Minutes: Public Safety: August 2013

Public Safety Committee Wednesday, August 7, 2013 6:30 p.m. Regular Meeting Common Council Chambers 31 South Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson, Brooks and Fuchs, Police Chief Scott McElroy, and EMS Chief, Mary Beaver. 3. Motion by Fuchs, second by Jacobson, to amend the minutes to remove Owl and insert Out on agenda item 9, first paragraph and approve the July 3, 2013 regular meeting minutes. Motion passed, Brooks abstaining. 4. Citizen appearances other than agenda items listed- None 5. Old Business - None 7. New Business a. Motion by Brooks, second by Fuchs, to approve the Operator’s License application(s) for Kathleen K Hermanson, Bonnie L Calkins, Lejuana E Meade, Christine Edlund, Melvin Arnold, Judy A George, Allan L Hurst, and Lynda M Laursen. Committee wanted noted that 7a4 did not have city/state/zip included on application. Motion passed. b. Motion by Brooks, second by Fuchs, to approve the Temporary Class “B” Retailer’s License application for FairShare CSA Coalition for the Seventh Annual Bike the Barn event on September 15, 2013 in Lake Leota Park, Evansville, Wisconsin. Alderperson Jacobson questioned why there was no listed bartender to accompany the application. Motion by Jacobson, second by Fuchs, to table the motion to be considered at the September 4 meeting. Motion passed on 2-1 roll call vote. c. Alderperson Jacobson brought up the Knox Box. Chairperson Jacobson discussed the item. Alderperson Brooks requested more information be brought before the committee. d. Chief McElroy presented his 2014 Budget for discussion. Items mentioned were squad replacement and radio for the emergency trailer, additional squad rifles, department staffing, and accreditation with associated expenses, phone system, utilities, and office supplies. Revenues seem to be on target for 2013. 8. Police Department There were 1142 calls for service in the month of July 2013 compared to 1113 in July last year. License plate transactions for July 2013 were 64. Officer Jones has completed Child Passenger Safety Technician (CPST) training. Staff completed range training August 1, 2013. On August 8, 2013 one part-time officer, Jamey Davis, will be appointed at the Police Commission meeting. Coop student, Josh Chenoweth, has been working morning hours since June 10th. The Emergency Operations Manual/Plan is being updated with the assistance of Administrative Assistant, Samantha Trumpy. The police department assisted with the 5k/10k run on the Fourth of July. The July 4th festivities went very well. On July 24, staff went to the Daycare Kids Club and met with children ages 6-10. Chief McElroy represented Evansville at the Rock County National Night Out event in Beloit on August 6, 2013. Officers Reese and Laufenberg will represent Evansville on August 15 for Evansville Night Out. Chief McElroy will attend for a short time then leave for a class. Evansville Police Department will be participating in the State of Wisconsin annual “Drive Sober or Get Pulled Over” crackdown on drunken drivers from August 16 through September 2, 2013. 9. Emergency Medical Service The run total for the month of July 2013 was 50, with the year-to-date total up to July 31, 2013 was 312. 810 had one of the runs for July with a year-to-date total of 38. The year-to-date total for 2012 was 245, with a 67 run increase for 2013. Effective July 11, 2013, the State approved the Evansville EMS to utilize manual defibrillation on all pulse-less non-breather calls. The Evansville Night Out is scheduled for August 15, 2013 from 6 p.m. to 8 p.m. A free of charge pool party will be offered to anyone in attendance after demonstrations are complete. A condensed Bike Rodeo will also be held for local children. 10. Motion by Fuchs, second by Jacobson, to adjourn at 7:58 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Water and Light: July 2013

Water & Light Committee Meeting Regular Meeting Wednesday, July 31, 2013 Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin 5:00 p.m. MINUTES 1. Meeting called to order at 5:01 PM. Present-Brooks, Ladick, Montgomery. Also present, Mark Sendelbach, Brian Berquist, Mayor Sandy Decker. Dan Wietecha arrived during budget discussion. 2. Motion to approve Agenda as printed. Ladick/Montgomery- passed unanimously 3. Motion to waive the reading and approve June 26, 2013, Water & Light minutes as printed. Ladick/Montgomery -passed unanimously 4. Citizen appearances other than agenda items. None. 5. Customer concerns. Discussion and possible motions for billing adjustments. None. 6. Superintendent Report. a. Project Updates i. Garfield Ave-Underground portions of project are nearly complete. Surface work will begin during 1st full week of August. Mark requested that utility be informed when removal of the old road work will be near underground electric. ii. Hwy 59 -work is complete at both ends. Early billing looks to be higher than estimate but Mark is investigating timing of transition to old 92 for possible billing overlap. iii. Old 92 & 5th St -Poles are set and line has been pulled from Madison Street to Hyne Road. b. Disconnection report-Disconnection postponed one week due to high heat. 16 notices sent, 11 still disconnected. Four notices sent for nonpayment of repayment plans. One still disconnected, possibly occupied. 7. Committee Reports a. Capital Budget discussion-As part of capital budget discussion we looked at the report from Dixon Engineering regarding condition of the water tower. Recommendations from Dixon suggest that painting inside and outside, and various maintenance items should be undertaken in a 1 to 2 year timeframe rather than 5 years we were expecting from early reports. Total estimated cost for all repairs, paint, and upgrades, including $29,000 worth of engineering and contingencies, is $218,000. 2013 capital budget had estimated $160,000 in 2014 for painting the water tower. b. Mayor Decker, Mark, Sendelbach, and Jim Brooks met with Lauri Isaacson, Cory Neeley, and Phil Hansen of WPPI on the morning of July 31 to discuss AMI costs and possible timing. Prior capital budgets have allocated $50,000 per year on an ongoing basis for implementation of AMI, a figure that has been recognized is unrealistic. Based on equipment recommendations from Elster and discussion with WPPI regarding timing and financing. Total project expenses for implementation would be near $600,000. 1st year expenses for MDM integration would include $25,000 in WPPI service startup fees and $6000 for CIS Clarity implementation. Yearly ongoing expenses would be approximately $8200 per year for WPPI MDM management plus $1500 per year for Elster software license. c. Based on earlier estimates of revenue restraints and revenue caps, ability to finance major street repair project 2014 appears unlikely. The utility had budgeted $362,500 for 2014 for a 4th Street project that is unlikely to happen in that timeframe. d. Based on these discussions changes will be made to draft capital budget worksheet to reflect these expenditures: i. For 2014-remove $50,000 for smart grid meter program. Urban rebuild, $75,000 from cash on hand. Truck number 8 replacement, $28,000 placeholder, committee requested Mark to get more accurate estimate for replacement. The Union Street transformer project, $265,000 from cash on hand using proceeds from 2013 bonding. Move 4th Street project $362,474 to 2015. Increase Paint Water Tower from $160,000 to $220,000. Add $15,000 from funds on hand for GIS handheld and mapping project. Bring Northeast Urban rebuild forward from 2015, $425,000, if funding source can be identified. ii. 2015-remove $50,000 smart grid, remove $265,000 Union St. , move 2nd Street project $553,124 to 2016, remove $160,000 paint water tower, remove $425,000 Northeast Urban rebuild. Add new capital line for AMI implementation $600,000 total with $300,000 financed by no interest loan from WPPI. We’ve asked Lauri Isaacson to investigate possible loan balances for 2015. e. Mayor Decker requested that the committee look at Lineman wage competitiveness in the marketplace before placing operating budget request to Council. Committee asked for more information to be reviewed at August meeting. 8. WPPI Report. a. Written Report 9. Old Business. a. Discussion and motion to remove from table motion made April 24 to accept bid for water tower cleaning. (Carried from June)- Following discussion, no motion was made. Earlier motion failed on table. b. Motion to accept contract with Water Tower Clean and Coat to clean tower in the amount of $3200.- Rendered moot by 9a. 10. New Business.-None 11. Upcoming meeting dates. Next meeting at August 28, 2013- 5:00 at W&L Shop 12. Motion to adjourn. Ladick/Montgomery, meeting adjourned at 6:12 PM. Jim Brooks Committee Chairperson

Evansville Observer: Minutes: Eager Library Board of Trustees: July 30...

Evansville Observer: Minutes: Eager Library Board of Trustees: July 30...: Eager Free Public Library Board of Trustees Meeting Minutes from July 30, 2013 1. Call to Order Board President Susan Kruser called the m...

