Evansville Historic Preservation Commission
Minutes
Wednesday, December 20, 2006 7:00 P.M.
2nd Floor, City Hall
Present: Steve Culbertson, Steve Christens, Betsy Ahner, John Decker, Susan Finque, Dennis Wessels Absent:, Rich Modaff
The meeting was called to order at 7:04 PM by acting chair John Decker. Motion by Susan Finque, second by Dennis Wessels to waive the reading of the November 15, 2006 minutes and approve them as written. Motion carried.
Applications – Appearances
128 E. Main – No one was present to represent this property. Motion by Steve Culbertson to table this item, second by Dennis Wessels. Motion carried.
Administrative
a. Budget – the 2006 budget was $3,750 and $1,200 has been spent with pending bills of:
$40 – dues Wisconsin Historic Preservation Commissions, $50 to Masonic Temple for use of the meeting room in October, $864 to Chamber of Commerce for printing Evansville Brochure. This leaves $1596.
Susan Finque stepped down from her chair at the board table to make a presentation to the commission about a play she is writing based on the Lake Leota Girls School. Plans are to stage it in her home, which housed the girls school for about 30 years in the last century, for small groups of people (approx. 25). She makes her living directing plays for groups in other cities so is experienced and qualified to do this. ECP is working with her and will handle the money. Motion by Dennis Wessels to give $500 in support of this project with the stipulation that if the project doesn’t happen ECP will redirect the money towards the downtown streetscape project. Second by Steve Culbertson.
Susan now resumed her seat at the table.
Motion by Steve Culbertson to give $800 to the Evansville Grove Society for materials for the restoration of the historic Baker office building. Second by Susan Finque. Motion carried.
Motion by Dennis Wessels to return the remaining $296 in the budget to the general fund. Second by Steve Culbertson. Motion carried.
b. Update on bricks – there may be a problem with the Department of Commerce grant for
the Eager Building. There is a meeting on January 3 to discuss this and if it can’t be used for
that project they will explore the possibility of using it for the streetscape.
c. Grove Society – Betsy reported that John Decker is the new president of the Grove Society. The
group has met its Challenge grant of $400 and is within $100 of meeting a second challenge by
Kim Vele.
d. Redevelopment Authority – John reported that the mayor has met with the Eager Building
developers and reminded them that there are five conditions to the TIF money that they must meet, including disclosure of their budget. Greg Ardisson of the Night Owl may be making an application to the TIF. If he decides to go with his idea for a balcony to provide outside seating he may not be able to get tax credits and the energy credits are not as generous as they hoped.
e. Easement draft – still waiting to hear from the city attorney on this.
f. Plaque program – nothing to report at this time. The plaques need drilling and numbering on the back.
Other Business
Ruth Ann Montgomery is going to do a historic tour again for the 4th of July celebration. This was very popular in 2006.
Motion to adjourn by Steve Culbertson. Second by Steve Christens. Motion carried.
The minutes of meetings of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Sunday, January 15, 2006
Minutes: Historic Preservation: November 2006
Evansville Historic Preservation Commission
Minutes
Wednesday, November 21, 2007 7:00 P.M.
3rd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, Rich Modaff, John Decker, Steve Christens,
Betsy Ahner
Also Present: Michael Sinshack
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Steve Christians, second by Dennis Wessels to waive the reading of October 17, 2007 minutes and approve them as read. Motion carried.
Applications – Appearances
116 Grove St – Michael Sinshack was present to explain the need for a backyard fence and the materials that he planned on using. The house is a plaqued house and the fence will be made of wood in a style suitable to the Craftsman style home. Motion to accept the application by John Decker, second by Steve Culbertson. Motion carried with 5 yes, 1 no.
Old Business
16 West Main Street – This is the former law office of Richard Eager. John Decker explained that the building has been sold and may be restored. Jim Sewell has looked at the building and said that the Wisconsin Historical Society would consider it permissible to restore the brick to its original look with the larger windows, even though the brick is not original to the building. Because an insurance payment has been made on the building it is not eligible for tax credits. Commission members discussed the project and felt it would be most desirable to see the brick removed and the building restored to its original façade. Ruth Ann Montgomery does have some pictures that show what it looked like.
Administrative
WAHPC Fall Convention – John Decker announced there will be a follow-up program. The director of the Main Street Program in Platteville would like to bring some people over to see the brick and would like to see the power point presentation. Betsy Ahner presented bills of $154.26 for food and supplies for the convention. Motion by John Decker to approve reimbursement to her. Second by Steve Culbertson. Motion carried with Ahner abstaining.
Update on Bricks – the bricks are complete and most people are finding them aesthetically beautiful and they are slowing traffic down.
Grove Society – Betsy and John invited commission members to attend the Old House Group meeting on the 4th Thursday of the month. It will be held in a home that was built by Levi Leonard.
Redevelopment Authority – expect to be meeting with the new owners of 16 East Main Street at their December meeting.
Easement Form – John reported that we have two easements to file.
Plaque program applications – John Decker is currently the contact person for applications. The form can be downloaded from the City’s website.
Management of HPC Documents – we are waiting for the City to develop its program.
Discussion of Second Historic District – it was suggested we use the money we have left in the 2007 budget towards an application for a historic district. We would need an invoice within the next three weeks and a contract drafted for the work to be done.
Discussion of Historic Landmarks – one of the documents still needed on the City website is an application for Local Landmark Status.
There being no other business to discuss, Dennis Wessels moved to adjourn. Second by Steve Christens. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Minutes
Wednesday, November 21, 2007 7:00 P.M.
3rd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, Rich Modaff, John Decker, Steve Christens,
Betsy Ahner
Also Present: Michael Sinshack
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Steve Christians, second by Dennis Wessels to waive the reading of October 17, 2007 minutes and approve them as read. Motion carried.
Applications – Appearances
116 Grove St – Michael Sinshack was present to explain the need for a backyard fence and the materials that he planned on using. The house is a plaqued house and the fence will be made of wood in a style suitable to the Craftsman style home. Motion to accept the application by John Decker, second by Steve Culbertson. Motion carried with 5 yes, 1 no.
Old Business
16 West Main Street – This is the former law office of Richard Eager. John Decker explained that the building has been sold and may be restored. Jim Sewell has looked at the building and said that the Wisconsin Historical Society would consider it permissible to restore the brick to its original look with the larger windows, even though the brick is not original to the building. Because an insurance payment has been made on the building it is not eligible for tax credits. Commission members discussed the project and felt it would be most desirable to see the brick removed and the building restored to its original façade. Ruth Ann Montgomery does have some pictures that show what it looked like.
Administrative
WAHPC Fall Convention – John Decker announced there will be a follow-up program. The director of the Main Street Program in Platteville would like to bring some people over to see the brick and would like to see the power point presentation. Betsy Ahner presented bills of $154.26 for food and supplies for the convention. Motion by John Decker to approve reimbursement to her. Second by Steve Culbertson. Motion carried with Ahner abstaining.
Update on Bricks – the bricks are complete and most people are finding them aesthetically beautiful and they are slowing traffic down.
Grove Society – Betsy and John invited commission members to attend the Old House Group meeting on the 4th Thursday of the month. It will be held in a home that was built by Levi Leonard.
Redevelopment Authority – expect to be meeting with the new owners of 16 East Main Street at their December meeting.
Easement Form – John reported that we have two easements to file.
Plaque program applications – John Decker is currently the contact person for applications. The form can be downloaded from the City’s website.
Management of HPC Documents – we are waiting for the City to develop its program.
Discussion of Second Historic District – it was suggested we use the money we have left in the 2007 budget towards an application for a historic district. We would need an invoice within the next three weeks and a contract drafted for the work to be done.
Discussion of Historic Landmarks – one of the documents still needed on the City website is an application for Local Landmark Status.
There being no other business to discuss, Dennis Wessels moved to adjourn. Second by Steve Christens. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Miinutes: Historic Preservation; October 2006
Evansville Historic Preservation Commission
Minutes
Wednesday, October 17, 2007 7:00 P.M.
3rd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, Rich Modaff, John Decker, Steve Christens,
Betsy Ahner
Also Present: Mayor Decker, Albert and Jessica Kaether, Beverly Krueger
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Steve Culbertson, second by Dennis Wessels to waive the reading of the September 19, 2007 minutes and approve them as read. Motion carried.
Applications – Appearances
23 N. First St – Albert and Jessica Kaether were present to explain that they would like to replace the windows in their home with identical looking windows and add a new garage door. A structure at the rear of the house is collapsing and they would like to replace it with a new structure along the entire rear of the building. A drawing of the proposed structure was exhibited. Motion by John Decker to approve the application. Second by Dennis Wessels. Motion carried.
31 Mill Street – Beverly Krueger was present to explain the need for a fence along the rear of the property. This is rental property and there is a problem with people cutting through the yard to travel between Mill Street and the alley. Most recently someone road a motorcycle through the yard. Motion by Steve Culbertson to approve the application. Second by John Decker. Motion carried. 4 yes, 1 no.
Old Business
16 W. Main Street – there has been no word on what the owners intend to do with this property.
327 W. Main Street – Rich noted he had received a phone message from the property owners wondering why their application was turned down. He will call them on Thursday.
Administrative
WAHPC Fall Convention – Events will be held Friday at Union Bank & Trust, Company starting at 1:30, Reception and awards ceremony Friday 6:00 pm at the Eager Building. Saturday morning at St. John’s Church from 8:30 to 1:30 followed by tours of three homes. Betsy asked for help moving chairs for the reception from St. Johns to the Eager Building. She will also check to see if Real Coffee needs any help with serving lunch on Saturday. Sue Farnsworth is working with La Trattoria on food for the Friday reception.
Update on Bricks – the brick laying should be completed early next week.
Grove Society – nothing new to report
Redevelopment Authority – no new projects to report
Easement Form Update – the easement application is now on the City’s website
Plaque Program Applications – applications have been received from the Grove Society for the Historic Baker Office Building and from the property owners at 143 W. Main Street.
Management of HPC Documents and Records – the City is working on a document management plan for all records. They are talking about digitizing them. Mayor Decker talked about the need for individual house files on each of the plaqued homes.
Second Historic District – we have missed the opportunity to apply for funding to pay for a National Register Application this year. A letter of intent will be due in early September. It needs to include an estimate of the cost of preparing the application. We have two possible new districts, each about a block in size. We should start preparing the application in July next year.
Historic Landmarks – at this time no suggestions were made for additional designations of Landmark status for any structures in the City.
Other Business
Rich noted that David Somppi has sent the brochures about his program and Mayor Decker has them.
(Steve Christens joined the meeting at this time.)
Next month we will need to talk about our budget. It was suggested that we wait to see how much has been spent on the WAHPC Convention before deciding how to spend the rest of our funds. Motion by Dennis Wessels to approve up to $500 for catering and refreshments for the WAHPC Fall Convention. Second by Steve Christens. Motion carried.
Motion to adjourn by Dennis Wessels. Second by Steve Culbertson. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Minutes
Wednesday, October 17, 2007 7:00 P.M.
3rd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, Rich Modaff, John Decker, Steve Christens,
Betsy Ahner
Also Present: Mayor Decker, Albert and Jessica Kaether, Beverly Krueger
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Steve Culbertson, second by Dennis Wessels to waive the reading of the September 19, 2007 minutes and approve them as read. Motion carried.
Applications – Appearances
23 N. First St – Albert and Jessica Kaether were present to explain that they would like to replace the windows in their home with identical looking windows and add a new garage door. A structure at the rear of the house is collapsing and they would like to replace it with a new structure along the entire rear of the building. A drawing of the proposed structure was exhibited. Motion by John Decker to approve the application. Second by Dennis Wessels. Motion carried.
31 Mill Street – Beverly Krueger was present to explain the need for a fence along the rear of the property. This is rental property and there is a problem with people cutting through the yard to travel between Mill Street and the alley. Most recently someone road a motorcycle through the yard. Motion by Steve Culbertson to approve the application. Second by John Decker. Motion carried. 4 yes, 1 no.
Old Business
16 W. Main Street – there has been no word on what the owners intend to do with this property.
327 W. Main Street – Rich noted he had received a phone message from the property owners wondering why their application was turned down. He will call them on Thursday.
Administrative
WAHPC Fall Convention – Events will be held Friday at Union Bank & Trust, Company starting at 1:30, Reception and awards ceremony Friday 6:00 pm at the Eager Building. Saturday morning at St. John’s Church from 8:30 to 1:30 followed by tours of three homes. Betsy asked for help moving chairs for the reception from St. Johns to the Eager Building. She will also check to see if Real Coffee needs any help with serving lunch on Saturday. Sue Farnsworth is working with La Trattoria on food for the Friday reception.
Update on Bricks – the brick laying should be completed early next week.
Grove Society – nothing new to report
Redevelopment Authority – no new projects to report
Easement Form Update – the easement application is now on the City’s website
Plaque Program Applications – applications have been received from the Grove Society for the Historic Baker Office Building and from the property owners at 143 W. Main Street.
Management of HPC Documents and Records – the City is working on a document management plan for all records. They are talking about digitizing them. Mayor Decker talked about the need for individual house files on each of the plaqued homes.
Second Historic District – we have missed the opportunity to apply for funding to pay for a National Register Application this year. A letter of intent will be due in early September. It needs to include an estimate of the cost of preparing the application. We have two possible new districts, each about a block in size. We should start preparing the application in July next year.
Historic Landmarks – at this time no suggestions were made for additional designations of Landmark status for any structures in the City.
Other Business
Rich noted that David Somppi has sent the brochures about his program and Mayor Decker has them.
(Steve Christens joined the meeting at this time.)
Next month we will need to talk about our budget. It was suggested that we wait to see how much has been spent on the WAHPC Convention before deciding how to spend the rest of our funds. Motion by Dennis Wessels to approve up to $500 for catering and refreshments for the WAHPC Fall Convention. Second by Steve Christens. Motion carried.
Motion to adjourn by Dennis Wessels. Second by Steve Culbertson. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Minutes: Historic Preservation: September 2006
Evansville Historic Preservation Commission
Minutes
Wednesday September 20, 2006 7:00 P.M.
2nd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, Rich Modaff, Steve Christens, Betsy Ahner
John Decker, Susan Finque Others Present: Mayor Sandy Decker
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Christens, second by John Decker to waive the reading of the August 16, 2006 minutes and approve them as written. Motion carried.
Susan Finque was welcomed as the newest member of the HPC. She is filling the vacancy left by the resignation of Louise Keely.
Applications-Appearances
109 S. First Street – Chair Modaff explained, the owner of this home called him the day after the August meeting and asked what to do because his roof was leaking and needed replacing as soon as possible. After Rich consulted with the building inspector, the owner was told to do what he needed to do, but to follow up with an application to the HPC. Consequently this project has been completed. Members commented that it did look nice and appreciated the fact that he used architectural shingles. Motion by Christens to approve the application. Second by Wessels. Motion carried.
129 W. Church Street –Little information was provided on the application for this project and the owners were not present to answer questions. The replacement of windows, doors, and siding are key elements of historic preservation. Motion by Decker to approve the application. Second by Christens. After a discussion it was decided that the commission would be negligent in its duty if it acted with so little information. Motion by Wessels to table acceptance of the application, second by Finque. Motion Carried. Commission members asked Chair Modaff to write a letter to the homeowners and explain the type of information that the HPC needed to make a decision. He should also state that their attendance to answer questions would be much appreciated.
15 N. Second Street – Commissioner Christens removed himself from the table, since this is a property he owns. He explained the work to be done. The home has been abused and he wants to restore it for his family. He wants to minimize the prominence of an addition to the home by adding windows that match those in the rest of the house and replacing the wide siding with 3-inch wood siding. The windows will be Anderson windows with vinyl outside and wood inside. A small kitchen window will be replaced with one of the original size. He will replace a sliding patio door with French doors and has found a vintage door to replace the inappropriate metal back door. The repair work on the front porch will be done in wood, but at this point he can’t tell exactly what the extent of the repairs to the porch decking will have to be. A deck at the back will be repaired and an outside stairway to the second floor will be removed. He will retain the landing and door at the second floor level because they will provide a fire escape. Motion by Finque to approve the application, second by Decker. Motion carried with Christens abstaining.
Mayor Decker was invited to address the Commission. She stated that on Monday a young woman came into City Hall and told her she has purchased a house on Garfield St. She works in Janesville and her parents live in Madison and this is a good in between point for her. Her parents have done home restoration in Madison. This is another example of people purchasing homes here in Evansville because they appreciate older homes and the historic character of our community.
The Wisconsin Association of Historic Preservation Commissions has asked us to host their April 2007 meeting, 60 – 90 attendees would be expected. It would be held on a Friday and Saturday and we would be expected to help with the meeting location and tours. The lack of a motel was discussed. Commission members agreed with Mayor Decker that the fall meeting would be best because the Main Street reconstruction and Eager building would be almost finished. She will indicate we are interested and inquire about hosting the fall meeting.
Several other conferences are being held this fall. October 20 in Milwaukee, Sensitive Design and Historic Properties. October 26 in Wausau, Recapturing Your Downtown.
Copies of the Intensive Survey were distributed. Tim Heggland is proposing two new districts, Lake Leota Park is listed as a “designed landscape”, and the standpipe is deemed eligible to be placed on the National Register. There was a discussion on homeowner’s reactions to being placed in a historic district. It benefits them because they are able to apply for tax credits for work done on their homes. Mayor Decker will address a letter to the 25 homeowners in the proposed districts and invite them to the meeting at the Masonic Temple on September 28 to hear Tim’s report. She also noted, we have received permission to give $660 remaining from the project to the library for the purchase of books on restoration.
