Minutes:Eager Library: Nov 2012

Eager Free Public Library Board of Trustees Meeting Minutes from November 27, 2012 1. Call to Order Board President Susan Kruser called the meeting to order at 5:30 p.m. Trustees present: Kruser, Eloise Eager, Gwen Clendenning, Wally Shannon, Kim Miller, Bob Flaherty, Vicki Lecy-Luebke Also present: Library Director Megan Becker 2. Minutes Approval Clendenning moved to approve the minutes of October 30. Kruser seconded. Motion carried. 3. Old Business (agenda order revised) Kristian Finfrock, Vice President and Advisor of Retirement Income Designs LLC, met with the Board to increase awareness of our investment portfolio options. The Board was provided with a packet of material to read and discuss at our next meeting. Kruser suggested we define how our current gift money is used. Shannon volunteered to “judiciously” approach a written policy to include an endowment fund discussion. 4. November Bills Miller moved to accept the bills as presented. Eager seconded. Roll call vote. Ayes: Kruser, Eager, Clendenning, Shannon, Miller, Flaherty, Lecy-Luebke. Motion passed. 5. Librarian’s Report a. Budget/Circulation Becker provided the Board with a graph showing circulation has increased compared to 2010 and 2011. Computer usage also increased, particularly since July. We currently have about $1300 left to spend on materials; the cost of periodicals has also gone up. b. Programming “The Exotic Marigold Hotel” movie night attendance was slightly lower than that of family movie nights. “Food For Fines” runs until the end of December. Blog—1,050 views since its beginning. On December 8, families will be able to construct gingerbread houses at our library. Ten attendees at Historical Society program. c. Library WishList Discussion of items listed and costs. d. Building Maintenance Becker is getting estimates on fireplace. e. Computers FlexNet cost increasing by $10 an hour. If funds are available, new computer will be purchased to replace oldest one. f. Elevator Testing successful! Permit issued. 6. New Business a. City Liaison Becker reported on the status of the library. b. Treasurer’s Report None to report c. No Build Easement Kruser met with Mayor Decker to discuss library expansion. Discussion about extension of date to 2017. More expenses may be involved as work progresses on No Build Easement. Shannon and Eager will discuss further. Miller moved to “pursue resolving the no-build easement not to exceed $500 for fees and cost.” Eager seconded. Roll call. Aye: Kruser, Eager, Miller, Flaherty, Lecy-Luebke. Abstain: Shannon (Clendenning not present; left at 6:55.) Motion passed. d. Assistant Director/Health Insurance Single coverage will be offered; family coverage may be requested but not guaranteed. e. Strategic Planning Bill Wilson met with Becker to discuss surveys and focus groups for library expansion. Wilson will send us survey to review. He recommends 6-8 focus sessions consisting of 8-12 people each. He also recommended collection of data in January. 7. Adjourn Miller moved to adjourn the meeting. Shannon seconded. All approved. Motion passed. Meeting adjourned at 7:17 p.m. Minutes by Trustee Lecy-Luebke Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.