Minutes: Common Council: July 2013

Common Council Regular Meeting Tuesday, July 9, 2013, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Jim Brooks, Cheryl Fuchs, Ben Ladick, Josh Manring, James Montgomery, and Jon Senn. Members absent: Alderpersons Mason Braunschweig and Barb Jacobson. Others present: City Administrator Dan Wietecha (arrived at 6:42 p.m.), City Attorney Mark Kopp, City Clerk Judy Walton, Library Director Megan Kloeckner, SWAG representative John Morning, Bill Hurtley, and Jason Wilke. 3. Approval of Agenda. Brooks made a motion, seconded by Fuchs to approve the agenda as printed. Motion approved 6-0. 4. Approval of Minutes. Fuchs made a motion, seconded by Manring to waive the reading of the minutes of the June 11, 2013, regular meeting and to approve them as presented. Motion approved 6-0. 5. Civility reminder. Recognition of the commitment to civility and decorum at city meetings. 6. Citizen appearances. None 7. Reports of Committees A. Library Board Report. Kloeckner reported that on Saturday they are holding a planning meeting to discuss future goals; 72 teens participated in activities in June; on July 16th they will have a speaker whose topic will be The Great Depression; and her and Assistant Director Laura Damon-Moore attended the farmers market on June 22nd. B. Youth Center Advisory Board Report. Ladick reported that funds raised from the 4th of July celebration could be record setting. C. Finance and Labor Relations Committee Report (1). Brooks made a motion, seconded by Senn to accept the City and Water & Light bills as presented in the amount of $916,936.07. Motion approved 6-0 on a roll call vote. (2). Brooks made a motion, seconded by Manring to approve Resolution 2013-10, Approving Mid-Year Amendments to the 2013 Budget. Motion approved 6-0 on a roll call vote. D. Plan Commission Report (1). Brooks made a motion, seconded by Senn to approve sale of parcel 6-27-684.4 with contingencies. Bev Krueger, potential buyer, addressed the Council asking for the dimensions of the property and clarification on the current zoning. She expressed concern with the costs she would incur with the survey, certified survey map, and re-zoning. She asked if she could just purchase it as is or just combine it with her adjoining property. Brooks responded that the parcel could not be sold as is because it was too small and in order to combine the parcel with hers the zoning would need to be the same for both parcels. Wietecha arrived at this time and stated the city owned parcel is zoned Industrial and Krueger’s parcel is zoned Agricultural. Brooks made a motion, seconded by Senn to table the item until the August Common Council meeting. Motion approved 6-0. (2). Brooks made a motion, seconded by Senn to recognize the importance of Bluescope/Varco Pruden to the City’s economy and support the company’s installation of a new bridge over Allen Creek to alleviate the flooding issues that have negatively impacted the company’s operations. Motion approved 6-0. E. Public Safety Committee Report (1). Fuchs made a motion, seconded by Manring to amend the Alcohol Beverage License Application for the Class “B” Beer / “Class B” Liquor License for Romano’s Pizza Inc., Francesco Romano, Agent, 74 N. Sixth Street, Evansville, WI 53536 dba Romano’s Pizza, 50 Union Street, Evansville, WI 53536 to include a summer party event on July 27th from 4:00 pm until closing with a DJ. Brooks made a motion, seconded by Senn to amend the motion by striking the word Application. Amendment approved 6-0. Main motion, as amended, approved 6-0. F. Public Works Committee Report (1). Manring made a motion, seconded by Senn to approve Resolution 2013-11, Documenting Review of the 2012 Compliance Maintenance Annual Report. Motion approved 6-0. G. Water & Light Committee Report. Brooks reported that the Garfield Avenue project is progressing well; the Hwy 59 Project was pushed back some due to the contractor working on storm relief; next they will move on to the Old 92 & 5th Street re-build. H. Economic Development Committee Report. No report. It was noted that there is no meeting scheduled for July but they will be meeting jointly with the Plan Commission in August. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported that the 4th of July events went over wonderfully with a higher attendance, higher sales, and more parade participants; Westside Park Shelter is almost done. K. Historic Preservation Commission Report. No report. L. Fire District Report. Manring reported that they received a FEMA grant in the amount of $44,000 for the new truck. The August agenda will include an item for discussion on representation. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. Decker noted the article in the Municipality on Green Tier Communities. She said that Evansville was asked to be one of the first five Charter Communities but the timing did not work for us. She hopes to work on this in the near future. O. Board of Appeals Report. No report. 8. Unfinished Business. A. Brooks presented the second reading and made a motion, seconded by Manring to adopt Ordinance 2013-04, Updating Chapter 2, Article II of the City Code regarding Common Council. [Sponsors Braunschweig and Brooks]. Council discussed the proposed changes. By deleting the required mayoral referral of matters to committees, certain matters could be streamlined. Council may still refer matters to the appropriate committee. Motion approved 5-1 with Montgomery opposing. 9. Communications and Recommendations from the Mayor. A. Brooks made a motion, seconded by Manring to confirm the Mayoral appointment of Steve Eager, 228 W. Main Street, to the Redevelopment Authority for an unexpired term ending in 2016. Motion approved 6-0. B. Brooks made a motion, seconded by Fuchs to confirm the Mayoral appointment of Anika Laube, 32 W. Main Street, to the Park and Recreation Board for an unexpired term ending in 2015. Motion approved 6-0. 10. Communications from the City Administrator A. Wietecha directed Council to his memo regarding the 2014 Budget. He explained the steps and timeline outlined on the budget calendar. B. Southern Wisconsin Agricultural Group (SWAG). (1). Wietecha stated that during the SWAG presentation at the last Common Council, they mentioned that a letter of support from the city would be helpful. The consensus of the Council was to have a draft letter prepared for Council during the joint meeting of the Economic Development Committee and Plan Commission on August 6th. No action taken. 11. New Business A. Brooks presented the First Reading of Ordinance 2013-05, Amending Chapter 122 of the Municipal Code, Relative to No Parking Zones. [Sponsors Jacobson and Fuchs]. 12. Introduction of New Ordinances. (See Item 11A) 13. Meeting Reminder A. The next regular meeting is scheduled for Tuesday, Aug 13, 6:30 p.m. at City Hall. B. Decker stated that the Committee of the Whole meeting scheduled for September 28th will be held at Creekside Place. 14. Adjournment. Senn made a motion, seconded by Manring to adjourn the meeting at 7:26 p.m. Motion approved 6-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Finance: July 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Tuesday, July 2, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of June 6, 2013. Brooks made a motion, seconded by Manring, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Manring made a motion, seconded by Brooks, to accept the City and Water & Light bills in the amount of $916,936.07. FLR had questions about little league baseball expenses. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Personnel Policy. No report. b. Cemetery Fees. FLR left the matter on the table pending additional information on cemetery projections and lot pricing. VII. New Business: a. Budget Amendments. Brooks made a motion, seconded by Manring, to recommend to Common Council approval of Resolution 2013-10, Approving Mid-Year Amendments to the 2013 Budget. Wietecha explained the items were minor improvements so the police department evidence room would be brought into compliance with accreditation requirements. FLR noted the importance of the accreditation program. Motion approved unanimously on a roll call vote. b. 2014 Budget. FLR noted the budget discussions would be starting at committee meetings this month. FLR asked about the capital improvements Plan (CIP). c. Collective Bargaining Agreements. Wietecha noted that negotiations with the Evansville Professional Police Association, Evansville Supervisory Association, and Teamsters Local #695 would be starting in the near future. FLR noted limitations on the scope of bargaining due to Acts 10 and 32. VIII. Adjournment. Brooks made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 6:00 pm.

Minutes: Public Safety: July 2013

Public Safety Committee Wednesday, July 3, 2013 6:30 p.m. Regular Meeting Common Council Chambers 31 South Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson and Fuchs, Police Chief Scott McElroy, and EMS Assistant Chief, Zach Beaver. Others in attendance were: Ellen Hebron and Mel Marcum, Act 11 Ride representatives and Cathy Wilke of Romano’s. 3. Motion by Jacobson, second by Fuchs, to approve the agenda as printed. 4. Motion by Jacobson, second by Fuchs, to approve the May 1, 2013 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed- None 6. Old Business - None 7. New Business a. Motion by Jacobson, second by Fuchs, to recommend to Common Council approval to amend the Alcohol Beverage License for the Class “B” Beer/”Class B” Liquor License for Romano’s Pizza Inc., Francesco Romano, agent, 74 N Sixth Street, Evansville WI 53536, d/b/a Romano’s Pizza, 50 Union Street, Evansville WI 53536 to include a summer party event on July 27th from 4 p.m. with a DJ until closing. Cathy Wilke stated that set up will be on the northeast side of the building, only beer will be sold outside, and the area will be gated. The DJ will start at 4 p.m. and play until midnight. They will change the time if needed. Motion passed. b. Committee discussed possible recommendation to change parking ordinance 122-63 regarding Railroad Street. Motion by Fuchs, second by Jacobson, to recommend to Common Council to amend the parking ordinance 122-63. Committee requested that exact measurement be given to Common Council. The amendment is only to include a change in parking south of the alleyway. Motion passed. c. Discussion regarding the Act 11 Fund-Raising Bicycle Ride August 1 through August 4 through Evansville stopping at Lake Leota Park on August 1, 2013. Representatives stated the ride begins August 1 from 10am to 2pm with approximately 80 cyclists participating. d. Motion by Jacobson, second by Fuchs, to amend the motion to not approve a request for reduction of an EMS charge. Motion passed. Motion by Jacobson, second by Fuchs, to not approve reduction of EMS bill for File #87939, EMS call C97-100206-00034. Motion passed. 8. Police Department There were 969 calls for service in the month of June 2013 compared to 961 in June last year. License plate transactions were not available for June 2013; last year we had 741 transactions. Staffing for the July 4th festivities are pretty much set with 13 volunteers assisting with the parade. The Emergency Operations Manual/Plan is being updated with the assistance of Administrative Assistance, Samantha Trumpy. Address issue notices were sent to 19 residences/businesses with all 19 now in compliance. Officer Reese was promoted to Sergeant June 5th. The eligibility list for a full and part-time police officer of 31 candidates was narrowed down to 10 after the assessment center. Background checks are currently in process for those candidates. Josh Chenoweth started working morning hours at the department June 10, 2013. Officer Mahan Strupp will attend DAAT instructor training in 2013. Lieutenant Koehler and Sergeant Reese attended Management training June 12, 2013. Spillman training has been completed by all staff. Tim Kriz and the department are working hard and making solid progress to get ready for our mock assessment. We are expecting this to occur in August or September. A sample of the paperwork for the mock review was presented to the committee. A budget amendment will be forthcoming in July to include expenses for changes to the evidence room to comply with accreditation requirements. They include a gun safe, a smaller safe for money and installing ventilation in the evidence room with quotes totaling $1515.00. Anticipated costs for additional training will be required due to accreditation requirements to bring one part-time officer on with the department. Chief McElroy presented plans for next year’s budget. He plans to include one squad to be replaced, automatic transfer for squad video/audio, a rear emergency light for the Tahoe, two additional squad rifles, tactical vests and expenses to maintain accreditation requirements. More detailed information will be available next month. 9. Emergency Medical Service The year –to-date run total as of June 30, 2013 was 262, with June’s total being 45. 810 had nine of those runs. EMS will be participating in National Night Owl on August 15, 2013. After the demonstrations are complete, a free pool party will be held for everyone in attendance from 8pm to 10pm. Evansville pool staff training was delayed due to the recent storms and park flooding. We hope to reschedule a make-up session this month. Evansville EMS has been approved by the State to utilize manual defibrillation on all pulse-less non-breather calls. This will substantially decrease the down time during a code situation that is common with the use of AED’s (automatic external defibrillators). All staff has been trained and passed competency exams on this skill. We will officially begin using this skill on Wednesday, July 10, 2013. 10. Motion by Jacobson, second by Fuchs, to adjourn at 7:31 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Planning: July 1, 2013

