormwater & erosion control
§ Will be on next PC agenda
§ State approved
8 Construction Updates
A Main Street Progress Report
§ All bricks down. Striping out 14ft rather than 18ft from curb with no center line
§ Only minor stuff remaining
B County Trunk Highway M Progress Report
§ Only minor stuff left
§ Change order – Motion to approve expnditure of not more than $7650.00 for fabric for sub-grade reinforcement. Passed unanimously after noted that it was within budget.
§ Motion to formerly change “substantial copmpletion” date from Spet. 1, 2007 to Oct 1, 2007. – Motion tabled.
C Badger & Higgins Intersection
§ Done
D North Prairie Productions Progress Report
§ Almost there on wastewater. Not quite final, approved at state level.
E Capstone Ridge Phase 2 Progress Report
§ Modified phase 2 completion; back in spring on agenda.
F Westfield Meadows Progress Report
§ Nothing going on.
G Madison Street (TH 59) Progress Report
§ Put this back on agenda next spring.
9 Communications from City Engineer –
A Sidewalk project; One bid received with good numbers-
§ Motion to approve Rock River Concretebid in amount of $16,457.56 for 2007 sidewalk project pending contractor qualification, refernces and any other potential issues to be resolved by city engineer. Passed unan.
B WWTP- received good bid (approved at last meeting). Within budget and they will begin in about a week.
10 Communications of Public Works Director –
A Leaf pick-up started.
11 New Business
A Discussion and possible action concerning the creation of a storm water utility
§ Motion to recommnd council explore the possibility of the creation of a storm water utility district. Passed unan.
B Discussion regarding special meeting on Tuesday Sept. 30 6:30p.m. at CITY HALL.
12 Old Business
A Discussion and possible action regarding the Westside water issue
§ Special meeting tentatively set for 11-6-07.
B Discussion and possible action regarding streetlight placement and removal.
§ Have plan, but no costs yet. Project to be done in spring. Bring back in Feb.
C Discussion and possible action reagrding City Wide Storm water mangament plan
§ Bring back in Dec or Jan.
13 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Regular Meeting
Tuesday, Oct. 23, 2007 at 6:00 p.m.
Public Works Garage, 535 South Madison Street, Evansville, WI
MINUTES
1 Call the meeting to order- 6:02 pm
2 Roll Call- all members and all staff present
3 Motion to Approve Agenda- passed unanimously
4 Motion to Approve minutes of Sept. 25, 2007 Meeting – passed unanimously
5 Citizen appearances - none
6 Lake Leota Restoration Update
A Previousl studies are available at library
7 Site Plan Reviews
A Cobblestone Inn-
§ Working on stormwater & erosion control
§ Will be on next PC agenda
§ State approved
8 Construction Updates
A Main Street Progress Report
§ All bricks down. Striping out 14ft rather than 18ft from curb with no center line
§ Only minor stuff remaining
B County Trunk Highway M Progress Report
§ Only minor stuff left
§ Change order – Motion to approve expnditure of not more than $7650.00 for fabric for sub-grade reinforcement. Passed unanimously after noted that it was within budget.
§ Motion to formerly change “substantial copmpletion” date from Spet. 1, 2007 to Oct 1, 2007. – Motion tabled.
C Badger & Higgins Intersection
§ Done
D North Prairie Productions Progress Report
§ Almost there on wastewater. Not quite final, approved at state level.
E Capstone Ridge Phase 2 Progress Report
§ Modified phase 2 completion; back in spring on agenda.
F Westfield Meadows Progress Report
§ Nothing going on.
G Madison Street (TH 59) Progress Report
§ Put this back on agenda next spring.
9 Communications from City Engineer –
A Sidewalk project; One bid received with good numbers-
§ Motion to approve Rock River Concretebid in amount of $16,457.56 for 2007 sidewalk project pending contractor qualification, refernces and any other potential issues to be resolved by city engineer. Passed unan.
B WWTP- received good bid (approved at last meeting). Within budget and they will begin in about a week.
10 Communications of Public Works Director –
A Leaf pick-up started.
11 New Business
A Discussion and possible action concerning the creation of a storm water utility
§ Motion to recommnd council explore the possibility of the creation of a storm water utility district. Passed unan.
B Discussion regarding special meeting on Tuesday Sept. 30 6:30p.m. at CITY HALL.
12 Old Business
A Discussion and possible action regarding the Westside water issue
§ Special meeting tentatively set for 11-6-07.
B Discussion and possible action regarding streetlight placement and removal.
§ Have plan, but no costs yet. Project to be done in spring. Bring back in Feb.
C Discussion and possible action reagrding City Wide Storm water mangament plan
§ Bring back in Dec or Jan.
13 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Minutes: Public Works: September 2007
Public Works Committee
Regular Meeting
Tuesday, Sept. 25, 2007 at 6:00 p.m.
Public Works Garage, 535 South Madison Street, Evansville, WI
minutes
1 Call the meeting to order- 6:01pm
2 Roll Call- All members & staff present
3 Motion to Approve Agenda- passed unan.
4 Motion to Approve minutes of August 28, 2007 Meeting- passed unan.
5 Citizen appearances- None
6 Lake Leota Restoration Update
A RFPs sent out in regards to Alke engineering project.
B DNR note- city needs to re-apply for draw-down permit.
7 Site Plan Reviews - none
8 Construction Updates
A Main Street Progress Report
§ Brick done on east side, on schedule.
B County Trunk Highway M Progress Report
§ Asphalt to be applied on Thursday with binder layer next June.
C Badger & Higgins Intersection
§ Construction is going quickly.
D North Prairie Productions Progress Report
§ Applied for variances based upon amended site plan. To be dealt with at Plan Commission.
E Capstone Ridge Phase 2 Progress Report
§ Done with water and sewer install for 10 lots, still needs mods to do stormwater.
F Westfield Meadows Progress Report
§ Measurements checking out for detention ponds.
G Madison Street (TH 59) Progress Report [may be moved to start of agenda]
§ Gary Sassman, WIS DOT, presented an overview of the 2008 HWY 51 road project. A handout was distributed.
9 Communications from City Engineer
A Main St. Assessments
§ Schedule- notice this week.
B Sludge removal for WWTF
§ RFPs sent out. To be done every 5 years.
10 Communications of Public Works Director
A Discussion and possible motion regarding 2007 sidewalks project
§ Schedule- notices sent out this week. Public hearing at strategic planning meeting.
§ Motion to approve side walk needs list and that staff prepare all statutorily required notices to send out in time for public hearing if needed. Passed unanimously.
11 New Business
A Discussion and possible action regarding the City’s Community Rating System (CRS) classification with regard to flood insurance premiums
§ Motion to direct Plan Commission via Tim Schweke to prepare budget schedule for work to be done for the city to achieve CRS level 8 & 9. Passed unan.
B Discussion and possible action regarding the preparation of a storm water management plan for the city
§ Discussed. Ordiannces may have been passed that need to be cleaned up.
C Refuse & Recycling contract with Veolia (expires Dec 2007)
§ City seem shappy with this contract. Discussed a one-time bulk pick-up addition.
12 Old Business
A Discussion and possible action regarding the Westside water issue
§ Status of special meeting discussed.
§ Foth is beginning to get initial measurements.
§ Discussed short term and long term possibilities. To include sediment build-up and need to pay attention to detention pond at 6th & Vision. Budget & finance needs to be addressed.
§ Individual homeowner at 658 W. Main explined her situation to committee.
B Discussion and possible action regarding streetlight placement and removal.
§ Received plan.
§ Motion to direct City engineer to come back with budget to enact plan. Passed unan.
13 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Regular Meeting
Tuesday, Sept. 25, 2007 at 6:00 p.m.
Public Works Garage, 535 South Madison Street, Evansville, WI
minutes
1 Call the meeting to order- 6:01pm
2 Roll Call- All members & staff present
3 Motion to Approve Agenda- passed unan.
4 Motion to Approve minutes of August 28, 2007 Meeting- passed unan.
5 Citizen appearances- None
6 Lake Leota Restoration Update
A RFPs sent out in regards to Alke engineering project.
B DNR note- city needs to re-apply for draw-down permit.
7 Site Plan Reviews - none
8 Construction Updates
A Main Street Progress Report
§ Brick done on east side, on schedule.
B County Trunk Highway M Progress Report
§ Asphalt to be applied on Thursday with binder layer next June.
C Badger & Higgins Intersection
§ Construction is going quickly.
D North Prairie Productions Progress Report
§ Applied for variances based upon amended site plan. To be dealt with at Plan Commission.
E Capstone Ridge Phase 2 Progress Report
§ Done with water and sewer install for 10 lots, still needs mods to do stormwater.
F Westfield Meadows Progress Report
§ Measurements checking out for detention ponds.
G Madison Street (TH 59) Progress Report [may be moved to start of agenda]
§ Gary Sassman, WIS DOT, presented an overview of the 2008 HWY 51 road project. A handout was distributed.
9 Communications from City Engineer
A Main St. Assessments
§ Schedule- notice this week.
B Sludge removal for WWTF
§ RFPs sent out. To be done every 5 years.
10 Communications of Public Works Director
A Discussion and possible motion regarding 2007 sidewalks project
§ Schedule- notices sent out this week. Public hearing at strategic planning meeting.
§ Motion to approve side walk needs list and that staff prepare all statutorily required notices to send out in time for public hearing if needed. Passed unanimously.
11 New Business
A Discussion and possible action regarding the City’s Community Rating System (CRS) classification with regard to flood insurance premiums
§ Motion to direct Plan Commission via Tim Schweke to prepare budget schedule for work to be done for the city to achieve CRS level 8 & 9. Passed unan.
B Discussion and possible action regarding the preparation of a storm water management plan for the city
§ Discussed. Ordiannces may have been passed that need to be cleaned up.
C Refuse & Recycling contract with Veolia (expires Dec 2007)
§ City seem shappy with this contract. Discussed a one-time bulk pick-up addition.
12 Old Business
A Discussion and possible action regarding the Westside water issue
§ Status of special meeting discussed.
§ Foth is beginning to get initial measurements.
§ Discussed short term and long term possibilities. To include sediment build-up and need to pay attention to detention pond at 6th & Vision. Budget & finance needs to be addressed.
§ Individual homeowner at 658 W. Main explined her situation to committee.
B Discussion and possible action regarding streetlight placement and removal.
§ Received plan.
§ Motion to direct City engineer to come back with budget to enact plan. Passed unan.
13 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Minutes: Public Works: August 2007
Public Works Committee
Regular Meeting
Tuesday, August 28, 2007 at 6:00 p.m.
Public Works Garage, 535 South Madison Street, Evansville, WI
MINUTES
1 Call the meeting to order at 6:00pm
2 Roll Call- All present; Braunschweig, Juergens, Sornson, Sauer, Wartenweiller
3 Approve Agenda – Approved Unanimously
4 Approve minutes of July 24th, 2007 Meeting- Approved unanimously
5 Citizen appearances- None
11(b)- Discussion and potential action regarding the west-side water issue-
Dave Sauer began the meeting while giving explanations of the Westfield Meadows flood study. He then gave a brief background of the entire area. After this the forum was opened up to the people of that area of the city. Many spoke and their comments are surmised as follows:
Is the area in a floodplain? No.
Where is the water table currently in the area? It has adjusted due to the torrential rains.
Many people complained that their sump pumps were going off frequently.
Many people wanted to know what has chnaged since the last time.
Rodney James felt that a solid surface was needed when dealing with storm water removal.
John Jones felt water was running the wrong way.
What was the status with the v-notch?
Mark Schnepper feels that the fill dirt at Westfield Meadows is the cause. He would like the city to consult a hydrologist.
Roger Berg explained that the problem can be analogized to bathtubs and that currently the water in the “bath tub” does not have a viable release. He says that water from Westfield Meadows is not flowing into S.6th st, but instead it is water from the west.
6 Lake Leota Restoration Update –
A They have a new member and would like to be kept in the “loop.”
7 Site Plan Reviews
A Capstone II – number of items still need to be resolved.
B Manor- Just received it. Will discuss next month.
8 Construction Updates
A Main Street Progress Report
§ 90% poured. Only week behind.
B County Trunk Highway M Progress Report
§ Finishing storm sewer. No action taken on contractor’s request to postpone completion date.
C North Prairie Productions Progress Report
§ Seeking variances for certain height requirements.
D Capstone Ridge Phase 2 Progress Report
§ Covered.
E Westfield Meadows Progress Report
§ Still lookin for fees.
F Madison St. (HY 59)
§ Proposed plans w/ modifications received. Vurb, gutter & storm water to serve apartments.
9 Communications from City Engineer
A Badger drive bids received and motion to award contract to R&K for contract 07-EV-4 in the amount of $124,891.32 approved unanimously.
10 Communications of Public Works Director
A 2007 Sidewalk improvement project
§ PW to get moving on this because under budget on Badger Dr. project. Will go off priority list with an exception on 6th St.
B Discuss state/municipal agreement for Main St. Bridge
§ Received agreement from DOT. Sauer to review construction scheduled for 2010.
11 New Business
A Relocating streetlights from Main ST. to other locations-
§ 14 lights. Action to be taken next month.
B Discussed above.
C Discussion and possible action regarding building permit process.
§ Staff will work on this and come back to PW committee.
12 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Regular Meeting
Tuesday, August 28, 2007 at 6:00 p.m.
Public Works Garage, 535 South Madison Street, Evansville, WI
MINUTES
1 Call the meeting to order at 6:00pm
2 Roll Call- All present; Braunschweig, Juergens, Sornson, Sauer, Wartenweiller
3 Approve Agenda – Approved Unanimously
4 Approve minutes of July 24th, 2007 Meeting- Approved unanimously
5 Citizen appearances- None
11(b)- Discussion and potential action regarding the west-side water issue-
Dave Sauer began the meeting while giving explanations of the Westfield Meadows flood study. He then gave a brief background of the entire area. After this the forum was opened up to the people of that area of the city. Many spoke and their comments are surmised as follows:
Is the area in a floodplain? No.
Where is the water table currently in the area? It has adjusted due to the torrential rains.
Many people complained that their sump pumps were going off frequently.
Many people wanted to know what has chnaged since the last time.
Rodney James felt that a solid surface was needed when dealing with storm water removal.
John Jones felt water was running the wrong way.
What was the status with the v-notch?
Mark Schnepper feels that the fill dirt at Westfield Meadows is the cause. He would like the city to consult a hydrologist.
Roger Berg explained that the problem can be analogized to bathtubs and that currently the water in the “bath tub” does not have a viable release. He says that water from Westfield Meadows is not flowing into S.6th st, but instead it is water from the west.
6 Lake Leota Restoration Update –
A They have a new member and would like to be kept in the “loop.”
7 Site Plan Reviews
A Capstone II – number of items still need to be resolved.
B Manor- Just received it. Will discuss next month.
8 Construction Updates
A Main Street Progress Report
§ 90% poured. Only week behind.
B County Trunk Highway M Progress Report
§ Finishing storm sewer. No action taken on contractor’s request to postpone completion date.
C North Prairie Productions Progress Report
§ Seeking variances for certain height requirements.
D Capstone Ridge Phase 2 Progress Report
§ Covered.
E Westfield Meadows Progress Report
§ Still lookin for fees.
F Madison St. (HY 59)
§ Proposed plans w/ modifications received. Vurb, gutter & storm water to serve apartments.