Minutes:Common Council:Nov 2012

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, November 8, 2012, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Acting Chair Jim Brooks. Present: Alderpersons Jim Brooks and Josh Manring. Absent: Alderperson Mason Braunschweig. Also present: Mayor Sandy Decker, City Clerk Judy Walton, and City Administrator Dan Wietecha. II. Approve Agenda. Manring made a motion, seconded by Brooks, to approve the agenda as presented. Motion approved unanimously. III. Minutes of October 4, 2012. Manring made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Manring made a motion, seconded by Brooks, to accept the City and Water & Light bills in the amount of $1,259,201.94. FLR had questions about annual property insurance payments, the accounting software contract, and the police photocopier. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Administration Office. i. Position Description: City Administrator / Finance Director. FLR discussed the draft position description for the combined City Administrator / Finance Director. FLR discussed tracking financial assistance from WPPI Energy, reporting to city committees, and the primary staff contact for the city attorney and legal proceedings. The draft will be presented to Common Council for additional input. ii. Treasurer. Manring made a motion, seconded by Brooks, to recommend to Mayor the appointment of Judy Walton as Treasurer. Motion approved unanimously. iii. City Code. FLR discussed the potential changes to the City Code due to the staffing changes; revisions to the Zoning Code may require a public hearing. iv. Organization Chart. FLR discussed the draft Organization Chart to include the revised positions, to encompass actual practices, and to clarify some misunderstandings. The draft will be presented to Common Council for additional input. v. Community Development Director. Wietecha explained that the selection panel would include the Mayor as chair of Plan Commission, chair of Economic Development Committee, Council President, Rock County Planning Department, Baker Manufacturing, and the City Administrator. They would review the applicants and sort them into A, B, and C categories based on qualifications. Interviews of the A category are expected after Thanksgiving. The position is the City Administrator’s to appoint. b. 2013 Budget. Wietecha said there would be some revisions for the proposed budget to incorporate updated information such as health insurance, tax increment calculations, and budget amendments. FLR noted the budget hearing on November 13. VII. New Business: a. Position Description: Police Sergeant. FLR noted that the prerequisites should not limit the city to hiring only from within. Manring made a motion, seconded by Brooks, to approve the updated Police Sergeant position description, including tonight’s revisions. Motion approved unanimously. b. Fee Schedule. Wietecha explained that the contract with Rock County Humane Society has some discrepancy with the City Code. An ordinance update should be considered prior to adjusting the fee schedule for animal impoundment. Brooks and Manring offered to sponsor the ordinance. c. Budget Amendments. Manring made a motion, seconded by Brooks, to recommend to Common Council approval of Resolution 2012-18, Approving Amendments to the 2012 Budget. FLR noted the intent to keep expenses in the 2012 budget rather than 2013. Motion approved unanimously on a roll all vote. d. City Assessor. Manring made a motion, seconded by Brooks, to recommend to Common Council approval of Addendum #1, Electronic Data Compliance, to Agreement for Maintenance Assessment Services with Associated Appraisal Consultants Inc. Wietecha explained that state law requires our property records and photos be converted to digital format. This is an addition to the regular assessment service contract. Motion approved unanimously on a roll call vote. VIII. Adjournment. Manring made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 6:30 pm.

Minutes: Evansville Plan Commission: November 2012

City of Evansville Plan Commission Regular Meeting Monday, November 5, 2012, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to order. The meeting was called to order at 6:00 pm by Mayor Sandy Decker. 2. Roll call. Members present: John Gishnock, Jim Brooks, Sandy Decker, Bill Hammann, Matt Eaton, and Carol Endres. Absent: Mason Braunschweig. Others present: City Planner Ben Zellers, City Administrator Dan Wietecha, and several members of the public. 3. Approval of agenda. Hammann made a motion, seconded by Brooks, to approve the agenda. Commissioners noted the correct, legally noticed version of the agenda. Motion approved unanimously. 4. Approval of minutes. Brooks made a motion, seconded by Hammann, to waive the reading of the minutes from October 1, 2012 regular meeting and approve them as printed. Motion approved unanimously. 5. Citizen appearances other than agenda items listed. a. Stephanie Gerberding said she did not want the monument sign at the entry to Capstone Ridge to be removed, it is an asset to the neighborhood, and she takes pride in her neighborhood. b. Melanie White said she moved into Capstone Ridge in 2006 because of the value ensured by the covenants, a homeowners association had been discussed when Sunland was the developer, she was not aware there were any problems with the sign, and that it should be easy to re-install since the sign and rocks still exist. She also said other neighbors would have attended this meeting if it had been noticed prior to November 2. c. Bill Venne said the sign denoted the neighborhood, he was disappointed there hadn’t been communication about the sign, and a one-year resident shouldn’t be able to unilaterally take down the sign. d. Pam Ascensio asked if Big Sweetie’s had a conditional use permit when it had been located on Brown School Road and if it would be transferrable to a new location. She said her neighbor takes in seven other dogs at her residence and charges $15 per day. She also said that nuisance barking laws should be enforced. Wietecha explained that the applicable regulation is based on commercial transaction and prior investigation had found that the animal boarding was being done without charge, so there had not been an ordinance violation. If this has changed or new information learned of a violation, then enforcement would be appropriate. 