City of Evansville Plan Commission Regular Meeting Monday, July 1, 2013, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:00 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mason Braunschweig, Mayor Sandy Decker, Matt Eaton, Carol Endres, John Gishnock, Bill Hammann, and Jon Senn. Others present: City Administrator Dan Wietecha, Community Development Director Nicole Sidoff, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Senn, to approve the agenda. Motion approved 7-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Hammann, to waive the reading of the minutes from the June 3, 2013 regular meeting and approve them as printed. Motion approved 7-0. 5. Civility Reminder. Decker noted the monthly civility reminder. 6. Citizen appearances other than agenda items listed. None. 7. New Business a. Public Hearing concerning a proposed application for a Conditional Use Permit request for 268 W. Liberty Street to permit a duplex in an R-1 District. i. Initial Staff Comments - Sidoff explained that the building had been used as a duplex in the past and had all of the infrastructure necessary to operate as a duplex, including off-street parking to accommodate both units, and separate meters for gas, electric, and water. The duplex did not have a conditional use permit in the past; however, a new owner recently purchased the property and is going through the appropriate channels to ensure the use of the property as a duplex conforms with the City’s Zoning Ordinance. ii. Public Hearing - Mayor Decker opened the public hearing at 6:03 p.m. Jim Fountaine, 251 W. Liberty Street, asked if the duplex would be owner-occupied, and Sidoff noted that both units in the duplex would be rentals and would not necessarily be occupied by the owners or the owners’ family members. Mayor Decker closed the public hearing at 6:04 p.m. iii. Plan Commissioner Questions and Comments - Endres asked if there was enough off-street parking to accommodate both units. Sidoff verified that there was sufficient off-street parking and showed the Plan Commissioners the site plan map indicating where the off-street parking was located. Hammann noted that the Comprehensive Plan encouraged a variety of housing types, and a duplex meets that recommendation. iv. Motion - Braunschweig made a motion, seconded by Hammann, to approve issuance of a Conditional Use Permit for 268 W. Liberty Street, finding that the benefits of the use outweigh any potential adverse impacts, and that the proposed use is consistent with the required standards and criteria for issuance of a CUP set forth in Section 130-104(3)(a) through (e) of the Zoning Ordinance. Motion approved 7-0. b. Motion to indicate support for Bluescope/Varco Pruden and the company’s replacement of the bridge over Allen Creek on the Bluescope/Varco Pruden property. Motion by Braunschweig, seconded by Senn, to indicate support for Bluescope/Varco Pruden and the company’s replacement of the bridge over Allen Creek on the Bluescope/Varco Pruden property. Hammann asked if the Plan Commissioners could have a few minutes to read the memo from Sidoff regarding the project. Sidoff offered to provide an overview. She noted that the company’s operations are split north and south by Allen Creek. A culvert installed in Allen Creek serves as the bridge between the north and south side of the property. The culvert is over 75 years old and has experienced significant flooding issues over the years. Bluescope estimates that flooding has caused the bridge to be closed 25% of the year, which significantly disrupts operations because trucks have to reroute through the City to get from one area of the property to the other. Sidoff noted that Bluescope is interested in replacing the culvert with a free span bridge, which would help their operations and also likely help mitigate flooding issues at that point in Allen Creek. Bluescope is looking for a motion of support from the City indicating that the City understands the importance of keeping the company in the City and the necessity of replacing the culvert with a new bridge. This motion of support would be used by Evansville Bluescope management in securing support from Bluescope corporate offices to replace the bridge, as well as indicate support from the City during the permitting process. Sidoff is assisting Bluescope in applying for the necessary Wisconsin Department of Natural Resources and US Army Corps of Engineers permits. The only permit that will be required by the City for the replacement of the bridge is a floodplain permit, which can be approved by Sidoff. Motion passed 7-0. c. Update on City of Evansville Park and Outdoor Recreation Plan - Sidoff noted that she has made significant progress on the Plan, and the Park and Recreation Board will be reviewing the bulk of the Plan at its meeting next week. They will review the inventory and public input this month and the recommendations the following month. The draft Plan should come to Plan Commission and Common Council in September. Sidoff noted that after the Park Plan is completed, she will be working on the update to the City’s Comprehensive Plan. Part of that planning process will likely include a statistically-significant survey. Additionally, the City may be pursuing an intern to assist in the comprehensive planning process. Hammann noted that the most valuable information from the last comprehensive planning public input survey were the hundreds of comments made in the survey. 8. Monthly Reports a. Report on other permitting activity by Zoning Administrator. Sidoff noted she has been dealing with a few sign permit questions. As mentioned in item 7.b, she will be assisting Bluescope with the permit application process for replacing their bridge. b. Report on the Unified Land Development Code Committee. No report. c. Report of the Evansville Historic Preservation Commission. No report. d. Report on Common Council actions relating to Plan Commission recommendations. Mayor Decker noted that the Common Council did not act on the sale of property to Bev Krieger because she did not show up to the Common Council meeting. e. Report on Board of Appeals actions relating to zoning matters. No report. f. Enforcement Report. Sidoff noted that staff has been dealing with issues related to the City’s wellhead protection ordinance, namely the fact that vehicle repair/maintenance operations are not supposed to be permitted in that area. This has been an issue on the east side of town, in the Water Street area. That is why the Varesi Auto Repair application for a conditional use permit in that area was pulled. Staff is looking into the issue and will report when more progress is made. 9. Meeting Reminder. The next Plan Commission meeting will be on Tuesday, August 6, 2013 - note the change from the regular meeting date. The meeting will be a joint meeting with Economic Development Committee and will include a presentation by the City Engineer on the City’s new GIS software, as well as a presentation by the Evansville youth baseball complex group. Endres indicated she will not be able to attend the meeting. 10. Adjournment. Hammann made a motion, seconded by Braunschweig, to adjourn at 6:17 p.m. Motion approved 7-0. The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: Evansville, Wisconsin June 2013

Common Council Regular Meeting Tuesday, June 11, 2013, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Cheryl Fuchs, Barb Jacobson, Ben Ladick, Josh Manring, James Montgomery, and Jon Senn. Others present: City Administrator Dan Wietecha, City Attorney Mark Kopp, City Clerk Judy Walton, Library Director Megan Kloeckner, Kelly Gildner from The Evansville Review, FairShare representative Julie Garrett, SWAG representatives John Morning and Mike Larson, Chamber of Commerce Executive Director Christina Slaback, and Jim Kopecky. 3. Approval of Agenda. Braunschweig made a motion, seconded by Senn to approve the agenda. Motion approved 8-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Senn to waive the reading of the minutes of the May 14, 2013, regular meeting and May 18, 2013, special meeting and to approve them as presented. Decker noted that a new copy of the May 14, 2013 minutes had been distributed due to pages missing from the copy in their packet. Motion approved 8-0. 5. Civility reminder. Recognition of the commitment to civility and decorum at city meetings. 6. Citizen appearances A. Julie Garrett, FairShare CSA Coalition, Community Program Manager & Bike the Barns Event Organizer informed Council of an upcoming fundraising bike tour event. The 7th annual event is scheduled for Sunday, September 15th and will have approximately 550 cyclists participating. The route starts and ends at Leonard Leota Park. Julie has presented this information to both the Park Board and Public Safety Committee. B. John Morning and Mike Larson of Southern Wisconsin Agriculture Group (SWAG) gave a power point presentation highlighting the group’s key milestones, vision, and hope. The group was formed 3 years ago and is a 501(c)(3) not-for-profit organization. They have the support of a number of businesses and organizations both locally and statewide. 7. Reports of Committees A. Library Board Report. Kloeckner reported that summer reading is just starting and other activities are filling up fast. B. Youth Center Advisory Board Report. Ladick reported that the center is closed for the summer and they are in full swing planning for the 4th of July activities. C. Finance and Labor Relations Committee Report (1). Brooks made a motion, seconded by Braunschweig to accept the City and Water & Light bills as presented in the amount of $727,079.07. Motion approved 8-0 on a roll call vote. (2). Braunschweig made a motion, seconded by Manring to approve Student Internship Policy. Motion approved 8-0. D. Plan Commission Report (1). Discussion and possible motion regarding the sale of parcel 6-27-684.4. Current zoning, use, and future use were discussed. No action taken. E. Public Safety Committee Report (1). Jacobson made a motion, seconded by Senn to approve an amendment to the Class “B” Beer/“Class B” Liquor License for Pete’s Inn Inc., Linda A Church, Agent, 555 S Fifth Street, Evansville WI 53536, d/b/a Pete’s Inn Inc., 14 N Madison Street, Evansville WI 53536 to include festivities for the Chamber of Commerce Inside/Outside Days with DJ “Big E” from noon to 5 pm and Live Band Maynard T Thumb Twanger from 5 pm to 9 pm. Braunschweig made a motion, seconded by Brooks to amend the motion adding Saturday, August 3, 2013. Amendment approved 8-0. Main motion, as amended, approved 8-0. F. Public Works Committee Report. Braunschweig reported that the Garfield Street project is progressing. G. Water & Light Committee Report (1). Brooks made a motion, seconded by Braunschweig to adopt Time of Day addendum to 2012 rate case as required by Public Service Commission (PSC). Motion approved 8-0. Brooks reported that the water tower is in good shape and won’t need painting for 3-5 years. They will be looking into having it power washed. H. Economic Development Committee Report. Brooks extended a thank you to Sue Berg for attending the Rock County Dairy Breakfast and handing out approximately 1,000 pieces of tourism literature for the City of Evansville. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported that the pool is repainted and spiffy; the Antes Cabin has a new roof; and grading and re-seeding between the Antes Cabin and Baker Building will be done. K. Historic Preservation Commission Report. Ladick reported that they approved the Youth Center sign. L. Fire District Report (1). Committee of the Whole follow-up and discussion on Fire District planning and representation. Decker asked Council for any comments or direction for our Fire District Board members. Suggestions included doing long range planning, continuing discussions on representation, and utilizing facilitators. M. Police Commission Report. Wietecha reported that Patrick Reese has been promoted to sergeant. N. Energy Independence Team Report. No report. O. Board of Appeals Report. No report. 8. Unfinished Business. A. Brooks presented the second reading and made a motion, seconded by Fuchs to adopt Ordinance 2013-03, Short-Term Street Closures. [Sponsors Jacobson and Brooks]. Motion approved 7-1 with Montgomery opposing. 9. Communications and Recommendations from the Mayor A. Braunschweig made a motion, seconded by Brooks to adopt Resolution 2013-9, Commending Christopher Eager for his Decades of Service to the Evansville Community. Motion approved 8-0. B. Decker shared with Council her comments from the June 10, 2013 School Board Meeting. C. Decker pointed out an article in the June, 2013 issue of the Municipality - “Ten Habits of Highly-Effective Councils” which she recommended they read. D. Fuchs volunteered to drive the electric vehicle in the 4th of July parade. 10. Communications from the City Administrator. None 11. New Business. None 12. Introduction of New Ordinances A. Braunschweig presented the First reading of Ordinance 2013-04, Updating Chapter 2, Article II of the City Code regarding Common Council. [Sponsors Braunschweig and Brooks]. 13. Meeting Reminder A. The next regular meeting is Tuesday, July 9, 6:30 p.m., City Hall. 14. Adjournment. Braunschweig made a motion, seconded by Senn to adjourn at 7:42 p.m. Motion approved 8-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Finance: June 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, June 6, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of May 9, 2013. Brooks made a motion, seconded by Manring, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $727,079.07. FLR had questions about police ammunition, garbage bags, and vehicle maintenance. VI. Unfinished Business. a. Personnel Policy. FLR noted that review of the Personnel Policy would be progressing. VII. New Business: a. Cemetery Fees. Brooks made a motion, seconded by Manring, to recommend to Common Council approval of Resolution 2013-08, Amending the City of Evansville’s Fee Schedule. FLR noted that Public Works Committee had discussed pricing for the new columbarium. FLR said lot pricing should also be reviewed, as well as looking into how perpetual care charges would be applied for the columbarium. Braunschweig made a motion, seconded by Manring, to table the main motion. Motion to table approved unanimously. b. Internship Policy. Braunschweig made a motion, seconded by Brooks, to recommend to Common Council approval of the Student Internship Policy. Wietecha explained that Committee of the Whole had discussed the importance of an internship policy before the upcoming school year. The draft reflects requirements under the Fair Labor Standards Act (FSLA) for unpaid interns but would also be applicable for paid interns. Hiring of any interns would need to be consistent with the city’s general hiring policies. FLR discussed revisions for hiring based on merit, allowing high school juniors, and including academic goals in the written agreement. Motion approved unanimously. VIII. Adjournment. Braunschweig made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 5:49 pm.