Another community has offered us $2,000 remaining from their grant project to have an application for the National Register of Historic places written for the standpipe. This would give the pipe protection from removal by the Public Service Commission. HPC members voiced their concern about the process of getting approval from the National Parks Dept. for repairs and maintenance. Mayor Decker will visit with Joe DeRose about this. Motion by Culbertson that the Mayor talk to the Evansville Water and Light Department and encourage them to approve the submission of an application to place the standpipe on the National Register of Historic Places. Second by John Decker. Motion carried.
Administrative
a. Intensive survey – this has been covered in the previous discussion. The city has a new movie screen that can be used and the Grove Society will provide cookies and beverages.
b. Bricks – we got the grant! Evansville ranked 13 out of the 26 projects that were funded. The money will pay for bricks on Main Street from the Grange Store to Maple Street. It also includes signage for the bike path, benches, trees, planters, bike racks, etc. Fundraising efforts continue to raise additional money so that bricks can be installed from First Street to Railroad Street. We have received a letter from the WI Historical Society inviting us to apply to be a Preserve America Community. This would make us eligible to apply for additional grants. The brick project will make our application very strong because it is a public-private effort. It was the consensus of those present that this should go to Council with our recommendation that application be made. John Decker will follow up with the WI Historical Society.
c. Grove Society – nothing new to report
d. Baker Building – Steve Culbertson has constructed back steps to allow easy access to the building. R & A Heating is donating and installing the HVAC.
e. Redevelopment Authority – nothing new to report
f. Easement Form Draft- Motion by Christens that John Decker forward the proposed easement to the city attorney for review. Second by Wessels. Motion carried with Finque abstaining because as a new commissioner she has not had time to review the document herself.
g. Plaque Program – HPC members briefed Finque on the program.
No additional correspondence. No other comments or concerns. Motion at 8:30 p.m. to adjourn by Wessels, second by Culbertson. Motion carried.
These minutes are not official until approved by the Historic Preservation Commission at the next regular meeting
Minutes
Wednesday September 20, 2006 7:00 P.M.
2nd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, Rich Modaff, Steve Christens, Betsy Ahner
John Decker, Susan Finque Others Present: Mayor Sandy Decker
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Christens, second by John Decker to waive the reading of the August 16, 2006 minutes and approve them as written. Motion carried.
Susan Finque was welcomed as the newest member of the HPC. She is filling the vacancy left by the resignation of Louise Keely.
Applications-Appearances
109 S. First Street – Chair Modaff explained, the owner of this home called him the day after the August meeting and asked what to do because his roof was leaking and needed replacing as soon as possible. After Rich consulted with the building inspector, the owner was told to do what he needed to do, but to follow up with an application to the HPC. Consequently this project has been completed. Members commented that it did look nice and appreciated the fact that he used architectural shingles. Motion by Christens to approve the application. Second by Wessels. Motion carried.
129 W. Church Street –Little information was provided on the application for this project and the owners were not present to answer questions. The replacement of windows, doors, and siding are key elements of historic preservation. Motion by Decker to approve the application. Second by Christens. After a discussion it was decided that the commission would be negligent in its duty if it acted with so little information. Motion by Wessels to table acceptance of the application, second by Finque. Motion Carried. Commission members asked Chair Modaff to write a letter to the homeowners and explain the type of information that the HPC needed to make a decision. He should also state that their attendance to answer questions would be much appreciated.
15 N. Second Street – Commissioner Christens removed himself from the table, since this is a property he owns. He explained the work to be done. The home has been abused and he wants to restore it for his family. He wants to minimize the prominence of an addition to the home by adding windows that match those in the rest of the house and replacing the wide siding with 3-inch wood siding. The windows will be Anderson windows with vinyl outside and wood inside. A small kitchen window will be replaced with one of the original size. He will replace a sliding patio door with French doors and has found a vintage door to replace the inappropriate metal back door. The repair work on the front porch will be done in wood, but at this point he can’t tell exactly what the extent of the repairs to the porch decking will have to be. A deck at the back will be repaired and an outside stairway to the second floor will be removed. He will retain the landing and door at the second floor level because they will provide a fire escape. Motion by Finque to approve the application, second by Decker. Motion carried with Christens abstaining.
Mayor Decker was invited to address the Commission. She stated that on Monday a young woman came into City Hall and told her she has purchased a house on Garfield St. She works in Janesville and her parents live in Madison and this is a good in between point for her. Her parents have done home restoration in Madison. This is another example of people purchasing homes here in Evansville because they appreciate older homes and the historic character of our community.
The Wisconsin Association of Historic Preservation Commissions has asked us to host their April 2007 meeting, 60 – 90 attendees would be expected. It would be held on a Friday and Saturday and we would be expected to help with the meeting location and tours. The lack of a motel was discussed. Commission members agreed with Mayor Decker that the fall meeting would be best because the Main Street reconstruction and Eager building would be almost finished. She will indicate we are interested and inquire about hosting the fall meeting.
Several other conferences are being held this fall. October 20 in Milwaukee, Sensitive Design and Historic Properties. October 26 in Wausau, Recapturing Your Downtown.
Copies of the Intensive Survey were distributed. Tim Heggland is proposing two new districts, Lake Leota Park is listed as a “designed landscape”, and the standpipe is deemed eligible to be placed on the National Register. There was a discussion on homeowner’s reactions to being placed in a historic district. It benefits them because they are able to apply for tax credits for work done on their homes. Mayor Decker will address a letter to the 25 homeowners in the proposed districts and invite them to the meeting at the Masonic Temple on September 28 to hear Tim’s report. She also noted, we have received permission to give $660 remaining from the project to the library for the purchase of books on restoration.
Another community has offered us $2,000 remaining from their grant project to have an application for the National Register of Historic places written for the standpipe. This would give the pipe protection from removal by the Public Service Commission. HPC members voiced their concern about the process of getting approval from the National Parks Dept. for repairs and maintenance. Mayor Decker will visit with Joe DeRose about this. Motion by Culbertson that the Mayor talk to the Evansville Water and Light Department and encourage them to approve the submission of an application to place the standpipe on the National Register of Historic Places. Second by John Decker. Motion carried.
Administrative
a. Intensive survey – this has been covered in the previous discussion. The city has a new movie screen that can be used and the Grove Society will provide cookies and beverages.
b. Bricks – we got the grant! Evansville ranked 13 out of the 26 projects that were funded. The money will pay for bricks on Main Street from the Grange Store to Maple Street. It also includes signage for the bike path, benches, trees, planters, bike racks, etc. Fundraising efforts continue to raise additional money so that bricks can be installed from First Street to Railroad Street. We have received a letter from the WI Historical Society inviting us to apply to be a Preserve America Community. This would make us eligible to apply for additional grants. The brick project will make our application very strong because it is a public-private effort. It was the consensus of those present that this should go to Council with our recommendation that application be made. John Decker will follow up with the WI Historical Society.
c. Grove Society – nothing new to report
d. Baker Building – Steve Culbertson has constructed back steps to allow easy access to the building. R & A Heating is donating and installing the HVAC.
e. Redevelopment Authority – nothing new to report
f. Easement Form Draft- Motion by Christens that John Decker forward the proposed easement to the city attorney for review. Second by Wessels. Motion carried with Finque abstaining because as a new commissioner she has not had time to review the document herself.
g. Plaque Program – HPC members briefed Finque on the program.
No additional correspondence. No other comments or concerns. Motion at 8:30 p.m. to adjourn by Wessels, second by Culbertson. Motion carried.
These minutes are not official until approved by the Historic Preservation Commission at the next regular meeting
Minutes: Historic Presevation: August 2006
Evansville Historic Preservation Commission
Minutes
Wednesday August 16, 2006 7:00 P.M.
2nd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, Rich Modaff, Steve Christens, Betsy Ahner
Absent: Louise Keely, John Decker
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Culbertson, second by Wessels to waive the reading of the July 19, 2006 minutes and approve them as written. Motion carried.
Applications-Appearances
18 East Main Street – Susan Finque represented Peter Dast, the owner of the building. She provided photos and drawings of the proposed door that would be installed this year in the east side of the building to give Real Coffee an alternate entrance and access to the green space on that side of the building. She also presented photos of step two, the construction of a small porch and steps leading from the level of the door, 4 feet to the ground. Wessels voiced his desire for more information on the porch materials when that is brought before the Commission. Ahner asked if there were any plans to paint the bare concrete wall and Finque said she often thought a mural painted or designed by a community artist would be appropriate. She asked the Commission to think about sponsoring such a project. Motion by Wessels to approve the installation of the proposed door in the east side of the building. Second by Culbertson. Motion carried.
120 W. Main Street – Involving materials for the roof of a planned carriage house that could also be used on the home when it is re-roofed. The building of the carriage house was approved at an earlier meeting. Owner Steve Carlson presented colored brochures with information on a new slate look material made from recycled rubber. It also comes in a cedar shake look version. Members were impressed with the appearance of the material and asked if he could bring a sample to the Commission when he receives it. Motion by Culbertson to approve the installation of a standard composite roofing material or the DaVinci roof product on the carriage house, with the recommendation that the cedar shake look be used. Second by Wessels. Motion carried.
245 W. Liberty – Roof replacement. Motion by Wessels to approve the application. Second by Culbertson. Motion carried. Commission members were pleased to learn that the homeowners planned to reuse the half-round gutters.
16 W. Main Street – Motion by Culbertson to accept the late application. Second by Wessels. Motion carried. Motion by Wessels to approve the application to replace the rear second floor porch railing. Second by Culbertson. Motion carried.
252 W. Liberty St.- Motion by Culbertson to accept the late application. Second by Wessels. Motion carried. Motion by Christens to approve the application to re-roof the garage/horse barn. Second by Wessels. Motion carried.
Administrative
a. Intensive Survey and Final Public Hearing – Ahner reported the library meeting room is not available for September 28. It is also not known if Joe DeRose is available.
b. Bricks on Main Street – Wessels reported that Rep. Brett Davis was at the last City Council meeting and it is looking very good for funding. Ahner reported an application is being prepared for submission to the Dept. of Commerce for additional funding for the bricks.
c. Grove Society – Ahner reported they are waiting to hear if the September 28 meeting is a go.
d. Baker Building – Culbertson reported the electrical has been moved and is now next to the building instead of almost on the lot line. He has cut and ready to install the steps for the back door.
e. Redevelopment Authority – did not hold a meeting in August due to the lack of a quorum.
f. Easement form draft – members had no changes to the draft circulated by Decker, but it can be placed on the agenda for the September meeting when he can be present.
g. Plaque program – There is a restored farm house near the cemetery that will be part of an annexation and the owners may be interested in becoming a plaqued house when the program is ready to go.
Correspondence
A brochure from the National Preservation Institute is included in the meeting materials. There are several meetings in Madison if anyone is interested in attending.
Motion by Culbertson to adjourn. Second by Wessels. Motion carried.
The next meeting will be September 20, 2006.
Minutes
Wednesday August 16, 2006 7:00 P.M.
2nd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, Rich Modaff, Steve Christens, Betsy Ahner
Absent: Louise Keely, John Decker
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Culbertson, second by Wessels to waive the reading of the July 19, 2006 minutes and approve them as written. Motion carried.
Applications-Appearances
18 East Main Street – Susan Finque represented Peter Dast, the owner of the building. She provided photos and drawings of the proposed door that would be installed this year in the east side of the building to give Real Coffee an alternate entrance and access to the green space on that side of the building. She also presented photos of step two, the construction of a small porch and steps leading from the level of the door, 4 feet to the ground. Wessels voiced his desire for more information on the porch materials when that is brought before the Commission. Ahner asked if there were any plans to paint the bare concrete wall and Finque said she often thought a mural painted or designed by a community artist would be appropriate. She asked the Commission to think about sponsoring such a project. Motion by Wessels to approve the installation of the proposed door in the east side of the building. Second by Culbertson. Motion carried.
120 W. Main Street – Involving materials for the roof of a planned carriage house that could also be used on the home when it is re-roofed. The building of the carriage house was approved at an earlier meeting. Owner Steve Carlson presented colored brochures with information on a new slate look material made from recycled rubber. It also comes in a cedar shake look version. Members were impressed with the appearance of the material and asked if he could bring a sample to the Commission when he receives it. Motion by Culbertson to approve the installation of a standard composite roofing material or the DaVinci roof product on the carriage house, with the recommendation that the cedar shake look be used. Second by Wessels. Motion carried.
245 W. Liberty – Roof replacement. Motion by Wessels to approve the application. Second by Culbertson. Motion carried. Commission members were pleased to learn that the homeowners planned to reuse the half-round gutters.
16 W. Main Street – Motion by Culbertson to accept the late application. Second by Wessels. Motion carried. Motion by Wessels to approve the application to replace the rear second floor porch railing. Second by Culbertson. Motion carried.
252 W. Liberty St.- Motion by Culbertson to accept the late application. Second by Wessels. Motion carried. Motion by Christens to approve the application to re-roof the garage/horse barn. Second by Wessels. Motion carried.
Administrative
a. Intensive Survey and Final Public Hearing – Ahner reported the library meeting room is not available for September 28. It is also not known if Joe DeRose is available.
b. Bricks on Main Street – Wessels reported that Rep. Brett Davis was at the last City Council meeting and it is looking very good for funding. Ahner reported an application is being prepared for submission to the Dept. of Commerce for additional funding for the bricks.
c. Grove Society – Ahner reported they are waiting to hear if the September 28 meeting is a go.
d. Baker Building – Culbertson reported the electrical has been moved and is now next to the building instead of almost on the lot line. He has cut and ready to install the steps for the back door.
e. Redevelopment Authority – did not hold a meeting in August due to the lack of a quorum.
f. Easement form draft – members had no changes to the draft circulated by Decker, but it can be placed on the agenda for the September meeting when he can be present.
g. Plaque program – There is a restored farm house near the cemetery that will be part of an annexation and the owners may be interested in becoming a plaqued house when the program is ready to go.
Correspondence
A brochure from the National Preservation Institute is included in the meeting materials. There are several meetings in Madison if anyone is interested in attending.
Motion by Culbertson to adjourn. Second by Wessels. Motion carried.
The next meeting will be September 20, 2006.
Minutes: Historic Preservation: July 2006
Evansville Historic Preservation Commission
Minutes
Wednesday July 19, 2006, 7:00 P.M.
2nd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, John Decker, Rich Modaff, Steve Christens,
Betsy Ahner
Absent: Louise Keely
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Decker, second by Wessels to waive the reading of the June 21, 2006 minutes and approve them as written. Motion carried.
Applications-Appearances
44 W. Main St. – Owner Jan Taylor displayed color photos of the deteriorated wood on her soffit, siding and porches. She described the repair work to be done and showed photos of a porch she would like to use as a model to add more detail to her porch. She asked permission to make the new porch 40 inches wider than the current porch. This will give her room for a sitting area. John Decker praised and thanked Jan for the work she has done in maintaining this signature home in Evansville. Motion by Wessels to approve the application. Second by Christens. Motion carried.
210 Church St. – Owner Rick Way distributed color photos of the current windows and explained the work he wished to do. He will restore two small windows on the outside and inside to their original arched design. Motion by Decker to approve the application. Second by Wessels. Motion carried.
30 Garfield Ave. – This application may be submitted after the fact as a result of the diligence of the city building inspector. Motion by Wessels to approve the application. Second by Culbertson. Motion carried.
120 W. Main St. – a garage project was previously approved for this address with the exception of the roof, pending an opinion from the Wisconsin State Historical Society. Rich has contacted the owners to remind them that the roof was not approved and to ask them to appear before the Commission. A memo from Jim Sewell at the WI Historical Society has been provided to them and we will place them on the August agenda.
Intensive Survey
Tim Heggland reported he is having the time of his life. The project has grown from about 125 buildings to 400 buildings. Also, he has discovered Ruth Ann Montgomery and he has gotten an enormous amount of excellent information from her. He stated, she is the kind of resource one dreams about but rarely finds.
He has taken photos of every building in the district and wants to include much of Ruth Ann’s information in both the report and the WI Historical Society database. The current database has many gaps and some inaccurate information. He is working towards completing the contracted survey work and report in the next three weeks and then will enter the Ruth Ann’s information into the database on his own time.
There were several homes that he didn’t have construction dates for but he is working to find that info. He spent the morning in Janesville researching tax records for the buildings in the two new proposed historic districts. Tim complimented Evansville on its downtown restorations. He said it is usual for a community to have so many restoration projects and buildings in such original condition. Commission members spent several minutes explaining what had encouraged building owners to make this type of investment in their properties. Tim also stated that when he was photographing buildings he was surprised how few people realized their home was in a historic district and what the tax implications were. HPC members discussed the availability of a mailing list of all properties in the historic district. Jan Taylor offered to key them into the computer if addresses could be obtained. This would greatly enhance the ability to communicate with these property owners and perhaps encourage more homeowners to do historic restorations.
It was decided to hold a final Public Information meeting in cooperation with the Evansville Grove Society in September. Tim is available on September 28th and Mayor Decker will contact Joe DeRose on his availability. Ahner stated that the Grove Society will be meeting on Thursday evening and can discuss it then.
John Decker reported that he has found a reference in the state database that the WI Historical society holds an easement on a home on the north end of Railroad Street. The home was moved there when UB&T built its drive through facility.
Bricks on Main Street
John Decker reported Assemblyman Brett Davis has been monitoring the committee making the recommendations on funding Transportation Enhancement applications. He learned that Evansville has been ranked 14th and that the top 25 projects have been recommended for funding. The Secretary of Transportation is expected to make the final decision and announcement in August.
Jeff Farnsworth has learned of a new community development block grant from the Department of Commerce which can be used for infrastructure. They are working on an application to extend the bricks west to First Street and east to the railroad tracks.
Grove Society and Baker Building
Betsy Ahner reported that the underground utilities have been marked in preparation for moving the electrical onto the building. She has inquired about having an architect look at the building and give recommendations on ramp and bathroom design and insulation of the building.
