Minutes; Fire District; July 2008

EVANSVILLE COMMUNITY FIRE DISTRICT
Meeting Minutes
Regular Monthly Meeting
July 01, 2008
The regular monthly meeting of the Evansville Fire District Board of Trustee’s was held on July 01, 2008 at 7:00 p.m. at the Evansville Fire Station.

Meeting called to order by acting President Dennis Wessels. Roll call was taken of those present.

Present Representing

Dan Janes Town of Union
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Barbara Jacobson City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn – arrived 7:03 p.m.

Mike Halvensleben – Fire Chief
Gary Gard

Kendall Schneider - absent

JULY BOARD OF APPEALS MEETING

July meeting of the Evansville Fire District Board of Appeals called to order by acting President Dennis Wessels.

Present Representing

Dan Janes Town of Union
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Barbara Jacobson City of Evansville
Dennis Wessels (President) City of Evansville
Jim Topel Town of Brooklyn – arrived 7:03 p.m.
Phil Hamilton Town of Porter

Mike Halvensleben – Fire Chief
Gary Gard

Kendall Schneider – absent

Appeal heard for user fee invoice 8048, fire alarm sounding at apartment complex. Nothing found at call. Fire alarms at complex checked and batteries changed twice annually. Calls made to complex are minimal. Motion made by Jacobson, 2nd by Janes, to reduce fee to $100.00. Motion carried with Hamilton voting against.

Board of Appeals meeting adjourned at 7:15 p.m. The Regular monthly meeting was called back into session.

Board of Appeals meeting re-opened after regular meeting for late arrival.

Appeal heard for user fee invoice 8043, gas odor at residence. Motion made by Jacobson, 2nd by Topel, to table appeal to the August 05, 2008 Board of Appeals meeting to allow appellant time to submit fee to insurance carrier. Motion carried.

Motion made by Hamilton, 2nd by McCoy, to adjourn Board of Appeals. Motion carried

MINUTES FROM LAST MEETING

Motion made by Hamilton, 2nd by McCoy, to accept minutes of June 03, 2008 district meeting as written. Motion carried.

2007 FINAL AUDIT

James Frechette, District auditor, presented final audit results to Board. Motion made by Hamilton, 2nd by Jacobson, to accept report as presented. Motion carried. Check held from April, 2008 payment of bills presented to Frechette for services rendered.

CONTINUING BUSINESS

Halvensleben stated DNR grant request was submitted today, July 01, 2008.

Motion made by Hamilton, 2nd by Janes, to approve MABAS agreement. Motion carried.

COMMUNICATIONS FROM CHIEF

No new communications to discuss.

NEW BUILDING / FIRE STATION

Footings of new station are in place. Foundation walls should be completed during the week of July 01. Building is scheduled to be delivered to site July 18, 2008, with erectors arriving July 21.

PAYMENT OF BILLS

Motion made by McCoy, 2nd by Topel, to accept July 01, 2008 payment of bills in the amount of $9,051.61. Motion carried.

Motion made by Topel, 2nd by Jacobson, to pay draw request through construction loan at M & I Bank in the amount of $95,968.00. Motion carried.

FIRE CALLS

Motion made by Hamilton, 2nd by McCoy, to accept fire calls 55, 56, 57, 60 and 62 as non-billable.
Motion carried.

USER FEE INVOICES

Invoices reviewed.

Motion made by Wessels, 2nd by Topel, to write-off finance charge for user fee invoice 7135 in the amount of $29.10. Motion carried.

Update letters from collection attorney were reviewed by Board. Discussion as to District policy of billing for multiple vehicle accidents was discussed. This will be added as agenda item to August 05, 2008 district meeting.

OTHER NON-ACTIONABLE BUSINESS PRESENTED TO BOARD

No non-actionable business presented to board.

Motion made by McCoy, 2nd by Jacobson, to adjourn the meeting. Motion carried.






The next regular meeting of the Evansville Community Fire Protection District will be August 05, 2008 at 7:00 p.m. at the Fire Station.

Agenda:

Board of Appeals Meeting
Minutes from the last meeting
Continuing Business
Communications from Chief
New Building / Fire Station
Billing Policy for Multiple Vehicle Auto Accidents
Payment of Bills
Fire Calls
User Fee Invoices
Other Non-Actionable Business Presented to Board
Adjournment

TO AVOID A $500.00 USER FEE, CALL 757-2244 FOR ALL CONTROLLED BURNS