Minutes: Plan May 2013

City of Evansville Plan Commission Regular Meeting Monday, June 3, 2013, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:01 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mason Braunschweig, Sandy Decker, Matt Eaton, Carol Endres, John Gishnock, Bill Hammann, and Jon Senn. Others present: City Administrator Dan Wietecha, Community Development Director Nicole Sidoff, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hammann, to approve the agenda. Mayor Decker recommended removing items 7a and 7c. Motion approved 7-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Senn, to waive the reading of the minutes from the May 6, 2013 regular meeting and approve them as printed. Decker noted a typo under item 7b(ii) - the time the public hearing opened should read 6:19 p.m., not 6:29 p.m. Motion approved 7-0. 5. Civility Reminder. Decker noted the monthly civility reminder. 6. Citizen appearances other than agenda items listed. None. 7. New Business b. Motion to recommend to Common Council the sale of parcel 6-27-684.4. Braunschweig made a motion, seconded by Hammann, to recommend to Common Council the sale of parcel 6-27-684.4. Decker noted the parcel under consideration was originally considered as a possible road from Franklin Street. Wietecha noted that this was no longer in City plans for a street location. Decker noted Bev Krueger had offered $800 for the property, and Common Council would discuss the selling price for the parcel during its meeting. Hammann noted the use of the parcel for a garden by Krueger was preferable to using the parcel as an alley. Gishnock asked if the property would need to be surveyed and/or combined with the adjacent parcel. Wietecha noted City Code requires undersized lots to be combined with an adjacent lot if the parcels are under the same ownership. This would also require a rezone of the property under discussion, as it is currently zoned I-1. Bev Krueger noted she has maintained the property for years. Motion approved 7-0. c. Update on City of Evansville Park and Outdoor Recreation Plan. Sidoff noted she is continuing work on the Park Plan. The online survey is closed, and 321 people responded. The Plan will likely come to Plan Commission and Common Council in August. Hammann asked why the baseball group wanted to present at Plan Commission, and whether it would be more appropriate for them to go to Park and Recreation Board. Sidoff noted this was a citizen request to come to Plan Commission to present, and the representative had contacted her just prior to the meeting that night to say he would not be able to make the meeting and would like to come next month. The representative had already presented at the Park and Recreation Board meeting. Hammann noted the decision about the baseball complex would not be made at Plan Commission. 8. Monthly Reports a. Report on other permitting activity by Zoning Administrator. Sidoff noted that the permits for We Energies’ installation of gas main to serve Landmark Services Cooperative’s new grain dryer have all been issued. Wietecha noted that fill from the Garfield Street reconstruction is being stored on the vacant lot north of Romano’s. All the necessary State and local permits required for the fill storage have been acquired. b. Report on the Unified Land Development Code Committee. No report. c. Report of the Evansville Historic Preservation Commission. No report. d. Report on Common Council actions relating to Plan Commission recommendations. Sidoff noted the Common Council approved the CSM recommended by the Plan Commission at its last meeting. Ground has been broken for the duplexes on that site, as well as the duplexes on the southeast corner of Porter Road and Sixth Street that the Plan Commission also approved at its last meeting. e. Report on Board of Appeals actions relating to zoning matters. Sidoff noted that last month the Board of Appeals approved the conditional use permit application for We Energies to construct gas main in shoreland/wetland areas. f. Enforcement Report. Sidoff noted the majority of enforcement issues have been related to vehicles being stored off-site of a towing business’s property. Staff is working with the business to find a solution. 9. Meeting Reminder. The next Plan Commission meeting is Monday, July 1, 2013. The Plan Commission rescheduled its August meeting to Tuesday, August 6, 2013. Endres indicated she will not be able to attend a meeting on that date. 10. Adjournment. Hammann made a motion, seconded by Braunschweig, to adjourn at 6:15 p.m. Motion approved 7-0. The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: Public WorksL May 2013

Public Works Committee Regular Meeting Tuesday, May 28, 2013 at 6:00 p.m. DPW Shop, 535 South Madison Street, Evansville, WI MINUTES 1. Call meeting to order at 6:00 p.m. 2. Roll call: Fuchs, Montgomery, Berquist, Wartenweiler, Wietecha, and S. Decker present. Braunschweig absent. 3. Motion to approve the agenda as presented by Fuchs, seconded by Montgomery, passed unanimously. 4. Motion to approve the minutes from the April 30, 2013, regular meeting by Fuchs, seconded by Montgomery, passed unanimously. 5. Citizen Appearances- a. John Decker of the Evansville Grove Society thanked the Public Works staff for help preparing the park, cemetery, and barricades for the Rally ‘Round the Flag event. 6. New Business- None 7. Old Business- DPW discussed the columbarium proposal from the February 26 meeting. The proposed columbarium fees will be on the next Finance Committee agenda. 8. Communications from the City Engineer- a. Construction Updates- i. Garfield project- Delayed by rain, construction will start tomorrow. ii. Main/Court Street stormwater- The project has been surveyed. b. Site plan reviews- None 9. Communications from the Public Works Director- Monthly Department Update- a. Fuchs made a motion, seconded by Montgomery, to approve hiring of full-time position that has been vacant and is budgeted. DPW discussed the need to be back fully staffed. Under the collective bargaining agreement, this position will be posted to qualified internal candidates before being advertised to the public. Motion passed unanimously. 10. Parks and Recreation Report- Fishing at Lake Leota has been active. The roof is on at the Westside Park Shelter; plumbing and electric are expected in a couple weeks. The Antes Cabin needs a new roof. 11. Motion to adjourn meeting at 6:30 pm by Montgomery, seconded by Fuchs, passed unanimously.