6. New Business. a. Public Hearing concerning a proposed rezoning of 339 Franklin Street (parcel 6-27-683) from “A-3 Agricultural District 3” to “A Agricultural District.” Zellers explained this rezoning was part of the simplification of the agricultural zoning. Decker opened the public hearing at 6:15 pm. There were no public comments, and Decker closed the public hearing at 6:16 pm. Plan Commission asked that the actual ordinances to the Common Council accomplish the agricultural zoning changes prior to rezoning individual properties to the new agricultural district. Brooks made a motion, seconded by Hammann, to recommend to Common Council the rezoning of 339 Franklin Street (parcel 6-27-683) from “A-3 Agricultural District 3” to “A Agricultural District.” Motion approved unanimously. b. Public Hearing concerning a proposed rezoning of 423 East Main Street (parcel 6-27-582.1) from “A-3 Agricultural District 3” to “A Agricultural District.” Zellers noted this rezoning was practically identical to the one just considered. Decker opened the public hearing at 6:19 pm. There were no public comments, and Decker closed the public hearing at 6:20 pm. Brooks made a motion, seconded by Hammann, to recommend to Common Council the rezoning of 423 E. Main Street (parcel 6-27-582.1) from “A-3 Agricultural District 3” to “A Agricultural District.” Motion approved unanimously. c. Public Hearing concerning a proposed rezoning of parcel 6-27-969 (parcel north of the North Wyler Drive/Garfield Avenue intersection) from “A-2 Agricultural District 2” to “A Agricultural District.” Zellers said this rezoning was similar to the prior two, except that this one is an A-2 property rather than A-3. Decker opened the public hearing at 6:22 pm. There were no public comments, and Decker closed the public hearing at 6:23 pm. Brooks made a motion, seconded by Endres, to recommend to Common Council the rezoning of parcel 6-27-969 (parcel north of the N. Wyler Dr. / Garfield Ave. intersection) from “A-2 Agricultural District 2” to “A Agricultural District.” Motion approved unanimously. d. Public Hearing concerning proposed amendments relating to agricultural zoning contained in Chapter 130, Article V, sections 130-372, 130-373, 130-374, 130-375, 130-413, 130-454, 130-455, and 130-482, and Chapter 130, Article VIII, Divisions 2, 3, and 4. Zeller explained the ordinance as a simplification of the agricultural zoning regulations. It updates the A-1 classification as A, consistent with the land use descriptions. It essentially dissolves the separate A-2 and A-3 designations, rolling them into the single A classification. It considers the A zoning more of a holding district for future development rather than agricultural preservation. Decker opened the public hearing at 6:26 pm. There were no public comments, and Decker closed the public hearing at 6:27 pm. Brooks made a motion, seconded by Hammann, to recommend to Common Council approval of Ordinance 2012-18, Amending Chapter 130 of the Municipal Code Relative to Agricultural Zoning. Motion approved unanimously. e. Public Hearing concerning proposed amendments to sections 130-172, 130-173, and 130-674 of the zoning code concerning the zoning of annexed land and Chapter 16 of City ordinances concerning the zoning of annexed land and clarifications to the noticing requirements for the annexation of land. Zellers explained the ordinances clarified procedures for annexation, ensured property would be zoned according to the city’s Zoning Code rather than under the town’s, and made the annexation and zoning chapters consistent. Decker opened the public hearing at 6:32 pm. There were no public comments, and Decker closed the public hearing at 6:33 pm. Brooks made a motion, seconded by Endres, to recommend to Common Council approval of Ordinance 2012- 19, Amending Chapter 130 of the Municipal Code Relative to Annexation and Ordinance 2012-20, Amending Chapter 16 of the Municipal Code Relative to Annexation. Motion approved unanimously. f. Capstone Ridge Monument Sign. Hammann said he recalled the Capstone Ridge subdivision had been proposed as an upscale neighborhood. He did not recall discussion of the monument sign being a city sign; he believed it would be part of the neighborhood. He noted that the city does not approve or enforce covenants; covenants are a private contract between the neighbors. Decker said that even though the Plan Commission was taking no action regarding the monument sign this evening, the Common Council may still want to discuss the matter. 7. Report on other permitting activity by City Planner. No report. 8. Report on the Unified Land Development Code Committee. No report; not meeting again until next year. 9. Report of the Evansville Historic Preservation Commission. A couple minor projects – replacing windows and a porch – were approved. 10. Report on Common Council actions relating to Plan Commission recommendations. Wietecha explained that the selection panel for the Community Development Director would include the Mayor as chair of Plan Commission, chair of Economic Development Committee, Council President, Rock County Planning Department, Baker Manufacturing, and the City Administrator. They would review the applicants and sort them into A, B, and C categories based on qualifications. Interviews of the A category are expected after Thanksgiving. The position is the City Administrator’s to appoint. 11. Report on Board of Appeals actions relating to zoning matters. Next meeting is Wednesday, November 7, to consider a series of setback variances to enable a lot division. 12. Enforcement Report. No report. 13. Meeting reminder. The next Plan Commission meeting is Monday, December 3, 2012. 14. Motion to adjourn. Hammann made a motion, seconded by Eaton, to adjourn the meeting. Motion approved unanimously at 6:50 pm.