9 Communications from City Engineer
A Badger drive bids received and motion to award contract to R&K for contract 07-EV-4 in the amount of $124,891.32 approved unanimously.
10 Communications of Public Works Director
A 2007 Sidewalk improvement project
§ PW to get moving on this because under budget on Badger Dr. project. Will go off priority list with an exception on 6th St.
B Discuss state/municipal agreement for Main St. Bridge
§ Received agreement from DOT. Sauer to review construction scheduled for 2010.
11 New Business
A Relocating streetlights from Main ST. to other locations-
§ 14 lights. Action to be taken next month.
B Discussed above.
C Discussion and possible action regarding building permit process.
§ Staff will work on this and come back to PW committee.
12 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Minutes; Public Works: July 2007
Public Works Committee
Regular Meeting
Tuesday, July 24, 2007 at 6:00 p.m.
Public Works Garage, 535 South Madison Street, Evansville, WI
MINUTES
1 Call the meeting to order at 6:00pm
2 Roll Call- All present; Braunschweig, Juergens, Sornson, Sauer, Wartenweiller
3 Approve Agenda – Approved Unanimously
4 Approve minutes of June 26 and July 12, 2007 Meetings- Approved unanimously
5 Citizen appearances- None
6 Lake Leota Restoration Update –
A City admin wanted more info from SOLE as to how to they got to where they were in as far as their request of the city. SOLE rep went through a rough synopsis of SOLE’s chronology.
B Juergens wants engineering project to work not only on SOLE’s prposed plan but also on any other alternative proposals.
7 Site Plan Reviews
A Manor- City engineer just received it and believes the real issue is stormwater aspect of the plan. Plan not complete.
8 Construction Updates
A Main Street Progress Report
§ Treiweller to begin August 6th depending upon contingincies.
B County Trunk Highway M Progress Report
§ Utilities should be doen this week. Bay culvert is still being negotiated with D&D.
C North Prairie Productions Progress Report
§ Meeting yesterday. Site will be stripped soon.
D Capstone Ridge Phase 2 Progress Report
§ Doubts if this will start when planned due to current real estate market.
E Westfield Meadows Progress Report
§ Stormwater detention pond ready for inspection.
§ Infrastructure ready for city to complete and take ownership
§ Fees in leau of parkland dedication may be revised to get the land
9 Communications from City Engineer
A Rather than have PW deal with adjusting water rates we will have W&L deal with it.
10 Communications of Public Works Director
A Revision of Sidewalk Assessment Policy/ordinance
§ Brief look at existing ordinances and a sample waiver form in regards to the special assessments.
11 New Business
A Relocating streetlights from Main Street to other locations
§ Main St. money can be used to move lights. PW director would like to see them on Main St. extending to 4th street. 13 to be removed
B 2008 Capital and Operating Budgets
§ Went through 5 year capital budget. Updated spreadsheet to be attached.
§ Looked through 2008 operating budget. Assumed nominal (3%) increases.
C 6th & Vision retention pond is operating well at this time.
12 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Regular Meeting
Tuesday, July 24, 2007 at 6:00 p.m.
Public Works Garage, 535 South Madison Street, Evansville, WI
MINUTES
1 Call the meeting to order at 6:00pm
2 Roll Call- All present; Braunschweig, Juergens, Sornson, Sauer, Wartenweiller
3 Approve Agenda – Approved Unanimously
4 Approve minutes of June 26 and July 12, 2007 Meetings- Approved unanimously
5 Citizen appearances- None
6 Lake Leota Restoration Update –
A City admin wanted more info from SOLE as to how to they got to where they were in as far as their request of the city. SOLE rep went through a rough synopsis of SOLE’s chronology.
B Juergens wants engineering project to work not only on SOLE’s prposed plan but also on any other alternative proposals.
7 Site Plan Reviews
A Manor- City engineer just received it and believes the real issue is stormwater aspect of the plan. Plan not complete.
8 Construction Updates
A Main Street Progress Report
§ Treiweller to begin August 6th depending upon contingincies.
B County Trunk Highway M Progress Report
§ Utilities should be doen this week. Bay culvert is still being negotiated with D&D.
C North Prairie Productions Progress Report
§ Meeting yesterday. Site will be stripped soon.
D Capstone Ridge Phase 2 Progress Report
§ Doubts if this will start when planned due to current real estate market.
E Westfield Meadows Progress Report
§ Stormwater detention pond ready for inspection.
§ Infrastructure ready for city to complete and take ownership
§ Fees in leau of parkland dedication may be revised to get the land
9 Communications from City Engineer
A Rather than have PW deal with adjusting water rates we will have W&L deal with it.
10 Communications of Public Works Director
A Revision of Sidewalk Assessment Policy/ordinance
§ Brief look at existing ordinances and a sample waiver form in regards to the special assessments.
11 New Business
A Relocating streetlights from Main Street to other locations
§ Main St. money can be used to move lights. PW director would like to see them on Main St. extending to 4th street. 13 to be removed
B 2008 Capital and Operating Budgets
§ Went through 5 year capital budget. Updated spreadsheet to be attached.
§ Looked through 2008 operating budget. Assumed nominal (3%) increases.
C 6th & Vision retention pond is operating well at this time.
12 Adjourn
Mason Braunschweig, Chair, Public Works Committee
Please turn off all cell phones while the meeting is in session. Thank you!
Minutes; Public Works: July 2007--Special Meeting
Public Works Committee
Special Meeting
Thursday, July 12, 2007, 12:00 noon
Public Works Garage, 535 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 12:00 noon by Chair Mason Braunschweig.
II. Roll Call. Present in addition to Braunschweig were John Sornson and Fred Juergens. There being a majority of the committee members present, a quorum was declared. Also present were Public Works Superintendent Dave Wartenweiler, City Engineer Dave Sauer, and City Administrator Dan Wietecha.
III. Main Street Roadway Improvements. Sauer distributed the bid tabulation and bid analysis report. The committee reviewed the report and noted that Trierweiler Construction was the low bidder. Juergens made a motion, seconded by Sornson, to award contract 07EV-3, Main Street Roadway Improvements, to Trierweiler Construction & Supply.
The committee asked about the qualifications of the subcontractor for installing the bricks and about the contractor’s inability to meet the disadvantaged business enterprise (DBE) goal of the contract. The committee also discussed the scheduling and phasing of the project.
Juergens made a motion, seconded by Sornson, to amend the motion to make the contract approval contingent upon Department of Transportation recommendation to award the contract and upon any and all other legal compliances required of the contract. The amendment was approved unanimously. The motion, as amended, was approved unanimously.
Sauer distributed a memo outlining engineering costs and change orders for both 07EV-1, Main Street Utility Improvements, and 07EV-3, Main Street Roadway Improvements. With the projects coming in with favorable bids, there is a contingency factor of $128,000 remaining. Wietecha asked about a cost estimate for an additional block of bricks which had not received grant funding. Sornson asked about moving the streetlights removed from Main Street to another street in the historic district.
IV. Adjournment. Juergens moved, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 12:30 pm.
Special Meeting
Thursday, July 12, 2007, 12:00 noon
Public Works Garage, 535 S. Madison Street, Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 12:00 noon by Chair Mason Braunschweig.
II. Roll Call. Present in addition to Braunschweig were John Sornson and Fred Juergens. There being a majority of the committee members present, a quorum was declared. Also present were Public Works Superintendent Dave Wartenweiler, City Engineer Dave Sauer, and City Administrator Dan Wietecha.
III. Main Street Roadway Improvements. Sauer distributed the bid tabulation and bid analysis report. The committee reviewed the report and noted that Trierweiler Construction was the low bidder. Juergens made a motion, seconded by Sornson, to award contract 07EV-3, Main Street Roadway Improvements, to Trierweiler Construction & Supply.
The committee asked about the qualifications of the subcontractor for installing the bricks and about the contractor’s inability to meet the disadvantaged business enterprise (DBE) goal of the contract. The committee also discussed the scheduling and phasing of the project.
Juergens made a motion, seconded by Sornson, to amend the motion to make the contract approval contingent upon Department of Transportation recommendation to award the contract and upon any and all other legal compliances required of the contract. The amendment was approved unanimously. The motion, as amended, was approved unanimously.
Sauer distributed a memo outlining engineering costs and change orders for both 07EV-1, Main Street Utility Improvements, and 07EV-3, Main Street Roadway Improvements. With the projects coming in with favorable bids, there is a contingency factor of $128,000 remaining. Wietecha asked about a cost estimate for an additional block of bricks which had not received grant funding. Sornson asked about moving the streetlights removed from Main Street to another street in the historic district.
IV. Adjournment. Juergens moved, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 12:30 pm.
Minutes: Public Works: June 2007
Public Works Committee
Regular Meeting
Tuesday, June 26th at 6:00 p.m.
Public Works Garage., Evansville, WI
MINUTES
1. Call the meeting to order at 6:00 pm.
2. Roll Call – Braunschweig, Sornson, Juergens, Sauer, & Wartenweiller present.
3. Agenda approved unanimously as amended.
4. Approved minutes of May 29, 2007 regular public works Meeting
5. Citizen appearances – None
6. Lake Leota Restoration update-
a. Received packet from SOLE. SOLE wants PW to raise budget for next year to include an engineering study.
b. Motion to recommend to Common Council and Finance that the 2008 capital budget include $65,000.00 for Lake Leota engineering study and permit/license fees as indicated in SOLE memo. Passed unanimously.
7. Site Plan Reviews - none
8. Contruction Updates
a. Main Street Progress –
i. Change order- Motion to approve change order for palating bricks with associated costs in the amount of $60,000.00. Approved unanimously as it was under budget.
b. County Trk M –
i. On schedule.
ii. Change order- Motion to approve change order in the amount of $62,494.00 for the modification of stormewater system in HWY M contigent upon D&D accepting the added cost & to be paid upon a schedule to be determined. Passed unanimoulsy.
c. North Prairie Productions-
i. Wastewater reducation update – received packet of information. City engineer questioned constant flow. Also questioned whether equalization tanks would/should be necessary.
d. Capstone Ridge Phase II-
i. Fred questioned if we have parkland fees yet? Dave W. answered no.
e. HWY 59 agreement-
Another public meeting in Septmeber or October.
9. Communications from City Engineer
Wastewater treatment facility and CMAR report. 2.89 out of 4.0. Need improvement with ponds and groundwater.
10. Communications of Public Works Director
Current projects going well. Still wating for information ion sidewalk assesments.
11. New Business
a. Lake partially mowed. The machines could not go across the creek because one got stuck. Land too moist.
b. Presentation from Engineered Construction Inc. Emergency response planning firm. We have information and will follow-up in August.
12. Adjourned at 8:55 pm.
Faithfully submitted by:
Mason Braunschwieg,
Chair, Public Works Committee
Regular Meeting
Tuesday, June 26th at 6:00 p.m.
Public Works Garage., Evansville, WI
MINUTES
1. Call the meeting to order at 6:00 pm.
2. Roll Call – Braunschweig, Sornson, Juergens, Sauer, & Wartenweiller present.
3. Agenda approved unanimously as amended.
4. Approved minutes of May 29, 2007 regular public works Meeting
5. Citizen appearances – None
6. Lake Leota Restoration update-
a. Received packet from SOLE. SOLE wants PW to raise budget for next year to include an engineering study.
b. Motion to recommend to Common Council and Finance that the 2008 capital budget include $65,000.00 for Lake Leota engineering study and permit/license fees as indicated in SOLE memo. Passed unanimously.
7. Site Plan Reviews - none
8. Contruction Updates
a. Main Street Progress –
i. Change order- Motion to approve change order for palating bricks with associated costs in the amount of $60,000.00. Approved unanimously as it was under budget.
b. County Trk M –
i. On schedule.
ii. Change order- Motion to approve change order in the amount of $62,494.00 for the modification of stormewater system in HWY M contigent upon D&D accepting the added cost & to be paid upon a schedule to be determined. Passed unanimoulsy.
c. North Prairie Productions-
i. Wastewater reducation update – received packet of information. City engineer questioned constant flow. Also questioned whether equalization tanks would/should be necessary.
d. Capstone Ridge Phase II-
i. Fred questioned if we have parkland fees yet? Dave W. answered no.
e. HWY 59 agreement-
Another public meeting in Septmeber or October.
9. Communications from City Engineer
Wastewater treatment facility and CMAR report. 2.89 out of 4.0. Need improvement with ponds and groundwater.
10. Communications of Public Works Director
Current projects going well. Still wating for information ion sidewalk assesments.
11. New Business
a. Lake partially mowed. The machines could not go across the creek because one got stuck. Land too moist.
b. Presentation from Engineered Construction Inc. Emergency response planning firm. We have information and will follow-up in August.
12. Adjourned at 8:55 pm.
Faithfully submitted by:
Mason Braunschwieg,
Chair, Public Works Committee
Minutes; Public Works: May 2007
NOTICE
The regular meeting of the Public Works Committee for the City of Evansville will be held on the 23rd day of April, 2007, at 6:00 p.m., at Public Works Garage, Evansville, Wisconsin. Notice is further given that members of the City Council might be in attendance.
Public Works Committee
Regular Meeting
Tuesday, May 29 at 6:00 p.m.
Public Works Garage., Evansville, WI
MINUTES
Call the meeting to order at 6:00 pm.
Roll Call – Braunschweig, Sornson, Juergens, Sauer, & Wartenweiller present.
Approved minutes of April 23, 2007 regular public works Meeting
Citizen appearances – None
Lake Leota Restoration update-
Noted that the original goals for draining the lake have been accomplished. Those goals being; (1) compact silt, (2) map the bottom of lake, & (3) get rid of fish.
The SOLE committee would like to request $50,000 for a engineer to begin draft designwork for lake. The committee informed SOLE that it would be prudent to know the future of the lake prior to investing $50,000 into designs that may or may not be used.
The committee and Dave Wartenweiller expressed concern for the unbudgeted maintenance SOLE is asking for in regards to lake clean-up. They were informed to make their intentions known come budget time.
Topgraphical study was discussed. Mr. Sauer estimated one could be done for a cost estimated at $5000 to $7500.
Site Plan Reviews - none
Contruction Updates
a. Main Street Progress –
Possible 3 week delay in time due to unforseen circumstances at Maple. St.
Motion was made to recommend to Common Council to allow PW director to place “Parallel parking only” signs on Main St during construction. Motion passed unanimously.
b. County Trk M – No progress yet.
c. North Prairie Productions-
Haul fill in mid-July to early August.
No word on waste water reduction as of yet. City engineer will write letter and copy all interested parties.
d. Capstone Ridge Phase II-
City engineer approved. Park board noted that poark land fees still owing. Construction may begin late July.
e. HWY 59 agreement-
Construction in 2008. Out for bids Nov. 2007.
Communications from City Engineer
Allen Creek Bridge discussed- Need to set up capital account for 2009. Talk with Dan Wietecha & Eric Jepperson.
Sewer Treatment plant – work being done. Will need upgrades soon.
Communications of Public Works Director
Current projects going well.
*Sidewalk assesments – City Admin needs to get information gathered for grant application.
*Review of sewer user rates – Received packet from MSA. Our rates are low for our size and area.
New Business
f. Discussed chaging meeting times and place. Will meet at PW shop from now on. The committee agredd to meet the 4th Tuesday of the month.
