Minutes: Finance: April 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, April 4, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig and Jim Brooks. Absent: Alderperson Josh Manring. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Braunschweig, to approve the agenda as presented. Motion approved unanimously. III. Minutes of March 14, 2013. Brooks made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Braunschweig, to accept the City and Water & Light bills in the amount of $1,453,945.58. FLR had questions about expenses for debt service, union dues deductions, mapping, library youth programs, and street maintenance. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Phone Equipment Maintenance. Wietecha explained he had sent notice to not renew the equipment maintenance agreement in order to avoid an automatic renewal. The city could enter a new maintenance agreement if it wanted to later. He noted three calls in 2010 had been covered under the agreement but did not require replacement of hardware components. Significant repairs in February 2012 did involve hardware replacement for about $1,137 and were not covered by AT&T. At $852 per year, he recommended not continuing the maintenance agreement. VII. New Business: a. Reference Handbook. FLR acknowledged updated financial and policy information would be distributed for the reference handbooks following the Common Council reorganization. VIII. Adjournment. Braunschweig made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 5:45 pm.