Minutes; Economic Development: May 2013

City of Evansville Economic Development Committee Monday, May 20, 2013, 6:00 PM City Hall, 31 S. Madison St. Evansville, WI MINUTES 1. Call to Order at 6:03 PM. 2. Roll Call -- Present: Gene Bass, Sarah Bauer (6:06 PM), Chair Jim Brooks, Brandon Rutz, Nicole Sidoff, and Jon Senn. Also attending: Mayor Sandy Decker. Absent: James Otterstein, Blase Strobl, and Christina Slaback. 3. Motion to Approve Agenda -- Brooks suggested moving item 6.c.i immediately after item 5 to ensure a quorum for action. Senn/Bass, approved unanimously. 4. Motion to waive the reading of the minutes of the April 15, 2013 regular meeting and approve them as printed -- Senn/Bass, approved unanimously. 5. Citizen Appearances, other than listed agenda items -- Mayor Sandy Decker noted the public comment period for the Ice Age Trail extension in Rock County would be closing on June 1. The link to the online public comment forum is on the City website, and Sidoff offered to email out the link to the EDC members. Sarah Bauer arrived at 6:06 PM. 6. Monthly Reports Tourism Subcommittee Report - Approval of refreshments for CCC Veterans Memorial Bridge dedication. This item was moved up in the agenda to ensure a quorum for action. Brooks noted this approval was just a formality, as this event had not been explicitly singled out in the EDC budget for 2013. Senn made a motion, seconded by Rutz, to approve up to $50 for refreshments for the CCC Veterans Memorial Bridge dedication. Motion approved unanimously on a roll call vote. a. Chamber Report - Sidoff noted that Slaback was not able to attend the meeting that night due to a family issue. Sidoff shared an update on joint Chamber/City activities under the City report agenda item. b. City Report on Economic Development Activities - Sidoff provided the following report: *City efforts done in conjunction with the Chamber - ribbon cuttings for Bridget’s Family Bakery, Symdon grand-re-opening, and upcoming for Fox and Hound on Thursday. Manufacturer’s Round Table tomorrow, James Otterstein will be presenting on Inspire Wisconsin. City and Chamber staff met with a new business, Advantage University, which focuses on enrichment and improvement for students. They are working out of Creekside Place. *Landmark Services Cooperative update - Last week the Board of Appeals approved conditional use permit for We Energies to construct gas line to serve the Landmark expansion. All permits have been issued. We Energies hopes to begin construction at the beginning of June. Sidoff met with Town of Fountain Prairie government officials to discuss Landmark, as Landmark has proposed building a facility in their town. *Sidoff took a Real Estate Development and Reuse course last week, which is part of the certified economic developer process. The next two courses will be Workforce Development in July and Strategic Planning in August. *Josh Clements from UWEX Walworth County came to the Inventors and Entrepreneurs Club to speak about innovative downtown businesses, thank you to those of you who attended. Josh provided a lot of great demographic and economic info, which Sidoff emailed to everyone after receiving it from him. Sidoff and Clements are discussing possibly spinning this off into a bigger project, including having a charette downtown. *Sidoff and Slaback met with School District representatives to discuss possible opportunities for collaboration, including social media for businesses. *Thrive Economic Development professionals met at Larson Acres, and the Mayor gave an intro to the City. The State of the Madison Region Summit is this Thursday at 1:30 PM in Madison. *Sidoff is continuing work on the update to the park and outdoor recreation plan, and 321 people responded to the online survey. Decker noted that Evansville is the only municipal investor in Thrive from Rock County. *LinkWISCONSIN is conducting a survey to determine broadband demand throughout the State. EDC members are encouraged to complete the survey and spread the word about the survey to others in the area. Brooks passed around the Broadband Playbook. Rutz noted it would be difficult for Evansville to land any major office operations without improved broadband access in the City. Brooks discussed the benefits of having a publicly-owned utility, including a major project at Baker Manufacturing whereby the company’s energy bill was reduced by $3,000 per month due to a collaborative project with WPPI Energy. c. Tourism Subcommittee Report - Brooks noted that the Art Crawl drew people from northern Illinois. The Civil War event was much better attended than in the past, the primary need for that event will be more manpower. The CCC Veterans Memorial Bridge dedication will take place on May 30 at 3:30 PM with refreshments to follow at Allen Creek Art Gallery. Jenny Bammert, Tourism Subcommittee member, will be taking over the task of listing events on the web, as well as replenishing various tourism-related brochures throughout downtown. Decker noted that Tourism has made significant progress in getting the word out about Evansville events. Bauer commended the success of the Civil War event, particularly in light of the fact that so many other events were taking place throughout the region on the same weekend. Brooks noted that two artists have registered for the Plein Air competition so far. 7. Old Business a. Rail Study - Sidoff shared correspondence she received from the Wisconsin Department of Transportation regarding reactivation the rail line through Evansville. The EDC members discussed the issue of ownership of the rail line and the need to identify a shipper/business that would want to use the rail line. Decker noted it would be beneficial to have conversations with Landmark regarding this issue. Brooks noted it would be important to demonstrate to the Union Pacific that it would be worth their while to reopen the line and allow access. Decker noted that the importance of rail and broadband access were key points of emphasis by City staff/officials during meetings with Thrive. Brooks noted that the missing crossings at STH 92 and 104 would have to be replaced if the line was reopened. Brooks and Decker noted the work of Baldwin, Kohl, Duffy, and Pocan at the Federal level in advancing freight rail access. Decker noted that Pocan would be having a listening session at Eager Free Library on May 29th at 5:30 PM. b. Wayfinding Signage - Bauer noted that the signage directing people to parking areas needed to be improved. Sidoff noted that she found the original inventory of wayfinding signs and where they were installed. c. Retail Market Analysis Study - Nothing to report. d. Travel Green Wisconsin - Brooks noted that the Tourism Subcommittee discussed this item and agreed to not launch a concerted effort to promote the program. They will encourage “leading by example” and hope to build a critical mass of early adopters to get the program going in the City. e. Welcome Packet for New Businesses i. Fact Sheet - Sidoff distributed a list of resources to be included in a potential fact sheet for business owners/entrepreneurs. The target audience would be Main Street/small businesses. Bauer noted that she liked the breakdown of resources by level of government. The EDC members discussed the resources that were included in the list. Rutz suggested re-ordering the City resources. Decker asked if there was any market analysis information that could be included. Sidoff noted that the market analysis information would be fairly broad and basic, and businesses would be best-served to conduct an analysis to determine whether their product/service was needed in the City. This is oftentimes done as part of developing a business plan. Brooks suggested Steve Deller from UW-Madison/UWEX as a resource for this type of information. f. Cabinetry Shop - Brooks asked about the status of the cabinetry business. Sidoff noted that their plans to open a location in Evansville were currently on hold. 8. New Business a. Business Expo - Nothing to report. b. Evansville Women Entrepreneurs Group - 20 women business owners met last week at the first Evansville Women Entrepreneurs gathering at Creekside Place. Bauer noted that she thought it was a great experience, and it was very helpful that everyone can get to know one another and help each other out. Brooks noted it would be important for new businesses in town to be aware that other business owners are there to support them. Bauer noted that the group was very interested in doing an event like Maxwell Street Days or having scheduled days where all businesses downtown are open later. c. Flower Baskets - The EDC members discussed the flower baskets. Bass and Bauer will work together to plant the baskets. 9. Meeting Reminder: Next regular meeting June 17, 2013, 6:00 PM. Bauer noted she may not be able to make the June 17 meeting. 10. Motion to adjourn -- 7:21 PM by Rutz/Bauer. --Jim Brooks, Chairman

Minutes: Finance: May 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, May 9, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig and Jim Brooks. Absent: Alderperson Josh Manring. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Braunschweig, to approve the agenda as presented. Motion approved unanimously. III. Minutes of April 4, 2013. Brooks made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Braunschweig, to accept the City and Water & Light bills in the amount of $1,451,489.72. FLR commented on good customer service with park reservations and had questions about gas tax and EMS intercepts. VI. Unfinished Business. a. Reference Handbook. FLR noted several updates had been distributed for the reference handbooks. VII. New Business: a. Capital Budget Amendment. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of Resolution 2013-07, Amendments to 2013 Capital Budget. Braunschweig explained that the stormwater improvements in the resolution had been discussed and recommended by the Public Works Committee. Motion approved unanimously on a roll call vote. b. Youth Center Raffle. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of Youth Center conducting a fundraising raffle during the Fourth of July celebration. Brooks noted that the raffle is the Youth Center’s annual Ducky Derby. Motion approved unanimously. VIII. Adjournment. Brooks made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 5:40 pm.