Redevelopment Authority
The Redevelopment Authority did not have any applications to approve at its July meeting but is anticipating receiving applications from the Night Owl and Jan Davis of Century 21. Greg Ardisson has been invited to fill a vacancy on the committee and is considering it.
Easement Draft
John Decker distributed copies of a draft easement that he has prepared. He asked committee members to review it prior to the next meeting. The most attention should be paid to #2 Alterations and #3 Written Consent. This document would only affect new easements, unless homeowners with the older easement choose to sign the new one. Dennis Wessels suggested that the HPC pick up the Filing Fees for the easements. It was the consensus of those present that money should be put into the 2007 budget to do that. Decker explained that he left discussion of the plaque out of the easement because he did not want homeowners to think that removal of the plaque could constitute removal of the easement. After the HPC has reviewed this easement, it should be sent to the city attorney for his review. Mayor Decker suggested that a list of criteria for eligibility be developed.
Other Business
Ahner asked if the HPC would be willing to pay the $30 rental fee for the after hours use of the library for the meeting with Tim Heggland and Joe DeRose. The Grove Society would provide the refreshments. Motion by Wessels that the HPC pay the $30 rental fee for the use of the Eager Free Public Library meeting room. Second by Christens. Motion carried.
Agenda item for August meeting – Budget.
Motion by Decker to adjourn. Second by Wessels. Motion carried.
Minutes
Wednesday July 19, 2006, 7:00 P.M.
2nd Floor, City Hall
Present: Dennis Wessels, Steve Culbertson, John Decker, Rich Modaff, Steve Christens,
Betsy Ahner
Absent: Louise Keely
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Decker, second by Wessels to waive the reading of the June 21, 2006 minutes and approve them as written. Motion carried.
Applications-Appearances
44 W. Main St. – Owner Jan Taylor displayed color photos of the deteriorated wood on her soffit, siding and porches. She described the repair work to be done and showed photos of a porch she would like to use as a model to add more detail to her porch. She asked permission to make the new porch 40 inches wider than the current porch. This will give her room for a sitting area. John Decker praised and thanked Jan for the work she has done in maintaining this signature home in Evansville. Motion by Wessels to approve the application. Second by Christens. Motion carried.
210 Church St. – Owner Rick Way distributed color photos of the current windows and explained the work he wished to do. He will restore two small windows on the outside and inside to their original arched design. Motion by Decker to approve the application. Second by Wessels. Motion carried.
30 Garfield Ave. – This application may be submitted after the fact as a result of the diligence of the city building inspector. Motion by Wessels to approve the application. Second by Culbertson. Motion carried.
120 W. Main St. – a garage project was previously approved for this address with the exception of the roof, pending an opinion from the Wisconsin State Historical Society. Rich has contacted the owners to remind them that the roof was not approved and to ask them to appear before the Commission. A memo from Jim Sewell at the WI Historical Society has been provided to them and we will place them on the August agenda.
Intensive Survey
Tim Heggland reported he is having the time of his life. The project has grown from about 125 buildings to 400 buildings. Also, he has discovered Ruth Ann Montgomery and he has gotten an enormous amount of excellent information from her. He stated, she is the kind of resource one dreams about but rarely finds.
He has taken photos of every building in the district and wants to include much of Ruth Ann’s information in both the report and the WI Historical Society database. The current database has many gaps and some inaccurate information. He is working towards completing the contracted survey work and report in the next three weeks and then will enter the Ruth Ann’s information into the database on his own time.
There were several homes that he didn’t have construction dates for but he is working to find that info. He spent the morning in Janesville researching tax records for the buildings in the two new proposed historic districts. Tim complimented Evansville on its downtown restorations. He said it is usual for a community to have so many restoration projects and buildings in such original condition. Commission members spent several minutes explaining what had encouraged building owners to make this type of investment in their properties. Tim also stated that when he was photographing buildings he was surprised how few people realized their home was in a historic district and what the tax implications were. HPC members discussed the availability of a mailing list of all properties in the historic district. Jan Taylor offered to key them into the computer if addresses could be obtained. This would greatly enhance the ability to communicate with these property owners and perhaps encourage more homeowners to do historic restorations.
It was decided to hold a final Public Information meeting in cooperation with the Evansville Grove Society in September. Tim is available on September 28th and Mayor Decker will contact Joe DeRose on his availability. Ahner stated that the Grove Society will be meeting on Thursday evening and can discuss it then.
John Decker reported that he has found a reference in the state database that the WI Historical society holds an easement on a home on the north end of Railroad Street. The home was moved there when UB&T built its drive through facility.
Bricks on Main Street
John Decker reported Assemblyman Brett Davis has been monitoring the committee making the recommendations on funding Transportation Enhancement applications. He learned that Evansville has been ranked 14th and that the top 25 projects have been recommended for funding. The Secretary of Transportation is expected to make the final decision and announcement in August.
Jeff Farnsworth has learned of a new community development block grant from the Department of Commerce which can be used for infrastructure. They are working on an application to extend the bricks west to First Street and east to the railroad tracks.
Grove Society and Baker Building
Betsy Ahner reported that the underground utilities have been marked in preparation for moving the electrical onto the building. She has inquired about having an architect look at the building and give recommendations on ramp and bathroom design and insulation of the building.
Redevelopment Authority
The Redevelopment Authority did not have any applications to approve at its July meeting but is anticipating receiving applications from the Night Owl and Jan Davis of Century 21. Greg Ardisson has been invited to fill a vacancy on the committee and is considering it.
Easement Draft
John Decker distributed copies of a draft easement that he has prepared. He asked committee members to review it prior to the next meeting. The most attention should be paid to #2 Alterations and #3 Written Consent. This document would only affect new easements, unless homeowners with the older easement choose to sign the new one. Dennis Wessels suggested that the HPC pick up the Filing Fees for the easements. It was the consensus of those present that money should be put into the 2007 budget to do that. Decker explained that he left discussion of the plaque out of the easement because he did not want homeowners to think that removal of the plaque could constitute removal of the easement. After the HPC has reviewed this easement, it should be sent to the city attorney for his review. Mayor Decker suggested that a list of criteria for eligibility be developed.
Other Business
Ahner asked if the HPC would be willing to pay the $30 rental fee for the after hours use of the library for the meeting with Tim Heggland and Joe DeRose. The Grove Society would provide the refreshments. Motion by Wessels that the HPC pay the $30 rental fee for the use of the Eager Free Public Library meeting room. Second by Christens. Motion carried.
Agenda item for August meeting – Budget.
Motion by Decker to adjourn. Second by Wessels. Motion carried.
Minutes: Historic Preservation: February 2006
Evansville Historic Preservation Commission
Minutes
Wednesday, February 15, 2006, 7:00 P.M.
3rd Floor, City Hall
Present: Sandy Decker, Betsy Ahner, Steve Christens, Carol Culbertson, Steve Culbertson,
Dennis Wessels
Absent: Rich Modaff
The meeting was called to order at 7:00 p.m. by chair Sandy Decker.
Minutes: Motion by Dennis Wessels to waive the reading of the January 18, 2006 minutes and approve them as written. Second by Steve Christens. Motion carried.
There were no applications or appearances.
Submission of minutes and annual report: Betsy confirmed that the minutes and annual report have been mailed to Joe DeRose of the Wisconsin State Historical Society.
Status of Survey: Tim Heggland reported to the Commission that he has finished his reconnaissance work and has identified two possible smaller historic districts within the city. He will now do the research on the buildings in those areas. He will also review buildings in the existing district for changes and will photograph those buildings because many of the original index cards do not have photos. He won’t be doing intensive research of the existing district but will at least try to date the buildings. When asked about the cost of preparing the applications to place the proposed new districts on the Historic Register, he estimated about $2,500 - $3,000 each.
Membership renewal: Motion by Dennis Wessels to renew our membership in the Wisconsin Association of Historic Preservation Commissions. Second by Carol Culbertson. Motion carried.
(At this point Carol Culbertson excused herself from the meeting.)
Grove Society Report: Betsy asked if anyone knew any reasons the gas and electric meters could not be mounted on the historic Baker Building. Sandy said Jim Sewell said that since the building had been moved, it would not be eligible for listing on the National Register of Historic places. Betsy also reported the date for the progressive dinner is April 22.
Bricks on Main Street: The transportation enhancement grant is due on April 14. There will be a public hearing on downtown reconstruction on Monday, February 27, 2006.
Redevelopment Authority: The City Council has approved funding for the Ace Hardware Project, Farnsworth Building (across the street from Ace), and Nelson Young Lumber.
Large Scale Commercial Development: Sandy expects the steering committee to hold a public information session on their recommendations this spring. The draft ordinance will then be presented to the Plan Commission and they will in turn hold a public hearing. Union Township is nearing the end of their Smart Growth process and they are showing a preference for commercial development to happen near the city in areas that border present development.
There being no other business, a motion to adjourn was made by Steve Culbertson. Second by Dennis Wessels. Motion carried.
Minutes
Wednesday, February 15, 2006, 7:00 P.M.
3rd Floor, City Hall
Present: Sandy Decker, Betsy Ahner, Steve Christens, Carol Culbertson, Steve Culbertson,
Dennis Wessels
Absent: Rich Modaff
The meeting was called to order at 7:00 p.m. by chair Sandy Decker.
Minutes: Motion by Dennis Wessels to waive the reading of the January 18, 2006 minutes and approve them as written. Second by Steve Christens. Motion carried.
There were no applications or appearances.
Submission of minutes and annual report: Betsy confirmed that the minutes and annual report have been mailed to Joe DeRose of the Wisconsin State Historical Society.
Status of Survey: Tim Heggland reported to the Commission that he has finished his reconnaissance work and has identified two possible smaller historic districts within the city. He will now do the research on the buildings in those areas. He will also review buildings in the existing district for changes and will photograph those buildings because many of the original index cards do not have photos. He won’t be doing intensive research of the existing district but will at least try to date the buildings. When asked about the cost of preparing the applications to place the proposed new districts on the Historic Register, he estimated about $2,500 - $3,000 each.
Membership renewal: Motion by Dennis Wessels to renew our membership in the Wisconsin Association of Historic Preservation Commissions. Second by Carol Culbertson. Motion carried.
(At this point Carol Culbertson excused herself from the meeting.)
Grove Society Report: Betsy asked if anyone knew any reasons the gas and electric meters could not be mounted on the historic Baker Building. Sandy said Jim Sewell said that since the building had been moved, it would not be eligible for listing on the National Register of Historic places. Betsy also reported the date for the progressive dinner is April 22.
Bricks on Main Street: The transportation enhancement grant is due on April 14. There will be a public hearing on downtown reconstruction on Monday, February 27, 2006.
Redevelopment Authority: The City Council has approved funding for the Ace Hardware Project, Farnsworth Building (across the street from Ace), and Nelson Young Lumber.
Large Scale Commercial Development: Sandy expects the steering committee to hold a public information session on their recommendations this spring. The draft ordinance will then be presented to the Plan Commission and they will in turn hold a public hearing. Union Township is nearing the end of their Smart Growth process and they are showing a preference for commercial development to happen near the city in areas that border present development.
There being no other business, a motion to adjourn was made by Steve Culbertson. Second by Dennis Wessels. Motion carried.
Minutes; Historic Preservation: January 2006
Evansville Historic Preservation Commission
Minutes
Wednesday, January 18, 2006, 7:00 P.M.
3rd Floor, City Hall
Present: Sandy Decker, Betsy Ahner, Steve Christens, Carol Culbertson, Steve Culbertson, Rich Modaff
Absent: Dennis Wessels (came to meeting but was excused prior to start, due to illness)
The meeting was called to order at 7:00 PM by chair Sandy Decker.
Minutes: Motion to waive the reading of the December 21, 2005 minutes and approve them as written by Steve Culbertson. Second by Rich Modaff. Carried.
263 W. Main Street – this item was left until the end of the agenda to allow time for the home owner to appear. Motion by Carol Culbertson to approve this application. Second by Steve Culbertson. The homeowner did not appear but had provided photos and a description of porch decking that needed replacing. Sandy noted that this house has a plaque but is one of the homes for which the paperwork seems to be missing. Motion approved.
Subgrant Update - Tim has the reconnaissance finished and should have a preliminary report ready by February 1, 2006. Joe DeRose has encouraged him to take photos of homes currently in historic district. Many of the early index cards of our historic district homes do not have photos.
Submission of Minutes and Reports to WHS – Sandy will forward a copy of the Annual Report to Betsy to be sent with the last half of 2005 meeting minutes.
Grove Society Report – nothing new to report on the building. The Old House Group meetings for February and March are set for the 4th Thursday of each month. The Progressive Dinner will be April 22 and one more home is needed. Betsy is working on this. The funds raised at the Progressive Dinner support the restoration of the Baker Building.
Bricks on Main Street – ECP has submitted a grant application to theTallman Foundation for $25,000 and Chris Eager has put together a list of people he considers to be potential donors. There is a public hearing on the Main Street reconstruction on Monday evening at City Hall.
Large Scale Commercial Development – the City Planner is going to start drafting an ordinance for the committee to consider. There seems to be a consensus that retail buildings should be limited to 50,000 sq. ft. that is about twice the size of the Piggley Wiggley. He is also trying to work on design standards for businesses not in the Historic District.
Smart Growth – Sandy reviewed items in the plan that designated the Preservation Commission as the Partner/Champion.
Strategic Plan – Sandy reviewed the action items identified in the strategic plan. She suggested making the Restrictive Covenant for historic homes a priority this spring. Ways to publicize the requirement that homeowners in the historic district appear before the HPC before doing work on their homes was discussed briefly. She also suggested that when the survey is done, we may need to submit another CLG grant to pay for the work of filing an application for a new historic district.
Motion at 7:45 PM by Rich Modaff to adjourn. Second by Steve Culbertson. Motion carried.
Minutes
Wednesday, January 18, 2006, 7:00 P.M.
3rd Floor, City Hall
Present: Sandy Decker, Betsy Ahner, Steve Christens, Carol Culbertson, Steve Culbertson, Rich Modaff
Absent: Dennis Wessels (came to meeting but was excused prior to start, due to illness)
The meeting was called to order at 7:00 PM by chair Sandy Decker.
Minutes: Motion to waive the reading of the December 21, 2005 minutes and approve them as written by Steve Culbertson. Second by Rich Modaff. Carried.
263 W. Main Street – this item was left until the end of the agenda to allow time for the home owner to appear. Motion by Carol Culbertson to approve this application. Second by Steve Culbertson. The homeowner did not appear but had provided photos and a description of porch decking that needed replacing. Sandy noted that this house has a plaque but is one of the homes for which the paperwork seems to be missing. Motion approved.
Subgrant Update - Tim has the reconnaissance finished and should have a preliminary report ready by February 1, 2006. Joe DeRose has encouraged him to take photos of homes currently in historic district. Many of the early index cards of our historic district homes do not have photos.
Submission of Minutes and Reports to WHS – Sandy will forward a copy of the Annual Report to Betsy to be sent with the last half of 2005 meeting minutes.
Grove Society Report – nothing new to report on the building. The Old House Group meetings for February and March are set for the 4th Thursday of each month. The Progressive Dinner will be April 22 and one more home is needed. Betsy is working on this. The funds raised at the Progressive Dinner support the restoration of the Baker Building.
Bricks on Main Street – ECP has submitted a grant application to theTallman Foundation for $25,000 and Chris Eager has put together a list of people he considers to be potential donors. There is a public hearing on the Main Street reconstruction on Monday evening at City Hall.
Large Scale Commercial Development – the City Planner is going to start drafting an ordinance for the committee to consider. There seems to be a consensus that retail buildings should be limited to 50,000 sq. ft. that is about twice the size of the Piggley Wiggley. He is also trying to work on design standards for businesses not in the Historic District.
Smart Growth – Sandy reviewed items in the plan that designated the Preservation Commission as the Partner/Champion.
Strategic Plan – Sandy reviewed the action items identified in the strategic plan. She suggested making the Restrictive Covenant for historic homes a priority this spring. Ways to publicize the requirement that homeowners in the historic district appear before the HPC before doing work on their homes was discussed briefly. She also suggested that when the survey is done, we may need to submit another CLG grant to pay for the work of filing an application for a new historic district.
Motion at 7:45 PM by Rich Modaff to adjourn. Second by Steve Culbertson. Motion carried.
Wednesday, January 11, 2006
Minutes: Planning Commission: December 2006
Plan Commission
Regular Meeting
Monday, December 4, 2006, 6:00 PM
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
Mayor Decker called the meeting to order at 6:00 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner; Jon Lindert, consultant from Strand Associates Engineering; and Jim Beilke, Clerk/Treasurer. Alderperson Cothard was present in the audience.
Approval of Agenda
Motion by Hammann, seconded by Braunschweig, to approve the agenda as printed. Motion carried.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the November 6, 2006, minutes and approve them as printed. Mayor Decker noted on page 4, in the sixth paragraph, the sentence, “The new buildings will be constructed to house the home occupation,” should read as, “No new buildings will be constructed to house the home occupation.” The motion, as amended, carried.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business
Mayor Decker gave an update on the traffic impact analysis of Highway 14, County M, and J. Lindemann intersections. She reported that DOT will install roundabouts at the intersections, and their meeting focused on how to work with DOT and the engineers to explore everyone’s concerns.
Mr. Schwecke gave an update on determining break-even point for housing and recommended adopting a requirement that prior to annexation, the petitioner pays for a fiscal impact analysis of the proposed annexation. The Commission wanted to review the Grand Orchard Financial analysis to compare the software from UW-Extension with the analysis from a professional firm. Mr. Schwecke is working with the city finance director developing the requested analysis.
Mr. Schwecke led the discussion relating to the new official zoning map. There are about a dozen affected properties. He will be sending letters to each of the affected property owners explaining what is being proposed and why. He would work with the affected property owners, trying to resolve any issues before the public hearing.
Work is pending regarding the Gibbs land division on Water Street (Application #2006-31).
