Minutes: Evansville Common Council: September 2006

Common Council
Regular Meeting
Tuesday, September 12, 2006, 6:30 PM
City Hall, 31 S. Madison Street, Evansville, WI

MINUTES

Mayor Decker called the meeting to order at 6:30 PM. Present were: Mayor Decker and Alderpersons Wyse, Roberts, Hammann, Cothard, Sornson, Juergens, Braunschweig, and Wessels. Staff present: Mark Kopp City Attorney; Eric Jorgensen, Public Works Foreman; Scott McElroy, Police Chief; Kathy Buttchen, Assistant EMS Coordinator; John Rasmussen, Water and Light Line Foreman; and Jim Beilke, Clerk/Treasurer.

Approval of Agenda
Agenda items 7(D)(6), PAA, and 7(D)(4), Resolution #2006-38, were moved and placed after agenda item 7(B), S.O.L.E. Committee. The amended agenda was approved.

Approval of Minutes
Motion by Cothard, seconded by Braunschweig, to waive the reading of the minutes of the regular meeting for August 8, 2006 and approve them as printed. Motion passed.

Motion by Cothard, seconded by Braunschweig, to waive the reading of the minutes of the special meeting for August 30, 2006 and approve them as printed. Motion passed.

Citizen appearances
Diane Neuenschwander, 535 S Fifth Street, appeared and discussed issues regarding flooding in her backyard and neighbor’s fence.

Evansville Community Partnership Report - None

SOLE Committee
Gilbert Wiedenhoeft, 256 W. Main Street, reported the Committee found the plan for the dam and is seeking approval from all parties to decrease the water table behind the dam.

Finance and Labor Relations Committee Report (as amended)
Motion by Hammann, seconded by Braunschweig, to approve the contract from Public Administration Associates, LLC (PAA) for their service to find candidates for the city administrator position.

Stephen Hintz from Public Administration Associates, LLC presented his proposal for the recruitment and selection of a new city administration. The Council and Mr. Hintz reviewed his proposal and discussed a timetable for the recruiting and selecting process.

Motion passed unanimously on a roll call vote.

Motion by Juergens, seconded by Sornson, to approve Resolution #2006-38, regarding the exchange of property between Adevco, LLC and the City of Evansville.

Mayor Decker reported this motion needs to be contingent on the approvals for 7(C)(1), Ordinance #2006-21, 7(C)(2), Ordinance #2006-22, and 7(C)(5), additional engineering services.

Motion by Juergens, seconded by Braunschweig, to make the motion contingent on the approvals for 7(C)(1), Ordinance #2006-21, 7(C)(2), Ordinance #2006-22, and 7(C)(5), additional engineering services. Motion passed.

The original motion, as amended, passed on roll call vote. Alderpersons Juergens, Roberts, Braunschweig, Cothard, Sornson, and Wessels voted in favor. Alderpersons Hammann and Wyse voted against.

Plan Commission Report
Motion by Hammann, seconded by Braunschweig, to remove from the table Ordinance 2006-22, amending the interim future land use map and future land use map contained in the City’s Comprehensive Plan in response to development application 2006-21. Motion passed.

Motion by Hammann, seconded by Roberts, to adopt Ordinance 2006-22, amending the interim future land use map and future land use map contained in the City’s Comprehensive Plan in response to development application 2006-21. Motion passed.

Motion by Hammann, seconded by Braunschweig, to remove from the table Ordinance 2006-23, amending the interim future land use map and future land use map contained in the City’s Comprehensive Plan in response to development application 2006-22. Motion passed.

Motion by Hammann, seconded by Roberts, to adopt Ordinance 2006-23, amending the interim future land use map and future land use map contained in the City’s Comprehensive Plan in response to development application 2006-22. Motion passed.

Motion by Hammann, seconded by Braunschweig, to adopt Ordinance 2006-25, as amended by Plan Commission, which would amend the Municipal Code relative to large-format retail stores.

The Committee discussed the importance of protecting current businesses and reviewed the Absolute Building Area Cap of 60,000 square feet. The Committee also noted technical corrections on page two, line 19 by changing “(b)” to “(c);” line 29 by changing “(c)” to “(d);” and line 45 by changing “(d)” to “(e).” Additionally, the Committee continued the corrections on page three, line 3 by changing “(e)” to “(f);” line 24 by changing “(f)” to “(g);” and line 28 by changing “(g)” to “(h).”

Motion by Juergens, seconded by Braunschweig, amended the motion to incorporate technical corrections on page two, line 19 by changing “(b)” to “(c);” line 29 by changing “(c)” to “(d);” and line 45 by changing “(d)” to “(e).” Additionally, the amendment continued the corrections on page three, line 3 by changing “(e)” to “(f);” line 24 by changing “(f)” to “(g);” and line 28 by changing “(g)” to “(h).” Motion passed.

The original motion, as amended, passed (6-2).

Motion by Hammann, seconded by Braunschweig, to adopt Ordinance 2006-27 which would amend the Municipal Code by specifying that land uses not listed in Article V of the zoning code are prohibited. Motion passed.

Motion by Hammann, seconded by Cothard, to approve the final CSM for a two-lot land division off of Exchange Street (Application 2006-28). Motion passed.