Minutes; Evansville Water and Light: October 2012

Water & Light Committee Meeting Regular Meeting Wednesday, October 24, 2012 Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin 5:30 p.m. MINUTES 1. Roll call. 5:35 Present: Hayes, Ladick, Brooks. Present: Brian Berquist, Sandy Decker, Mark Sendelbach, Dan Wietecha, Scott Vale & Family 2. Motion to approve Agenda as printed. -Hayes/Ladick Approved unanimously 3. Motion to waive the reading and approve September 26, 2012, Water & Light minutes as printed. - Hayes/Ladick Approved unanimously 4. Citizen appearances other than agenda items -None 5. Customer concerns. Discussion and possible motions for billing adjustments. a. Scott Vale –Mr. Vale expressed concerns that a cash payment made at the City Hall drop-box was never credited to their account. Brooks noted that the drop-box is marked to discourage cash payment, that other payment outlets exist for cash payment that are noted on the utility bill, and that committee has no discretion to offer relief in this situation. Hayes moved and Ladick second a motion to allow Mr. Vale to schedule payments with EW&L for the missing payment. Passed 3-0 on a roll call vote. 6. Committee Reports a. Report from WPPI Orientation –Donna Hammett & Candie Jones attended and reported the usual informative session b. Report from MEUW Regional Dinner –Mark, Floyd, and Ben attended at Sun Prairie. 7. Superintendent Report. a. Reliable Public Power Provider (RP3) progress – Confirmation has been received. Expecting request for clarifications in Dec with final word in January or early February b. Discussed and approved change to MEUW Safety Program as budgeted 8. WPPI Report. a. Written Report b. Discussion of new Shared Savings project –Recommended by consensus that Cory proceed with expanded project pending WPPI Exec Committee approval. 9. Old Business. 10. New Business. a. Change-Plan Communication –Discussed AMI Fact Sheet and strategies for sharing the progress of AMI in Evansville. i. Immediately give Fact Sheet to Council ii. Share as a bill insert after Energy Fair iii. Feature AMI at Energy Fair—Ask vendor for expo kit iv. Share Fact Sheet on City website b. Discussion and possible motion related to Energy Fair funding –Motion to commit $1000 from marketing funds for Energy Fair Mentor. Hayes/ Ladick passed 3-0 on a roll call vote. c. Discussion of 2012 Commitment to Community Fund d. Discussion and possible motion regarding recommendation to Council on Reservation on Preservation of Utility PILOTS Motion by Brooks/Hayes-Discussion to include “Dividend” language as discussed. Motion passed unanimously 11. Upcoming meeting date. Next meeting November 28 at 5:30 12. Motion to adjourn. -6:15 Ladick/Hayes Approved unanimously Jim Brooks Committee Chairperson

Minutes: LIbrary Board: October 2012

Eager Free Public Library Board of Trustees Meeting Minutes from October 30, 2012 1. Call to Order Board President Susan Kruser called the meeting to order at 5:30 p.m. Trustees present: Susan Kruser, Gwen Clendenning, Kim Miller, Vicki Lecy-Luebke, Wally Shannon (arrived 5:50) Absent: Eloise Eager, Bob Flaherty Also present: Library Director Megan Becker 2. Minutes Approved Miller moved to approve the minutes of September 25. Clendenning seconded. Motion passed. 3. October Bills Discussion. Clendenning moved to accept the bills as presented. Miller seconded. Roll call vote. Ayes: Kruser, Miller, Clendenning, Lecy-Luebke.. Motion passed. 4. Librarian’s Report a. Budget/Circulation Becker provided the Board with excellent graphs showing comparisons among the circulation of children, young adult and adult materials for the years 2011 and 2012. Between the months of January and September, 66,498 items have been checked out. We have currently spent 72% of our yearly budget. (Outside hose is broken but will wait until spring to fix it.) The Friends of the Library have offered to buy e-readers. Megan attended the Wisconsin Library Association meeting and learned about the various types we may want to consider. b. Programming Good attendance reported for the various activities held: Author John Olsen (45 attendees), Friends Movie Night (23 attendees), Fire Safety (15 attendees), Book Club (3-5 regular attendees). Many more activities are in the works for November. c. Library WishList Efforts are being made to gain wider attention. In addition to posting on Homepage, bookmarks also include items on WishList. d. Extermination/Pest Control Becker received estimates from two companies. It was decided to pass on hiring an exterminator at this time. e. Monetary item left at library will be handed over to the police. 