Joe Bradley from Dairyland Real Estate led the discussion regarding the China Wok site plan for 128 East Main Street, Sophie X Huang applicant (Application 2006-30). They reduced the commercial sites to only three. Additionally, they reviewed the situation regarding the dumpster and are considering two options. They would have to remove the air conditioning unit and entrance to the base so that a lane could be paved from the Main Street to the back property line. One option would be to push the dumpster to Main Street when unloading it. The other option would be to back up the dump truck to the back property line to unload the dumpster.
Mr. Schwecke reported the applicant has submitted a revised site plan to use the existing structure for a multi-tenant commercial building consisting of three spaces. He raised the issue on how the business would handle the grease from their kitchen. Ms. Huang reported they will have a small container by the dumpster, which will be picked up once a week. Mr. Schwecke recommended only three conditions, listed as number 1, 2, and 4 in the staff report.
Motion by Hammann, seconded by Braunschweig, to approve the application with conditions as contained in the revised staff report (and other conditions as may be imposed by the Commission), and to amend the motion, imposing only conditions numbered 1, 2, and 4 in the revised staff report. Motion carried.
Mr. Schwecke led the discussion on the outdoor lighting ordinance. The Commission reviewed the information submitted by other communities. Because of the technical nature of light issues, a citizen committee would not have necessary background to draft a lighting ordinance. The Commission instructed staff to draft an ordinance.
Mr. Schwecke led the discussion relating to a zoning land use matrix - response from TND Committee. Ald. Hammann reported the Traditional Neighbor Development Committee will finish their current business. Then, they will rename their committee and reorganize their goals and objectives to address the issues relative to a comprehensive review of our current zoning code.
New Business
Mr. Sauer removed himself from the discussion and stepped down from the table because he is employed by Foth and Van Dyke Engineering, who are working with North Prairie Productions in the agenda items that follow.
Mike Robinson, President of North Prairie Production, and Bill Dunlop from Foth and Van Dyke Engineering presented the conditional use for North Prairie Productions biodiesel project (Application 2006-37). The facility will produce 45 million gallons of biodiesel per year. The soy oil will be stored in two 1 million-gallon storage tanks. Biodiesel will be stored in two 750,000 gallon storage tanks.
Mr. Schwecke reviewed his staff report and answered questions from the Commission. The Commission noted this project would have an impact on the city’s excess water capacity.
Mayor Decker opened the public hearing at 7:20 PM. Roger Berg, 75 Exchange Street, asked if this biodiesel was a wet industry. The Commission reported the biodiesel is a “gray classification” of a wet industry, and the city’s water capacity could handle this biodiesel facility’s water needs. Ald. Cothard questioned why sidewalks stop at the boundary of this project. The Commission reported the sidewalks stop at the boundary because the city has not decided to put in sidewalks in this recently annexed area yet. Mayor Decker closed the public hearing at 7:27 PM.
The Commission reviewed the Conditional Use Application’s Questions and Answers Report regarding North Prairie Productions biodiesel Plant. When reviewing the report, the Commission discussed the city’s water capacity and how water chillers could be used to reduce their water demand, which would minimize the impact on the city’s capacity.
Motion by Hammann, seconded by Skinner, to act on the application (not defer to a later date). Motion passed unanimously on a roll call vote.
Motion Hammann, seconded by Braunschweig, to approve the application based on the findings as contained in the staff report and the conclusion that the public benefits of the proposed use outweigh and all potential adverse impacts, in any. The Commission noted that 1) the use is consistent with the comprehensive plan; 2) the use is consistent with the City’s zoning code, or any other plan, program, or ordinance; 3) the use will not substantially affect nearby property; 4) the use is appropriate; and 5) the use is adequately served by, and will not impose an undue burden on, utilities and public services.
Motion by Hammann, seconded by Braunschweig, to add a condition requiring North Prairie Production to work with the City of Evansville to minimize the impacts on the general water and sanitary water’s facilities. Motion carried.
The original motion, as amended, passed unanimously on a roll call vote.
The Commission reviewed the variance for North Prairie Productions biodiesel project (Application 2006-38).
Mr. Schwecke reported the variance would allow 4 structures to exceed the 35-foot height limitation for the Industrial Two (I-2) zoning district.
Motion by Hammann, seconded by Braunschweig, to approve the application with conditions as contained in the staff report (and other conditions as may be imposed by the Commission). The Commission noted 1) the process and storage equipment used in biodiesel production is unique and does not generally apply to other uses or properties in the zoning district; 2) the height of the boiler stack is governed by state and/or federal requirements; 3) the granting of this variance does not suggest the height limitation should be changed throughout the entire zoning district; 4) the granting of this variance will not create a substantial detriment on surrounding properties in the city of in the Town of Union; 5) the granting of this variance is not contrary to the purposes set forth in the zoning code; and 6) the granting of this variance is not contrary to the public interest. Motion carried.
The Commission recessed at 8:03 PM and reconvened at 8:12 PM.
Mr. Robinson presented the site plan for North Prairie Productions biodiesel project (Application 2006-39).
Mr. Schwecke reviewed the staff report with the Commission. He reported North Prairie Production, LLC has submitted an site plan application to establish a biodiesel production facility off of County Road M on land recently annexed into the city. The facility will be operated 24 hours a day, 7 day a week. Trucks will be entering and leaving the facility at all hours, but primarily during the daylight hours. Trucks will enter on the South side and exit on the North side. He recommended amending the site plan so that the exiting road is converted from two lanes to a one lane road. He explained this would reduce confusion where vehicles could enter the facility.
Mr. Lindert reported he was retained by the City to review stormwater and erosion control for this project. After his review of North Prairie Productions’ first plan, he prepared a letter of his review, which was included in their packets. The developer will need to resubmit the stormwater and erosion control plan addressing the comments in his letter. Additionally, he requested the City provide information and direction on what is required for items noted in his letter and timeline for their completion. Ald. Hammann recommended that Mr. Lindert and Mr. Dunlop attend the next Public Works meeting to work on issues relative to North Prairie Productions.
Motion by Hammann, seconded by Braunschweig, to approve the application with conditions as contained in the staff (and other conditions as may be imposed by the Commission). The Commission discussed how to insure pending stormwater and drainage issues would be resolved.
Motion by Hammann, seconded by Braunschweig, to include a condition that the applicant’s engineer will work with the city’s engineer to resolve the issues raised in the city’s engineer’s letter dated November 30, 2006 to the satisfaction of the city’s engineer. Motion carried.
Motion by Vrstal, seconded by Skinner, to amend the site plan by converting the North-exiting road from two lanes to one lane by narrowing the road. Motion carried.
The original motion, as amended, carried.
Mr. Sauer rejoined the discussion and stepped up to the table.
The Commission reviewed the update on the revised project timeline for TID No. 7, which was a letter from Dave Wagner of Ehlers & Associates dated November 26, 2006. The developers of the proposed soybean crushing facility have indicated that Phase 2 is more likely to be constructed in 2010 or earlier.
Motion by Braunschweig, seconded by Hammann, to recommend to City Council the adoption of Council Resolution #2006-48. The Commission noted the Exhibit A was not in the packet and instructed staff to have Exhibit A available for review before Council approves this resolution. Motion carried.
Mr. Schwecke led the discussion on a draft ordinance relating to adding a vehicle impound yard as a permitted land use in I-1 and I-2 zoning districts and as a conditional use in other specified zoning districts. The Commission instructed staff to add language regarding fences in Section 2.
Mr. Schwecke led the discussion on an ordinance requiring payment of property taxes prior to filing of a final subdivision plat or CSM with Rock County. According to state law, a subdivision plat can only be recorded when all outstanding property taxes have been paid in full. There is no similar provision in state law for certified survey maps (CSM). Rock County and a number of municipalities in the county have adopted an ordinance requiring payment of property taxes for CSMs. Ald. Hammann and Ald. Braunschweig would be sponsors.
Mr. Schwecke led the discussion on allowing parts of buildings in the downtown to extend onto or over public property. Our current code is silent on this issue. Greg Ardisson from the Night Owl wants to expand his building over the public sidewalk. The Commission instructed staff to draft an ordinance.
Mr. Schwecke led the discussion relating to a review of the City’s adopted comprehensive plan (amendments are reviewed annually in May). The Commission instructed staff to review the plan and report back next month.
Preliminary Development Presentations - None
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
Report of the Traditional Neighborhood Development/Residential Design Study Committee - None
City Planner’s Report
Mr. Schwecke reviewed his report on the updates on Common Council actions relating to Plan Commission recommendations.
Adjournment
Motion by Hammann, seconded Braunschweig, to adjourn at 9:13 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Regular Meeting
Monday, December 4, 2006, 6:00 PM
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
Mayor Decker called the meeting to order at 6:00 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner; Jon Lindert, consultant from Strand Associates Engineering; and Jim Beilke, Clerk/Treasurer. Alderperson Cothard was present in the audience.
Approval of Agenda
Motion by Hammann, seconded by Braunschweig, to approve the agenda as printed. Motion carried.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the November 6, 2006, minutes and approve them as printed. Mayor Decker noted on page 4, in the sixth paragraph, the sentence, “The new buildings will be constructed to house the home occupation,” should read as, “No new buildings will be constructed to house the home occupation.” The motion, as amended, carried.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business
Mayor Decker gave an update on the traffic impact analysis of Highway 14, County M, and J. Lindemann intersections. She reported that DOT will install roundabouts at the intersections, and their meeting focused on how to work with DOT and the engineers to explore everyone’s concerns.
Mr. Schwecke gave an update on determining break-even point for housing and recommended adopting a requirement that prior to annexation, the petitioner pays for a fiscal impact analysis of the proposed annexation. The Commission wanted to review the Grand Orchard Financial analysis to compare the software from UW-Extension with the analysis from a professional firm. Mr. Schwecke is working with the city finance director developing the requested analysis.
Mr. Schwecke led the discussion relating to the new official zoning map. There are about a dozen affected properties. He will be sending letters to each of the affected property owners explaining what is being proposed and why. He would work with the affected property owners, trying to resolve any issues before the public hearing.
Work is pending regarding the Gibbs land division on Water Street (Application #2006-31).
Joe Bradley from Dairyland Real Estate led the discussion regarding the China Wok site plan for 128 East Main Street, Sophie X Huang applicant (Application 2006-30). They reduced the commercial sites to only three. Additionally, they reviewed the situation regarding the dumpster and are considering two options. They would have to remove the air conditioning unit and entrance to the base so that a lane could be paved from the Main Street to the back property line. One option would be to push the dumpster to Main Street when unloading it. The other option would be to back up the dump truck to the back property line to unload the dumpster.
Mr. Schwecke reported the applicant has submitted a revised site plan to use the existing structure for a multi-tenant commercial building consisting of three spaces. He raised the issue on how the business would handle the grease from their kitchen. Ms. Huang reported they will have a small container by the dumpster, which will be picked up once a week. Mr. Schwecke recommended only three conditions, listed as number 1, 2, and 4 in the staff report.
Motion by Hammann, seconded by Braunschweig, to approve the application with conditions as contained in the revised staff report (and other conditions as may be imposed by the Commission), and to amend the motion, imposing only conditions numbered 1, 2, and 4 in the revised staff report. Motion carried.
Mr. Schwecke led the discussion on the outdoor lighting ordinance. The Commission reviewed the information submitted by other communities. Because of the technical nature of light issues, a citizen committee would not have necessary background to draft a lighting ordinance. The Commission instructed staff to draft an ordinance.
Mr. Schwecke led the discussion relating to a zoning land use matrix - response from TND Committee. Ald. Hammann reported the Traditional Neighbor Development Committee will finish their current business. Then, they will rename their committee and reorganize their goals and objectives to address the issues relative to a comprehensive review of our current zoning code.
New Business
Mr. Sauer removed himself from the discussion and stepped down from the table because he is employed by Foth and Van Dyke Engineering, who are working with North Prairie Productions in the agenda items that follow.
Mike Robinson, President of North Prairie Production, and Bill Dunlop from Foth and Van Dyke Engineering presented the conditional use for North Prairie Productions biodiesel project (Application 2006-37). The facility will produce 45 million gallons of biodiesel per year. The soy oil will be stored in two 1 million-gallon storage tanks. Biodiesel will be stored in two 750,000 gallon storage tanks.
Mr. Schwecke reviewed his staff report and answered questions from the Commission. The Commission noted this project would have an impact on the city’s excess water capacity.
Mayor Decker opened the public hearing at 7:20 PM. Roger Berg, 75 Exchange Street, asked if this biodiesel was a wet industry. The Commission reported the biodiesel is a “gray classification” of a wet industry, and the city’s water capacity could handle this biodiesel facility’s water needs. Ald. Cothard questioned why sidewalks stop at the boundary of this project. The Commission reported the sidewalks stop at the boundary because the city has not decided to put in sidewalks in this recently annexed area yet. Mayor Decker closed the public hearing at 7:27 PM.
The Commission reviewed the Conditional Use Application’s Questions and Answers Report regarding North Prairie Productions biodiesel Plant. When reviewing the report, the Commission discussed the city’s water capacity and how water chillers could be used to reduce their water demand, which would minimize the impact on the city’s capacity.
Motion by Hammann, seconded by Skinner, to act on the application (not defer to a later date). Motion passed unanimously on a roll call vote.
Motion Hammann, seconded by Braunschweig, to approve the application based on the findings as contained in the staff report and the conclusion that the public benefits of the proposed use outweigh and all potential adverse impacts, in any. The Commission noted that 1) the use is consistent with the comprehensive plan; 2) the use is consistent with the City’s zoning code, or any other plan, program, or ordinance; 3) the use will not substantially affect nearby property; 4) the use is appropriate; and 5) the use is adequately served by, and will not impose an undue burden on, utilities and public services.
Motion by Hammann, seconded by Braunschweig, to add a condition requiring North Prairie Production to work with the City of Evansville to minimize the impacts on the general water and sanitary water’s facilities. Motion carried.
The original motion, as amended, passed unanimously on a roll call vote.
The Commission reviewed the variance for North Prairie Productions biodiesel project (Application 2006-38).
Mr. Schwecke reported the variance would allow 4 structures to exceed the 35-foot height limitation for the Industrial Two (I-2) zoning district.
Motion by Hammann, seconded by Braunschweig, to approve the application with conditions as contained in the staff report (and other conditions as may be imposed by the Commission). The Commission noted 1) the process and storage equipment used in biodiesel production is unique and does not generally apply to other uses or properties in the zoning district; 2) the height of the boiler stack is governed by state and/or federal requirements; 3) the granting of this variance does not suggest the height limitation should be changed throughout the entire zoning district; 4) the granting of this variance will not create a substantial detriment on surrounding properties in the city of in the Town of Union; 5) the granting of this variance is not contrary to the purposes set forth in the zoning code; and 6) the granting of this variance is not contrary to the public interest. Motion carried.
The Commission recessed at 8:03 PM and reconvened at 8:12 PM.
Mr. Robinson presented the site plan for North Prairie Productions biodiesel project (Application 2006-39).
Mr. Schwecke reviewed the staff report with the Commission. He reported North Prairie Production, LLC has submitted an site plan application to establish a biodiesel production facility off of County Road M on land recently annexed into the city. The facility will be operated 24 hours a day, 7 day a week. Trucks will be entering and leaving the facility at all hours, but primarily during the daylight hours. Trucks will enter on the South side and exit on the North side. He recommended amending the site plan so that the exiting road is converted from two lanes to a one lane road. He explained this would reduce confusion where vehicles could enter the facility.
Mr. Lindert reported he was retained by the City to review stormwater and erosion control for this project. After his review of North Prairie Productions’ first plan, he prepared a letter of his review, which was included in their packets. The developer will need to resubmit the stormwater and erosion control plan addressing the comments in his letter. Additionally, he requested the City provide information and direction on what is required for items noted in his letter and timeline for their completion. Ald. Hammann recommended that Mr. Lindert and Mr. Dunlop attend the next Public Works meeting to work on issues relative to North Prairie Productions.
Motion by Hammann, seconded by Braunschweig, to approve the application with conditions as contained in the staff (and other conditions as may be imposed by the Commission). The Commission discussed how to insure pending stormwater and drainage issues would be resolved.
Motion by Hammann, seconded by Braunschweig, to include a condition that the applicant’s engineer will work with the city’s engineer to resolve the issues raised in the city’s engineer’s letter dated November 30, 2006 to the satisfaction of the city’s engineer. Motion carried.
Motion by Vrstal, seconded by Skinner, to amend the site plan by converting the North-exiting road from two lanes to one lane by narrowing the road. Motion carried.
The original motion, as amended, carried.
Mr. Sauer rejoined the discussion and stepped up to the table.
The Commission reviewed the update on the revised project timeline for TID No. 7, which was a letter from Dave Wagner of Ehlers & Associates dated November 26, 2006. The developers of the proposed soybean crushing facility have indicated that Phase 2 is more likely to be constructed in 2010 or earlier.
Motion by Braunschweig, seconded by Hammann, to recommend to City Council the adoption of Council Resolution #2006-48. The Commission noted the Exhibit A was not in the packet and instructed staff to have Exhibit A available for review before Council approves this resolution. Motion carried.
Mr. Schwecke led the discussion on a draft ordinance relating to adding a vehicle impound yard as a permitted land use in I-1 and I-2 zoning districts and as a conditional use in other specified zoning districts. The Commission instructed staff to add language regarding fences in Section 2.
Mr. Schwecke led the discussion on an ordinance requiring payment of property taxes prior to filing of a final subdivision plat or CSM with Rock County. According to state law, a subdivision plat can only be recorded when all outstanding property taxes have been paid in full. There is no similar provision in state law for certified survey maps (CSM). Rock County and a number of municipalities in the county have adopted an ordinance requiring payment of property taxes for CSMs. Ald. Hammann and Ald. Braunschweig would be sponsors.