Mayor Decker led the discussion regarding Department of Transportation (DOT) memo on J. Lindemann Drive intersection. The memo (See attachment) from DOT confirmed that they received and reviewed the traffic impact analysis (TIA) submitted on behalf of the City of Evansville in regards to access and development along USH 14. DOT identified two alternatives that are acceptable and will meet DOT’s objectives for USH 14 in this area. The two alternatives are 1) installation of roundabouts at both intersections, and 2) installation of a right-in/right-out/left-in intersection at J. Lindemann Drive. The responsibility of all design and construction costs associated with these improvements would be the City of Evansville. In addition, DOT would require that no additional access points would be allowed along USH 14 between J. Lindemann Drive and Weary Rd. as development occurs along that corridor. The City is setting up meetings with DOT representatives and the community to discuss the two alternatives.

Finance and Labor Relations Committee Report
Motion by Cothard, seconded by Juergens, to approve Water and Light bills and authorize their payments of $812,813.04. Motion passed unanimously on a roll call vote.

Motion by Cothard, seconded by Roberts, to approve the City bills and authorize their payments of $586,518.66. Motion passed unanimously on a roll call vote.

Motion by Cothard, seconded by Juergens, to approve Resolution #2006-36, amending the Adopted 2006 City Budget to increase the appropriation for Judgments and Losses in the amount of $8,968. Motion passed unanimously on a roll call vote.

Motion by Cothard, seconded by Sornson, to approve the engagement of additional engineering services for the North Prairie Productions biodiesel fuel facility project not to exceed $10,000 as amended by Finance Committee. Motion passed unanimously on a roll call vote.

Motion by Cothard, seconded by Roberts, to approve the proposed five-year capital plan for 2007-11 pursuant to Resolution #2006-16.

The Committee reviewed the plan and noted corrections in the Public Works capital projects: (1) add $30,000 for DPW- Equipment Replacement in year 2011; (2) add $25,000 for Missing Sidewalk Connections in years 2010 and 2011; (3) add $10,000 for Repair Sidewalk Sections in year 2010; (4) add $15,000 for Repair Sidewalk Sections in year 2011; and (5) add $100,000 for South Madison/Water Street Intersection Project in year 2008.

Motion by Hammann, seconded by Braunschweig, to incorporate the noted corrections for the Public Works capital projects: (1) add $30,000 for DPW- Equipment Replacement in year 2011; (2) add $25,000 for Missing Sidewalk Connections in years 2010 and 2011; (3) add $10,000 for Repair Sidewalk Sections in year 2010; (4) add $15,000 for Repair Sidewalk Sections in year 2011; and (5) add $100,000 for South Madison/Water Street Intersection Project in year 2008. Motion passed.

The original motion, as amended, passed unanimously on a roll call vote.

Public Safety Committee Report - None

Public Works Committee Report - None

Water & Light Committee - None

Economic Development Committee Report
Ald. Wyse reported on the Committee’s effort regarding proposed web site changes and maintenance. Additionally, Ald. Juergens reported on the web based training session at City Hall and found it to be informative. For those interested, the Power Point slides from the session are available online. The title of the program was "Chasing the Dollars or Funding the Vision."

Evansville Redevelopment Authority Report - None

Parks and Recreation Board Report
Ald. Juergens reported on the West Side Park grading; Countryside Park’s fence along Water St. has been removed, in order to open up the park; the area in Franklin Park for the new playground equipment has been dug out, but the equipment supplier says it needs to be deeper; and in Lake Leota Park the permanent “rules” signs are up at the Skate Park. He reported there is continuing difficulty in coming up with the best way to complete the surface of the skate park. The coating on the tennis court is peeling.

Historic Preservation Commission Report - None

Fire District Report
Mayor Decker reported the City and Fire District scheduled a joint meeting on October 3, 2006 to discuss their future building needs.

Unfinished Business - None

Communications and Recommendations from the Mayor
Motion by Roberts, seconded by Braunschweig, to waive the seven-day notice requirement on citizen appointments. Motion passed.

Motion by Roberts, seconded by Braunschweig, to approve the mayoral appointment of Tom Calley, 268 W. Main Street, to the Redevelopment Authority for an unexpired four-year term. Motion passed.

Motion by Roberts, seconded by Braunschweig, to approve the mayoral appointment of Susan Finque, 443 S. First Street, to the Historic Preservation Commission for an unexpired two-year term. Motion passed.

Ald. Hammann read the Mayoral Proclamation regarding the 100th anniversary of St. Paul’s Parish.

New Business - None

Introduction of New Ordinances
Ald. Hammann presented the first reading of Ordinance #2006-30, amending the Municipal Code relative to requiring a traffic impact report for specified development projects [sponsored by Ald. Braunschweig and Ald. Hammann]

Ald. Hammann presented the first reading of Ordinance #2006-31, amending the Municipal Code relative to requiring a traffic impact report for specified land divisions [sponsored by Ald. Braunschweig and Ald. Hammann]

Ald. Hammann presented the first reading of Ordinance #2006-32, amending the Municipal Code relative to administrative review of certain changes to an approved site plan [sponsored by Ald. Braunschweig and Ald. Hammann]

Ald. Hammann presented the first reading of Ordinance #2006-33, rezoning territory from Agricultural District One (A-1) to Rural Residential District (RR) [This is an applicant-initiated ordinance]

Adjournment
Motion by Hammann, seconded by Braunschweig, to adjourn the meeting at 8:17 PM. Motion passed.

Prepared by:
James Beilke
City Clerk/Treasurer

These minutes are not official until approved by Common Council at their next regular meeting.