Minutes: Public Safety: May 2013

Public Safety Committee Wednesday, May 1, 2013 6:30 P.M. Regular Meeting Evansville City Hall Council Room 31 S Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:31 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson, Alderperson Brooks, Police Chief Scott McElroy, EMS Chief/Coordinator Mary Beaver and Mayor Decker. Others in attendance were: Brad Huse, Nicolas Backenger, Dave VanDerHaegen, John Decker, Pammi Sehkon, Kayla Kaiser and Gene Cratsenberg 3. Motion by Brooks, second by Jacobson, to approve the agenda as printed. Motion passed. 4. Motion by Jacobson, second by Brooks, to approve the April 3, 2013 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed - None 6. Old Business - None 7. New Business a. Gene Cratsenberg,124 Highland Street, spoke regarding the Ordinance Parking of Campers and Trailers Sec 122-135. Gene commented that trailers sitting on curbs creates a dangerous situation, and wants it to be re-introduced. Chairperson Jacobson stated that this will be tabled until next month’s meeting on June 5. Motion by Brooks, second by Jacobson, to table discussion on the ordinance until next month. Motion passed. b. Motion by Jacobson, second by Brooks, to approve the Renewal Operator’s License application(s) for Sharon Marie Paulson. Motion passed. c. Motion by Jacobson, second by Brooks to approve the Operator’s License application(s) for 7c1 Bradley E Huse, and 7c2 for Nicolas L Backenger. Motion passed. c3. Motion by Jacobson, second by Brooks, to approve the Operator’s License application for Kayla Kaiser. Kayla was present to speak on her behalf regarding her application. Motion to approve the Operator’s License application for Kayla Kaiser was denied. d. Motion by Brooks, second by Jacobson, to recommend to Council approval of the Alcohol Beverage License application for a Class “B” Beer/”Class B” Liquor License for Creekside Place Inc., David M VanDerHaegen, Agent, 633 S Fremont Street, Janesville WI 53545, d/b/a Creekside Place Inc., 102 Maple Street, Evansville WI 53536. Motion passed. e. Motion by Brooks, second by Jacobson, to recommend to Council approval to renew the Alcohol Beverage License Applications for a Class “B” Beer/“Class B” Liquor Licenses with the amended correction to Mark A Oyan’s address from Boulevard to Bowlavard for Oyan, Mark A., Mark A. Oyan, Agent, 435 Boulevard Avenue #1, Belleville, WI 53508, d/b/a Blue Devil Bowl, 108 E Main Street, Evansville WI 53536; the Evansville Memorial Post #6905 of the Veterans, Gordon R. Ringhand, Agent, 412 Fowler Circle, Evansville WI 53536, d/b/a VFW Memorial Post #6905,179 E Main Street, Evansville WI 53536; the Night Owl Food & Spirits Inc., Gregory P Ardisson, Agent, 217 N Sixth Street, Evansville, WI 53536, d/b/a The Night Owl Food & Spirits Inc., 19 E Main Street, Evansville, WI 53536; Pete’s Inn Inc., Linda A Church, Agent, 555 S Fifth Street, Evansville WI 53536, d/b/a Pete’s Inn Inc., 14 N Madison Street, Evansville WI 53536; and Romano’s Pizza Inc., Francesco Romano, Agent, 74 N Sixth Street, Evansville, WI 53536, d/b/a Romano’s Pizza, 50 Union Street, Evansville WI 53536, Motion passed. f. Motion by Brooks, second by Jacobson, to recommend to Council approval to renew the Alcohol Beverage License Applications for a Class “A” Beer/“Class A” Liquor Licenses for Goodspeed Gas ‘N Go Inc., Bradley N Goodspeed, Agent, 6045 N Eagle Rd., Janesville WI 53548, d/b/a Goodspeed Gas ‘N Go Inc., 350 Union Street, Evansville WI 53536; Kopecky’s Worldwide Foods Inc., James D Kopecky, Agent, 8017 N Ridge Court, Evansville, WI 53536, d/b/a Kopecky’s Piggly Wiggly, 8 County M, Evansville WI 53536; Madison Street Express Inc., Parminder Sekhon, Agent, 2644 Granite Road, Fitchburg, WI 53711, d/b/a All ‘N One, 104 S Madison Street, Evansville WI 53536; and Susan L. Nettum, 118 Teddy Street, Brooklyn WI 53521, dba The Artful Gourmet, 11 East Main Street, Evansville WI 53536. Motion passed. Motion by Brooks, second by Jacobson, to recommend to Council approval to renew the Alcohol Beverage License application for a Class “A” Beer/“Class A” Liquor License for Francois Oil Co Inc., Steven J. Merry, Agent, 5427 Glenway Circle, Oregon WI 53575, d/b/a The Grove Quik Mart, 230 E Main Street, Evansville WI 53536. Motion by Brooks, second by Jacobson, to amend the motion with corrective action to be completed by June 14, 2013 Council meeting. Motion passed. g. Motion by Jacobson, second by Brooks, to recommend to Council approval to renew the Alcohol Beverage License Application for a “Class A” Beer License for Landmark Services Cooperative, Lee Dammen, Agent, 13912 W Northridge Drive, Evansville WI 53536, d/b/a Cenex Convenience Store of Evansville, 9 John Lindemann Drive, Evansville WI 53536. Motion passed. h. Motion by Jacobson, second by Brooks, to recommend to Council approval to renew the Alcohol Beverage License Application for a Class “B” Beer License for Real Coffee at Daun LLC, Daun Fugate, Agent, 8644 W State Road 81, Beloit WI 53511, d/b/a Real Coffee at Daun LLC, 18 E Main Street, Evansville, WI 53536. Motion passed. i. Motion by Jacobson, second by Brooks, to recommend to Council approval to renew the Alcohol Beverage License Application for a “Class C” Wine License for Real Coffee at Daun LLC, Daun Fugate, Agent, 8644 W State Road 81, Beloit WI 53511 d/b/a Real Coffee at Daun LLC., 18 E Main Street, Evansville, WI 53536. Motion passed. j. Public Hearing for a Street Use License for Allen Creek Bridge Plaque dedication ceremony Thursday May 30, 2013 on East Main Street from 3:30 pm through 3:45 pm. i. Initial Staff Comments - Chief McElroy asked for traffic to be detoured. Chief McElroy will speak with the Grove Society Group for a detour at Union Street and Maple Streets. ii. Public Hearing opened at 7:17 p.m. – John Decker, 143 West Main Street, spoke in favor of the street use license. iii. Public hearing was closed at 7:18 p.m. k. Motion by Brooks, second by Jacobson, to approve the application for a Street Use License for Allen Creek Bridge Plaque dedication ceremony Thursday May 30, 2013 on East Main Street from 3:30 pm through 3:45 pm. Motion passed. l. Public Hearing for the Street Use License for the dedication ceremony for installation of the Civil War Cannon at City Hall 31 South Madison Street for Saturday, May 18, 2013 from 1 pm through 1:45 pm. i. Initial Staff Comments - Chief McElroy spoke regarding diversion of trucks at South Madison and Water Street. Cars will be allowed to continue to Church Street. Handicapped parking will be available, West Main/East Main at South Madison closure and Union Street/North Madison detour for semis. ii. Public hearing was opened at 7:24 p.m. – John Decker, 143 West Main Street, spoke in favor of the street use license. iii. Public hearing was closed at 7:24 p.m. m. Motion by Jacobson, second by Brooks, to approve the application for the Street Use License for the dedication ceremony for installation of the Civil War Cannon at City Hall 31 South Madison Street for Saturday, May 18, 2013 from 1 pm through 1:45 pm. Motion passed. n. Motion by Brooks, second by Jacobson, to recommend to Common Council approval to set recommended bonds for city ordinances. Motion was amended to correct the spelling for “synthetic”. Motion passed. o. Motion by Jacobson, second by Brooks, to approve hiring coop student for the 2013- 2014 school year. Josh Chenoweth would start in June through the 2013-2014 school year. This position would be part-time with the understanding that it is budgeted through December 2013 and must be budgeted for 2014. Motion passed. 8. Evansville Police Report – There were 1114 calls for service for the month of April 2013. We had 60 license plate transactions for April with 741 for 2012. The County began their monthly siren test on March 1st. We continue to scan and update the Police website. Accreditation and policy update continues with on-site evaluation set for November 2013. Officer Nankee completed SFST Instructor training. In April and May, all staff will be attending the Spillman training. The tentative target date for the new system is June 10, 2013. The “Lockdown” training at BTC was attended by Chief McElroy, Lt Koehler and Officer Reese. Officer Job completed the FBI Evidence Class at BTC in April. Officer Mahan-Strupp is scheduled for DAAT Instructor training in 2013. EVOC and Background Investigation training will be attended by Officers Reese and Job in May. The Field Training Officer Manual has been updated and will be used for new hires shortly. The sergeant promotional opportunity has been completed with the background check as the final step. Full and part-time officer eligibility list was closed April 22. Applications are being sorted through now. Three coop student candidates were interviewed April 2. Josh Chenoweth was chosen from the three students. The police department participated in the “Realty Maze” on April 16th at the high school. The National Take “Back Day” was Saturday, April 27. We had over 20 individuals drop off medications. Several volunteers helped to sort the medications. Over 21 lbs of various medications and several sharps were taken back. On April 29th these medications were taken to the State Patrol District 1 headquarters in Deforest. From there they will be picked up by the DEA (Drug Enforcement Administration) and properly disposed/destroyed of. Thanks to the Piggly Wiggly, Chamber of Commerce, Evansville Pharmacy, Jennifer Braun of BASE, Jim Brooks, Officer Mahan-Strupp and Reilly, Evan Benedict and Stefanie Geberding for volunteering and spreading the word to make this a success. 9. Evansville Medical Service Report – There were 40 runs for the month of April and 810 had five of those runs. The EMS booth was well attended at the Week of the Young Child event. Children received tattoos, were able to lay on the long-board and have their arms splintered by EMS staff. CPR training was completed in April for the Fire Department and EMS. Mary and Zach attended the “Active Shooter” class held at the Rock County Sheriff’s Department. Mary and Zach will be attending Part 2 of the 3-part session of the EMS Leadership Academy in Warrens WI. They will be learning the building blocks for hiring/retaining EMT’s and planning for the future of the EMS. The EMS is utilizing a free trial period for the “I am Responding” program. The program can be used with phones/computers to notify members of the service of their availability for their second ambulance. It is a great tool for the department head to track availability and have crew respond and if needed for mutual aide. The program is being utilized by most everyone. The new laptops have arrived and are being used. 10. Motion to adjourn Mayor spoke about public hearings for events. Department of Transportation has some questions for events for under an hour. Wondering if there is interest and looking for sponsors. Motion by Brooks, second by Jacobson, to adjourn the meeting at 7:55 p.m. Motion passed. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Evansville Plan : May 2013