Mr. Schwecke led the discussion on allowing parts of buildings in the downtown to extend onto or over public property. Our current code is silent on this issue. Greg Ardisson from the Night Owl wants to expand his building over the public sidewalk. The Commission instructed staff to draft an ordinance.
Mr. Schwecke led the discussion relating to a review of the City’s adopted comprehensive plan (amendments are reviewed annually in May). The Commission instructed staff to review the plan and report back next month.
Preliminary Development Presentations - None
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
Report of the Traditional Neighborhood Development/Residential Design Study Committee - None
City Planner’s Report
Mr. Schwecke reviewed his report on the updates on Common Council actions relating to Plan Commission recommendations.
Adjournment
Motion by Hammann, seconded Braunschweig, to adjourn at 9:13 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Minutes: Planning Commission: November 2006
Plan Commission
Regular Meeting
Monday, November 6, 2006, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
Mayor Decker called the meeting to order at 6:01 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner, and Jim Beilke, Clerk/Treasurer. Alderpersons Sornson and Cothard were present in the audience.
Approval of Agenda
Motion by Hammann, seconded by Braunschweig, to approve the agenda and to move agenda item 6 (F), China Wok, to follow agenda item 5, Citizen Appearances. Motion carried.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the October 2, 2006, minutes and approve them as printed. Motion carried.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business
Joe Bradley from Dairyland Real Estate led the discussion regarding the China Wok site plan for 128 East Main Street. He reported they are exploring a purchase of the adjacent parking lot with the idea of refurbishing or replacing the existing building.
Mayor Decker gave an update on the traffic impact analysis of Highway 14, County M, and J. Lindemann intersections. The Department of Transportation will meet with the Evansville community and businesses on November 30th at the next Chamber of Commerce meeting.
Mr. Schwecke gave an update on determining break-even point for housing and adopting a requirement that prior to annexation, the petitioner pays for a fiscal impact analysis of the proposed annexation. He has reviewed the software from UW-Madison University and reported it is one way to calculate whether a development pays for itself. There are many other different methodologies. He recommended amending the city’s zoning code. Applicants would be required to pay for a fiscal impact analysis when the parcel is greater than 5 or 10 acres and the zoning would be changed from an agricultural zoning classification to a residential zoning classification. The Commission noted these analysis would be site depended, and they are having a hard time determining their cost. The Commission instructed staff to run an analysis on the existing Grand Orchard using the software from UW-Madison because they could compare it to existing Grand Orchard’s financial analysis.
Mr. Schwecke led the discussion relating to the new official zoning map. After conferring with City Attorney Kopp, they recommended that the city identify the affected parcels and assign a proposed zoning designation. Then, the city should send a letter to each of the affected property owners to explain what is being proposed and why. He would work with the affected property owners to resolve any issues. Next, the city would prepare a new draft zoning map and schedule a public hearing. Again, all affected property owners would be sent a letter informing them of the upcoming public hearing. After the public hearing, the digital zoning map would be official. The Commission requested that they review a draft before the letters are sent out.
Mr. Schwecke gave an update on the Gibbs land division on Water Street (Application #2006-31). The applicant is working on issues involving the flood plain, which should be resolved in the next few months.
Mr. Schwecke led the discussion on the outdoor lighting ordinance. He reported most of the 12 communities that responded to our request to share their outdoor lighting ordinance had general language inserted in various sections of their code stating that lighting should “avoid causing glare” or “not shine onto another’s property.” He recommended that the city consider a comprehensive approach to outdoor lighting and adopt a stand-alone ordinance. If directed, he could draft an ordinance based on the examples we received and on lighting ordinances he had drafted for other communities. The Commission instructed staff to draft an ordinance.
New Business
Mike Robinson, President of North Prairie Productions LLC, presented the Landmark Services Cooperative annexation petition (Application 2006-31). He requested the city waive the requirement that Landmark pay the taxes owed to the Town of Union for the next five years, because this annexation involves significant infrastructure and the tax burden would be around $7,200 a year.
Mr. Schwecke reported this annexation would bring in 121 acres on the east side of County Road M and would facilitate industrial development, which is consistent with the comprehensive plan. The property owned by Landmark would be zoned industrial (I-2) and the Rupnow’s property would be zoned agricultural (A-1).
Mayor Decker opened the public hearing at 6:33 PM. Alvin Francis, 17226 W. County Road C, questioned how the 22 acres of agricultural land would be taxed after the annexation. Dave Wagner from Ehlers and Associates reported the tax would depend on zoning and use of the land. Mayor Decker closed the public hearing at 6:38 PM.
The Commission agreed to waive the requirement that Landmark pay to the City the taxes for the Town of Union for the next five years. Additionally, they noted this annexation is consistent with the comprehensive plan.
Motion Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance 2006-34 and amend the first reading draft of Ordinance #2006-34 by striking the last full sentence from Section 3. The motion, as amended, carried.
Dave Wagner from Ehlers and Associates presented the draft Plan Commission Resolution 2006-12, recommending to Council the creation of Tax Increment District (TID) No. 7 and approval of the project plan. He reported that the City would be able to obtain the funds necessary to implement the projects in this Plan and that the revenue from the District will be sufficient to pay for them. The first phase would facilitate the development of the bio-diesel facility and potential related business. The second phase would facilitate the development of the soybean crushing facility.
Mayor Decker opened the public hearing at 7:01 PM. John Sornson, 249 Franklin Street, requested that the Commission approve only the first phase tonight. Ron Arndt, 598 Water Street, cautioned the Commission that the first phase could fail and the city should wait to approve the second phase. Mayor Decker closed the public hearing at 7:03 PM.
The Commission discussed the idea of approving only the first phase of the plan. They reviewed the logic to go through this entire process for a TID plan again in the future and to pay again all the costs associated with a TID plan.
Motion by Hammann, seconded by Braunschweig, to adopt Plan Commission Resolution 2006-12 as drafted recommending to Council the creation of Tax Increment District No. 7 and approval of the project plan.
Motion by Hammann, seconded by Vrstal, to remove the second phase from the plan. Motion failed (2-4).
The original motion carried.
John Gishnock presented the Conditional use permit for 210 Cemetery Road, (Application 2006-34). He will use the property for a small home-based design/build landscaping business.
Mr Schwecke reported the business would focus on small landscaping projects. The applicant wishes to use an existing outbuilding as an office. Clients may come to the site, but not on a consistent basis. Storage of materials will occur in a detached garage and in a small area on the east side of the attached garage. He recommended approval with conditions listed in his report.
Mayor Decker opened the public hearing at 7:38 PM. Thomas Cothard, 447 Evans Drive, and Ron Arndt, 598 Water Street, stated there are too many restrictions. Ald. Sornson asked if the neighbors were notified of this new business. Mr. Francis is in favors of this permit. Mayor Decker closed the public hearing at 7:40 PM.
Mr. Schwecke verified the neighbors were notified of the conditional use permit. The Commission asked John Gishnock what he thought of the restrictions. He will abide by them, but he is not adverse to changes. The Commission reviewed the conditions listed in the staff report, and their discussion with Mr. Gishnock centered on the restrictions.
Motion by Hammann, seconded by Skinner, to act on the application (not defer to a later date). Motion passed unanimously on a roll call vote.
Motion by Hammann, seconded by Braunschweig, to approve the application based on the findings as contained in the staff report and the conclusion that the public benefits of the proposed use outweigh any and all potential adverse impacts, if any. The Commission noted that 1) the use is consistent with the comprehensive plan; 2) the use is consistent with the City’s zoning code, or any other plan, program, or ordinance; 3) the use will not substantially affect nearby property; 4) the use is appropriate; and 5) the use is adequately served by, and will not impose an undue burden on, utilities and public services.
Motion by Hammann, seconded by Braunschweig, to change the language in conditions as follows: on line 3, change “three” to “five;” on line 7, change “forklifts” to “any equipment or business use to include but not limited to bobcats and forklifts” and change “6:30 pm and 6:30 am” to “8:00 pm and 6:00 am;” on line 9, change “two” to “four;” and on line 10, add the words, “on the site” at the end of the last sentence. Motion carried.
The original motion, as amended, carried.
Mr. Schwecke presented the site plan application for 210 Cemetery Road (Application #2006-35). He reported the applicant wants to establish a home occupation. No new buildings will be constructed to house the home occupation. A solid fence not to exceed six feet in height shall enclose the material storage area on the east side of the detached garage. He recommended approval of the site plan.
Motion by Hammann, seconded by Braunschweig, to approve the application with conditions as contained in the staff report (and other conditions as may be imposed by the Commission). Motion carried.
Mr. Schwecke and Mr. Arndt presented the repeal of Ordinance #2005-49 and zoning code text amendment relating to outdoor furnaces. This ordinance is very restrictive and only a few parcels in the city would qualify for an outdoor furnace.
Mayor Decker opened the public hearing at 8:02 PM. Ald. Sornson asked how existing outdoor furnaces would be affected by this ordinance. Mr. Schwecke reported existing outdoor furnaces would need to comply with this ordinance. Mayor Decker closed the public hearing at 8:04 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance 2006-36 as drafted. Motion passed unanimously on a roll call vote.
Mr. Schwecke presented the zoning code text amendment relating to Board of Appeals so as to comply with 2005 Wisconsin Act 34. This ordinance would amend our code to comply with the new Wisconsin Statue.
Mayor Decker opened the public hearing at 8:07 PM and closed the public hearing at 8:08 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance 2006-37 as drafted. Motion carried.
Mr. Schwecke presented zoning code map amendment, City of Evansville applicant (Application 2006-36). Earlier this year, the city annexed about 88 acres of land into the city, referred to as Larson Acres. The annexation ordinance did not specify how the land was to be zoned. Upon recommendation of the city attorney, he drafted an ordinance to rezone the property from Town of Union zoning to Agricultural District One (A-1).
Mayor Decker opened the public hearing at 8:09 PM and closed the public hearing at 8:10 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance 2006-41 as drafted. Motion carried.
Mr. Schwecke led the discussion relating to adding a vehicle impound yard as a permitted land use in I-1 and I-2 and as a conditional use in other specified zoning districts. The City is currently involved in a court case regarding a resident using properties as impound yards to store towed vehicles. Our current Code does not allow an impound yard anywhere in the city. Our city attorney suggested that the City define an area where an impound yard would be a permitted use. He recommended that an impound yard be a permitted use in the I-1 and I-2 districts and allowed as a conditional use in the B-3 district. Ald. Hammann and Braunschweig would sponsor an ordinance that would permit impound yards only as conditional use in I-1, I-2, I-3, and B-3.
Mr. Schwecke led the discussion relating to a zoning land use matrix. Within the existing zoning code, there are three different places that list what land uses are allowed where. For each zoning district, there is a laundry list of uses that are allowed. Elsewhere in the code, each type of land use is described and the zoning districts are listed where it is allowed. Yet elsewhere in the code, there is a matrix showing the various nonresidential zoning districts and what land uses are allowed in each. This type of approach leads to problems. He recommended to amend the zoning code by adopting a land use matrix that lists all of the zoning districts and all of the land uses that are permitted somewhere in the city. Ald. Hammann and Braunschweig would sponsor an ordinance.
Mr. Schwecke led the discussion on consideration of a comprehensive review of the zoning code. There have been a number of amendments to the zoning code in the last two years. Additionally, the existing code in poorly organized. He recommended staff put together a proposed outline of a zoning code for the board’s consideration. The Commission instructed staff to review this matter at the next Traditional Neighbor Development meeting.
Preliminary Development Presentations - None
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
Report of the Traditional Neighborhood Development/Residential Design Study Committee
Ald. Hammann reported the Committee is reviewing their field trips and developing an ordinance.
City Planner’s Report
Mr. Schwecke reviewed his report on the updates on Common Council actions relating to Plan Commission recommendations.
Adjournment
Motion by Hammann, seconded Braunschweig, to adjourn at 8:38 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Regular Meeting
Monday, November 6, 2006, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
Mayor Decker called the meeting to order at 6:01 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner, and Jim Beilke, Clerk/Treasurer. Alderpersons Sornson and Cothard were present in the audience.
Approval of Agenda
Motion by Hammann, seconded by Braunschweig, to approve the agenda and to move agenda item 6 (F), China Wok, to follow agenda item 5, Citizen Appearances. Motion carried.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the October 2, 2006, minutes and approve them as printed. Motion carried.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business
Joe Bradley from Dairyland Real Estate led the discussion regarding the China Wok site plan for 128 East Main Street. He reported they are exploring a purchase of the adjacent parking lot with the idea of refurbishing or replacing the existing building.
Mayor Decker gave an update on the traffic impact analysis of Highway 14, County M, and J. Lindemann intersections. The Department of Transportation will meet with the Evansville community and businesses on November 30th at the next Chamber of Commerce meeting.
Mr. Schwecke gave an update on determining break-even point for housing and adopting a requirement that prior to annexation, the petitioner pays for a fiscal impact analysis of the proposed annexation. He has reviewed the software from UW-Madison University and reported it is one way to calculate whether a development pays for itself. There are many other different methodologies. He recommended amending the city’s zoning code. Applicants would be required to pay for a fiscal impact analysis when the parcel is greater than 5 or 10 acres and the zoning would be changed from an agricultural zoning classification to a residential zoning classification. The Commission noted these analysis would be site depended, and they are having a hard time determining their cost. The Commission instructed staff to run an analysis on the existing Grand Orchard using the software from UW-Madison because they could compare it to existing Grand Orchard’s financial analysis.
Mr. Schwecke led the discussion relating to the new official zoning map. After conferring with City Attorney Kopp, they recommended that the city identify the affected parcels and assign a proposed zoning designation. Then, the city should send a letter to each of the affected property owners to explain what is being proposed and why. He would work with the affected property owners to resolve any issues. Next, the city would prepare a new draft zoning map and schedule a public hearing. Again, all affected property owners would be sent a letter informing them of the upcoming public hearing. After the public hearing, the digital zoning map would be official. The Commission requested that they review a draft before the letters are sent out.
Mr. Schwecke gave an update on the Gibbs land division on Water Street (Application #2006-31). The applicant is working on issues involving the flood plain, which should be resolved in the next few months.
Mr. Schwecke led the discussion on the outdoor lighting ordinance. He reported most of the 12 communities that responded to our request to share their outdoor lighting ordinance had general language inserted in various sections of their code stating that lighting should “avoid causing glare” or “not shine onto another’s property.” He recommended that the city consider a comprehensive approach to outdoor lighting and adopt a stand-alone ordinance. If directed, he could draft an ordinance based on the examples we received and on lighting ordinances he had drafted for other communities. The Commission instructed staff to draft an ordinance.
New Business
Mike Robinson, President of North Prairie Productions LLC, presented the Landmark Services Cooperative annexation petition (Application 2006-31). He requested the city waive the requirement that Landmark pay the taxes owed to the Town of Union for the next five years, because this annexation involves significant infrastructure and the tax burden would be around $7,200 a year.
Mr. Schwecke reported this annexation would bring in 121 acres on the east side of County Road M and would facilitate industrial development, which is consistent with the comprehensive plan. The property owned by Landmark would be zoned industrial (I-2) and the Rupnow’s property would be zoned agricultural (A-1).
Mayor Decker opened the public hearing at 6:33 PM. Alvin Francis, 17226 W. County Road C, questioned how the 22 acres of agricultural land would be taxed after the annexation. Dave Wagner from Ehlers and Associates reported the tax would depend on zoning and use of the land. Mayor Decker closed the public hearing at 6:38 PM.
The Commission agreed to waive the requirement that Landmark pay to the City the taxes for the Town of Union for the next five years. Additionally, they noted this annexation is consistent with the comprehensive plan.
Motion Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance 2006-34 and amend the first reading draft of Ordinance #2006-34 by striking the last full sentence from Section 3. The motion, as amended, carried.
Dave Wagner from Ehlers and Associates presented the draft Plan Commission Resolution 2006-12, recommending to Council the creation of Tax Increment District (TID) No. 7 and approval of the project plan. He reported that the City would be able to obtain the funds necessary to implement the projects in this Plan and that the revenue from the District will be sufficient to pay for them. The first phase would facilitate the development of the bio-diesel facility and potential related business. The second phase would facilitate the development of the soybean crushing facility.
Mayor Decker opened the public hearing at 7:01 PM. John Sornson, 249 Franklin Street, requested that the Commission approve only the first phase tonight. Ron Arndt, 598 Water Street, cautioned the Commission that the first phase could fail and the city should wait to approve the second phase. Mayor Decker closed the public hearing at 7:03 PM.
The Commission discussed the idea of approving only the first phase of the plan. They reviewed the logic to go through this entire process for a TID plan again in the future and to pay again all the costs associated with a TID plan.
Motion by Hammann, seconded by Braunschweig, to adopt Plan Commission Resolution 2006-12 as drafted recommending to Council the creation of Tax Increment District No. 7 and approval of the project plan.
Motion by Hammann, seconded by Vrstal, to remove the second phase from the plan. Motion failed (2-4).
The original motion carried.
John Gishnock presented the Conditional use permit for 210 Cemetery Road, (Application 2006-34). He will use the property for a small home-based design/build landscaping business.
Mr Schwecke reported the business would focus on small landscaping projects. The applicant wishes to use an existing outbuilding as an office. Clients may come to the site, but not on a consistent basis. Storage of materials will occur in a detached garage and in a small area on the east side of the attached garage. He recommended approval with conditions listed in his report.
Mayor Decker opened the public hearing at 7:38 PM. Thomas Cothard, 447 Evans Drive, and Ron Arndt, 598 Water Street, stated there are too many restrictions. Ald. Sornson asked if the neighbors were notified of this new business. Mr. Francis is in favors of this permit. Mayor Decker closed the public hearing at 7:40 PM.