Adjourned at 7:45 pm.
Faithfully submitted by:
Mason Braunschwieg,
Chair, Public Works Committee
The regular meeting of the Public Works Committee for the City of Evansville will be held on the 23rd day of April, 2007, at 6:00 p.m., at Public Works Garage, Evansville, Wisconsin. Notice is further given that members of the City Council might be in attendance.
Public Works Committee
Regular Meeting
Tuesday, May 29 at 6:00 p.m.
Public Works Garage., Evansville, WI
MINUTES
Call the meeting to order at 6:00 pm.
Roll Call – Braunschweig, Sornson, Juergens, Sauer, & Wartenweiller present.
Approved minutes of April 23, 2007 regular public works Meeting
Citizen appearances – None
Lake Leota Restoration update-
Noted that the original goals for draining the lake have been accomplished. Those goals being; (1) compact silt, (2) map the bottom of lake, & (3) get rid of fish.
The SOLE committee would like to request $50,000 for a engineer to begin draft designwork for lake. The committee informed SOLE that it would be prudent to know the future of the lake prior to investing $50,000 into designs that may or may not be used.
The committee and Dave Wartenweiller expressed concern for the unbudgeted maintenance SOLE is asking for in regards to lake clean-up. They were informed to make their intentions known come budget time.
Topgraphical study was discussed. Mr. Sauer estimated one could be done for a cost estimated at $5000 to $7500.
Site Plan Reviews - none
Contruction Updates
a. Main Street Progress –
Possible 3 week delay in time due to unforseen circumstances at Maple. St.
Motion was made to recommend to Common Council to allow PW director to place “Parallel parking only” signs on Main St during construction. Motion passed unanimously.
b. County Trk M – No progress yet.
c. North Prairie Productions-
Haul fill in mid-July to early August.
No word on waste water reduction as of yet. City engineer will write letter and copy all interested parties.
d. Capstone Ridge Phase II-
City engineer approved. Park board noted that poark land fees still owing. Construction may begin late July.
e. HWY 59 agreement-
Construction in 2008. Out for bids Nov. 2007.
Communications from City Engineer
Allen Creek Bridge discussed- Need to set up capital account for 2009. Talk with Dan Wietecha & Eric Jepperson.
Sewer Treatment plant – work being done. Will need upgrades soon.
Communications of Public Works Director
Current projects going well.
*Sidewalk assesments – City Admin needs to get information gathered for grant application.
*Review of sewer user rates – Received packet from MSA. Our rates are low for our size and area.
New Business
f. Discussed chaging meeting times and place. Will meet at PW shop from now on. The committee agredd to meet the 4th Tuesday of the month.
Adjourned at 7:45 pm.
Faithfully submitted by:
Mason Braunschwieg,
Chair, Public Works Committee
Minutes; Public Works: April 2007
NOTICE
The regular meeting of the Public Works Committee for the City of Evansville will be held on the 23rd day of April, 2007, at 6:00 p.m., at Public Works Garage, Evansville, Wisconsin. Notice is further given that members of the City Council might be in attendance.
Public Works Committee
Regular Meeting
Monday, April 23 at 6:00 p.m.
Public Works Garage., Evansville, WI
MINUTES
Call the meeting to order at 6:02 pm.
Roll Call – Braunschweig, Sornson, Juergens, Sauer, & Wartenweiller present. Also present were Mayor Sandy Decker, City Administrator Dan Wietecha and 16 members of the community.
Approved minutes of March 26 Meeting
Citizen appearances
Westside Stormwater Drainage Update
Mr. Sauer reviewed current issue and stated that for the most part the stormwater draining is working as it is supposed to. Some problems were identified and will be worked on in the future. Numerous members of the public spoke about their concerns and had them answered and commented on by Mr. Sauer. Members of the community that spoke top this issue were; Mark Schnepper, Richard Woulfe, Mike Parker, Lara LeRoy & Karen Kitaski.
Site Plan Reviews
North Praire Productions Biodiesel Facility - Wastewater Reduction Plan
Bill Dunlap spoke to water use. He wil lspeak to wastewater next month.
7. Main Street Reconstruction Update
Construction Progress Report – Water main in & charged/ everything going well.
Evansville Bowl Encroachment onto City Sidewalk
City Admin said apprasier suggested that city give them $1000 for new siding. No action taken. Dan Wietecha will get with city Attorney to find out status.
Main Street Construction Schedule
No decision from Department of commerce as of yet. Need easments from Main St. properties.
Motion to include additional Brick Paver in Phase II of Main Street Project
Motion stirked. New motion “Motion to authorize City to purchase additional brick pavers from Howard Construction in an amount onot to exceed $75,000.” Passed Unanimously.
Lake Leota Restoration Update- Army corp of engineers coming in early May.
Communications from City Engineer
Discussion and Possible Motion to amend City Transportation Plan Map- Passed unanimously
D& D Tif #6 – City engineer to look at stormwater plan.
2007 Public Works Smart Growth Action Action
Transportation #3.1 – 2007 Sidewalk Construction and Repair Plan – Nothing to report
Communications of Public Works Director
Current projects going well. City hall moved this week.
New Business
a. Discussed chaging meeting times and place. Will meet at PW shop from now on. Will still discuss meeting times.
b. Downtown task force report to be on agenda throughout construction.
Adjourned at 8:35 pm.
Faithfully submitted by:
Mason Braunschwieg,
Chair, Public Works Committee
The regular meeting of the Public Works Committee for the City of Evansville will be held on the 23rd day of April, 2007, at 6:00 p.m., at Public Works Garage, Evansville, Wisconsin. Notice is further given that members of the City Council might be in attendance.
Public Works Committee
Regular Meeting
Monday, April 23 at 6:00 p.m.
Public Works Garage., Evansville, WI
MINUTES
Call the meeting to order at 6:02 pm.
Roll Call – Braunschweig, Sornson, Juergens, Sauer, & Wartenweiller present. Also present were Mayor Sandy Decker, City Administrator Dan Wietecha and 16 members of the community.
Approved minutes of March 26 Meeting
Citizen appearances
Westside Stormwater Drainage Update
Mr. Sauer reviewed current issue and stated that for the most part the stormwater draining is working as it is supposed to. Some problems were identified and will be worked on in the future. Numerous members of the public spoke about their concerns and had them answered and commented on by Mr. Sauer. Members of the community that spoke top this issue were; Mark Schnepper, Richard Woulfe, Mike Parker, Lara LeRoy & Karen Kitaski.
Site Plan Reviews
North Praire Productions Biodiesel Facility - Wastewater Reduction Plan
Bill Dunlap spoke to water use. He wil lspeak to wastewater next month.
7. Main Street Reconstruction Update
Construction Progress Report – Water main in & charged/ everything going well.
Evansville Bowl Encroachment onto City Sidewalk
City Admin said apprasier suggested that city give them $1000 for new siding. No action taken. Dan Wietecha will get with city Attorney to find out status.
Main Street Construction Schedule
No decision from Department of commerce as of yet. Need easments from Main St. properties.
Motion to include additional Brick Paver in Phase II of Main Street Project
Motion stirked. New motion “Motion to authorize City to purchase additional brick pavers from Howard Construction in an amount onot to exceed $75,000.” Passed Unanimously.
Lake Leota Restoration Update- Army corp of engineers coming in early May.
Communications from City Engineer
Discussion and Possible Motion to amend City Transportation Plan Map- Passed unanimously
D& D Tif #6 – City engineer to look at stormwater plan.
2007 Public Works Smart Growth Action Action
Transportation #3.1 – 2007 Sidewalk Construction and Repair Plan – Nothing to report
Communications of Public Works Director
Current projects going well. City hall moved this week.
New Business
a. Discussed chaging meeting times and place. Will meet at PW shop from now on. Will still discuss meeting times.
b. Downtown task force report to be on agenda throughout construction.
Adjourned at 8:35 pm.
Faithfully submitted by:
Mason Braunschwieg,
Chair, Public Works Committee
Minutes: Public Works: March 2007 Regular Meeting
Public Works Committee Meeting Minutes
Regular Meeting
Wednesday, March 26 at 6:00 p.m.
Public Works Garage, Evansville, WI
Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of February 28 meeting unanimously approved on a Hammann-Juergens motion.
Minutes of March 6 meeting unanimously approved on a Hammann-Juergens motion.
Citizen appearances –
Mrs. Prent Eager – complained about the condition of the lake. Discussed managing the lake similar to a prairie lands.
Control burn vegetation in Former Lake Leota unanimously approved on a Juergens-Sornson motion.
Site Plan Reviews
North Praire Productions Biodiesel Facility - Wastewater Reduction Plan – No Report
Public Comment on Capstone Ridge Phase 2 engineering construction drawings
City Engineer circulated a letter sent to Capstone Ridge engineers regarding phase 2 engineering construction drawings. Reviewed list of 28 recommendations for phase 2 plans. KD Engineering Consultants needs to resubmit Capstone Ridge phase 2 engineering construction drawings for approval.
Sanitary Sewer – Lift station installed in phase 1. Several minor elevation changes to phase 2 construction drawings.
Storm Sewer – Outlot #4 pond complete, but Outlot #3 pond not complete. Need to design overflow from outlot #3. Need designs for storm water overflow pipe. Capstone has been granted easements for stormwater overflow pipe. Need to build storm water pipe through utility easement into Countryside subdivision. Need to build storm water pipe through Maple ridge cemetery and pave the back road. Storm water overflow pipe needs to be complete by the end of phase II or if the ponds have filled. Several elevation changes to storm water plan. A total of 11 changes to the phase 2 engineering construction drawings need to be addressed before the engineer signs off on the plan.
Water Main – Loop would be completed by the end of phase 3. Several minor changes to the phase 2 engineering construction drawings.
Street & Sidewalks – Phase 2 will generate three new dead ends. Require proper signage and safety precautions. T-turns required at dead ends. Sidewalks need to be 5 feet width, and several existing sections need sidewalks installed.
Housing – Examined all grades. Need to set floor elevations for each lot.
Environmental – Using the same erosion control plan as phase 1. Need to provide DNR approval documents.
Main Street Reconstruction Update
Evansville Bowl Encroachment onto City Sidewalk – No Report
Main Street Contract Schedule – Discussed construction schedule to the end of the job.
Contractors meeting – Construction will be 4/9.
Temporary Limited Easements – Everything in place and ready to offer property owner’s city paying for 75% of sidewalk cost. Need DOT approval.
Downtown side street parking, municipal lot and off-site parking – everything in place.
Discussion on relocating trees on Main Street to Leota Park- Not cost effective.
Lake Leota Reclamation Update – Discussed controlled burn of vegetation in former Lake Leota. Lake Bottom drying out very well since the V-notch installed.
Communications from City Engineer
Discussion and Possible Motion to City Transportation Plan Map – reviewed changes to transportation map.
Communications of Public Works Director
A. PASER Rating Report for Road Quality
Evansville roads PASER rating has significantly improved since we aggressively attacked and improved two major poor roads; Water street & East Main Street.
Poorest Rated Roads:
Old 92 – part of HWY 59 project in 2008
Maple Street – included in Main Street reconstruction project. Remaining portion should be milled and resurfaced in 2009.
Longfield Street – high maintenance required to keep it together.
Road Maintenance – according to PASER report we should be spending $40k annually on road maintenance. 2007 budget is for $33k.
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Cutting down & trimming trees.
Repairing potholes in city streets. This has been the worst year for pothole creation because of the bitter cold temperatures followed by all the snow. City is repairing potholes after every weather event with cold mix asphalt until the asphalt plants open in May.
Inventory of city trees.
Interior remodeling of City Hall
Interior remodeling of City Hall should be substantially complete by March 30. Discussed logistics of moving employees back into City Hall on April 9.
Contractor is an excellent job with interior remodeling of City Hall.
New Business - NA
Meeting adjourned @ 8:23 p.m. on a Hammann-Juergens motion
Next Meeting: Monday, April 23 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee
Regular Meeting
Wednesday, March 26 at 6:00 p.m.
Public Works Garage, Evansville, WI
Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of February 28 meeting unanimously approved on a Hammann-Juergens motion.
Minutes of March 6 meeting unanimously approved on a Hammann-Juergens motion.
Citizen appearances –
Mrs. Prent Eager – complained about the condition of the lake. Discussed managing the lake similar to a prairie lands.
Control burn vegetation in Former Lake Leota unanimously approved on a Juergens-Sornson motion.
Site Plan Reviews
North Praire Productions Biodiesel Facility - Wastewater Reduction Plan – No Report
Public Comment on Capstone Ridge Phase 2 engineering construction drawings
City Engineer circulated a letter sent to Capstone Ridge engineers regarding phase 2 engineering construction drawings. Reviewed list of 28 recommendations for phase 2 plans. KD Engineering Consultants needs to resubmit Capstone Ridge phase 2 engineering construction drawings for approval.
Sanitary Sewer – Lift station installed in phase 1. Several minor elevation changes to phase 2 construction drawings.
Storm Sewer – Outlot #4 pond complete, but Outlot #3 pond not complete. Need to design overflow from outlot #3. Need designs for storm water overflow pipe. Capstone has been granted easements for stormwater overflow pipe. Need to build storm water pipe through utility easement into Countryside subdivision. Need to build storm water pipe through Maple ridge cemetery and pave the back road. Storm water overflow pipe needs to be complete by the end of phase II or if the ponds have filled. Several elevation changes to storm water plan. A total of 11 changes to the phase 2 engineering construction drawings need to be addressed before the engineer signs off on the plan.
Water Main – Loop would be completed by the end of phase 3. Several minor changes to the phase 2 engineering construction drawings.
Street & Sidewalks – Phase 2 will generate three new dead ends. Require proper signage and safety precautions. T-turns required at dead ends. Sidewalks need to be 5 feet width, and several existing sections need sidewalks installed.
Housing – Examined all grades. Need to set floor elevations for each lot.
Environmental – Using the same erosion control plan as phase 1. Need to provide DNR approval documents.
Main Street Reconstruction Update
Evansville Bowl Encroachment onto City Sidewalk – No Report
Main Street Contract Schedule – Discussed construction schedule to the end of the job.
Contractors meeting – Construction will be 4/9.
Temporary Limited Easements – Everything in place and ready to offer property owner’s city paying for 75% of sidewalk cost. Need DOT approval.
Downtown side street parking, municipal lot and off-site parking – everything in place.
Discussion on relocating trees on Main Street to Leota Park- Not cost effective.
Lake Leota Reclamation Update – Discussed controlled burn of vegetation in former Lake Leota. Lake Bottom drying out very well since the V-notch installed.
Communications from City Engineer
Discussion and Possible Motion to City Transportation Plan Map – reviewed changes to transportation map.
Communications of Public Works Director
A. PASER Rating Report for Road Quality
Evansville roads PASER rating has significantly improved since we aggressively attacked and improved two major poor roads; Water street & East Main Street.
Poorest Rated Roads:
Old 92 – part of HWY 59 project in 2008
Maple Street – included in Main Street reconstruction project. Remaining portion should be milled and resurfaced in 2009.
Longfield Street – high maintenance required to keep it together.
Road Maintenance – according to PASER report we should be spending $40k annually on road maintenance. 2007 budget is for $33k.
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Cutting down & trimming trees.
