Minutes: Eager Library Trustees: July 2011

EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR JULY 26, 2011
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:33pm. Trustees present: Gwen Clendenning, Susan Kruser, Kim Miller, Eloise Eager and Walter Shannon (5:49p). Trustees absent: Johanna Lema and Bob Flaherty. Also present- Library Director Kathi Kemp and Friends of Eager Free Public Library member Francette Hamilton.

2. June Minutes.
E. Eager moved to approve the June minutes. G. Clendenning seconded. All in favor, none opposed. Motion carried.

3. July Bills.
Discussed and decided to change coding of young adult literature from adult to children’s category to more accurately reflect children’s material purchases. Change will begin next month.

Friends reimbursed the Library for all the Summer Reading Program prizes and ½ of the cost of the henna program.

E. Eager will evaluate Mango and report back to the board next month.

G Clendenning made a motion to accept the July bills as presented. S. Kruser seconded. Roll call vote. Aye: S. Kruser, G. Clendenning, K. Miller and E. Eager. None opposed motion carried.

4. Personnel Policy.
Discussed distribution of the personnel policy. Will email along with a cover letter. Hard copies available as needed. Signed signature page will be placed in personnel files.

5. Librarian’s Report
Employee and Director evaluation. K. Miller will prepare and send electronic survey to staff for Director evaluation.

Two staff next year will receive longevity bonuses. K. Kemp will prepare cost estimate of increase so can budget appropriately.

Director Kemp will email Board a monthly calendar of library programs. A henna program for teens and Family Game Night are planned.

Library is planning an exhibit of local artist Bob Cufaude’s work in the fall.

Discussion of the Trustee Handbook is tabled to next month.

2011 Budget- Materials purchases are on track. Some library costs are higher than budgeted some are a little lower, should even out by the end of the year.

2012 Budget- Have not received guidance yet from the City on the 2011 budget. Will put forth carpeting purchase and associated expenses as a capital budget request. All other major items such as the furnace and roof are in good shape at the present. Have not requested any capital improvement funds in recent years. Library budget has been flat for last few years. Will request an increase in order to reinstate the Library hours cut last year.

Concealed carry discussion- tabled at recent City meetings. Likely “No Concealed Weapon” signs will be posted in City buildings.

Recording of Minutes- Board had no problem with the Secretary audio recording the meetings for drafting the minutes. S. Kruser made a motion to include ability to record minutes in the by-laws. G. Clendenning seconded. Board discussed and decided 1980 by-laws should be reviewed and updated. S. Kruser withdrew motion. W. Shannon will check with the City re how they handle their meeting recordings.

Will add review of Trustee By-laws to next month’s agenda. Need to draft language for gifts, recording minutes and teleconferencing. E. Eager and S. Kruser will form a “By-Law Sub-Committee” and start the review process.

K. Kemp went to the Historical Preservation Committee meeting and got approval for a sandwich sign on First St. The Friends have agreed to purchase the sign.

Tabled discussion re consultant evaluation until next month.

6. Trustee Elections.
The Election Committee nominated the following slate- President S. Kruser, Vice President Johanna Lema, Secretary W. Shannon, and Treasurer G. Clendenning. E. Eager moved to elect the slate of officers presented by the Committee. K. Miller seconded. All in favor, none opposed. Motion carried. New officers will serve 1 year.

W. Shannon moved to adjourn the meeting. G. Clendenning seconded. All in favor, none opposed. Meeting adjourned at 6:30p.
Mtg min prepared by Secretary K. Miller.