Mr. Schwecke verified the neighbors were notified of the conditional use permit. The Commission asked John Gishnock what he thought of the restrictions. He will abide by them, but he is not adverse to changes. The Commission reviewed the conditions listed in the staff report, and their discussion with Mr. Gishnock centered on the restrictions.
Motion by Hammann, seconded by Skinner, to act on the application (not defer to a later date). Motion passed unanimously on a roll call vote.
Motion by Hammann, seconded by Braunschweig, to approve the application based on the findings as contained in the staff report and the conclusion that the public benefits of the proposed use outweigh any and all potential adverse impacts, if any. The Commission noted that 1) the use is consistent with the comprehensive plan; 2) the use is consistent with the City’s zoning code, or any other plan, program, or ordinance; 3) the use will not substantially affect nearby property; 4) the use is appropriate; and 5) the use is adequately served by, and will not impose an undue burden on, utilities and public services.
Motion by Hammann, seconded by Braunschweig, to change the language in conditions as follows: on line 3, change “three” to “five;” on line 7, change “forklifts” to “any equipment or business use to include but not limited to bobcats and forklifts” and change “6:30 pm and 6:30 am” to “8:00 pm and 6:00 am;” on line 9, change “two” to “four;” and on line 10, add the words, “on the site” at the end of the last sentence. Motion carried.
The original motion, as amended, carried.
Mr. Schwecke presented the site plan application for 210 Cemetery Road (Application #2006-35). He reported the applicant wants to establish a home occupation. No new buildings will be constructed to house the home occupation. A solid fence not to exceed six feet in height shall enclose the material storage area on the east side of the detached garage. He recommended approval of the site plan.
Motion by Hammann, seconded by Braunschweig, to approve the application with conditions as contained in the staff report (and other conditions as may be imposed by the Commission). Motion carried.
Mr. Schwecke and Mr. Arndt presented the repeal of Ordinance #2005-49 and zoning code text amendment relating to outdoor furnaces. This ordinance is very restrictive and only a few parcels in the city would qualify for an outdoor furnace.
Mayor Decker opened the public hearing at 8:02 PM. Ald. Sornson asked how existing outdoor furnaces would be affected by this ordinance. Mr. Schwecke reported existing outdoor furnaces would need to comply with this ordinance. Mayor Decker closed the public hearing at 8:04 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance 2006-36 as drafted. Motion passed unanimously on a roll call vote.
Mr. Schwecke presented the zoning code text amendment relating to Board of Appeals so as to comply with 2005 Wisconsin Act 34. This ordinance would amend our code to comply with the new Wisconsin Statue.
Mayor Decker opened the public hearing at 8:07 PM and closed the public hearing at 8:08 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance 2006-37 as drafted. Motion carried.
Mr. Schwecke presented zoning code map amendment, City of Evansville applicant (Application 2006-36). Earlier this year, the city annexed about 88 acres of land into the city, referred to as Larson Acres. The annexation ordinance did not specify how the land was to be zoned. Upon recommendation of the city attorney, he drafted an ordinance to rezone the property from Town of Union zoning to Agricultural District One (A-1).
Mayor Decker opened the public hearing at 8:09 PM and closed the public hearing at 8:10 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance 2006-41 as drafted. Motion carried.
Mr. Schwecke led the discussion relating to adding a vehicle impound yard as a permitted land use in I-1 and I-2 and as a conditional use in other specified zoning districts. The City is currently involved in a court case regarding a resident using properties as impound yards to store towed vehicles. Our current Code does not allow an impound yard anywhere in the city. Our city attorney suggested that the City define an area where an impound yard would be a permitted use. He recommended that an impound yard be a permitted use in the I-1 and I-2 districts and allowed as a conditional use in the B-3 district. Ald. Hammann and Braunschweig would sponsor an ordinance that would permit impound yards only as conditional use in I-1, I-2, I-3, and B-3.
Mr. Schwecke led the discussion relating to a zoning land use matrix. Within the existing zoning code, there are three different places that list what land uses are allowed where. For each zoning district, there is a laundry list of uses that are allowed. Elsewhere in the code, each type of land use is described and the zoning districts are listed where it is allowed. Yet elsewhere in the code, there is a matrix showing the various nonresidential zoning districts and what land uses are allowed in each. This type of approach leads to problems. He recommended to amend the zoning code by adopting a land use matrix that lists all of the zoning districts and all of the land uses that are permitted somewhere in the city. Ald. Hammann and Braunschweig would sponsor an ordinance.
Mr. Schwecke led the discussion on consideration of a comprehensive review of the zoning code. There have been a number of amendments to the zoning code in the last two years. Additionally, the existing code in poorly organized. He recommended staff put together a proposed outline of a zoning code for the board’s consideration. The Commission instructed staff to review this matter at the next Traditional Neighbor Development meeting.
Preliminary Development Presentations - None
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
Report of the Traditional Neighborhood Development/Residential Design Study Committee
Ald. Hammann reported the Committee is reviewing their field trips and developing an ordinance.
City Planner’s Report
Mr. Schwecke reviewed his report on the updates on Common Council actions relating to Plan Commission recommendations.
Adjournment
Motion by Hammann, seconded Braunschweig, to adjourn at 8:38 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Minutes: Planning Commission: October 2006
Plan Commission
Regular Meeting
Monday, October 2, 2006, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Decker at 6:00 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner, and Jim Beilke, Clerk/Treasurer. Alderpersons Sornson and Cothard were present in the audience.
Approval of Agenda
Motion by Braunschweig, seconded by Skinner, to move agenda Item 8, Preliminary Development Presentations, to follow agenda item 5, Citizen Appearances, or when Mike Robinson arrives. Motion carried.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the September 5, 2006, minutes and approve them as printed. Motion carried.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business.
Mayor Decker reported on the update on the traffic impact analysis of Highway 14, County M and J. Lindemann intersections. The City is coordinating meetings with the Department of Transportation and community.
In regards to the update on determining break-even point (tax revenue equals tax expenditures) for housing in Evansville, work is pending.
In regards to the update on adopting a requirement that prior to annexation, the petitioner pays for a fiscal impact analysis of the proposed annexation, work is pending.
In regards to the discussion relating to new official zoning map, the City Attorney is reviewing this matter.
New Business
Motion by Hammann, seconded by Braunschweig, to recommend to the Common Council the approval of Council Resolution 2006-39. This resolution would authorize the City to purchase real estate, which is needed to obtain street right-of-way, so that the intersection of South Madison Street and Water Street can have wider turn lanes. Motion carried.
Motion by Hammann, seconded by Braunschweig, to recommend to the Common Council the approval of Council Resolution 2006-40. Again, this resolution would authorize the City to purchase real estate, which is needed to obtain street right-of-way, so that the intersection of South Madison Street and Water Street can have wider turn lanes. Motion carried.
Motion by Hammann, seconded by Braunschweig, to recommend to the Common Council the approval of the pre-annexation agreement with Landmark Services Cooperative. Motion carried.
Mr. Schwecke led the discussion on the zone code map amendment, John Gishnock applicant (Application #2006-29).
The Commission determined the zoning classification is consistent with and furthers the intent of the zoning code as provided for in Section 130-2 of the Municipal Code, the proposed zoning classification would not be contrary to any rule or regulation of the Wisconsin Department of Natural Resources, the subject property is not located within a floodplain and does not contain or contribute to other known natural hazards, this rezoning action is being requested to conform to the recently amended future land use map, and this parcel is best classified as rural residential.
Mayor Decker opened the public hearing at 6:17 PM and closed it at 6:18 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-33 as drafted, based on the findings as contained in the staff report and on the conclusion that the public benefits of the proposed zoning classification outweigh any and all potential adverse impacts, if any. Motion carried.
Preliminary Development Presentations (Mike Robinson arrived at 6:14 PM)
Mike Robinson, President of North Prairie Productions LLC, presented the preliminary Site Plans for the Proposed Biodiesel Facility and answered questions from the Commission.
New Business
Tim McGee from McGee Construction Company presented the site plan for 128 East Main Street, Sophia X Huang applicant (Application #2006-30). Because the applicant has not had adequate time to review final costs related to this project and because there is a possibility the project may change in response to these final costs, the consensus was to table this motion.
Motion by Hammann, seconded by Skinner to table the motion to approve the application with conditions as contained in the staff report (and other conditions as may be imposed by the Commission). Motion carried.
Mr. Schwecke led the discussion regarding the comprehensive plan amendment, City of Evansville applicant (Application #2006-32). Currently, the subject property has a new dentist office in full operations, and they want to advertise with a sign on the front of their building. They cannot put up a sign because it would violate current zoning code. This resolution requests that Council change the interim future land use map and future land use map. After theses changes on the maps, the property would request rezoning on the subject property. After the property is rezoned, the new dentist office would be allowed to advertise with a sign on the front of their building.
Motion by Hammann, seconded by Braunschweig, to adopt Plan Commission resolution #2006-10 recommending the City Council change the designation of the subject property from Government/Institutional to Commercial/Retail/Office on the interim future land use map and future land use map. Motion passed unanimously on a roll call vote.
Mr. Schwecke led the discussion on zoning code text amendment relating to completion of a traffic impact report for development projects exceeding a specified threshold. The Commission reviewed the threshold of other communities and noted their thresholds were as follows: 1) Traffic impact report is required when the number of trips per day for the existing and proposed development is 750; and 2) When the number of trips per day is 500 or more but less than 750, the city may require a traffic report. The consensus was to change this ordinance to match above information.
Mayor Decker opened the public hearing at 7:03 PM and closed it at 7:04 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-30, and to change the numbers on line 30 as follows: “300” in the proposed ordinance with “500;” and “500” in the proposed ordinance with “750”. Motion, as amended, carried.
Mr. Schwecke led the discussion on the zoning code text amendment relating to completion of a traffic impact report for land divisions exceeding a specified threshold. The report for this ordinance is the same as the above ordinance.
Mayor Decker opened the public hearing at 7:06 PM and closed it at 7:07 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-31 and to change the numbers on lines 30 and 31 as follows: “300” in the proposed ordinance with “500;” and “500” in the proposed ordinance with “750”. Motion, as amended, carried.
Mr. Schwecke led the discussion on the zoning code text amendment to allow city planner to review and act on minor site plan amendments. The current policy is the Plan Commission is the only authority who can act on site plan amendments. This ordinance would allow the city planner to review and act on minor site plan amendments and report to the Plan Commission.
Mayor Decker opened the public hearing at 7:09 PM. Ald. Wyse and the Commission reviewed the checks and balances in this ordinance. Mayor closed the public hearing at 7:14 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-32 as drafted. Motion carried.
Mr. Schwecke led the discussion on the draft ordinance for regulating outdoor furnaces. This ordinance is very restrictive in the type of materials burned, performance of outdoor furnace, furnace certification, blower required, heat exchanger, placement of furnace, venting stack, installation requirements, location of burnable stockpiles, storage of corn, building permit, and annual permit required. Alderperson Hammann and Braunschweig would be sponsors.
Mr. Schwecke led the discussion on the draft ordinance amending the requirements for Board of Appeals so as to comply with 2005 Wisconsin Act 34. Alderperson Hammann and Braunschweig would be sponsors.
Mr. Schwecke led the discussion on the financial impact of maintaining a comprehensive lighting ordinance (Note: the Finance Committee considered the Plan Commission’s recommendation to budget funds to pay for an outdoor lighting ordinance and has requested further input on the long-term costs of such an ordinance). He reported there are two ways to write the ordinance: 1) Prescription measurement would dictate lighting equipment, which is easy to enforce, but requires more ordinance changes to keep up with technology, 2) Performance measurement would dictate lighting performance, which is harder to enforce, but less ordinance changes. The Commission discussed what kind of ordinance would be feasible for the city. Their consensus was to explore other municipalities’ lighting ordinances to see if we could use them.
Motion by Hammann, seconded by Braunschweig, instructing staff to research other municipalities lighting ordinances and report back to the Commission. Motion carried.
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
Report of the Traditional Neighborhood Development/Residential Design Study Committee
Ald. Hammann reported the Committee toured Middleton Hills on their September 9th meeting.
City Planner’s Report
Mr. Schwecke reviewed his report on the updates on Common Council actions relating to Plan Commission recommendations.
Adjournment
Motion by Braunschweig, seconded Hammann, to adjourn at 7:52 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Regular Meeting
Monday, October 2, 2006, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Decker at 6:00 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner, and Jim Beilke, Clerk/Treasurer. Alderpersons Sornson and Cothard were present in the audience.
Approval of Agenda
Motion by Braunschweig, seconded by Skinner, to move agenda Item 8, Preliminary Development Presentations, to follow agenda item 5, Citizen Appearances, or when Mike Robinson arrives. Motion carried.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the September 5, 2006, minutes and approve them as printed. Motion carried.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business.
Mayor Decker reported on the update on the traffic impact analysis of Highway 14, County M and J. Lindemann intersections. The City is coordinating meetings with the Department of Transportation and community.
In regards to the update on determining break-even point (tax revenue equals tax expenditures) for housing in Evansville, work is pending.
In regards to the update on adopting a requirement that prior to annexation, the petitioner pays for a fiscal impact analysis of the proposed annexation, work is pending.
In regards to the discussion relating to new official zoning map, the City Attorney is reviewing this matter.
New Business
Motion by Hammann, seconded by Braunschweig, to recommend to the Common Council the approval of Council Resolution 2006-39. This resolution would authorize the City to purchase real estate, which is needed to obtain street right-of-way, so that the intersection of South Madison Street and Water Street can have wider turn lanes. Motion carried.
Motion by Hammann, seconded by Braunschweig, to recommend to the Common Council the approval of Council Resolution 2006-40. Again, this resolution would authorize the City to purchase real estate, which is needed to obtain street right-of-way, so that the intersection of South Madison Street and Water Street can have wider turn lanes. Motion carried.
Motion by Hammann, seconded by Braunschweig, to recommend to the Common Council the approval of the pre-annexation agreement with Landmark Services Cooperative. Motion carried.
Mr. Schwecke led the discussion on the zone code map amendment, John Gishnock applicant (Application #2006-29).
The Commission determined the zoning classification is consistent with and furthers the intent of the zoning code as provided for in Section 130-2 of the Municipal Code, the proposed zoning classification would not be contrary to any rule or regulation of the Wisconsin Department of Natural Resources, the subject property is not located within a floodplain and does not contain or contribute to other known natural hazards, this rezoning action is being requested to conform to the recently amended future land use map, and this parcel is best classified as rural residential.
Mayor Decker opened the public hearing at 6:17 PM and closed it at 6:18 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-33 as drafted, based on the findings as contained in the staff report and on the conclusion that the public benefits of the proposed zoning classification outweigh any and all potential adverse impacts, if any. Motion carried.
Preliminary Development Presentations (Mike Robinson arrived at 6:14 PM)
Mike Robinson, President of North Prairie Productions LLC, presented the preliminary Site Plans for the Proposed Biodiesel Facility and answered questions from the Commission.
New Business
Tim McGee from McGee Construction Company presented the site plan for 128 East Main Street, Sophia X Huang applicant (Application #2006-30). Because the applicant has not had adequate time to review final costs related to this project and because there is a possibility the project may change in response to these final costs, the consensus was to table this motion.
Motion by Hammann, seconded by Skinner to table the motion to approve the application with conditions as contained in the staff report (and other conditions as may be imposed by the Commission). Motion carried.
Mr. Schwecke led the discussion regarding the comprehensive plan amendment, City of Evansville applicant (Application #2006-32). Currently, the subject property has a new dentist office in full operations, and they want to advertise with a sign on the front of their building. They cannot put up a sign because it would violate current zoning code. This resolution requests that Council change the interim future land use map and future land use map. After theses changes on the maps, the property would request rezoning on the subject property. After the property is rezoned, the new dentist office would be allowed to advertise with a sign on the front of their building.
Motion by Hammann, seconded by Braunschweig, to adopt Plan Commission resolution #2006-10 recommending the City Council change the designation of the subject property from Government/Institutional to Commercial/Retail/Office on the interim future land use map and future land use map. Motion passed unanimously on a roll call vote.
Mr. Schwecke led the discussion on zoning code text amendment relating to completion of a traffic impact report for development projects exceeding a specified threshold. The Commission reviewed the threshold of other communities and noted their thresholds were as follows: 1) Traffic impact report is required when the number of trips per day for the existing and proposed development is 750; and 2) When the number of trips per day is 500 or more but less than 750, the city may require a traffic report. The consensus was to change this ordinance to match above information.
Mayor Decker opened the public hearing at 7:03 PM and closed it at 7:04 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-30, and to change the numbers on line 30 as follows: “300” in the proposed ordinance with “500;” and “500” in the proposed ordinance with “750”. Motion, as amended, carried.
Mr. Schwecke led the discussion on the zoning code text amendment relating to completion of a traffic impact report for land divisions exceeding a specified threshold. The report for this ordinance is the same as the above ordinance.
Mayor Decker opened the public hearing at 7:06 PM and closed it at 7:07 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-31 and to change the numbers on lines 30 and 31 as follows: “300” in the proposed ordinance with “500;” and “500” in the proposed ordinance with “750”. Motion, as amended, carried.
Mr. Schwecke led the discussion on the zoning code text amendment to allow city planner to review and act on minor site plan amendments. The current policy is the Plan Commission is the only authority who can act on site plan amendments. This ordinance would allow the city planner to review and act on minor site plan amendments and report to the Plan Commission.
Mayor Decker opened the public hearing at 7:09 PM. Ald. Wyse and the Commission reviewed the checks and balances in this ordinance. Mayor closed the public hearing at 7:14 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-32 as drafted. Motion carried.
Mr. Schwecke led the discussion on the draft ordinance for regulating outdoor furnaces. This ordinance is very restrictive in the type of materials burned, performance of outdoor furnace, furnace certification, blower required, heat exchanger, placement of furnace, venting stack, installation requirements, location of burnable stockpiles, storage of corn, building permit, and annual permit required. Alderperson Hammann and Braunschweig would be sponsors.