5. Old Business Gift money needs to be separated from the City account so that donors can feel secure that the money is being used for the library. The Fidelity account is the only one left that needs to be addressed. 6. New Business a. City Liaison Report Megan was introduced to the city council. She will eventually transition into the liaison position. She received a very warm welcome and is looking forward to working with them. b. Treasurer’s Report None to report at this time c. Gift Policy Ruth Ann Montgomery fund is handled through the Friends of the Library. d. No Build Easement Discussion about owner of property and alternatives. e. Gifts/Donations Becker will check with Ruth Ann Montgomery about the purpose of a monthly $5.00 check the library receives. An organized method for gifting needs to be developed. f. Assistant Director Job description was reviewed and discussed. Becker will post immediately, with applications due November 30. Miller, Kruser, and Lecy-Luebke will assist Becker with selection of candidates to interview. Interviews will take place the morning of December 8. 7. Adjourn Miller moved to adjourn the meeting. Clendenning seconded. All approved. Motion passed. Meeting adjourned at 7:05 p.m. Minutes by Trustee Lecy-Luebke Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.

Administrator: TIF 101

Last week I had the chance to give a TIF 101 presentation to the city’s Economic  Development Committee. I had given a similar talk to city staff and business representatives from the Chamber of Commerce back in February. Tax increment financing (TIF) is a tool to encourage development. For local  governments in Wisconsin, it is the main (if not the only) tool for development. In  Evansville we have a few other tools in our economic development toolbox: matching  grants for building façades, a revolving loan fund, access to the federal Rural Economic  Development Loan and Grant program, a shared savings program through WPPI Energy, and we have assisted businesses with state grant applications and administration. Understanding TIF Three of the key ideas to understanding TIF are the but­for test, that TIF is not a tax  break, and that TIF always involves debt. TIF is based on the following premise: “but for” the use of TIF, this development would  not happen. It would not happen at this location, maybe instead locating in a neighboring  community. It would not happen at this scale, maybe instead building smaller or hiring  fewer. Or, it would not happen at this time, maybe instead occurring a year or more in  the future. Obviously, the but­for test has some flexibility. But the key is that TIF is necessary for that particular development to occur. TIF is not a tax break. The mechanics of TIF (in very simple terms) are that when the  TIF district is created, the value of the properties in the district is frozen. The owners still  pay property taxes, at the same tax rate and just like every other property in the city. And  the taxes on the “frozen” value still go to the city, school, county, and other taxing  jurisdictions. But any increased value to the property, say a new or improved building (after all, TIF is meant to encourage development), would have its value designated for TIF. The property  owner would still pay property taxes on the increased TIF value at the same tax rate; this portion of the property taxes is called the increment. However, instead of going to the  city, school, county, and other taxing jurisdictions, the increment goes into a special TIF  account to pay for eligible expenses unique to the TIF district. And here is where the but­for test is essential. This particular development would not  have occurred but for the use of TIF. If the project would not have occurred, there would  not have been an increase in the property value, and thus no additional property taxes for the city, school, county, or other taxing jurisdiction. If there would have been no  additional taxes without TIF, then these taxing jurisdictions are not losing any taxes. Granted some other development might have occurred at some smaller scale or some  time in the future, but the particular development in question would not have occurred  but for the use of TIF.The third key point to understanding TIF is that it always involves debt. There is some  sort of assistance to encourage the development to occur. Typically, that assistance is either a capital improvement (site preparation, infrastructure, or building construction) or a cash grant to the developer. In either case, up­front money is needed.  