Repairing potholes in city streets. This has been the worst year for pothole creation because of the bitter cold temperatures followed by all the snow. City is repairing potholes after every weather event with cold mix asphalt until the asphalt plants open in May.
Inventory of city trees.
Interior remodeling of City Hall
Interior remodeling of City Hall should be substantially complete by March 30. Discussed logistics of moving employees back into City Hall on April 9.
Contractor is an excellent job with interior remodeling of City Hall.
New Business - NA
Meeting adjourned @ 8:23 p.m. on a Hammann-Juergens motion
Next Meeting: Monday, April 23 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee
Minutes; Public Works: Special Meeting: March 2007
Public Works Committee Meeting Minutes
Special Meeting
Wednesday, March 6 at 6:00 p.m.
Public Works Garage, Evansville, WI
Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
This was a joint meeting with Evansville Water & Light Committee.
Citizen appearances –
Kristine Connolly expressed safety concerns about the property located at 320 W Main Street not shoveled the sidewalk from any of the snow storms this year. The sidewalk is now a solid chunk of ice that someone could easily slip and fall on.
The Public Works director will give the property owner at 320 W Main Street official notice that the city will clear the sidewalk by Monday, March 11.
Discussion and Possible Motion to approve Main Street Reconstruction Contract Bids
The Main Street Reconstruction project was broken down into two parts for bidding:
Contract 07EV-1 – Main Street Utility Improvements – contract under review today.
Start date April 2nd with completion date July 2nd.
Removal and replacement of all utilities
Removal of sidewalk & curbs where required
Prepare street for paving
Asphalt paving of Main Street from Maple to the Bridge
Concrete contracts
All Utilities (Water, Sanitary, Storm water) mains, laterals, and service connections.
Paving Contract - contract bid date in May/June time frame.
Start date July 2nd.
Removal and replacement of lighting and electrical conduits
Replacement of sidewalk & curbs
Paving Main Street from 1st Street to Maple with Bricks.
Main & Madison Street Intersection
Contract 07EV-1 – Main Street Utility Improvements Bid Review
Six contractors bid on the project. Bids ranged from $742,239.37 to $1,134,000. City Engineer budgeted $1,050,000 for Main Street Utility Improvements. The 2nd lowest bid was $798,754. The liquidated damages for not completing the project by July 2nd are $1,000/day. Construction time of 13 weeks.
Discussion on experience with low bidder G. Fox & Sons, Inc. G. Fox completed the Main Street from the Bridge to Union Street project and constructed South Union Street in 2005. We had good experience with G. Fox & Sons, Inc. in 2005.
Awarded Contract 07EV-1 – Main Street Utility Improvements to G. Fox & Sons, Inc. for a bid of $742,239.37 unanimously approved on a Hammann-Sornson motion.
Main Street Reconstruction Budget
Street & sidewalk reconstruction & pavement $1,000,000
Sanitary & Storm Sewers $ 300,000
Water Mains $ 400,000
WiDOT Enhancement Grant $ 398,000
City of Evansville Match $ 200,000
Total $2,298,000
The City Engineer estimates the paving contract to be $1,000,000. Reviewing expected Main Street reconstruction expenses we have determined that the project is still under budget.
Main Street Reconstruction Expenses
Contract 07EV-1 – Main Street Utility Improvements $ 742,239
Paving Contract (starting July 2nd) $1,000,000
Engineering and contingencies $ 458,000
Total $2,200,239
Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6
Contract Awarded 3/23
Start Contract 4/2
Discussion with Evansville Water & Light Committee regarding assigning the cost for Contract 07EV-1 – Main Street Utility Improvements. It was the consensus of both committees the project costs will be split up as follows:
1/3 assigned to Sanitary Sewer – Clean Water Loan
1/3 assigned to Storm Sewer – Main Street TIF
1/3 assigned to Water – Water Utility
City Administrator will check with Finance director on how the costs our assigned internally.
Evansville Water & Light Committee adjourned.
Discussion and possible motion to approve a formal agreement with Rock County regarding connectivity limits.
Discussed developing an formal agreement with Rock County regarding County Road M. The city will assume road maintenance responsibility for County Road M from the intersection of US Highway 14 to Landmark’s south boundary.
Granted City Administrator authority to complete formal connectivity agreement with Rock County for County Road M from the intersection of US Highway 14 and County Trunk Highway M to a point measured along the centerline of County Trunk Highway M approximately 634 feet south of the North Half of Section 35 Township 4 North Range 10 East unanimously approved on a Hammann-Sornson motion.
Discussion and possible motion to approve Safe Routes to School grant application.
The City Administrator discussed the grant application with Evansville School district and came up with the following project outline:
Reconstruct Badger/Higgins intersection to improve pedestrian safety and reduce vehicular traffic speed - $139,819 (2006 bid)
Install new sidewalks on Higgins - $24,840
Install new sidewalks on 3rd St. across from school - $7,260
Constructs 3rd St. south to Fair St. - $150,000 – Not grant eligible.
Install new sidewalks on 3rd St. extension - $13,200
Install new sidewalks on 3rd St. from Lincoln to Liberty - $3,700
Install new sidewalks on 4th St. from Lincoln to Liberty - $8,100
Install pedestrian ramps (13 @ $1,750 each) - $22,750+
Repair deteriorated sidewalks (500’ @ $25/lft) - $12,500+ (50% grant)
Total: $225,942 grant money plus $156,250 from local funds.
Discussed city financing of Badger/Higgins intersection, sidewalk replacement & sidewalk repair projects already included in 2007 budget.
Deadline for the grant application is March 16. Grant approval due in the summer and construction will begin in the fall and 2008.
Safe Route to School Sidewalk Grant application outline unanimously approved on a Hammann-Juergens motion.
Meeting adjourned @ 7:15 p.m. on a Hammann-Sornson motion
Next Meeting: Tuesday, March 26 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee
Special Meeting
Wednesday, March 6 at 6:00 p.m.
Public Works Garage, Evansville, WI
Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
This was a joint meeting with Evansville Water & Light Committee.
Citizen appearances –
Kristine Connolly expressed safety concerns about the property located at 320 W Main Street not shoveled the sidewalk from any of the snow storms this year. The sidewalk is now a solid chunk of ice that someone could easily slip and fall on.
The Public Works director will give the property owner at 320 W Main Street official notice that the city will clear the sidewalk by Monday, March 11.
Discussion and Possible Motion to approve Main Street Reconstruction Contract Bids
The Main Street Reconstruction project was broken down into two parts for bidding:
Contract 07EV-1 – Main Street Utility Improvements – contract under review today.
Start date April 2nd with completion date July 2nd.
Removal and replacement of all utilities
Removal of sidewalk & curbs where required
Prepare street for paving
Asphalt paving of Main Street from Maple to the Bridge
Concrete contracts
All Utilities (Water, Sanitary, Storm water) mains, laterals, and service connections.
Paving Contract - contract bid date in May/June time frame.
Start date July 2nd.
Removal and replacement of lighting and electrical conduits
Replacement of sidewalk & curbs
Paving Main Street from 1st Street to Maple with Bricks.
Main & Madison Street Intersection
Contract 07EV-1 – Main Street Utility Improvements Bid Review
Six contractors bid on the project. Bids ranged from $742,239.37 to $1,134,000. City Engineer budgeted $1,050,000 for Main Street Utility Improvements. The 2nd lowest bid was $798,754. The liquidated damages for not completing the project by July 2nd are $1,000/day. Construction time of 13 weeks.
Discussion on experience with low bidder G. Fox & Sons, Inc. G. Fox completed the Main Street from the Bridge to Union Street project and constructed South Union Street in 2005. We had good experience with G. Fox & Sons, Inc. in 2005.
Awarded Contract 07EV-1 – Main Street Utility Improvements to G. Fox & Sons, Inc. for a bid of $742,239.37 unanimously approved on a Hammann-Sornson motion.
Main Street Reconstruction Budget
Street & sidewalk reconstruction & pavement $1,000,000
Sanitary & Storm Sewers $ 300,000
Water Mains $ 400,000
WiDOT Enhancement Grant $ 398,000
City of Evansville Match $ 200,000
Total $2,298,000
The City Engineer estimates the paving contract to be $1,000,000. Reviewing expected Main Street reconstruction expenses we have determined that the project is still under budget.
Main Street Reconstruction Expenses
Contract 07EV-1 – Main Street Utility Improvements $ 742,239
Paving Contract (starting July 2nd) $1,000,000
Engineering and contingencies $ 458,000
Total $2,200,239
Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6
Contract Awarded 3/23
Start Contract 4/2
Discussion with Evansville Water & Light Committee regarding assigning the cost for Contract 07EV-1 – Main Street Utility Improvements. It was the consensus of both committees the project costs will be split up as follows:
1/3 assigned to Sanitary Sewer – Clean Water Loan
1/3 assigned to Storm Sewer – Main Street TIF
1/3 assigned to Water – Water Utility
City Administrator will check with Finance director on how the costs our assigned internally.
Evansville Water & Light Committee adjourned.
Discussion and possible motion to approve a formal agreement with Rock County regarding connectivity limits.
Discussed developing an formal agreement with Rock County regarding County Road M. The city will assume road maintenance responsibility for County Road M from the intersection of US Highway 14 to Landmark’s south boundary.
Granted City Administrator authority to complete formal connectivity agreement with Rock County for County Road M from the intersection of US Highway 14 and County Trunk Highway M to a point measured along the centerline of County Trunk Highway M approximately 634 feet south of the North Half of Section 35 Township 4 North Range 10 East unanimously approved on a Hammann-Sornson motion.
Discussion and possible motion to approve Safe Routes to School grant application.
The City Administrator discussed the grant application with Evansville School district and came up with the following project outline:
Reconstruct Badger/Higgins intersection to improve pedestrian safety and reduce vehicular traffic speed - $139,819 (2006 bid)
Install new sidewalks on Higgins - $24,840
Install new sidewalks on 3rd St. across from school - $7,260
Constructs 3rd St. south to Fair St. - $150,000 – Not grant eligible.
Install new sidewalks on 3rd St. extension - $13,200
Install new sidewalks on 3rd St. from Lincoln to Liberty - $3,700
Install new sidewalks on 4th St. from Lincoln to Liberty - $8,100
Install pedestrian ramps (13 @ $1,750 each) - $22,750+
Repair deteriorated sidewalks (500’ @ $25/lft) - $12,500+ (50% grant)
Total: $225,942 grant money plus $156,250 from local funds.
Discussed city financing of Badger/Higgins intersection, sidewalk replacement & sidewalk repair projects already included in 2007 budget.
Deadline for the grant application is March 16. Grant approval due in the summer and construction will begin in the fall and 2008.
Safe Route to School Sidewalk Grant application outline unanimously approved on a Hammann-Juergens motion.
Meeting adjourned @ 7:15 p.m. on a Hammann-Sornson motion
Next Meeting: Tuesday, March 26 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee
Minutes; Public Works: February 2007
Public Works Committee Meeting Minutes
Regular Meeting
Wednesday, February 28 at 6:30 p.m.
Public Works Garage, Evansville, WI
Call the meeting to order @ 6:30 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of December meeting unanimously approved on a Hammann-Juergens motion.
Citizen appearances – NA
North Prairie Productions Biodiesel Facility
In a letter Mike Robinson, President, North Prairie Productions has committed to investigating methods to reduce water use and sanitary sewer discharges from its Biodiesel Facility.
Capstone Ridge Phase 2 engineering construction drawings available at the next meeting for public comment.
Main Street Reconstruction Update
A. Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6 (special meeting at Public Works garage)
If contract is over budget:
Finance Committee Approval 3/12
Council Approval 3/13
Contract Awarded 3/23
Start Contract 3/26 or 4/2
Reviewed bid proposal. Good response by several area general contractors, we expect good competitive bidding. Discussed questions from contractors regarding brick installation.
B. Main Street Construction Sequencing
Starting at Madison Street heading west to 1st Street. Install utilities, and gravel to road grade.
Maple Street heading west to Madison Street. Install utilities, and gravel to road grade.
Maple Street east to the bridge. Install utilities, and gravel to road grade.
Complete by July 1st.
Install curb, sidewalk, lighting, intersections, and finally asphalt and brick laying to occur after July 1st
This spring AT&T will replace the phone lines from Main St. to Garfield under Madison Street. Public Works director will contact AT&T to insure coordination with WiDOT before construction.
C. Temporary Limited Easements
The city needs temporary limited easements for construction occurring on private property. Discussed reductions in sidewalk & sanitation sewer special assessments as compensation to property owners.
Assign city administrator to oversee TLE special assessment reductions along Main Street unanimously approved on a Hammann-Juergens motion.
Evansville Bowl
The city of Evansville designed Main Street to accommodate Evansville Bowl entryway façade onto city property. Now that Evansville Bowl is being sold, should the city remove the sidewalk bumpout and require Evansville Bowl to remove the entryway façade encroaching on city property.
Request City Attorney to inform Evansville Bowl to eliminate the encroachment onto Main Street sidewalk unanimously approved on a Hammann-Juergens motion.
Discussion on downtown side street parking, municipal lot and off-site parking.
The city administrator identified the following properties as temporary parking during Main Street construction:
Gas & Go parking lot for State employee park-and-ride (10 – 15 spots)
Fire District parking lot (10 – 15 spots)
On going discussions with Church parking lot owners.
The following areas were identified for contractor staging area and will be selected by contractor:
Bank of Milton Property
Next to Baker Building in Leota Park
South of VFW
Old Union Co-op
Communications from City Engineer
A. Discussion and Possible Motion to Approve City Bicycle Transportation Plan
Combined new Intra-city and future bike path route plans. Made minor adjustments.
Evansville Bike Path & Hiking Trial Routes with the following minor adjustments unanimously approved on a Juergens-Sornson motion.
Minor Changes:
Extend bike path in Capstone Ridge subdivision northwest to city limits.
Extend bike path to Porter road from Westside Park.
Change Exchange Street to South Union Street.
B. Discussion on relocating bike path in Capstone ridge subdivision.
Property owner moved house foundation off the planned city bike path.
C. Discussion on formal agreement with Rock County regarding County Road M
City Engineer working with Rock County on engineering design plans. Construction to begin in June and last 3 months. Discussed connectivity limits between city and county regarding County Road M.
D. Discussion on formal agreement with WiDOT regarding Hwy. 59
Need construction agreement to extend to city limits.
Lake Leota Reclamation Update – No Report
Communications of Public Works Director
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Cutting down & trimming trees.
Repairing pot holes in city streets
Interior remodeling of City Hall
Currently construction is at or ahead of schedule. Reviewed timeline for remodeling. Scheduled completion date March 30. Discussed logistics for moving back into City Hall.
Reviewed budget for remodeling City Hall. The contract (06EV-6) to remodel City Hall was awarded for $155,546. We reviewed the items that are not included in contract 06EV-6:
Interior Remodeling of City Hall Budget Actual
A. Main Construction work $190,000 $155,546
B Tin Roof/Lead Abatement of existing ceiling $ 5,300 $ 4,700
C. Allowance for Asbestos Abatement (if needed) $ 3,000 $ 3,000
D. Historical Lighting Fixtures at Reception Area $ 6,000 $ 2,000
E. City Administrators Office $ 1,000 $ 1,000
F. Furnishings for 2nd floor office Unknown Unknown
G. Engineering Services $20,000 $ 20,000
H. Change Orders
Total $225,300 $191,246
An estimated $34,000 available for furnishings and replacing the Tuckpoint on the outside brick face.