Mr. Schwecke led the discussion on the draft ordinance amending the requirements for Board of Appeals so as to comply with 2005 Wisconsin Act 34. Alderperson Hammann and Braunschweig would be sponsors.
Mr. Schwecke led the discussion on the financial impact of maintaining a comprehensive lighting ordinance (Note: the Finance Committee considered the Plan Commission’s recommendation to budget funds to pay for an outdoor lighting ordinance and has requested further input on the long-term costs of such an ordinance). He reported there are two ways to write the ordinance: 1) Prescription measurement would dictate lighting equipment, which is easy to enforce, but requires more ordinance changes to keep up with technology, 2) Performance measurement would dictate lighting performance, which is harder to enforce, but less ordinance changes. The Commission discussed what kind of ordinance would be feasible for the city. Their consensus was to explore other municipalities’ lighting ordinances to see if we could use them.
Motion by Hammann, seconded by Braunschweig, instructing staff to research other municipalities lighting ordinances and report back to the Commission. Motion carried.
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
Report of the Traditional Neighborhood Development/Residential Design Study Committee
Ald. Hammann reported the Committee toured Middleton Hills on their September 9th meeting.
City Planner’s Report
Mr. Schwecke reviewed his report on the updates on Common Council actions relating to Plan Commission recommendations.
Adjournment
Motion by Braunschweig, seconded Hammann, to adjourn at 7:52 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Minutes; Plan Commission: September 2006
Plan Commission
Regular Meeting
Tuesday, September 5, 2006, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Decker at 6:00 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner, and Jim Beilke, Clerk/Treasurer. Alderpersons Juergens, Wyse, and Cothard were present in the audience.
Approval of Agenda
The agenda was approved as printed.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the August 1, 2006, minutes and approve them as printed. Motion passed.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business.
Mr. Sauer presented the update on the traffic impact analysis (TIA) of Highway 14, County M and J. Lindemann intersections. Mayor Decker distributed and reported on a letter (See attachment) from Department of Transportation (DOT) confirming that DOT received and reviewed the TIA submitted on behalf of the City of Evansville in regards to access and development along USH 14. DOT identified two alternatives that are acceptable and will meet DOT’s objectives for USH 14 in this area. The two alternatives are 1) installation of roundabouts at both intersections, and 2) installation of a right-in/right-out/left-in intersection at J. Lindemann Drive. The responsibility of all design and construction costs associated with these improvements would be the City of Evansville. In addition, DOT would require that no additional access points would be allowed along USH 14 between J. Lindemann Drive and Weary Rd. as development occurs along that corridor. Because DOT is willing to have representatives available to discuss roundabouts with the residents, the Commission decided that the City should set-up meetings with DOT representatives and the community to discuss the two alternatives.
Mr. Schwecke led the discussion on the proposed contract between the City of Evansville and Doug Paulin of Lighting Forensics for the preparation of an outdoor lighting ordinance. The base cost is $2,500 for his services to develop lighting standards for commercial uses, industrial uses and special uses such as stadium lighting. Standards for residential lighting would be an additional $500, and standards for signage would be also an additional $500, totaling $3,500 for a complete lighting ordinance.
Motion by Hammann, seconded by Braunschweig, to recommend to Finance and Labor Relations Committee to include in the 2007 budget $3,500 to develop a complete lighting ordinance for commercial uses, industrial uses, special uses, residential lighting, and signage. Motion passed.
Mr. Schwecke led the discussion regarding determining break-even point (tax revenue equals tax expenditures) for housing in Evansville. Because there was nothing on the CDs with the fiscal impact analysis software, staff will report next month after they obtain and review the fiscal impact analysis program.
Mr. Schwecke led the discussion regarding a requirement that prior to annexation, the petitioner pays for a fiscal impact analysis of the proposed annexation. This agenda item was discussed with the previous item with the same instructions for staff.
Mr. Sauer led the discussion of draft ordinance amending the city’s zoning code (Chapter 130) relating to completion of a traffic impact analysis (TIA) for development projects exceeding a specified threshold. Mr. Sauer distributed a report showing traffic volume for subdivisions and businesses as the Commission requested last month. The report recommended starting the threshold of requiring a TIA at 300 trip/day (See attachment). Using these recommendations, Ald. Hammann and Braunschweig would sponsor an ordinance for traffic impact analysis for development projects.
Mr. Sauer led the discussion of draft ordinance amending the city’s subdivision and land division regulations (Chapter 110) relating to completion of a traffic impact analysis for development projects exceeding a specified threshold. This agenda item was discussed with the previous item. Ald. Hammann and Braunschweig would sponsor an ordinance for traffic impact analysis for subdivision and land division.
Mr. Schwecke led the discussion of proposed ordinance relating to amending the city’s zoning code (Chapter 130) to allow the city planner to review and act on minor site plan amendments. The Commission expressed their confidence in Mr. Schwecke’s abilities and how this ordinance will save time and money for both the City and developers.
New Business
Dave Wagner from Ehlers and Associates led the discussion regarding Tax Increment District (TID) No. 6. The original Project Plan created the district as an Industrial TID. The proposed plan would change it to Mixed-Use District based upon a finding that at least 50%, by area, of the real property within the District is suitable for a combination of industrial and commercial uses. Mr. Wagner noted a correction on page 8 in the seconded bullet point, the “$325,000 per acre,” should read as “$212,500 per acre.” Additionally, that sentence should continue with the following words, “and at an average of $325,000 per acre increased value for the light industrial areas.”
Mayor Decker opened the public hearing at 7:17 PM. Heidi Carvin, School District Superintendent: John Morning, 7902 N Cty Tk M; and Roger Berg, 75 Exchange St., spoke in favor of proposed TID. Ald. Hammann read a letter from Gary Becker (from Vierbicher Associates representing D&D Properties) supporting the proposed TID. Mayor closed the public hearing at 7:37 PM.
Motion by Hammann, seconded by Braunschweig, to adopt Plan Commission resolution 2006-10 as amended by Mr. Wagner recommending to Council the creation of Tax Increment District No. 6 and approval of the project plan. Motion passed unanimously on a roll call vote.
Mr. Schwecke presented the final land division off of Exchange Street, City of Evansville applicant (Application #2006-28).
Motion by Hammann, seconded by Skinner, to recommend to the Common Council the approval of the final CSM as submitted. Motion passed.
Mr. Schwecke presented the zoning code text amendment relating to large-format retail stores. The Commission and Mr. Schwecke reviewed the ordinance’s requirements regarding minimum size of 20,000 square feet to a maximum size of 50,000 square feet; abandoned buildings; economic analysis; and parking.
Mayor Decker opened the public hearing at 8:09 PM. Ald. Juergens raised the issue of the efficiency to change the maximum size of 50,000 square feet with an ordinance and was that Commission’s intentions. Mayor Decker closed the public hearing at 8:11 PM.
The Commission questioned if 50,000 square feet of retail space was large enough for the growing city, knowing 55,000 square feet is common for a new grocery store in a city of our size. They discussed if changing the ordinance at a later date was too much to ask a business or would it make more sense to change it now.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-25 as drafted.
Motion by Braunschweig, seconded by Dickert, to amend the motion on page 3, line 25 by changing “50,000” to “60,000.” Motion carried (4-2).
The original motion, as amended, passed.
Mr. Schwecke presented zoning code text amendment to specify that if a land use is not listed in Article V of the zoning code, it is prohibited in the city.
Mayor Decker opened the public hearing at 8:20 PM and closed the public hearing at 8:21 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-27 as drafted. Motion passed.
Mr. Schwecke led the discussion relating to new official zoning map. About a year ago, Rock County notified the city that it would no longer update the city’s zoning map. Foth and Van Dyke Engineering Company and Mr. Schwecke created a digital zoning map. In some areas of the city, the zoning district boundaries do not follow current property boundary lines. He recommended that the city conduct a public hearing and send written notice to each of the properties where there appears to be a discrepancy. That way, each affected property owner will be able to clear up the discrepancy.
The Commission instructed staff to contact the City Attorney for his opinion regarding this matter.
Preliminary Development Presentations - None
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
Report of the Outdoor Furnace Study Committee
Mr. Schwecke reported the Committee will examine an outdoor furnace in operation on their September 21st meeting.
Report of the Traditional Neighborhood Development/Residential Design Study Committee
Mr. Schwecke reported the Committee will tour Middleton Hills on their September 9th meeting.
City Planner’s Report
Mr. Schwecke reviewed his report on the updates on Common Council actions relating to Plan Commission recommendations.
Adjournment
Motion by Braunschweig, seconded Skinner, to adjourn at 9:48 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Regular Meeting
Tuesday, September 5, 2006, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Decker at 6:00 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner, and Jim Beilke, Clerk/Treasurer. Alderpersons Juergens, Wyse, and Cothard were present in the audience.
Approval of Agenda
The agenda was approved as printed.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the August 1, 2006, minutes and approve them as printed. Motion passed.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business.
Mr. Sauer presented the update on the traffic impact analysis (TIA) of Highway 14, County M and J. Lindemann intersections. Mayor Decker distributed and reported on a letter (See attachment) from Department of Transportation (DOT) confirming that DOT received and reviewed the TIA submitted on behalf of the City of Evansville in regards to access and development along USH 14. DOT identified two alternatives that are acceptable and will meet DOT’s objectives for USH 14 in this area. The two alternatives are 1) installation of roundabouts at both intersections, and 2) installation of a right-in/right-out/left-in intersection at J. Lindemann Drive. The responsibility of all design and construction costs associated with these improvements would be the City of Evansville. In addition, DOT would require that no additional access points would be allowed along USH 14 between J. Lindemann Drive and Weary Rd. as development occurs along that corridor. Because DOT is willing to have representatives available to discuss roundabouts with the residents, the Commission decided that the City should set-up meetings with DOT representatives and the community to discuss the two alternatives.
Mr. Schwecke led the discussion on the proposed contract between the City of Evansville and Doug Paulin of Lighting Forensics for the preparation of an outdoor lighting ordinance. The base cost is $2,500 for his services to develop lighting standards for commercial uses, industrial uses and special uses such as stadium lighting. Standards for residential lighting would be an additional $500, and standards for signage would be also an additional $500, totaling $3,500 for a complete lighting ordinance.
Motion by Hammann, seconded by Braunschweig, to recommend to Finance and Labor Relations Committee to include in the 2007 budget $3,500 to develop a complete lighting ordinance for commercial uses, industrial uses, special uses, residential lighting, and signage. Motion passed.
Mr. Schwecke led the discussion regarding determining break-even point (tax revenue equals tax expenditures) for housing in Evansville. Because there was nothing on the CDs with the fiscal impact analysis software, staff will report next month after they obtain and review the fiscal impact analysis program.
Mr. Schwecke led the discussion regarding a requirement that prior to annexation, the petitioner pays for a fiscal impact analysis of the proposed annexation. This agenda item was discussed with the previous item with the same instructions for staff.
Mr. Sauer led the discussion of draft ordinance amending the city’s zoning code (Chapter 130) relating to completion of a traffic impact analysis (TIA) for development projects exceeding a specified threshold. Mr. Sauer distributed a report showing traffic volume for subdivisions and businesses as the Commission requested last month. The report recommended starting the threshold of requiring a TIA at 300 trip/day (See attachment). Using these recommendations, Ald. Hammann and Braunschweig would sponsor an ordinance for traffic impact analysis for development projects.
Mr. Sauer led the discussion of draft ordinance amending the city’s subdivision and land division regulations (Chapter 110) relating to completion of a traffic impact analysis for development projects exceeding a specified threshold. This agenda item was discussed with the previous item. Ald. Hammann and Braunschweig would sponsor an ordinance for traffic impact analysis for subdivision and land division.
Mr. Schwecke led the discussion of proposed ordinance relating to amending the city’s zoning code (Chapter 130) to allow the city planner to review and act on minor site plan amendments. The Commission expressed their confidence in Mr. Schwecke’s abilities and how this ordinance will save time and money for both the City and developers.
New Business
Dave Wagner from Ehlers and Associates led the discussion regarding Tax Increment District (TID) No. 6. The original Project Plan created the district as an Industrial TID. The proposed plan would change it to Mixed-Use District based upon a finding that at least 50%, by area, of the real property within the District is suitable for a combination of industrial and commercial uses. Mr. Wagner noted a correction on page 8 in the seconded bullet point, the “$325,000 per acre,” should read as “$212,500 per acre.” Additionally, that sentence should continue with the following words, “and at an average of $325,000 per acre increased value for the light industrial areas.”
Mayor Decker opened the public hearing at 7:17 PM. Heidi Carvin, School District Superintendent: John Morning, 7902 N Cty Tk M; and Roger Berg, 75 Exchange St., spoke in favor of proposed TID. Ald. Hammann read a letter from Gary Becker (from Vierbicher Associates representing D&D Properties) supporting the proposed TID. Mayor closed the public hearing at 7:37 PM.
Motion by Hammann, seconded by Braunschweig, to adopt Plan Commission resolution 2006-10 as amended by Mr. Wagner recommending to Council the creation of Tax Increment District No. 6 and approval of the project plan. Motion passed unanimously on a roll call vote.
Mr. Schwecke presented the final land division off of Exchange Street, City of Evansville applicant (Application #2006-28).
Motion by Hammann, seconded by Skinner, to recommend to the Common Council the approval of the final CSM as submitted. Motion passed.
Mr. Schwecke presented the zoning code text amendment relating to large-format retail stores. The Commission and Mr. Schwecke reviewed the ordinance’s requirements regarding minimum size of 20,000 square feet to a maximum size of 50,000 square feet; abandoned buildings; economic analysis; and parking.
Mayor Decker opened the public hearing at 8:09 PM. Ald. Juergens raised the issue of the efficiency to change the maximum size of 50,000 square feet with an ordinance and was that Commission’s intentions. Mayor Decker closed the public hearing at 8:11 PM.
The Commission questioned if 50,000 square feet of retail space was large enough for the growing city, knowing 55,000 square feet is common for a new grocery store in a city of our size. They discussed if changing the ordinance at a later date was too much to ask a business or would it make more sense to change it now.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-25 as drafted.
Motion by Braunschweig, seconded by Dickert, to amend the motion on page 3, line 25 by changing “50,000” to “60,000.” Motion carried (4-2).
The original motion, as amended, passed.
Mr. Schwecke presented zoning code text amendment to specify that if a land use is not listed in Article V of the zoning code, it is prohibited in the city.
Mayor Decker opened the public hearing at 8:20 PM and closed the public hearing at 8:21 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-27 as drafted. Motion passed.
Mr. Schwecke led the discussion relating to new official zoning map. About a year ago, Rock County notified the city that it would no longer update the city’s zoning map. Foth and Van Dyke Engineering Company and Mr. Schwecke created a digital zoning map. In some areas of the city, the zoning district boundaries do not follow current property boundary lines. He recommended that the city conduct a public hearing and send written notice to each of the properties where there appears to be a discrepancy. That way, each affected property owner will be able to clear up the discrepancy.
The Commission instructed staff to contact the City Attorney for his opinion regarding this matter.
Preliminary Development Presentations - None
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
Report of the Outdoor Furnace Study Committee
Mr. Schwecke reported the Committee will examine an outdoor furnace in operation on their September 21st meeting.
Report of the Traditional Neighborhood Development/Residential Design Study Committee
Mr. Schwecke reported the Committee will tour Middleton Hills on their September 9th meeting.
City Planner’s Report
Mr. Schwecke reviewed his report on the updates on Common Council actions relating to Plan Commission recommendations.
Adjournment
Motion by Braunschweig, seconded Skinner, to adjourn at 9:48 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Minutes: Planning Commision August 2006
Plan Commission
Regular Meeting
Tuesday, August 1, 2006, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Decker at 6:00 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner and Jim Beilke, Clerk/Treasurer.
Approval of Agenda
Agenda item 7(F) Ordinance #2006-25 was removed and rescheduled for the September agenda. The amended agenda was approved.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the June 29, 2006, minutes and approve them as printed. Motion passed.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business.
Mr. Sauer gave an update on the traffic impact analysis of Highway 14, County M and J. Lindemann intersections. He reported that Foth & Van Dyke gave their traffic impact analysis of Highway 14, County M, and J. Lindemann intersections to the Department of Transportation (DOT). Foth & Van Dyke should receive approval by next month.
Mayor Decker led the discussion regarding the establishment of a standing committee on Intergovernmental Cooperation, composed of three specified Union Township representatives and three specified City of Evansville representatives. Council approved the committee in July and is waiting for the Town of Union to approve the committee. When they do, Council will elect members for this committee.
Mr. Schwecke led the discussion regarding cost-benefit studies (fiscal impact analysis). The fiscal impact analysis can be done in two ways: (1) how a residential subdivision would impact the tax levy or (2) what is the break-even point of building a home, where the city benefits and costs are even. The first analysis would detail the costs and benefits for new subdivisions, and the second would give a snap shot in time of the costs and benefits for a new home. Karen Aikman, 126 Garfield Ave., reported the city has a software program (from the University of Wisconsin – Madison) to do this fiscal impact analysis and would be willing to assist staff. The Commission instructed staff to review this software with Ms. Aikman and report back at their next regular meeting.
Mr. Schwecke led the discussion of draft ordinance amending the city’s zoning code (Chapter 130) relating to completion of a traffic impact analysis for development projects exceeding a specified threshold. Mr. Sauer reported that municipalities are all over the board on threshold for traffic impact analysis. The Commission discussed what would be an appropriate threshold for the City of Evansville. Because this issue is difficult to understand in terms of real developments and businesses, the Commission instructed staff to provide traffic impact analysis for existing developments and businesses. They instructed staff to use the following existing developments - Cap Stone Ridge, Westfield Meadows, and Grand Orchard with the following businesses - Piggly Wiggly, Ace Hardware, and a bowling alley.