City of Evansville Plan Commission Regular Meeting Monday, May 6, 2013, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:01 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mason Braunschweig, Sandy Decker, Matt Eaton, John Gishnock, Bill Hammann, and Jon Senn. Absent: Carol Endres. Others present: City Administrator Dan Wietecha, Community Development Director Nicole Sidoff, applicants Matt Brown and Roger Berg, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Senn, to approve the agenda. Motion approved 6-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Senn, to waive the reading of the minutes from the April 1, 2013 regular meeting and approve them as printed. Motion approved 6-0. 5. Civility Reminder. Decker noted the monthly civility reminder. 6. Citizen appearances other than agenda items listed. • Bev Krueger, 339 Main Street, noted that she would like to purchase the property owned by the City behind 339 Franklin Street, as she has been maintaining that area and would like to plant a garden there. Mayor Decker noted that this item could be placed on the next Plan Commission agenda for discussion. • Jeff Bahrs, 15 South Sixth Street, shared information on a baseball/softball complex he and others would like to construct at Westside Park. Mayor Decker suggested that Mr. Bahrs present this concept to the Park and Recreation Board at their meeting on May 13. She noted that this item could also be placed on the next Plan Commission agenda for discussion. 7. New Business a. Public Hearing concerning preliminary and final land division applications for a certified survey map (CSM) to split parcel 6-27-293.10010, located at 632-640 Porter Road. i. Initial Staff Comments - Sidoff noted that this proposal is to split the parcel into three parcels - the farthest east parcel would have the existing multi-family building, the other two parcels are proposed to eventually each have a duplex. This land division was proposed in 2011 by the applicant and approved by the Plan Commission and Common Council; however, the applicant did not file this land division with the Register of Deeds and has redrawn the lines for the land division to better accommodate the proposed uses. ii. Public Hearing - Mayor Decker opened the public hearing at 6:13 p.m. There were no comments. Mayor Decker closed the public hearing at 6:14 p.m. iii. Plan Commissioner Questions and Comments - Braunschweig noted he remembered addressing the proposed land division on this site last time around. Hammann noted that duplexes would be a highly appropriate use for this site, as it would increase the inventory of multi-family properties in the neighborhood adjacent to the park. iv. Motion - Braunschweig made a motion, seconded by Hammann to recommend the City Council approve the preliminary and final certified survey map to divide parcel 6-27-293.10010 into three lots, finding that the CSM is in the public interest and meets the objectives contained within Section 110-102(g) of City ordinances. Motion approved 6-0. b. Public Hearing concerning a proposed application for a Conditional Use Permit request for 565 Porter Road/310 Sixth Street to permit multiple-family dwellings where there are more than one principal land use structures on the same lot. Site plan review for 565 Porter Road/310 Sixth Street. i. Initial Staff Comments - Sidoff noted that the proposal is to construct four duplexes on the southeast corner of Porter Road and Sixth Street. An eight-unit apartment building, which would have resulted in the same density as the current proposal, would have been permitted by right and not required a conditional use permit application. The applicant believes four duplexes would fit better with the existing nature of the neighborhood. The proposed site plan meets all zoning code requirements and exceeds the required number of points for landscaping. The driveways for each duplex would be shared and garbage pick-up would occur at each duplex, rather than having a shared dumpster in the middle of the property. Additionally, the center of the property would be shared green space for residents. ii. Public Hearing - Mayor Decker opened the public hearing at 6:29 p.m. A member of the public asked if the duplexes would be owned by the tenant or would be rented. Matt Brown noted that the duplexes would be rentals. A member of the public asked if the site was already served by utilities. Brown noted the site is already hooked up to sewer and water. A member of the public asked who would maintain the culvert to the east of the property, and Roger Berg noted that they would continue to mow their section of the culvert. Mayor Decker closed the public hearing at 6:20 p.m. iii. Plan Commissioner Questions and Comments - Hammann noted that multi-family was the original vision for the area because of its proximity to Westside Park. He noted he likes this plan for four duplexes better than the eight unit apartment building that was originally envisioned for this site, as it provides for the same density while allowing for significant green space. iv. Motion Regarding Conditional Use Permit Application - Braunschweig made a motion, seconded by Hammann to approve issuance of a Conditional Use Permit for 565 Porter Road/310 Sixth Street, finding that the benefits of the use outweigh any potential adverse impacts, and that the proposed use is consistent with the required standards and criteria for issuance of a CUP set forth in Section 130-104(3)(a) through (e) of the Zoning Ordinance. Hammann noted that he thought the proposed plan was even better than what had originally been envisioned for the site. Motion approved 6-0. v. Motion Regarding Site Plan Review - Braunschweig made a motion, seconded by Senn to approve the site plan for 565 Porter Road/310 Sixth Street. Hammann noted that the landscaping plan shows a lot of trees, and Matt Brown confirmed that they needed a lot of trees to meet the landscaping requirements. Mayor Decker suggested that the applicant plant a variety of trees, both in keeping with the City’s “Tree City” status and to prevent massive die-offs of trees due to diseases like Emerald Ash Borer. Roger Berg noted that the trees that will be planted will already be 7-8 feet tall, as they are being transplanted from his nursery. The Plan Commission then discussed the drainage ditch to the east of the property, noting that the ditch has essentially become green space for the area. Motion approved 6-0. c. Update on cabinetry business - Sidoff noted that the cabinetry business owners notified her that their plans to relocate to Evansville are currently on hold. d. Update on City of Evansville Park and Outdoor Recreation Plan - Sidoff noted that there are currently 316 responses to the online survey. She got a great deal of feedback at the Night of the Young Child Family Night event and the Energy Fair. The Park and Outdoor Recreation Plan is still on track to come to the Plan Commission in July for approval. The Plan Commission discussed the desires from both baseball and soccer to have additional facilities at Westside Park, and Mayor Decker suggested a facilitated meeting with both groups. Wietecha noted it would be a good idea for the City to have a policy discussion on sponsor/advertisement signs in the parks. Decker also noted that Westside Park is adjacent to farmland, and it might be beneficial in the long-term to look at acquiring some of that land. 8. Monthly Reports a. Report on other permitting activity by Zoning Administrator. Sidoff noted that the permits she has been working on relate to We Energies’ installation of gas main to serve Landmark Services Cooperative’s new grain dryer. We Energies is going to the Board of Appeals on May 13 for their conditional use permit application to construct gas main in shoreland/wetland areas. Sidoff passed around the map of the gas main project. Hammann asked how many single family home permits had been issued so far this year. Sidoff offered to find out the exact number. Wietecha noted that about 30 per year would be average, and the lowest was in 2008 with 8 permits. Wietecha also noted that the existing number of platted lots served by infrastructure could run out by next year if this moderate growth rate continues. It would likely be good to see a developer come forward proposing the next phase of development for a subdivision. b. Report on the Unified Land Development Code Committee. No report. c. Report of the Evansville Historic Preservation Commission. No report. d. Report on Common Council actions relating to Plan Commission recommendations. No report. Sidoff noted that at its upcoming meeting the Common Council will take up the land division/certified survey map the Plan Commission recommended for approval earlier during this meeting. e. Report on Board of Appeals actions relating to zoning matters. The Board of Appeals is scheduled to meet Monday, May 13 to address the We Energies conditional use permit, as discussed under item 8a. f. Enforcement Report. Sidoff noted there have been a number of enforcement issues relating to the vacant lot on the corner of Main and Union, owned by Bank of Milton-many businesses having been putting signage and vehicles with advertising on this property. This has resulted in a number of complaints, which Sidoff and the Building Inspector have followed up on. 9. Meeting Reminder. The next Plan Commission meeting is Monday, June 3, 2013. Mayor Decker noted that the August meeting will have to be rescheduled, as she and Sidoff would not be able to attend a meeting on August 5. Plan Commissioners were requested to bring their calendars to the next PC meeting to discuss possible alternative dates for the August meeting. 10. Adjournment. Braunschweig made a motion, seconded by Hammann, to adjourn at 6:45 p.m. Motion approved 6-0. The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: Hisroric Pres: April 17, 2013

Evansville Historic Preservation Commission Minutes Wednesday, April 17, 2013, 6:30 P.M. Evansville City Hall Present: John Decker, Rich Modaff, Betsy Ahner, Ald. Ben Ladick, Steve Culbertson Excused: Steve Christens Absent: Rick Schuch Also Present: Mayor Sandy Decker, Dan Wietecha, City Administrator, John Gishnock, Becky Gonzales, Jim McGoey, Molly and Steve Hicks The meeting was called to order at 6:30 PM by Chair Richard Modaff. Motion by Decker to waive the reading of the minutes of the March 20, 2013 meeting and approve them as read. Second by Culbertson. Motion carried. Reorganization: Motion by Decker to nominate Rich Modaff as Chairperson, Steve Christens as Vice-chair and Betsy Ahner as Secretary. Second by Ladick. Hearing no further nominations Modaff asked for a motion to approve the nominations. Motion by Culbertson to approve the nominations as presented. Second by Ladick. Motion carried unaninmously. Applications – Appearances 33 Second Street – Motion by Culbertson to accept the application. Second by Decker. Molly and Steve Hicks explained they would like to create a three season porch in place of the current screened porch. They would add a frost wall, level the floor, add two windows and a new back door. They would also pour a concrete slab and sidewalk at the back porch to eliminate damaged patio blocks and weather related problems. Motion carried unanimously. 224 West Church Street – Motion by Decker to accept the application. Second by Ladick. Homeowner, Jim McGoey explained that he wanted to build a 20 x 30 foot detached garage on his property. It will be constructed of wood and the roof and colors will match his home. Motion carried unanimously. Seminary Park Landscape Project – Motion by Decker to accept the application. Second by Culbertson. John Gishnock and Becky Gonzales presented slides showing the proposed design of the peace garden which would be created mainly on the north side of the park. Among other features it would include a labyrinth and meditative features. The Park Board has approved the plan and Modaff explained he has received positive comments from neighbors across the street from the park. This is an underutilized park, in fact many residents do not realize it is a city park. This will be a multi-year project and will not begin until funds are raised to pay for the first phase. After that progress will depend on the rate at which funds can be raised. Modaff expressed a concern that if the project stretched over too many years future Historic Preservation Commission members may not be supportive. Decker said that once the committee reviews and approves the plan, the work of the HPC is finished and it is up to the Park Board to follow through on the project. Motion carried unanimously. Next steps - an application must be submitted to the state Historic Preservation Officer. Decker asked that hard copies of the presentation slides and other info be provided for the application. The role of the state is to ensure that the proposed park will fit into the historic neighborhood and not have an adverse effect on it. Motion by Decker that the Evansville HPC express an opinion to the state that this proposed project will not have an adverse effect on the historic character of the district. Second by Culbertson. Motion carried unanimously. Administrative Grove Society – Decker explained the Rally ‘Round the Flag publicity is starting to get out. That event will be held mainly in Leota Park on May 17 – 19, 2013. Cannon project – the wet weather is hampering the installation of the concrete base for the cannon in front of City Hall. HPC Documents and Records – nothing new to report Plaque Program – Decker has received a request from David Mosher regarding placing a plaque on the building he has renovated for his office. State Historical markers are designated for historic events, people or buildings and his building would not qualify, mainly because the history of the building is not known. It may be possible under an older Evansville program to place an information plaque on the building. Decker will continue to research this. Correspondence A thank you note has been received from the 4th Grade History Hunters and it was passed around so the commissioners could read it. There being no other business Ahner moved to adjourn. Second by Ladick. Motion carried. The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.