Developing 2007 Public Works Smart Growth Action Plan Timeline
Transportation #1.1 - PASER rating for road quality will be reported in March.
Transportation #3.1 – Sidewalk Plan – In April, Public Works will prioritize 2007 in fill sidewalk construction and develop a sidewalk replacement policy.
Housing #4.1 – Require street tree plantings with all new development. The city plants 100 – 150 trees each year. These trees are donated to the city by the developers. In May, Public Works will develop a tree planting policy using the current method as a base line.
Utilities & Community Facilities #6.1 - In June, Public Works will begin developing a plan to install or allow developers to install infrastructure (e.g., sanitary sewer lift stations and interceptors) as needed to accommodate new development along the northern edge of the City’s new development north toward Madison. This is a 2008 Action Item.
Utilities & Community Facilities #4.1 – Develop a regional storm water management plan with Union Township – Part of the Evansville-Union Boundary & Extraterritorial agreements targeted for the fall.
Housing #1.2 – Boundary agreement with Union Township in respect to utilizing urban infrastructure targeted for the fall.
Agricultural, Natural & Cultural Resources Goal #2.1 – Push into 2008, plans to construct public trails along Allen Creek and clean up its banks so residents and visitors can enjoy walking along the creek between shops and restaurants.
New Business - NA
Meeting adjourned @ 8:50 p.m. on a Hammann-Juergens motion
Main Street Contract Review Meeting: Tuesday, March 6 at 6:00 p.m. at Public Works Garage
Next Meeting: Tuesday, March 26 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee
Regular Meeting
Wednesday, February 28 at 6:30 p.m.
Public Works Garage, Evansville, WI
Call the meeting to order @ 6:30 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of December meeting unanimously approved on a Hammann-Juergens motion.
Citizen appearances – NA
North Prairie Productions Biodiesel Facility
In a letter Mike Robinson, President, North Prairie Productions has committed to investigating methods to reduce water use and sanitary sewer discharges from its Biodiesel Facility.
Capstone Ridge Phase 2 engineering construction drawings available at the next meeting for public comment.
Main Street Reconstruction Update
A. Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6 (special meeting at Public Works garage)
If contract is over budget:
Finance Committee Approval 3/12
Council Approval 3/13
Contract Awarded 3/23
Start Contract 3/26 or 4/2
Reviewed bid proposal. Good response by several area general contractors, we expect good competitive bidding. Discussed questions from contractors regarding brick installation.
B. Main Street Construction Sequencing
Starting at Madison Street heading west to 1st Street. Install utilities, and gravel to road grade.
Maple Street heading west to Madison Street. Install utilities, and gravel to road grade.
Maple Street east to the bridge. Install utilities, and gravel to road grade.
Complete by July 1st.
Install curb, sidewalk, lighting, intersections, and finally asphalt and brick laying to occur after July 1st
This spring AT&T will replace the phone lines from Main St. to Garfield under Madison Street. Public Works director will contact AT&T to insure coordination with WiDOT before construction.
C. Temporary Limited Easements
The city needs temporary limited easements for construction occurring on private property. Discussed reductions in sidewalk & sanitation sewer special assessments as compensation to property owners.
Assign city administrator to oversee TLE special assessment reductions along Main Street unanimously approved on a Hammann-Juergens motion.
Evansville Bowl
The city of Evansville designed Main Street to accommodate Evansville Bowl entryway façade onto city property. Now that Evansville Bowl is being sold, should the city remove the sidewalk bumpout and require Evansville Bowl to remove the entryway façade encroaching on city property.
Request City Attorney to inform Evansville Bowl to eliminate the encroachment onto Main Street sidewalk unanimously approved on a Hammann-Juergens motion.
Discussion on downtown side street parking, municipal lot and off-site parking.
The city administrator identified the following properties as temporary parking during Main Street construction:
Gas & Go parking lot for State employee park-and-ride (10 – 15 spots)
Fire District parking lot (10 – 15 spots)
On going discussions with Church parking lot owners.
The following areas were identified for contractor staging area and will be selected by contractor:
Bank of Milton Property
Next to Baker Building in Leota Park
South of VFW
Old Union Co-op
Communications from City Engineer
A. Discussion and Possible Motion to Approve City Bicycle Transportation Plan
Combined new Intra-city and future bike path route plans. Made minor adjustments.
Evansville Bike Path & Hiking Trial Routes with the following minor adjustments unanimously approved on a Juergens-Sornson motion.
Minor Changes:
Extend bike path in Capstone Ridge subdivision northwest to city limits.
Extend bike path to Porter road from Westside Park.
Change Exchange Street to South Union Street.
B. Discussion on relocating bike path in Capstone ridge subdivision.
Property owner moved house foundation off the planned city bike path.
C. Discussion on formal agreement with Rock County regarding County Road M
City Engineer working with Rock County on engineering design plans. Construction to begin in June and last 3 months. Discussed connectivity limits between city and county regarding County Road M.
D. Discussion on formal agreement with WiDOT regarding Hwy. 59
Need construction agreement to extend to city limits.
Lake Leota Reclamation Update – No Report
Communications of Public Works Director
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Cutting down & trimming trees.
Repairing pot holes in city streets
Interior remodeling of City Hall
Currently construction is at or ahead of schedule. Reviewed timeline for remodeling. Scheduled completion date March 30. Discussed logistics for moving back into City Hall.
Reviewed budget for remodeling City Hall. The contract (06EV-6) to remodel City Hall was awarded for $155,546. We reviewed the items that are not included in contract 06EV-6:
Interior Remodeling of City Hall Budget Actual
A. Main Construction work $190,000 $155,546
B Tin Roof/Lead Abatement of existing ceiling $ 5,300 $ 4,700
C. Allowance for Asbestos Abatement (if needed) $ 3,000 $ 3,000
D. Historical Lighting Fixtures at Reception Area $ 6,000 $ 2,000
E. City Administrators Office $ 1,000 $ 1,000
F. Furnishings for 2nd floor office Unknown Unknown
G. Engineering Services $20,000 $ 20,000
H. Change Orders
Total $225,300 $191,246
An estimated $34,000 available for furnishings and replacing the Tuckpoint on the outside brick face.
Developing 2007 Public Works Smart Growth Action Plan Timeline
Transportation #1.1 - PASER rating for road quality will be reported in March.
Transportation #3.1 – Sidewalk Plan – In April, Public Works will prioritize 2007 in fill sidewalk construction and develop a sidewalk replacement policy.
Housing #4.1 – Require street tree plantings with all new development. The city plants 100 – 150 trees each year. These trees are donated to the city by the developers. In May, Public Works will develop a tree planting policy using the current method as a base line.
Utilities & Community Facilities #6.1 - In June, Public Works will begin developing a plan to install or allow developers to install infrastructure (e.g., sanitary sewer lift stations and interceptors) as needed to accommodate new development along the northern edge of the City’s new development north toward Madison. This is a 2008 Action Item.
Utilities & Community Facilities #4.1 – Develop a regional storm water management plan with Union Township – Part of the Evansville-Union Boundary & Extraterritorial agreements targeted for the fall.
Housing #1.2 – Boundary agreement with Union Township in respect to utilizing urban infrastructure targeted for the fall.
Agricultural, Natural & Cultural Resources Goal #2.1 – Push into 2008, plans to construct public trails along Allen Creek and clean up its banks so residents and visitors can enjoy walking along the creek between shops and restaurants.
New Business - NA
Meeting adjourned @ 8:50 p.m. on a Hammann-Juergens motion
Main Street Contract Review Meeting: Tuesday, March 6 at 6:00 p.m. at Public Works Garage
Next Meeting: Tuesday, March 26 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee
Minutes: Public Works: January 2007
Public Works Committee Meeting Minutes
Regular Meeting
Monday, January 22 at 6:00 p.m.
City Hall, 31 S. Madison St., Evansville, WI
Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of December meeting unanimously approved on a Hammann-Sornson motion.
Citizen appearances – NA
Preliminary Site Plan Review
North Prairie Productions Biodiesel Facility
Foth & Van Dyke and Strand engineering firms cooperated in the designing the storm water and erosion control. Improvements in the design occurred as a result of Strand’s recommendations. Additional storm water modeling required as a part of the design changes.
Most recent North Prairie Productions Biodiesel Facility Stormwater & Erosion Control plan submitted by Foth & Van Dyke Plan unanimously approved on a Hammann-Sornson motion.
Main Street Reconstruction Update
A. Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6 (special meeting at Public Works garage)
If contract is over budget:
Finance Committee Approval 3/12
Council Approval 3/13
Contract Awarded 3/23
Start Contract 3/26 or 4/2
B. Discussion on Maple Street scope change.
Extends project 50’ or 1 man hole down Maple Street
Bump out on Maple Street issue
Poor condition of sidewalk on Maple Street
Poor quality of Sewer Main under Maple Street
Request from property owners to place sidewalk to the alley
Widen the Maple St./Alley intersection
Increases project cost by 1%
C. Discussion on Assessment Issues
Interior building plumbing
Water service extends to water meter
Typical cost @ $1,000/resident
Public works will pass this issue to Water & Light committee for review and comment
Discussion on downtown side street parking, municipal lot and off-site parking.
In March 2006 we took an inventory of existing off-site parking, municipal lot parking & side street parking in downtown Evansville:
Location Number of Stalls
Main Street 111
Madison Street 33
Maple Street 22
North Municipal Lot (off Montgomery Ct.) 38
Municipal Lot off Maple Street 55
Municipal Lot behind Grange Mall 14 (32 private lots)
273 Total Available Downtown Parking Stalls
Our survey found city’s the North Municipal Lot (off Montgomery Ct.) at 65% capacity and Municipal Lot off Maple Street at 50% capacity during peak business activity. Main Street parking will be unavailable during construction (111 parking stalls) and 10 stalls will be occupied for Old Ace Hardware renovation. An estimate 150 – 170 parking stalls are required during peak business activity. Contractors will require parking for vehicles, equipment & staging materials. The downtown will have approximately 150 available parking stalls during Main St. construction. We need to locate 50 – 75 additional parking spots.
The city administrator identified Gas & Go parking lot for State employee park-and-ride. He indicated no issues with the Fire District parking lot. On going discussions with Roller Rink parking lot & Church parking lot owners. The following areas were identified for contractor staging area:
Bank of Milton Property
Next to Baker Building in Leota Park
South of VFW
Old Union Co-op (concerned about Community center location)
Eager Building Historic Renovation Project
Agreement for dumpster in alley and dedicated parking spaces
Reviewed lease agreement drafted by city administrator. Requested fence placed around Dumpster. Several issues regarding dedicating parking spaces.
Lease agreement?
Sticker program - $24/yr
Length of lease agreement?
Designated parking spaces
The dedicated parking spaces lease is not required until tenants arrive next year. The park request will be addressed at that time.
Agreement for Dumpster in alley for the Eager Building unanimously approved on a Hammann-Juergens motion.
Lake Leota Reclamation Update
SOLE cleean out the drainage ditch and drained 50% of the water from the upper lake.
SOLE new web site: lakeleota.org
Communications from City Engineer
Discussed relocating bike path in Capstone ridge subdivision.
No Objection to relating Bike Path one lot to the north in Capstone Ridge subdivision unanimously approved on a Hammann-Juergens motion.
Communications of Public Works Director
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Constructing new bathrooms in Countryside Park on hold.
Cutting down & trimming trees.
Street sweeping.
Moving into new Public Works garage and city hall employees to Dean center.
Interior remodeling of City Hall
The contract (06EV-6) to remodel City Hall was awarded to Joe Daniels Construction Co. Inc. for $155,546. Construction began 1/22 and completion expected by 3/30. The budget for interior remodeling of City Hall is $220,000. We reviewed the items that are not included in contract 06EV-6:
Interior Remodeling of City Hall Budget Actual
A. Main Construction work $190,000 $155,546
B Tin Roof/Lead Abatement of existing ceiling $ 5,300
B. Allowance for Asbestos Abatement (if needed) $ 3,000
C. Historical Lighting Fixtures at Reception Area $ 6,000
D. City Administrators Office $ 1,000
E. Furnishings for 2nd floor office Unknown
F. Engineering Services $20,000
Total $225,300
Any money remaining from Interior remodeling of City Hall budget will be directed to replacing the Tuckpoint on the outside brick face (est. $35,000).
Developing 2007 Public Works Smart Growth Plan Action Plan
Housing #1.2 – Boundary agreement with Union Township in respect to utilizing urban infrastructure.
Housing #4.1 – Require street tree plantings with all new development.
Transportation #3.1 – Sidewalk Plan – Continuous.
Transportation #5.1 – Coordinate with Rock County to upgrade nearby county roads.
Utilities & Community Facilities #4.1 – Develop a regional storm water management plan with Union township – Part of the Evansville-Union Boundary & Extraterritorial agreements
Next month we’ll put together a timeline for 2007 Smart Growth Action Items
New Business
A. Discussion on applying for Safe Route to School Sidewalk Grants.
Discussed using the improved Badger & Higgins intersection and new sidewalks around the Schools as projects used for applying for this grant.
Direct the City Administrator to apply for Safe Route to School Sidewalk Grant using the upgrade to Badger & Higgins intersection and sidewalks around the schools as the projects unanimously approved on a Juergens-Sornson motion.
B. Possible Amendment of Fence Ordinance – Discussion Item
Discussed cleaning up the inconsistencies in ordinance and giving planning commission more authority for fences for industrials and commercial property at site plan review.
Meeting adjourned @ 9:31 p.m. on a Hammann-Juergens motion
Next Meeting: Wednesday, February 28 at 6:30 p.m.
Main Street Contract Review Meeting: Tuesday, March 6 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee
Regular Meeting
Monday, January 22 at 6:00 p.m.
City Hall, 31 S. Madison St., Evansville, WI
Call the meeting to order @ 6:00 PM.
Roll Call: Ald. Hammann (Chair), Ald. Juergens & Ald. Sornson. Staff: Dave Wartenweiler, Public Works Director, & Dave Sauer, City Engineer. Quorum attained.
Minutes of December meeting unanimously approved on a Hammann-Sornson motion.
Citizen appearances – NA
Preliminary Site Plan Review
North Prairie Productions Biodiesel Facility
Foth & Van Dyke and Strand engineering firms cooperated in the designing the storm water and erosion control. Improvements in the design occurred as a result of Strand’s recommendations. Additional storm water modeling required as a part of the design changes.
Most recent North Prairie Productions Biodiesel Facility Stormwater & Erosion Control plan submitted by Foth & Van Dyke Plan unanimously approved on a Hammann-Sornson motion.
Main Street Reconstruction Update
A. Main Street Contract Schedule Date
Public Notice for Construction Bids 1/31
Plans Available 2/5
Contract Bid Due Date 3/1
Public Works Bid Review 3/6 (special meeting at Public Works garage)
If contract is over budget:
Finance Committee Approval 3/12
Council Approval 3/13
Contract Awarded 3/23
Start Contract 3/26 or 4/2
B. Discussion on Maple Street scope change.
Extends project 50’ or 1 man hole down Maple Street
Bump out on Maple Street issue
Poor condition of sidewalk on Maple Street
Poor quality of Sewer Main under Maple Street
Request from property owners to place sidewalk to the alley
Widen the Maple St./Alley intersection
Increases project cost by 1%
C. Discussion on Assessment Issues
Interior building plumbing
Water service extends to water meter
Typical cost @ $1,000/resident
Public works will pass this issue to Water & Light committee for review and comment
Discussion on downtown side street parking, municipal lot and off-site parking.