The Commission discussed the draft ordinance amending the city’s subdivision and land division regulations (Chapter 110) relating to completion of a traffic impact analysis for development projects exceeding a specified threshold. The Commission instructed staff to include Chapter 110 in the above analysis.
New Business.
Doug Paulin of Lighting Forensics gave a presentation to the Commission regarding services for preparation of an outdoor lighting ordinance. His services include helping municipalities understand the basics of lighting, what they want to look like at night, latest technology and products available, various lighting issues, techniques to use with lighting issues. The Commission agreed a lighting ordinance was important and would be difficult to write, but they need to address the number one issue from the Large Scale Commercial Development Study Committee, which was commercial-retail lighting. Mr. Paulin’s letter stated his bid was for only the downtown commercial-retail area.
Motion by Hammann, seconded by Braunschweig, to authorize staff to solicit from Mr. Paulin a more definitive bid on his scope of services for writing a lighting ordinance for commercial-retail, electronic signs, and bill boards with residential as a break-out bid.
Mr. Schwecke led the discussion regarding the Preliminary land division, City of Evansville applicant (Application #2006-24). The City has been in negotiations with Adevco, LLC, to exchange real estate. To complete the exchange, the subject property off of Exchange Street needs to be divided.
Mayor Decker opened the public hearing at 7:42 PM. Richard Woulfe, 255 E. Main St., asked the zoning of lot 1. Mr. Schwecke reported it is zoned industrial. Mayor Decker closed the public hearing at 7:43 PM.
Motion by Hammann, seconded by Sauer, to recommend to the Common Council the approval of the division of the subject property into the lots as shown on the preliminary CSM, based on a finding that the land division is environmentally sound and there are adequate public facilities available to meet the needs of the land division, provided the conditions listed in the staff report (and other conditions as may be imposed by the Commission) are met prior to recording the final CSM with Rock County. Motion passed.
Mark Steiner led the discussion regarding the preliminary land division, Mark Steiner and Davis Pryce applicant (Application #2006-25). He asked to divide the subject property off of Brown School Road.
Mayor Decker opened the public hearing at 7:53 PM. Ald. Juergens asked the Commission to list the benefits for the city for dividing this lot. The Commission reported it would increased the assessment roll, infill property, and be better land use. Mayor Decker closed the public hearing at 7:57 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to the Common Council the approval of the division of the subject property into the lots as shown on the preliminary CSM, based on a finding that the land division is environmentally sound and there are adequate public facilities available to meet the needs of the land division, provided the conditions listed in the staff report (and other conditions as may be imposed by the Commission) are met prior to recording the final CSM with Rock County. Motion passed.
Mr. Schwecke led the discussion regarding the preliminary land division, Rolland and Diane Probst applicant (Application #2006-26). The applicants are asking to divide the subject property off of West Main Street.
Mayor Decker opened the public hearing at 8:01 PM. Ald. Cothard is opposed to the applicant’s right to build a duplex on these proposed lots. He reported the Commission from previous years would not allow duplexes to be built on West Main Street. The subject property is zoned R-2, and if the lot is divided, the applicants could build two duplexes on Main Street. Finally, he asked if the Commission considered the fact that the city’s sewer line runs through the proposed lot 1. Mr. Schwecke reported the zoning map listed the subject property as R-2 and the sewer line was not discussed. Ald. Mayor Decker closed the public hearing at 8:14 PM.
The Commission questioned if they have all the facts to make this decision and if the public benefits outweigh the public costs.
Motion by Hammann, seconded by Vrstal, to recommend to the Common Council the approval of the division of the subject property into the lots as shown on the preliminary CSM, based on a finding that the land division is environmentally sound and there are adequate public facilities available to meet the needs of the land division, provided the conditions listed in the staff report (and other conditions as may be imposed by the Commission) are met prior to recording the final CSM with Rock County. Motion failed. All Commissioners voted against.
Ald. Hammann led the discussion regarding the City-initiated comprehensive plan amendment, (Application #2006-27). He reported the future transportation map shows two things: (1) streets and their classifications that are existing today and (2) streets and their classifications that will exist in the future. This resolution would change the future transportation map as follows: J. Lindemann Drive would be listed as a major collector, Brown School Road would be listed as a minor collector, Water Street would be listed as a truck route, Exchange Street would be listed as a truck route, Porter Road would be listed as a minor collector from 5th Street to city limits, and Main Street would be listed as a minor collector from 4th Street to city limits. Finally, Ald. Hammann noted that the resolution did not list Cemetery Road as a future minor collector, which was an oversight.
The Commission grappled with the idea that many existing homes on Main Street would need to put in sidewalks, which means that current homeowners would be required to add and pay for sidewalks. When the homes were built, the sidewalks were not required. This resolution would require sidewalks on Main Street. The Commission discussed alternative special assessments for the sidewalks on Main Street and decided to let Council explore that issue when the time arises.
Motion by Hammann, seconded by Sauer, to adopt Plan Commission resolution #2006-9 recommending the City Council revise the future transportation map with the amendment to include Cemetery Road as a future minor collector. On a roll call vote, the motion passed. Mayor Decker, Ald. Hammann, Dickert, Sauer, Skinner, and Vrstal voted in favor. Ald. Braunschweig voted against.
Mr. Schwecke led the discussion regarding the sign code text amendment to provide for the regulation of window signs. He reported that this agenda item was on the June 29, 2006 agenda, but the Commission postponed the public hearing and action to the August meeting to allow for a redrafting of the ordinance.
Mayor Decker opened the public hearing at 8:48 PM and closed it at 8:49 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-16 as redrafted. Motion passed.
Mr. Schwecke led the discussion relating to amending the city’s zoning code (Chapter 130) to allow the city planner to review and act on minor site plan amendments. The city’s zoning code gives the Plan Commission the responsibility of reviewing site plans and amendment to site plan amendments. In instances where amendments would fall into a category of “not a big deal,” it may be appropriate to allow the city planner to approve minor modifications to a previously approved site plan. The difficulty is drawing the line in the sand between small changes and big changes. If an ordinance were approved, the city planner would document the minor modification he approved and submit it to the Plan Commission at its next regular meeting. The Commission debated this control issue. The city planner is a consultant, and consultants change. If the city planner were any employee of the city, they tend to be a more permanent staff. The Commission has a lot of confidence in Mr. Schwecke’s ability and judgment, but they are very concerned about the future in terms of city planner and defining what is a minor modification.
On a roll call vote, motion passed. Mayor Decker, Ald. Hammann, Sauer, and Skinner voted in favor. Ald. Braunschweig, Dickert, and Vrstal voted against.
Mr. Schwecke led the discussion relating to how the current zoning code allows land uses that are not listed in the zoning code (Section 130-301). Land uses that are not listed are not necessarily excluded from locating within any given zoning district. Mr. Schwecke recommended this provision be amended to state the opposite – if a land use is not listed, or cannot be interpreted to be like a listed use, it is prohibited. Ald. Braunschweig and Ald. Hammann would be sponsor for this ordinance.
Motion by Braunschweig, seconded by Hammann, instructing staff to draft an ordinance amending the Municipal Code relative to land uses in Section 130-301. Motion passed.
Preliminary Development Presentations - None
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
City Planner’s Report
Mr. Schwecke gave an update on Council actions relating to Plan Commission, Tom Nonn, d/b/a Badger Cycle, and the number of development applications submitted to date compared to 2005.
Adjournment
Motion by Hammann, seconded Braunschweig, to adjourn at 9:22 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by Plan Commission at the next regular meeting.
Regular Meeting
Tuesday, August 1, 2006, 6:00 P.M.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
The meeting was called to order by Mayor Decker at 6:00 PM. Present were: Mayor Decker, Ald. Braunschweig, Ald. Hammann, Cheryl Dickert, Dave Sauer, Gil Skinner, and Jeff Vrstal Staff present: Tim Schwecke, City Planner and Jim Beilke, Clerk/Treasurer.
Approval of Agenda
Agenda item 7(F) Ordinance #2006-25 was removed and rescheduled for the September agenda. The amended agenda was approved.
Approval of Minutes
Motion by Hammann, seconded by Braunschweig, to waive the reading of the June 29, 2006, minutes and approve them as printed. Motion passed.
Citizen Appearances Other Than Those Agenda Items Listed - None
Unfinished Business.
Mr. Sauer gave an update on the traffic impact analysis of Highway 14, County M and J. Lindemann intersections. He reported that Foth & Van Dyke gave their traffic impact analysis of Highway 14, County M, and J. Lindemann intersections to the Department of Transportation (DOT). Foth & Van Dyke should receive approval by next month.
Mayor Decker led the discussion regarding the establishment of a standing committee on Intergovernmental Cooperation, composed of three specified Union Township representatives and three specified City of Evansville representatives. Council approved the committee in July and is waiting for the Town of Union to approve the committee. When they do, Council will elect members for this committee.
Mr. Schwecke led the discussion regarding cost-benefit studies (fiscal impact analysis). The fiscal impact analysis can be done in two ways: (1) how a residential subdivision would impact the tax levy or (2) what is the break-even point of building a home, where the city benefits and costs are even. The first analysis would detail the costs and benefits for new subdivisions, and the second would give a snap shot in time of the costs and benefits for a new home. Karen Aikman, 126 Garfield Ave., reported the city has a software program (from the University of Wisconsin – Madison) to do this fiscal impact analysis and would be willing to assist staff. The Commission instructed staff to review this software with Ms. Aikman and report back at their next regular meeting.
Mr. Schwecke led the discussion of draft ordinance amending the city’s zoning code (Chapter 130) relating to completion of a traffic impact analysis for development projects exceeding a specified threshold. Mr. Sauer reported that municipalities are all over the board on threshold for traffic impact analysis. The Commission discussed what would be an appropriate threshold for the City of Evansville. Because this issue is difficult to understand in terms of real developments and businesses, the Commission instructed staff to provide traffic impact analysis for existing developments and businesses. They instructed staff to use the following existing developments - Cap Stone Ridge, Westfield Meadows, and Grand Orchard with the following businesses - Piggly Wiggly, Ace Hardware, and a bowling alley.
The Commission discussed the draft ordinance amending the city’s subdivision and land division regulations (Chapter 110) relating to completion of a traffic impact analysis for development projects exceeding a specified threshold. The Commission instructed staff to include Chapter 110 in the above analysis.
New Business.
Doug Paulin of Lighting Forensics gave a presentation to the Commission regarding services for preparation of an outdoor lighting ordinance. His services include helping municipalities understand the basics of lighting, what they want to look like at night, latest technology and products available, various lighting issues, techniques to use with lighting issues. The Commission agreed a lighting ordinance was important and would be difficult to write, but they need to address the number one issue from the Large Scale Commercial Development Study Committee, which was commercial-retail lighting. Mr. Paulin’s letter stated his bid was for only the downtown commercial-retail area.
Motion by Hammann, seconded by Braunschweig, to authorize staff to solicit from Mr. Paulin a more definitive bid on his scope of services for writing a lighting ordinance for commercial-retail, electronic signs, and bill boards with residential as a break-out bid.
Mr. Schwecke led the discussion regarding the Preliminary land division, City of Evansville applicant (Application #2006-24). The City has been in negotiations with Adevco, LLC, to exchange real estate. To complete the exchange, the subject property off of Exchange Street needs to be divided.
Mayor Decker opened the public hearing at 7:42 PM. Richard Woulfe, 255 E. Main St., asked the zoning of lot 1. Mr. Schwecke reported it is zoned industrial. Mayor Decker closed the public hearing at 7:43 PM.
Motion by Hammann, seconded by Sauer, to recommend to the Common Council the approval of the division of the subject property into the lots as shown on the preliminary CSM, based on a finding that the land division is environmentally sound and there are adequate public facilities available to meet the needs of the land division, provided the conditions listed in the staff report (and other conditions as may be imposed by the Commission) are met prior to recording the final CSM with Rock County. Motion passed.
Mark Steiner led the discussion regarding the preliminary land division, Mark Steiner and Davis Pryce applicant (Application #2006-25). He asked to divide the subject property off of Brown School Road.
Mayor Decker opened the public hearing at 7:53 PM. Ald. Juergens asked the Commission to list the benefits for the city for dividing this lot. The Commission reported it would increased the assessment roll, infill property, and be better land use. Mayor Decker closed the public hearing at 7:57 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to the Common Council the approval of the division of the subject property into the lots as shown on the preliminary CSM, based on a finding that the land division is environmentally sound and there are adequate public facilities available to meet the needs of the land division, provided the conditions listed in the staff report (and other conditions as may be imposed by the Commission) are met prior to recording the final CSM with Rock County. Motion passed.
Mr. Schwecke led the discussion regarding the preliminary land division, Rolland and Diane Probst applicant (Application #2006-26). The applicants are asking to divide the subject property off of West Main Street.
Mayor Decker opened the public hearing at 8:01 PM. Ald. Cothard is opposed to the applicant’s right to build a duplex on these proposed lots. He reported the Commission from previous years would not allow duplexes to be built on West Main Street. The subject property is zoned R-2, and if the lot is divided, the applicants could build two duplexes on Main Street. Finally, he asked if the Commission considered the fact that the city’s sewer line runs through the proposed lot 1. Mr. Schwecke reported the zoning map listed the subject property as R-2 and the sewer line was not discussed. Ald. Mayor Decker closed the public hearing at 8:14 PM.
The Commission questioned if they have all the facts to make this decision and if the public benefits outweigh the public costs.
Motion by Hammann, seconded by Vrstal, to recommend to the Common Council the approval of the division of the subject property into the lots as shown on the preliminary CSM, based on a finding that the land division is environmentally sound and there are adequate public facilities available to meet the needs of the land division, provided the conditions listed in the staff report (and other conditions as may be imposed by the Commission) are met prior to recording the final CSM with Rock County. Motion failed. All Commissioners voted against.
Ald. Hammann led the discussion regarding the City-initiated comprehensive plan amendment, (Application #2006-27). He reported the future transportation map shows two things: (1) streets and their classifications that are existing today and (2) streets and their classifications that will exist in the future. This resolution would change the future transportation map as follows: J. Lindemann Drive would be listed as a major collector, Brown School Road would be listed as a minor collector, Water Street would be listed as a truck route, Exchange Street would be listed as a truck route, Porter Road would be listed as a minor collector from 5th Street to city limits, and Main Street would be listed as a minor collector from 4th Street to city limits. Finally, Ald. Hammann noted that the resolution did not list Cemetery Road as a future minor collector, which was an oversight.
The Commission grappled with the idea that many existing homes on Main Street would need to put in sidewalks, which means that current homeowners would be required to add and pay for sidewalks. When the homes were built, the sidewalks were not required. This resolution would require sidewalks on Main Street. The Commission discussed alternative special assessments for the sidewalks on Main Street and decided to let Council explore that issue when the time arises.
Motion by Hammann, seconded by Sauer, to adopt Plan Commission resolution #2006-9 recommending the City Council revise the future transportation map with the amendment to include Cemetery Road as a future minor collector. On a roll call vote, the motion passed. Mayor Decker, Ald. Hammann, Dickert, Sauer, Skinner, and Vrstal voted in favor. Ald. Braunschweig voted against.
Mr. Schwecke led the discussion regarding the sign code text amendment to provide for the regulation of window signs. He reported that this agenda item was on the June 29, 2006 agenda, but the Commission postponed the public hearing and action to the August meeting to allow for a redrafting of the ordinance.
Mayor Decker opened the public hearing at 8:48 PM and closed it at 8:49 PM.
Motion by Hammann, seconded by Braunschweig, to recommend to Council the adoption of Ordinance #2006-16 as redrafted. Motion passed.
Mr. Schwecke led the discussion relating to amending the city’s zoning code (Chapter 130) to allow the city planner to review and act on minor site plan amendments. The city’s zoning code gives the Plan Commission the responsibility of reviewing site plans and amendment to site plan amendments. In instances where amendments would fall into a category of “not a big deal,” it may be appropriate to allow the city planner to approve minor modifications to a previously approved site plan. The difficulty is drawing the line in the sand between small changes and big changes. If an ordinance were approved, the city planner would document the minor modification he approved and submit it to the Plan Commission at its next regular meeting. The Commission debated this control issue. The city planner is a consultant, and consultants change. If the city planner were any employee of the city, they tend to be a more permanent staff. The Commission has a lot of confidence in Mr. Schwecke’s ability and judgment, but they are very concerned about the future in terms of city planner and defining what is a minor modification.
On a roll call vote, motion passed. Mayor Decker, Ald. Hammann, Sauer, and Skinner voted in favor. Ald. Braunschweig, Dickert, and Vrstal voted against.
Mr. Schwecke led the discussion relating to how the current zoning code allows land uses that are not listed in the zoning code (Section 130-301). Land uses that are not listed are not necessarily excluded from locating within any given zoning district. Mr. Schwecke recommended this provision be amended to state the opposite – if a land use is not listed, or cannot be interpreted to be like a listed use, it is prohibited. Ald. Braunschweig and Ald. Hammann would be sponsor for this ordinance.
Motion by Braunschweig, seconded by Hammann, instructing staff to draft an ordinance amending the Municipal Code relative to land uses in Section 130-301. Motion passed.
Preliminary Development Presentations - None
Report of the Evansville Redevelopment Authority - None
Report of the Evansville Historic Preservation Commission – None
City Planner’s Report
Mr. Schwecke gave an update on Council actions relating to Plan Commission, Tom Nonn, d/b/a Badger Cycle, and the number of development applications submitted to date compared to 2005.
Adjournment
Motion by Hammann, seconded Braunschweig, to adjourn at 9:22 PM, carried.
Prepared by:
James A. Beilke
City Clerk/Treasurer
The minutes are not official until approved by Plan Commission at the next regular meeting.
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