Typically the city pays the up­front costs; although, there can be arrangements whereby  the developer pays up­front. Whoever pays is essentially making a loan to the  development. The TIF will repay the loan as the development generates increment each  year. At times, it can be tempting to think of TIF as a source of money, I have too often heard  city councils say, “The TIF will pay for that.”  True, but TIF is not a money tree. The  TIF will pay only as long as the project and assistance are right­sized. If not, the city is making a loan which the TIF can’t repay. Uses of TIF The cold reality that TIF always involves debt should not be seen as a reason against  utilizing it. TIF remains the main tool we have to encourage development. And there are  benefits to development: added tax base, new jobs, improved infrastructure, new  businesses or services in the community, and reinvestment in historic properties. The point to understanding the debt mechanics of TIF is to make sure the tool is used  conservatively and right­sized for the project. By law, TIF can be used only for eligible expenses. These include capital costs such as site preparation, infrastructure, or building construction. We used TIF to finance the  utility and street projects on Highway 14 and downtown in 2005­2007. These  infrastructure improvements are meant to benefit the entire business district and increase  property values throughout. Eligible expenses also include cash grants. We have paid incentives directly to individual  projects such as the Heights at Evansville Manor, Cobblestone Inn, Eager­Economy  Building, and several smaller downtown renovations. In every case that we provide a  cash grant, we also have a contractual development agreement. The agreement lays out  the expectations of the developer and provides security for the city. Eligible expenses also include various financing costs. TIF can be used to pay interest;  this is particularly important since TIF always involves debt, often literally with a bond  issue or bank loan. TIF can also be used for professional fees and administrative costs;  these are important because there are laws for creating a TIF district, regular reporting  requirements, financial audits, and similar costs necessary to the district. It is only right  that the district be able to pay its own way. There are ineligible costs. TIF cannot be used to pay for public buildings. And it cannot  be used to pay for the city’s general operations.TIF Security I’ve mentioned right­sizing of the project and also development agreements. These are  vital aspects in providing TIF assistance, especially since TIF always involves debt. It may be convenient to make a blanket statement that a project can expect 10­12% in  assistance. As a general rule of thumb, that may be okay. But the actual amount of assistance really should consider the specifics of the project. Due diligence is needed to  consider the but­for test, to look at a project’s financial feasibility, to check assumptions, and to plan ahead. We actually forecast the increment an individual project can be expected to generate. This helps us from over committing the amount of assistance. It can also help to build in  some safeguards. For example, a project may reasonably be expected to generate  $50,000 in increment each year, but we may base the loan instead on $40,000 each year. Or, although there may be 20 years in the life of the district, we may instead use 12 years in calculating the payback of the loan. The development agreement itself also provides security for the city. At minimum, it  lays out the expectations of the developer. For example, the developer will build a 5,000  square foot building by next year. Often the agreement will require the developer to have  some skin in the game; it is harder for the developer to walk away if it has a financial  stake in the project. The agreement may also include traditional securities such as a  mortgage, personal guarantee, letter of credit, or surety bond. One safeguard that we have used with each and every cash grant incentive the last six  years is a requirement for the developer to cover any shortfalls. This has proven valuable  with the downturn in the economy. For example, the assistance may have been based on  $30,000 in increment each year. But instead the development is generating only $25,000  in increment. In such a situation, the developer is required to pay the shortfall. Tax increment financing is a tool, and one that we have used quite successfully in  Evansville, to encourage development. Because TIF always involves debt, it is important  that the city use due diligence to right­size any assistance to the district or individual  project. And with any assistance directly to an individual project, it is important to have  a development agreement to provide additional security for the city.