In March 2006 we took an inventory of existing off-site parking, municipal lot parking & side street parking in downtown Evansville:
Location Number of Stalls
Main Street 111
Madison Street 33
Maple Street 22
North Municipal Lot (off Montgomery Ct.) 38
Municipal Lot off Maple Street 55
Municipal Lot behind Grange Mall 14 (32 private lots)
273 Total Available Downtown Parking Stalls
Our survey found city’s the North Municipal Lot (off Montgomery Ct.) at 65% capacity and Municipal Lot off Maple Street at 50% capacity during peak business activity. Main Street parking will be unavailable during construction (111 parking stalls) and 10 stalls will be occupied for Old Ace Hardware renovation. An estimate 150 – 170 parking stalls are required during peak business activity. Contractors will require parking for vehicles, equipment & staging materials. The downtown will have approximately 150 available parking stalls during Main St. construction. We need to locate 50 – 75 additional parking spots.
The city administrator identified Gas & Go parking lot for State employee park-and-ride. He indicated no issues with the Fire District parking lot. On going discussions with Roller Rink parking lot & Church parking lot owners. The following areas were identified for contractor staging area:
Bank of Milton Property
Next to Baker Building in Leota Park
South of VFW
Old Union Co-op (concerned about Community center location)
Eager Building Historic Renovation Project
Agreement for dumpster in alley and dedicated parking spaces
Reviewed lease agreement drafted by city administrator. Requested fence placed around Dumpster. Several issues regarding dedicating parking spaces.
Lease agreement?
Sticker program - $24/yr
Length of lease agreement?
Designated parking spaces
The dedicated parking spaces lease is not required until tenants arrive next year. The park request will be addressed at that time.
Agreement for Dumpster in alley for the Eager Building unanimously approved on a Hammann-Juergens motion.
Lake Leota Reclamation Update
SOLE cleean out the drainage ditch and drained 50% of the water from the upper lake.
SOLE new web site: lakeleota.org
Communications from City Engineer
Discussed relocating bike path in Capstone ridge subdivision.
No Objection to relating Bike Path one lot to the north in Capstone Ridge subdivision unanimously approved on a Hammann-Juergens motion.
Communications of Public Works Director
Current Public Works projects include:
Plowing City Streets
Sign Replacing
Constructing new bathrooms in Countryside Park on hold.
Cutting down & trimming trees.
Street sweeping.
Moving into new Public Works garage and city hall employees to Dean center.
Interior remodeling of City Hall
The contract (06EV-6) to remodel City Hall was awarded to Joe Daniels Construction Co. Inc. for $155,546. Construction began 1/22 and completion expected by 3/30. The budget for interior remodeling of City Hall is $220,000. We reviewed the items that are not included in contract 06EV-6:
Interior Remodeling of City Hall Budget Actual
A. Main Construction work $190,000 $155,546
B Tin Roof/Lead Abatement of existing ceiling $ 5,300
B. Allowance for Asbestos Abatement (if needed) $ 3,000
C. Historical Lighting Fixtures at Reception Area $ 6,000
D. City Administrators Office $ 1,000
E. Furnishings for 2nd floor office Unknown
F. Engineering Services $20,000
Total $225,300
Any money remaining from Interior remodeling of City Hall budget will be directed to replacing the Tuckpoint on the outside brick face (est. $35,000).
Developing 2007 Public Works Smart Growth Plan Action Plan
Housing #1.2 – Boundary agreement with Union Township in respect to utilizing urban infrastructure.
Housing #4.1 – Require street tree plantings with all new development.
Transportation #3.1 – Sidewalk Plan – Continuous.
Transportation #5.1 – Coordinate with Rock County to upgrade nearby county roads.
Utilities & Community Facilities #4.1 – Develop a regional storm water management plan with Union township – Part of the Evansville-Union Boundary & Extraterritorial agreements
Next month we’ll put together a timeline for 2007 Smart Growth Action Items
New Business
A. Discussion on applying for Safe Route to School Sidewalk Grants.
Discussed using the improved Badger & Higgins intersection and new sidewalks around the Schools as projects used for applying for this grant.
Direct the City Administrator to apply for Safe Route to School Sidewalk Grant using the upgrade to Badger & Higgins intersection and sidewalks around the schools as the projects unanimously approved on a Juergens-Sornson motion.
B. Possible Amendment of Fence Ordinance – Discussion Item
Discussed cleaning up the inconsistencies in ordinance and giving planning commission more authority for fences for industrials and commercial property at site plan review.
Meeting adjourned @ 9:31 p.m. on a Hammann-Juergens motion
Next Meeting: Wednesday, February 28 at 6:30 p.m.
Main Street Contract Review Meeting: Tuesday, March 6 at 6:00 p.m. at Public Works Garage
Bill Hammann, Chair, Public Works Committee
Saturday, December 15, 2007
Minutes: (TND) Traditional Neighborhood Design: May 2007
City of Evansville
Tradition Neighborhood / Residential Design Committee
Subcommittee of Evansville Plan Commission
Regular Meeting
Tuesday, May 22, 2007, 6:00 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
Call to Order. The meeting was called to order at 6:05 pm by Bill Hammann. Present: Bill Hammann, Gil Skinner, Tony Wyse, and Mason Braunschweig (left 7:00). Absent: Carolyn Uren, Sharel Surles, and Gwen Walker. Also present: Tim Schwecke, Dan Wietecha, Dick Woulfe, and Ayn Steilein.
Approve Agenda. Mason Braunschweig asked that further discussion of the Article XI Design Standards be included on the agenda. Gil Skinner made a motion, seconded by Tony Wyse to approve the agenda with amendment; approved unanimously.
Approve Minutes. The committee noted several changes needed to the minutes o the April 24 meeting: Tom Petterson should read Dan Wietecha, correct spelling of Carolyn Uren, and listing Carolyn Uren and Mason Braunschweig as members of the committee. Mason Brauscheig made a motion, seconded by Gil Skinner to approve the minutes of the April 24, 2007 meeting with amendments; approved unanimously.
Review of Design Standards. The committee discussed concerns about the minimum designs standards being required when an existing house is remodeled. Mason Braunschweig said it would be an unrealistic requirement for hundreds of homeowners wanting to finish their basements. Tim Schwecke indicated the intent was for changes affecting the exterior of a house. The committee agreed that the language needed to be more specific about additions and remodeling that involve the perimeter foundation structure of a house.
Bill Hammann raised a question about a sliding point scale depending on the house size to address housing diversity without overburdening the typical starter home. For example, a small house might be required to achieve 50 points, a medium sized house 100 points, and a large house 150 points. Tim Schwecke noted that the starter homes are the ones that most need additional diversity. The committee agreed that it should hear comments from the Plan Commission and the public before second guessing the 100 point requirement.
Review of Accessible Housing Ordinance. Tim Schwecke distributed an updated draft of the Accessible Housing Ordinance. In answer to a question, Schwecke noted that there is no state or federal mandate for the ordinance. Dan Wietecha questioned the 5-foot turning radius in bathrooms. Bill Hammann noted that the ordinance was a good idea but questioned requiring 20% of new housing units meet the standard. The committee agreed that it should hear comments from the public about the ordinance and 20% requirement. Bill Hammann made a motion, seconded by Mason Braunschweig, to send the ordinance to Plan Commission as a discussion draft; approved unanimously.
Review of Draft Section 130-321 Ordinance. Tim Schwecke distributed a draft ordinance amending Section 130-321 of the Municipal Code regarding residential land uses. Schwecke noted that this addresses some concerns about single family residences such as short-term rental property and RV parking.
Review of Draft TND Code. Tim Schwecke distributed an updated draft of the Traditional Neighborhood District (TND) Ordinance. He noted several changes that would make it more conducive to the Plan Commission later adopting a Unified Development Code. It also has greater emphasis on requiring a fiscal impact analysis for larger TND developments. Schwecke also distributed a draft ordinance to streamline the existing Planned Unit Development (PUD) process, noting that TND applications would follow the same procedures.
Dick Woulfe said that a town of 5000 people does not need 100 different zoning districts. He noted the committee may be discussing some worthy goals but that this is overkill. He further questioned the trend toward requiring mixed-use developments. Ayn Steinlein agreed that her residential neighborhood on East Main Street should not be forced to include commercial development. The committee noted that the mixed-use requirements of the TND Ordinance would not apply to any residential neighborhoods other than new developments specifically interested in developing under the TND standards.
Update on Allen Creek Master Plan. Tabled to next meeting.
Meeting Reminder. The next meeting is Tuesday, April 26, at 6:00 pm.
Adjournment. Bill Hammann made a motion, seconded by Tony Wyse, to adjourn the meeting; approved unanimously at 7:45.
Tradition Neighborhood / Residential Design Committee
Subcommittee of Evansville Plan Commission
Regular Meeting
Tuesday, May 22, 2007, 6:00 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
Call to Order. The meeting was called to order at 6:05 pm by Bill Hammann. Present: Bill Hammann, Gil Skinner, Tony Wyse, and Mason Braunschweig (left 7:00). Absent: Carolyn Uren, Sharel Surles, and Gwen Walker. Also present: Tim Schwecke, Dan Wietecha, Dick Woulfe, and Ayn Steilein.
Approve Agenda. Mason Braunschweig asked that further discussion of the Article XI Design Standards be included on the agenda. Gil Skinner made a motion, seconded by Tony Wyse to approve the agenda with amendment; approved unanimously.
Approve Minutes. The committee noted several changes needed to the minutes o the April 24 meeting: Tom Petterson should read Dan Wietecha, correct spelling of Carolyn Uren, and listing Carolyn Uren and Mason Braunschweig as members of the committee. Mason Brauscheig made a motion, seconded by Gil Skinner to approve the minutes of the April 24, 2007 meeting with amendments; approved unanimously.
Review of Design Standards. The committee discussed concerns about the minimum designs standards being required when an existing house is remodeled. Mason Braunschweig said it would be an unrealistic requirement for hundreds of homeowners wanting to finish their basements. Tim Schwecke indicated the intent was for changes affecting the exterior of a house. The committee agreed that the language needed to be more specific about additions and remodeling that involve the perimeter foundation structure of a house.
Bill Hammann raised a question about a sliding point scale depending on the house size to address housing diversity without overburdening the typical starter home. For example, a small house might be required to achieve 50 points, a medium sized house 100 points, and a large house 150 points. Tim Schwecke noted that the starter homes are the ones that most need additional diversity. The committee agreed that it should hear comments from the Plan Commission and the public before second guessing the 100 point requirement.
Review of Accessible Housing Ordinance. Tim Schwecke distributed an updated draft of the Accessible Housing Ordinance. In answer to a question, Schwecke noted that there is no state or federal mandate for the ordinance. Dan Wietecha questioned the 5-foot turning radius in bathrooms. Bill Hammann noted that the ordinance was a good idea but questioned requiring 20% of new housing units meet the standard. The committee agreed that it should hear comments from the public about the ordinance and 20% requirement. Bill Hammann made a motion, seconded by Mason Braunschweig, to send the ordinance to Plan Commission as a discussion draft; approved unanimously.
Review of Draft Section 130-321 Ordinance. Tim Schwecke distributed a draft ordinance amending Section 130-321 of the Municipal Code regarding residential land uses. Schwecke noted that this addresses some concerns about single family residences such as short-term rental property and RV parking.
Review of Draft TND Code. Tim Schwecke distributed an updated draft of the Traditional Neighborhood District (TND) Ordinance. He noted several changes that would make it more conducive to the Plan Commission later adopting a Unified Development Code. It also has greater emphasis on requiring a fiscal impact analysis for larger TND developments. Schwecke also distributed a draft ordinance to streamline the existing Planned Unit Development (PUD) process, noting that TND applications would follow the same procedures.
Dick Woulfe said that a town of 5000 people does not need 100 different zoning districts. He noted the committee may be discussing some worthy goals but that this is overkill. He further questioned the trend toward requiring mixed-use developments. Ayn Steinlein agreed that her residential neighborhood on East Main Street should not be forced to include commercial development. The committee noted that the mixed-use requirements of the TND Ordinance would not apply to any residential neighborhoods other than new developments specifically interested in developing under the TND standards.
Update on Allen Creek Master Plan. Tabled to next meeting.
Meeting Reminder. The next meeting is Tuesday, April 26, at 6:00 pm.
Adjournment. Bill Hammann made a motion, seconded by Tony Wyse, to adjourn the meeting; approved unanimously at 7:45.
Minutes: (TND) Traditional Neighborhood Design: April 2007
Evansville Traditional Neighborhood/Residential Design
Advisory Committee
Tuesday, April 24, 2007
City Hall, 31 S. Madison Street, Evansville, WI
The meeting was called to order at 6:00 PM by acting chairman, Gil Skinner. Present were
Ms. Gwen Walker, Mr. Tim Schwecke, Mayor Sandra Decker, Mr. Tom Petterson and
Ms. Sharel Surles. Also present were Ms. Carolyn N’Uren and Mr. Mason Braunschweig.
Discussion: architectural variety and diversity needed in restrictions
Discussion: Brad Fahlgren’s letter
Discussion: Minimum floor square footage to be incorporated into zoning code. It was noted that developers are willing to go along with this proposal. It was also noted that developers should be required to incorporate variety of color and vertical plans into covenants.
Discussion: Article XI Design Standards document. Included in this discussion were minimum design requirements (Sec.130-1402) and Attachment A – Draft 2.0 Architectural Design/Features and Materials.
The meeting adjourned at 7:30 PM on a Surles-Braunschweig motion.
The next meeting will be May 22, 2007 at 6:00 PM.
Submitted by Sharel Surles
Advisory Committee
Tuesday, April 24, 2007
City Hall, 31 S. Madison Street, Evansville, WI
The meeting was called to order at 6:00 PM by acting chairman, Gil Skinner. Present were
Ms. Gwen Walker, Mr. Tim Schwecke, Mayor Sandra Decker, Mr. Tom Petterson and
Ms. Sharel Surles. Also present were Ms. Carolyn N’Uren and Mr. Mason Braunschweig.
Discussion: architectural variety and diversity needed in restrictions
Discussion: Brad Fahlgren’s letter
Discussion: Minimum floor square footage to be incorporated into zoning code. It was noted that developers are willing to go along with this proposal. It was also noted that developers should be required to incorporate variety of color and vertical plans into covenants.
Discussion: Article XI Design Standards document. Included in this discussion were minimum design requirements (Sec.130-1402) and Attachment A – Draft 2.0 Architectural Design/Features and Materials.
The meeting adjourned at 7:30 PM on a Surles-Braunschweig motion.
The next meeting will be May 22, 2007 at 6:00 PM.
Submitted by Sharel Surles
Minutes: (TND) Traditional Neighborhood Design--March 2007
City of Evansville
Tradition Neighborhood / Residential Design Committee
Subcommittee of Evansville Plan Commission
Regular Meeting
Tuesday, March 27, 2007, 6:00 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
Call to Order. The meeting was called to order at 6:00 pm by Bill Hammann. Present: Bill Hammann, Gil Skinner, Tony Wyse, and Carolyn Uren. Absent: Mason Braunschweig, Sharel Surles, and Gwen Walker. Also present: Brad Fahlgren, Tim Schwecke, Dan Wietecha, Sandy Decker (arrived 6:55), and Bill Connors (6:57 to 7:02).