Minutes: Common Council: April 2013

Common Council Regular Meeting Tuesday, April 9, 2013, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Ben Ladick, Josh Manring, and Jon Senn. Others present: City Administrator Dan Wietecha, City Attorney Mark Kopp, City Clerk Judy Walton, City Engineer Brian Berquist and Ben Heidemann of Town & Country Engineering, Library Director Megan Kloeckner, Public Works Superintendent Dave Wartenweiler, Water & Light Superintendent Mark Sendelbach, Kelly Gildner of The Review, and several members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Jacobson to approve the agenda. Motion approved 8-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Senn to waive the reading of the minutes of the March 19, 2013, regular meeting and to approve them as presented. Motion approved 8-0. 5. Civility reminder. Decker stated that a year and a half ago the Council passed a civility resolution, making a commitment that city business is conducted with decorum and respect and she asked that all participants be civil and respectful. 6. Citizen appearances. A. Public Hearing: Garfield Avenue Street and Utility Improvements City Engineer Brian Berquist presented the preliminary engineering report, project overview, and explained how the preliminary assessments were calculated. He stated that Garfield Avenue has very poor pavement, very old and small water main, and old sewer main. These will be replaced along with all laterals, inlets, curb and gutter, and a total rebuild of the existing street. He anticipates the water main to be replaced first, followed by the sewer main, and lastly the street. Decker opened the public hearing at 7:03 p.m. Ed Vroman, 131 Garfield Avenue and Tim Mani, 260 Garfield Avenue both expressed concern with traffic and speed on Garfield and if it will increase with the new road. Aimee Stano, 106 N Second Street, asked how the assessments would be billed and paid for. Berquist responded that bills would be issued upon completion and would include the interest rate and length of repayment. Decker closed the public hearing at 7:08 p.m. Braunschweig said the Public Works and Water & Light Committees compiled lists of streets needing repair and both listed Garfield Avenue as the first. Jacobson asked about the timeline on the laterals and Berquist said approximately 3 per day. She also inquired whether homeowners would need to deal with sludge in the water and Berquist said there could be sediment and cloudiness which would clear up if the property owner ran tub water at full force. Braunschweig made a motion, seconded by Brooks to accept the Preliminary Assessment Report and proceed with the 2013 Garfield Avenue Utility and Street Improvements Project. Motion approved 8-0 on a roll call vote. 7. Reports of Committees A. Library Board Report. Kloeckner reported that they are getting a new server on Thursday and their system will be down all day. They are currently working on strategic planning. B. Youth Center Advisory Board Report. Ladick reported they are working on a planner system for use of the center and will soon start planning for the 4th of July. C. Finance and Labor Relations Committee Report (1). Braunschweig made a motion, seconded by Brooks to accept the City and Water & Light bills as presented in the amount of $1,453,945.58. Motion approved 8-0 on a roll call vote. D. Plan Commission Report. Decker reported that they approved a site plan to expand the parking lot for the Grove Retreat and a site plan for a small addition on the BlueScope property. E. Public Safety Committee Report. Jacobson reported that EMS had 43 runs in March; they discussed having a second ambulance in service, possibly soon; EMS is working with BASE on a project for the Evansville Night Out event; and there are 2 new EMT’s. The Police Department is taking applications for the coop-student position and there was one in-house application for the sergeant position. F. Public Works Committee Report. Covered under Item 6A. G. Water & Light Committee Report. (1). Brooks made a motion, seconded by Fuchs to approve Services Agreement with Municipal Electric Utilities of Wisconsin (MEUW) for regional safety group participation through May 31, 2015. Brooks noted that this was budgeted for but the contract needed approval. Motion approved 8-0 on a roll call vote. (2). Brooks reported that warnings for disconnects were mailed. There was an increase of about 25%. H. Economic Development Committee Report. Brooks reported that they are moving forward with the Rail Study and the Joint Tourism JEM Grant Program has been shelved. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported that they approved the Peace Park to be located on the park grounds of the Seminary apartment area. The organizers are doing all their own fundraiser. The roof is going on the Westside Park bathroom and there is an on-line survey being conducted for input on the city park plan. K. Historic Preservation Commission Report. Ladick reported that they approved the construction of a garage and the canon restoration is ongoing. L. Fire District Report. Jacobson reported that they owe approximately $1.588 million on the new building and they are refinancing with BMO, 2.75% for 10 years. Their current payment amounts will not change so the actual life of the loan is 12-13 years so they will need to secure additional financing past the 10 year note. She stated that there was a training exercise on responding to farm accidents for southern Wisconsin emergency workers on Saturday at Worthington Ag Parts which was very beneficial due to the amount of rural areas in the district. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. O. Board of Appeals Report. Decker reported that the Landmark variance was approved unanimously. 8. Unfinished Business. None 9. Communications and Recommendations from the Mayor A. Braunschweig made a motion, seconded by Senn to approve Resolution 2013-05 in Support of International Migratory Bird Day 2013. Motion approved 8-0. B. Decker presented her Mayoral Proclamation, Recognizing Arbor Day 2013. C. Update on Ice Age Trail. Decker stated they are having the second round of open houses with one being held on April 29th from 5:00 – 8:00 p.m. at Creekside Place. She encouraged everyone to attend and sign in. 10. Communications from the City Administrator A. Wietecha reminded anyone interested in attending the League of Wisconsin Municipalities New Officials Workshop in Madison on May 10th to contact city hall. B. Wietecha asked for input on any additions or updated needed for Council/Committee reference books. 11. New Business. None 12. Introduction of New Ordinances. None 13. Meeting Reminder A. Reorganization meeting on April 16th, at 6:30 pm. B. Committee of the Whole meeting on Saturday, May 18th 8:00 – 11:30 a.m. with the location to be determined. 14. Adjournment. Braunschweig made a motion, seconded by Senn to adjourn at 7:42 p.m. Motion approved 8-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Finance: April 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, April 4, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig and Jim Brooks. Absent: Alderperson Josh Manring. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Braunschweig, to approve the agenda as presented. Motion approved unanimously. III. Minutes of March 14, 2013. Brooks made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Braunschweig, to accept the City and Water & Light bills in the amount of $1,453,945.58. FLR had questions about expenses for debt service, union dues deductions, mapping, library youth programs, and street maintenance. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Phone Equipment Maintenance. Wietecha explained he had sent notice to not renew the equipment maintenance agreement in order to avoid an automatic renewal. The city could enter a new maintenance agreement if it wanted to later. He noted three calls in 2010 had been covered under the agreement but did not require replacement of hardware components. Significant repairs in February 2012 did involve hardware replacement for about $1,137 and were not covered by AT&T. At $852 per year, he recommended not continuing the maintenance agreement. VII. New Business: a. Reference Handbook. FLR acknowledged updated financial and policy information would be distributed for the reference handbooks following the Common Council reorganization. VIII. Adjournment. Braunschweig made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 5:45 pm.

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Minutes; Plan: April 2013

City of Evansville Plan Commission Regular Meeting Monday, April 1, 2013, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:00 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: John Gishnock, Mason Braunschweig, Sandy Decker, Bill Hammann (arrived late), Carol Endres, and Jim Brooks. Absent: Matt Eaton. Others present: City Administrator Dan Wietecha, Community Development Director Nicole Sidoff, and Jim Bandt, engineer for the Bluescope expansion project. 3. Approval of Agenda. Braunschweig made a motion, seconded by Brooks, to approve the agenda. Motion approved 5-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Hammann, to waive the reading of the minutes from the March 4, 2013 regular meeting and approve them as printed. Motion approved 5-0. 5. Civility Reminder. Decker noted the civility reminder. 6. Citizen appearances other than agenda items listed. None. 7. New Business a. Parking lot expansion site plan review for parcel number 6-27-316.84 (Grove Retreat) i. Initial Staff Comments: Sidoff noted the Grove Retreat, which is the new quilters/crafters retreat, needs to expand its parking lot to meet the zoning requirements of one parking spot for each overnight guest. The Retreat can accommodate up to 13 overnight guests, therefore they needed to expand their lot by about 4 spaces. The proposed parking lot site plan included in the packet meets the zoning requirements for a parking lot for a boardinghouse, which is what the Retreat is considered according to City zoning. ii. Plan Commissioner Questions and Comments: Endres asked if the lines for the parking spots would be painted on the lot, and Sidoff confirmed that they would be painted on. Brooks asked where the stormwater runoff from the parking lot would drain to. Wietecha noted that it runs off directly to the stormwater pond east of the property. Hammann arrived at 6:04 p.m. Gishnock asked how many parking spots were currently in the lot. Sidoff noted that the lot currently had about 9 parking spots. iii. Motion Regarding Site Plan Review: Braunschweig made a motion, seconded by Brooks, to approve the site plan for 5 North Water Street, the Grove Retreat, to expand the existing parking lot to accommodate four additional parking spaces. Motion approved 6-0. b. Discussion on location for cabinetry business. Sidoff noted that a cabinetry business that is currently operating out of a home in Albany is looking for a location for a 50% workshop/50% retail operation in Evansville. The City’s zoning code does not currently allow for a mix of 50% light industrial and 50% retail. Sidoff noted that the business owners would likely be attending the next Plan Commission meeting to discuss their business idea with the Commission, and the Commission could discuss where an appropriate place for such a mix of industry and sales would be. Sidoff noted that they indicated a desire for a visible storefront in a more commercially-oriented part of the City. Hammann asked why the part of the operation would be considered retail, and Sidoff noted that it is because they would be selling cabinetry to customers at the site. Decker noted that this item was on the agenda to give Commissioners a heads-up on the topic and encourage them to think about where an appropriate place for this type of business would be in the City. c. City of Evansville Park and Outdoor Recreation Plan Status Update. Sidoff noted that the planning process is underway and public input was being gathered. Over 150 people had responded to the online survey. Sidoff distributed flyers with information on the online survey. She asked Plan Commissioners for suggestions on additional forums for public engagement beyond those she has already identified. Brooks suggested the Energy Fair. Decker noted that the National Parks Service would be hosting on open house on the possible Ice Age Trail expansion through Evansville at Creekside Place on Monday, April 29, 2013 at 5 p.m. d. Building addition site plan review for parcel number 6-27-669 (Bluescope Buildings) i. Initial Staff Comments: Wietecha noted that the expansion would essentially square off an existing hallway, resulting in a 75x75 foot building. This would allow Bluescope to expand its paint operations and add a few jobs. ii. Plan Commissioner Questions and Comments: Brooks noted that this is a pretty straightforward project. Endres asked for clarification on the parking spots resulting from the expansion, and Wietecha clarified that the existing parking spots on the site exceeded the requirements for the total building square footage on the property resulting from the expansion project. iii. Motion Regarding Site Plan Review: Braunschweig made a motion, seconded by Hammann, to approve the site plan for 273 Water Street, Bluescope Buildings. Motion approved 6-0. 8. Monthly Reports b. Report on other permitting activity by Zoning Administrator. Sidoff noted that she did not have anything of significance to report; however, she has had discussions with a few people who will likely have developments to address at the next Plan Commission meeting. c. Report on the Unified Land Development Code Committee. No report. d. Report of the Evansville Historic Preservation Commission. Decker noted that the Historical Society had approved the creation of a disc golf course at Leota Park. e. Report on Common Council actions relating to Plan Commission recommendations. No report. f. Report on Board of Appeals actions relating to zoning matters. The Board of Appeals is scheduled to meet the following night, April 2, at 5 p.m. to address the Landmark Services Cooperative variance application. g. Enforcement Report. No report. 9. Meeting Reminder. The next Plan Commission meeting is Monday, May 6, 2013. 10. Adjournment. Braunschweig made a motion, seconded by Endres, to adjourn at 6:19 p.m. Motion approved 6-0. The minutes are not official until approved by the Plan Commission at their next regular meeting.