Approve Agenda. The agenda, as distributed, was approved without objection.
Review of Initial Draft of Code.
a. Design Standards. Tim Schwecke gave a brief overview of the committee’s interest in adopting some architectural standards to encourage greater variety and enhance the curb appeal of new housing, particularly in starter homes. He noted that the committee wants input from developers and contractors. Brad Fahlgren asked what other cities have similar standards rather the private market to control something typically addressed in private covenants. Schwecke said not many cities have taken this approach but that it is more common in fast-growing communities.
Fahlgren said that a lot of the local contractors are questioning if this is an appropriate role for the city. Bill Hammann noted that the city council and plan commission have heard some negative comments about the appearance of starter home neighborhoods, particularly on the west side. Tony Wyse said that the desire is to give builders options for better variety, not to dictate the specific aesthetics.
Schwecke noted that Capstone Ridge, which started about the same time as the Smart Growth planning, is a bit of a model for this effort. With the development agreement there and the covenants they’ve adopted, it has had more curb appeal and diversity of housing. It was noted that that those are larger homes than the starter homes mentioned earlier.
Carolyn Uren noted that variety could most easily be achieved by simply using different colors of siding. Falhgren added that the roofline could easily be changed on most house plans with little added cost. Uren and Fahlgren indicated that adding even $1500 is a significant amount in the pricing of a starter home. Uren said that when the builder knows the exact cost to build a specific house it has the potential for a cookie-cutter approach to construction.
Wyse indicated that was an added concern he had. If some combination of four or five features was the cheapest way to 100 points, then we may see all houses built with the same short list of features and not achieve the variety going down the street. It was noted that dividing the list into groups and requiring a selection from each group could help in avoiding the same choice of the four cheapest features.
Fahlgren asked about the possibility of reducing permit or impact fees as an incentive for houses to be built with extra details. Hammann noted that those fees help cover actual expenses incurred by the city for the construction.
Fahlgren agreed to review the list and put some cost estimates to the different items to assist in setting point values. He noted that some of the features (such as different rooflines) may not add much cost if the builder plans for it.
Dan Wietecha noted that the architectural design menu is only one part of the committee’s draft ordinance. Another part of the ordinance would enforce variety be requiring identical exterior elevations to be spaced at least four lots apart. Another proposal is for some restrictions on the position and extension of front-loaded garages in front of the house façade. Uren said there is insufficient room for side-loaded garages on typical city lots. Fahlgren added that the truss engineering and the design of a starter home floor plan limit how much can be done to avoid the snout-nose effect.
b. Accessible Housing. Schwecke introduced a draft ordinance for accessible housing construction. The ordinance would require developers to designate 20% of the lots in new developments to have no-step entries and necessary turning radii to make the homes readily ADA-accessible. Fahlgren said the additional costs would not be too high as most of the requirements such as the no-step entry could be planned before construction. Uren noted that some of the features like 36-inch doors would have a general appeal to any homebuyer.
Meeting Reminder. The next meeting is Tuesday, April 24, at 6:00 pm.
Adjournment. Without further business, the meeting was adjourned at 7:18 pm.
Tradition Neighborhood / Residential Design Committee
Subcommittee of Evansville Plan Commission
Regular Meeting
Tuesday, March 27, 2007, 6:00 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
Call to Order. The meeting was called to order at 6:00 pm by Bill Hammann. Present: Bill Hammann, Gil Skinner, Tony Wyse, and Carolyn Uren. Absent: Mason Braunschweig, Sharel Surles, and Gwen Walker. Also present: Brad Fahlgren, Tim Schwecke, Dan Wietecha, Sandy Decker (arrived 6:55), and Bill Connors (6:57 to 7:02).
Approve Agenda. The agenda, as distributed, was approved without objection.
Review of Initial Draft of Code.
a. Design Standards. Tim Schwecke gave a brief overview of the committee’s interest in adopting some architectural standards to encourage greater variety and enhance the curb appeal of new housing, particularly in starter homes. He noted that the committee wants input from developers and contractors. Brad Fahlgren asked what other cities have similar standards rather the private market to control something typically addressed in private covenants. Schwecke said not many cities have taken this approach but that it is more common in fast-growing communities.
Fahlgren said that a lot of the local contractors are questioning if this is an appropriate role for the city. Bill Hammann noted that the city council and plan commission have heard some negative comments about the appearance of starter home neighborhoods, particularly on the west side. Tony Wyse said that the desire is to give builders options for better variety, not to dictate the specific aesthetics.
Schwecke noted that Capstone Ridge, which started about the same time as the Smart Growth planning, is a bit of a model for this effort. With the development agreement there and the covenants they’ve adopted, it has had more curb appeal and diversity of housing. It was noted that that those are larger homes than the starter homes mentioned earlier.
Carolyn Uren noted that variety could most easily be achieved by simply using different colors of siding. Falhgren added that the roofline could easily be changed on most house plans with little added cost. Uren and Fahlgren indicated that adding even $1500 is a significant amount in the pricing of a starter home. Uren said that when the builder knows the exact cost to build a specific house it has the potential for a cookie-cutter approach to construction.
Wyse indicated that was an added concern he had. If some combination of four or five features was the cheapest way to 100 points, then we may see all houses built with the same short list of features and not achieve the variety going down the street. It was noted that dividing the list into groups and requiring a selection from each group could help in avoiding the same choice of the four cheapest features.
Fahlgren asked about the possibility of reducing permit or impact fees as an incentive for houses to be built with extra details. Hammann noted that those fees help cover actual expenses incurred by the city for the construction.
Fahlgren agreed to review the list and put some cost estimates to the different items to assist in setting point values. He noted that some of the features (such as different rooflines) may not add much cost if the builder plans for it.
Dan Wietecha noted that the architectural design menu is only one part of the committee’s draft ordinance. Another part of the ordinance would enforce variety be requiring identical exterior elevations to be spaced at least four lots apart. Another proposal is for some restrictions on the position and extension of front-loaded garages in front of the house façade. Uren said there is insufficient room for side-loaded garages on typical city lots. Fahlgren added that the truss engineering and the design of a starter home floor plan limit how much can be done to avoid the snout-nose effect.
b. Accessible Housing. Schwecke introduced a draft ordinance for accessible housing construction. The ordinance would require developers to designate 20% of the lots in new developments to have no-step entries and necessary turning radii to make the homes readily ADA-accessible. Fahlgren said the additional costs would not be too high as most of the requirements such as the no-step entry could be planned before construction. Uren noted that some of the features like 36-inch doors would have a general appeal to any homebuyer.
Meeting Reminder. The next meeting is Tuesday, April 24, at 6:00 pm.
Adjournment. Without further business, the meeting was adjourned at 7:18 pm.
Minutes: (TND) Traditional Neighborhood Design: February 2007
City of Evansville
Tradition Neighborhood / Residential Design Committee
Subcommittee of Evansville Plan Commission
Regular Meeting
Tuesday, February 27, 2007, 6:00 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
Call to Order. The meeting was called to order at 6:05 pm by Bill Hammann. Present: Bill Hammann, Gil Skinner, Mason Braunschweig, and Sandy Decker. Absent: Tony Wyse, Sharel Surles, and Gwen Walker. Also present: Tim Schwecke and Dan Wietecha.
Approve Agenda. The agenda, as distributed, was approved without objection.
Review of Initial Draft of Code.
a. Photos. Dan Wietecha provided a series of photos of newer housing from the west side to illustrate a variety of architectural features and to aid discussion.
b. Design Standards. As context for the evening’s discussion, Tim Schwecke provided an outline of a future Article XI for the zoning code. Schwecke also distributed an updated draft for general provisions and definitions and standards for single-family homes under the future amendment.
As drafted, application for design requirements will be considered by the building inspector. Among other things, the draft proposes a minimum floor area, minimum roof pitch, and permanent foundation for single-family houses. It also limits the size and placement of attached, front-loaded garages. It contains regulations to avoid repetition of similar building elevations.
As drafted, the ordinance provides a list of architectural features with point values. New single-family houses would be required to score 100 points to comply with the minimum architectural design standards. The committee reviewed the list of 39 features, adjusted point values, and clarified language.
The committee noted that input needs to be gained from builders regarding the feasibility and costs of features on the list.
Schwecke provided a map showing the areas where the proposed design standards would apply. Consensus of the committee was to exclude certain areas such as the historic district (which would be held to a different set of design standards) and make the new ordinance applicable everywhere else by default.
c. Accessible Housing. Schwecke distributed a draft ordinance for accessible housing, noting that houses meeting these requirements would be held to a lower point threshold for architectural design features. He asked committee member to review the draft before the next meeting.
Meeting Reminder. The next meeting is Tuesday, March 27, at 6:00 pm.
Adjournment. Without further business, the meeting was adjourned at 8:30 pm.
Tradition Neighborhood / Residential Design Committee
Subcommittee of Evansville Plan Commission
Regular Meeting
Tuesday, February 27, 2007, 6:00 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin
MINUTES
Call to Order. The meeting was called to order at 6:05 pm by Bill Hammann. Present: Bill Hammann, Gil Skinner, Mason Braunschweig, and Sandy Decker. Absent: Tony Wyse, Sharel Surles, and Gwen Walker. Also present: Tim Schwecke and Dan Wietecha.
Approve Agenda. The agenda, as distributed, was approved without objection.
Review of Initial Draft of Code.
a. Photos. Dan Wietecha provided a series of photos of newer housing from the west side to illustrate a variety of architectural features and to aid discussion.
b. Design Standards. As context for the evening’s discussion, Tim Schwecke provided an outline of a future Article XI for the zoning code. Schwecke also distributed an updated draft for general provisions and definitions and standards for single-family homes under the future amendment.
As drafted, application for design requirements will be considered by the building inspector. Among other things, the draft proposes a minimum floor area, minimum roof pitch, and permanent foundation for single-family houses. It also limits the size and placement of attached, front-loaded garages. It contains regulations to avoid repetition of similar building elevations.
As drafted, the ordinance provides a list of architectural features with point values. New single-family houses would be required to score 100 points to comply with the minimum architectural design standards. The committee reviewed the list of 39 features, adjusted point values, and clarified language.
The committee noted that input needs to be gained from builders regarding the feasibility and costs of features on the list.
Schwecke provided a map showing the areas where the proposed design standards would apply. Consensus of the committee was to exclude certain areas such as the historic district (which would be held to a different set of design standards) and make the new ordinance applicable everywhere else by default.
c. Accessible Housing. Schwecke distributed a draft ordinance for accessible housing, noting that houses meeting these requirements would be held to a lower point threshold for architectural design features. He asked committee member to review the draft before the next meeting.
Meeting Reminder. The next meeting is Tuesday, March 27, at 6:00 pm.
Adjournment. Without further business, the meeting was adjourned at 8:30 pm.
Minutes: (TND) Traditional Neighborhood Design--January 2007
Evansville Traditional Neighborhood/Residential Design Advisory Committee
Tuesday, January 30, 2007
City Hall, 31 S. Madison Street, Evansville, WI
Meeting called to order at 6:00 PM by Chair, Bill Hammann. Present were Ms. Gwen Walker, Mr. Tim Schwecke, Mayor, Sandra Decker, Mr. Tony Wyse, Ms. Sharel Surles, Mr. Gil Skinner,
Mr. Bill Hammann. Also present were Mr. Dan Wietecha (city administrator) and Mr. Mason Braunschweig (planning commission and alderman).
Minutes of December meeting were unanimously approved on a Hammann-Wyse motion.
Mr. Hammann announced that Mr. Matt Brown had resigned from this committee.
Mr. Schwecke presented Draft #2, dated January 29, 2007, for discussion:
Changes were noted
Application review procedure was discussed
Appendix A was included in discussion
The process for approving PUD and TND were compared and it was agreed that both processes should be
similar
It was noted that the State refers to PDD ( Planned Development Districts) the way this committee refers to
PUD (Planned Urban Development
A Working Draft of a variety of architectural design elements was presented for discussion. The committee members ranked features: A(most desirable); B; C
Meeting adjourned at 7:45 PM.
Next Meeting: Tuesday, February 27 at 6:00 PM
Submitted by Sharel Surles
Tuesday, January 30, 2007
City Hall, 31 S. Madison Street, Evansville, WI
Meeting called to order at 6:00 PM by Chair, Bill Hammann. Present were Ms. Gwen Walker, Mr. Tim Schwecke, Mayor, Sandra Decker, Mr. Tony Wyse, Ms. Sharel Surles, Mr. Gil Skinner,
Mr. Bill Hammann. Also present were Mr. Dan Wietecha (city administrator) and Mr. Mason Braunschweig (planning commission and alderman).
Minutes of December meeting were unanimously approved on a Hammann-Wyse motion.
Mr. Hammann announced that Mr. Matt Brown had resigned from this committee.
Mr. Schwecke presented Draft #2, dated January 29, 2007, for discussion:
Changes were noted
Application review procedure was discussed
Appendix A was included in discussion
The process for approving PUD and TND were compared and it was agreed that both processes should be
similar
It was noted that the State refers to PDD ( Planned Development Districts) the way this committee refers to
PUD (Planned Urban Development
A Working Draft of a variety of architectural design elements was presented for discussion. The committee members ranked features: A(most desirable); B; C
Meeting adjourned at 7:45 PM.
Next Meeting: Tuesday, February 27 at 6:00 PM
Submitted by Sharel Surles
Friday, December 14, 2007
Minutes: Park Board: December 2007
City of Evansville, Wisconsin
Park and Recreation Board Regular Monthly Meeting
Evansville City Hall Council Chambers
Monday, December 17, 2007 6:00 PM
Minutes
1. Call to Order at 6:00 pm. Members Carlson, Farnsworth, Juergens, Krueger, Modaff and staff Anderson, Hamacher and Wietecha present. Member Merritt absent.
2. Motion to waive reading minutes of October 2007 PRB meeting made by Modaff, seconded by Krueger. Passed unanimously.
3. Motion to approve agenda as published made by Modaff, seconded by Krueger. Passed unanimously.
4. Citizen appearances other than agenda items. None
5. Chair’s report on actions of City Committees & Common Council on items of interest to PRB.
a. City Budget for 2008 has passed with no changes affecting the city’s parks or recreation programs.
b. Public Works Committee chose an engineering firm to propose a restoration plan for Lake Leota.
6. Reports/Updates on pending park projects and maintenance: Park Maintenance Supervisor Ray Anderson
a. Lake Leota Park: Police have apprehended those responsible for the recent spate of graffiti in the park, and clean-up is proceeding as weather permits. Clean-up of the footbridge will wait until spring, and sanding of the wood will probably be the best way to handle the damage there. Bathrooms closed on November 1st.
b. Franklin Park : none
c. Countryside Park : Bathrooms closed on November 1st.
d. West Side Park: If we issue a purchase order for the playground equipment and installation before December 21, 2007, we will receive the price budgeted in the 2008 Capital budget. Otherwise, the price could rise by 8% or so.
Krueger moved, Modaff seconded that the purchase order for the West Side Park playground equipment and installation be issued as soon as possible, with the understanding that the city will not be billed until 2008. Motion passed unanimously.
e. Other projects, if any. none
7. Aquatic Report: Aquatic Director Rick Hamacher: None
8. Old Business.
a. Report on Allen Creek retaining walls restoration project. Anderson, who took part in the restoration workshop in October, made the report. The workshop went well, with 90 feet of wall replaced on the lower lagoon. He was especially complimentary concerning the work and attitude of the three work-release inmates during the workshop. Some lessons learned:
1. Very little of the existing retaining wall material was re-usable, as it was of very low quality. Thus, more rock had to be brought from the quarry, and much of the existing material had to be carted away to a dump site.
2. It would be better to have masons go to the Footville Quarry to choose and palletize the rock there, rather than just truck in loads of rock and sort at the park. A significan portion of the delivered rock was not usable for various reasons.
3. Restoring the inner walls of the lagoons will be considerably more difficult because of the labor to transport rock across the water-way, even if the lagoon is dewatered.
4. Putting future work out for bids would probably not be possible because of the extreme variability of the pace of work. It is probable that contracting for future parts of the project will probably have to be on “time and materials” basis.
Anderson felt that the training received by all 8 participants would be very beneficial to continued work on the creek walls in the future. He stated that the local contractors who worked on the project now have sufficient skills in dry-wall masonry to train and lead other workers on future parts of the restoration.
b. Lake Leota Restoration; Engineering Contract Report. Vierbecher was chosen as the contractor. Their representatives have met with SOLE, and expect to have a report done by January 31, 2008.
9. New Business:
a. “A League of Their Own” Discussion. Juergens reported that he had had a conversation with the director of the league over the past weekend. After such conversation, he felt that the director didn’t need to come to the PRB meeting yet. He urged the director to prepare a budget for their likely reveneues and expenditures for the coming year. Many of the board’s concerns about finances can probably be dealt with by city staff. Juergens will discuss the concerns with staff and report back to the board at the next PRB meeting. Wietecha pointed out that this should be resolved well before spring, and Juergens said that he expected resolution by the February 2008 PRB meeting.
b. Juergens reported that Karla Sendelbach has resigned from PRB, and that the Mayor had been notified. He also reported to the PRB that he will not be running for re-election as an alderperson, and thus will not chair the PRB after April 2008. He stated that he will be willing to become a citizen member of the PRB, should the Mayor wish to appoint him in the future.
10. Motion to Adjourn was made by Modaff, seconded by Farnsworth at 6:25 pm. Motion passed unanimously.
Minutes written by Chair Juergens, and are not official until approved at a subsequent PRB meeting.
Note: next regular meeting of Park and Recreation Board is scheduled for January 21, 2008
Park and Recreation Board Regular Monthly Meeting
Evansville City Hall Council Chambers
Monday, December 17, 2007 6:00 PM
Minutes
1. Call to Order at 6:00 pm. Members Carlson, Farnsworth, Juergens, Krueger, Modaff and staff Anderson, Hamacher and Wietecha present. Member Merritt absent.
2. Motion to waive reading minutes of October 2007 PRB meeting made by Modaff, seconded by Krueger. Passed unanimously.
3. Motion to approve agenda as published made by Modaff, seconded by Krueger. Passed unanimously.
4. Citizen appearances other than agenda items. None
5. Chair’s report on actions of City Committees & Common Council on items of interest to PRB.
a. City Budget for 2008 has passed with no changes affecting the city’s parks or recreation programs.
b. Public Works Committee chose an engineering firm to propose a restoration plan for Lake Leota.
6. Reports/Updates on pending park projects and maintenance: Park Maintenance Supervisor Ray Anderson
a. Lake Leota Park: Police have apprehended those responsible for the recent spate of graffiti in the park, and clean-up is proceeding as weather permits. Clean-up of the footbridge will wait until spring, and sanding of the wood will probably be the best way to handle the damage there. Bathrooms closed on November 1st.
b. Franklin Park : none
c. Countryside Park : Bathrooms closed on November 1st.
d. West Side Park: If we issue a purchase order for the playground equipment and installation before December 21, 2007, we will receive the price budgeted in the 2008 Capital budget. Otherwise, the price could rise by 8% or so.
Krueger moved, Modaff seconded that the purchase order for the West Side Park playground equipment and installation be issued as soon as possible, with the understanding that the city will not be billed until 2008. Motion passed unanimously.
e. Other projects, if any. none
7. Aquatic Report: Aquatic Director Rick Hamacher: None
8. Old Business.
a. Report on Allen Creek retaining walls restoration project. Anderson, who took part in the restoration workshop in October, made the report. The workshop went well, with 90 feet of wall replaced on the lower lagoon. He was especially complimentary concerning the work and attitude of the three work-release inmates during the workshop. Some lessons learned:
1. Very little of the existing retaining wall material was re-usable, as it was of very low quality. Thus, more rock had to be brought from the quarry, and much of the existing material had to be carted away to a dump site.
2. It would be better to have masons go to the Footville Quarry to choose and palletize the rock there, rather than just truck in loads of rock and sort at the park. A significan portion of the delivered rock was not usable for various reasons.
3. Restoring the inner walls of the lagoons will be considerably more difficult because of the labor to transport rock across the water-way, even if the lagoon is dewatered.
4. Putting future work out for bids would probably not be possible because of the extreme variability of the pace of work. It is probable that contracting for future parts of the project will probably have to be on “time and materials” basis.
Anderson felt that the training received by all 8 participants would be very beneficial to continued work on the creek walls in the future. He stated that the local contractors who worked on the project now have sufficient skills in dry-wall masonry to train and lead other workers on future parts of the restoration.
b. Lake Leota Restoration; Engineering Contract Report. Vierbecher was chosen as the contractor. Their representatives have met with SOLE, and expect to have a report done by January 31, 2008.
9. New Business:
a. “A League of Their Own” Discussion. Juergens reported that he had had a conversation with the director of the league over the past weekend. After such conversation, he felt that the director didn’t need to come to the PRB meeting yet. He urged the director to prepare a budget for their likely reveneues and expenditures for the coming year. Many of the board’s concerns about finances can probably be dealt with by city staff. Juergens will discuss the concerns with staff and report back to the board at the next PRB meeting. Wietecha pointed out that this should be resolved well before spring, and Juergens said that he expected resolution by the February 2008 PRB meeting.
b. Juergens reported that Karla Sendelbach has resigned from PRB, and that the Mayor had been notified. He also reported to the PRB that he will not be running for re-election as an alderperson, and thus will not chair the PRB after April 2008. He stated that he will be willing to become a citizen member of the PRB, should the Mayor wish to appoint him in the future.
10. Motion to Adjourn was made by Modaff, seconded by Farnsworth at 6:25 pm. Motion passed unanimously.
Minutes written by Chair Juergens, and are not official until approved at a subsequent PRB meeting.
Note: next regular meeting of Park and Recreation Board is scheduled for January 21, 2008
Minutes: Evansville Park Board--November 2007
City of Evansville, Wisconsin
Park and Recreation Board Regular Monthly Meeting
Evansville City Hall Council Chambers
Monday, December 17, 2007 6:00 PM
Minutes
1. Call to Order at 6:00 pm. Members Carlson, Farnsworth, Juergens, Krueger, Modaff and staff Anderson, Hamacher and Wietecha present. Member Merritt absent.
2. Motion to waive reading minutes of October 2007 PRB meeting made by Modaff, seconded by Krueger. Passed unanimously.
3. Motion to approve agenda as published made by Modaff, seconded by Krueger. Passed unanimously.
4. Citizen appearances other than agenda items. None
5. Chair’s report on actions of City Committees & Common Council on items of interest to PRB.
a. City Budget for 2008 has passed with no changes affecting the city’s parks or recreation programs.
b. Public Works Committee chose an engineering firm to propose a restoration plan for Lake Leota.
6. Reports/Updates on pending park projects and maintenance: Park Maintenance Supervisor Ray Anderson
a. Lake Leota Park: Police have apprehended those responsible for the recent spate of graffiti in the park, and clean-up is proceeding as weather permits. Clean-up of the footbridge will wait until spring, and sanding of the wood will probably be the best way to handle the damage there. Bathrooms closed on November 1st.
b. Franklin Park : none
c. Countryside Park : Bathrooms closed on November 1st.
d. West Side Park: If we issue a purchase order for the playground equipment and installation before December 21, 2007, we will receive the price budgeted in the 2008 Capital budget. Otherwise, the price could rise by 8% or so.
Krueger moved, Modaff seconded that the purchase order for the West Side Park playground equipment and installation be issued as soon as possible, with the understanding that the city will not be billed until 2008. Motion passed unanimously.
e. Other projects, if any. none
7. Aquatic Report: Aquatic Director Rick Hamacher: None
8. Old Business.
a. Report on Allen Creek retaining walls restoration project. Anderson, who took part in the restoration workshop in October, made the report. The workshop went well, with 90 feet of wall replaced on the lower lagoon. He was especially complimentary concerning the work and attitude of the three work-release inmates during the workshop. Some lessons learned:
1. Very little of the existing retaining wall material was re-usable, as it was of very low quality. Thus, more rock had to be brought from the quarry, and much of the existing material had to be carted away to a dump site.
2. It would be better to have masons go to the Footville Quarry to choose and palletize the rock there, rather than just truck in loads of rock and sort at the park. A significan portion of the delivered rock was not usable for various reasons.
3. Restoring the inner walls of the lagoons will be considerably more difficult because of the labor to transport rock across the water-way, even if the lagoon is dewatered.
4. Putting future work out for bids would probably not be possible because of the extreme variability of the pace of work. It is probable that contracting for future parts of the project will probably have to be on “time and materials” basis.
Anderson felt that the training received by all 8 participants would be very beneficial to continued work on the creek walls in the future. He stated that the local contractors who worked on the project now have sufficient skills in dry-wall masonry to train and lead other workers on future parts of the restoration.
b. Lake Leota Restoration; Engineering Contract Report. Vierbecher was chosen as the contractor. Their representatives have met with SOLE, and expect to have a report done by January 31, 2008.
9. New Business:
a. “A League of Their Own” Discussion. Juergens reported that he had had a conversation with the director of the league over the past weekend. After such conversation, he felt that the director didn’t need to come to the PRB meeting yet. He urged the director to prepare a budget for their likely reveneues and expenditures for the coming year. Many of the board’s concerns about finances can probably be dealt with by city staff. Juergens will discuss the concerns with staff and report back to the board at the next PRB meeting. Wietecha pointed out that this should be resolved well before spring, and Juergens said that he expected resolution by the February 2008 PRB meeting.
b. Juergens reported that Karla Sendelbach has resigned from PRB, and that the Mayor had been notified. He also reported to the PRB that he will not be running for re-election as an alderperson, and thus will not chair the PRB after April 2008. He stated that he will be willing to become a citizen member of the PRB, should the Mayor wish to appoint him in the future.
10. Motion to Adjourn was made by Modaff, seconded by Farnsworth at 6:25 pm. Motion passed unanimously.
Minutes written by Chair Juergens, and are not official until approved at a subsequent PRB meeting.
Note: next regular meeting of Park and Recreation Board is scheduled for January 21, 2008
Park and Recreation Board Regular Monthly Meeting
Evansville City Hall Council Chambers
Monday, December 17, 2007 6:00 PM
Minutes
1. Call to Order at 6:00 pm. Members Carlson, Farnsworth, Juergens, Krueger, Modaff and staff Anderson, Hamacher and Wietecha present. Member Merritt absent.
2. Motion to waive reading minutes of October 2007 PRB meeting made by Modaff, seconded by Krueger. Passed unanimously.
3. Motion to approve agenda as published made by Modaff, seconded by Krueger. Passed unanimously.
4. Citizen appearances other than agenda items. None
5. Chair’s report on actions of City Committees & Common Council on items of interest to PRB.
a. City Budget for 2008 has passed with no changes affecting the city’s parks or recreation programs.
b. Public Works Committee chose an engineering firm to propose a restoration plan for Lake Leota.
6. Reports/Updates on pending park projects and maintenance: Park Maintenance Supervisor Ray Anderson
a. Lake Leota Park: Police have apprehended those responsible for the recent spate of graffiti in the park, and clean-up is proceeding as weather permits. Clean-up of the footbridge will wait until spring, and sanding of the wood will probably be the best way to handle the damage there. Bathrooms closed on November 1st.
b. Franklin Park : none
c. Countryside Park : Bathrooms closed on November 1st.
d. West Side Park: If we issue a purchase order for the playground equipment and installation before December 21, 2007, we will receive the price budgeted in the 2008 Capital budget. Otherwise, the price could rise by 8% or so.
Krueger moved, Modaff seconded that the purchase order for the West Side Park playground equipment and installation be issued as soon as possible, with the understanding that the city will not be billed until 2008. Motion passed unanimously.
e. Other projects, if any. none
7. Aquatic Report: Aquatic Director Rick Hamacher: None
8. Old Business.
a. Report on Allen Creek retaining walls restoration project. Anderson, who took part in the restoration workshop in October, made the report. The workshop went well, with 90 feet of wall replaced on the lower lagoon. He was especially complimentary concerning the work and attitude of the three work-release inmates during the workshop. Some lessons learned:
1. Very little of the existing retaining wall material was re-usable, as it was of very low quality. Thus, more rock had to be brought from the quarry, and much of the existing material had to be carted away to a dump site.
2. It would be better to have masons go to the Footville Quarry to choose and palletize the rock there, rather than just truck in loads of rock and sort at the park. A significan portion of the delivered rock was not usable for various reasons.
3. Restoring the inner walls of the lagoons will be considerably more difficult because of the labor to transport rock across the water-way, even if the lagoon is dewatered.
4. Putting future work out for bids would probably not be possible because of the extreme variability of the pace of work. It is probable that contracting for future parts of the project will probably have to be on “time and materials” basis.
Anderson felt that the training received by all 8 participants would be very beneficial to continued work on the creek walls in the future. He stated that the local contractors who worked on the project now have sufficient skills in dry-wall masonry to train and lead other workers on future parts of the restoration.
b. Lake Leota Restoration; Engineering Contract Report. Vierbecher was chosen as the contractor. Their representatives have met with SOLE, and expect to have a report done by January 31, 2008.
9. New Business:
a. “A League of Their Own” Discussion. Juergens reported that he had had a conversation with the director of the league over the past weekend. After such conversation, he felt that the director didn’t need to come to the PRB meeting yet. He urged the director to prepare a budget for their likely reveneues and expenditures for the coming year. Many of the board’s concerns about finances can probably be dealt with by city staff. Juergens will discuss the concerns with staff and report back to the board at the next PRB meeting. Wietecha pointed out that this should be resolved well before spring, and Juergens said that he expected resolution by the February 2008 PRB meeting.
b. Juergens reported that Karla Sendelbach has resigned from PRB, and that the Mayor had been notified. He also reported to the PRB that he will not be running for re-election as an alderperson, and thus will not chair the PRB after April 2008. He stated that he will be willing to become a citizen member of the PRB, should the Mayor wish to appoint him in the future.
10. Motion to Adjourn was made by Modaff, seconded by Farnsworth at 6:25 pm. Motion passed unanimously.
Minutes written by Chair Juergens, and are not official until approved at a subsequent PRB meeting.
Note: next regular meeting of Park and Recreation Board is scheduled for January 21, 2008
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