Minutes: Common Council: October 2012

Common Council Regular Meeting Tuesday, October 9, 2012, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Ben Ladick, Josh Manring, and Jon Senn. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha, City Attorney Mark Kopp, Library Director Megan Becker, Library Board Wally Shannon, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hayes to approve the agenda. Motion approved 8-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Fuchs to waive the reading of the minutes of the September 11, 2012, regular meeting and the September 15 and September 26 special meetings and to approve them as presented. Motion approved 8-0. 5. Civility reminder. Decker stated that this item is a regular reminder that Council has committed to civility during meetings. 6. Citizen appearances A. Public Hearing on Class A Liquor License Quota. Wietecha explained that the proposed amendment would increase the number of Class A liquor licenses that may be issued. There was no initial discussion by Council for clarification and Decker opened the public hearing at 6:34 p.m. Wally Shannon, 131 S Third Street, Evansville asked what other communities our size have for a quota. Decker responded that it varies greatly with some communities allowing none, some with 1 per 1,200 population, and some with a certain number that could not be exceeded. The following people spoke in favor of the amendment: Lee Dammen, Cenex Convenience Store, 9 Lindemann Drive, Evansville Edward Hall, 15837 West Highway C, Evansville Duane & Sue Nettum, 16 W Main Street, Evansville Kolleen Onsrud, 409 S 1st Street, Evansville Michelle Peck, 260 S 6th Street, Evansville Sue Farnsworth, 125 Garfield Street, Evansville Braunschweig presented the second reading and made a motion, seconded by Manring to adopt Ordinance 2012-11, Amending Chapter 6 of the Municipal Code, Relative to Class A Liquor License Quota. [Sponsors Braunschweig and Manring]. Motion approved 8-0 on a roll call vote. B. Pam Ascencio, 441 Almeron Street, stated that she still has a commercial boarding kennel next door to her home and she hears dogs barking all day. 7. Reports of Committees A. Library Board Report. Wally Shannon informed the Council that Rebecca Smith contacted him and could not follow through as Library Director. He stated the board then selected Assistant Library Director Megan Becker as the new Director. Becker reported that the Library is seeing a lot of traffic and computer use. Approximately 45 people attended the presentation by Author John Olson. B. Youth Center Advisory Board Report. Ladick reported that things are going great at the center. They are enjoying their new kitchen; attendance of girls is now outnumbering the guys; and the kids did a good job decorating the downtown windows for homecoming. Senn added that his daughter and her friends enjoy the center a great deal. C. Finance and Labor Relations Committee Report (1). Brooks made a motion, seconded by Hayes to accept the City and Water & Light bills as presented in the amount of $1,006,003.52. Motion approved 8-0 on a roll call vote. (2). Braunschweig made a motion, seconded by Brooks to approve advertising to hire the Community Development Director. Jacobson stated she was not in favor of this because there were no checks and balances in place. Motion approved 6-2 on a roll call vote with Hayes and Jacobson opposing. (3). US Cellular Contract. a. Braunschweig made a motion, seconded by Brooks to approve Cellular Service Agreement with US Cellular through October 2014. Wietecha stated this is a renewal of our business account for 2 years. Ladick recused himself from voting stating he has a conflict of interest. Motion approved 7-0 on a roll call vote. b. Braunschweig made a motion, seconded by Brooks to approve Partner Employee Discount Program with US Cellular. Motion approved 8-0 on a roll call vote. (4). Braunschweig made a motion, seconded by Brooks to approve Business Banking Agreement with Union Bank & Trust Company. Wietecha stated this is essentially for the online banking system which allows us to perform our own wire transfers for debt payments and uploading our payroll file. Motion approved 8-0 on a roll call vote. D. Plan Commission Report. No report. E. Public Safety Committee Report. Jacobson reported that the EMS had 87 calls in September; the Police Department is checking out new cameras for the squad cars, working through digital issues, and now have an ATM in their lobby. She added that Justin Schott is interested in having a 5K run on Thanksgiving. F. Public Works Committee Report. No report. G. Water & Light Committee Report. Brooks reported that the Reliable Public Power Provider (RP3) application has been submitted by Mark Sendelbach and there is an upcoming MEUW dinner on October 18th. H. Economic Development Committee Report. Brooks reported that the 2 customer service sessions held on October 3rd were good sessions. He reported that Brandon Rutz has joined the committee. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported that work continues on the creek walls; plantings are being done on the lake shore; piers will be coming out this week; Westside Park bathrooms are coming along with help from the Building Trades class; and disc golf continues to be discussed. K. Historic Preservation Commission Report. Ladick reported that they had an application for a side deck replacement and another for a roof replacement. Decker added that Leonard Leota Park was placed on the National Register of Historic Places as a Historic District. L. Fire District Report. Jacobson reported that upcoming fundraising includes the spaghetti dinner. They passed their budget with an increase of 2.1%. Manring asked if there was anything in particular that was causing the budget increase and she responded that they are increasing the amount they set aside for truck rotations and they need to purchase more pagers. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. O. Board of Appeals Report. No report. 8. Unfinished Business A. Braunschweig presented the second reading and made a motion, seconded by Brooks to adopt Ordinance 2012-10, Amending Chapter 2 of the Municipal Code, Relative to Appointed Officials. [Sponsors Brooks and Braunschweig]. Motion approved 8-0. B. Jacobson presented the second reading and made a motion, seconded by Hayes to adopt Ordinance 2012-12, Amending Chapter 122 of the Municipal Code, Relative to Parking Restrictions for Camping Trailers, Recreational Vehicles, Trailers, and Certain Other Vehicles on Public Streets. [Sponsors Jacobson and Fuchs]. Braunschweig questioned why this amendment was presented. Jacobson stated a citizen expressed concern that these types of vehicles cause safety concerns when parked on the street for a long time and make it difficult for snow removal. Braunschweig stated that out of town relatives would not be allowed to keep their recreational vehicle on the street and there were no exceptions for that. Hayes made a motion, seconded by Braunschweig to table this item so the Public Safety Committee could add stipulations. Motion approved 7-1 with Brooks opposing. 9. Communications and Recommendations from the Mayor A. Decker asked Council to forward her any comments on the 2012 Annual Conference Proposed Resolutions. B. Decker asked that anyone planning to attend the WPPI Executive Breakfast at the League Conference to let her know by tomorrow. C. Decker informed the Council that she attended the Lean Government Conference a couple weeks ago and an article on that will be in the newspaper and on the city website. 10. Communications from the City Administrator A. Brooks made a motion, seconded by Braunschweig to approve Resolution 2012-15, Designating Authorized Parties to Sign for Transactions Involving City Bank Accounts and Investments. Motion approved 8-0. B. Braunschweig made a motion, seconded by Hayes to approve Assessment Agreement with Associated Appraisal Consultants (three year contract renewal). Motion approved 8-0 on a roll call vote. C. Braunschweig made a motion, seconded by Brooks to approve Revaluation Agreement with Associated Appraisal Consultants (commercial properties). Motion approved 8-0 on a roll call vote. D. Wietecha explained that US Cellular is requesting changes to their antenna equipment at the water tower. The current lease allows for changes, subject to city approval. Braunschweig made a motion, seconded by Hayes to approve amending the lease agreement, contingent on it being brought back for review by Council. Motion approved 8-0 on a roll call vote. E. An update on the railroad crossing was requested by Hayes and Wietecha responded that the work would be done in late October. 11. New Business. None 12. Introduction of New Ordinances A. Braunschweig presented the First Reading of Ordinance 2012-13, Adopting 2013 Operating and Capital Budgets and Setting Tax Levies. B. Braunschweig presented the First Reading of Ordinance 2012-14, Amending Chapter 130 of the Municipal Code Relative to Handicapped Parking Requirements and Parking for Combined Uses. [Recommended by Plan Commission]. C. Braunschweig presented the First Reading of Ordinance 2012-15, Amending Chapter 130 of the Municipal Code Relative to Definitions for Zoning. [Recommended by Plan Commission]. D. Braunschweig presented the First Reading of Ordinance 2012-16, Amending Chapter 130 of the Municipal Code Relative to the Requirements for All Uses in the LL-R12, LL-R15, R-1, R-2, and R-3 Districts. [Recommended by Plan Commission]. E. Braunschweig presented the First Reading of Ordinance 2012-17, Relating to Hosting Gatherings Involving Underage Possession and Consumption of Alcohol. [Sponsors Brooks and Hayes]. 13. Meeting Reminder A. Budget Hearing and next Regular Meeting, Tuesday, November 13, 6:30 p.m. at City Hall. 14. Adjournment. Braunschweig made a motion, seconded by Hayes to adjourn at 7:29 p.m. Motion approved 8-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes; Park Board; October 2012

City of Evansville, Wisconsin Park & Recreation Board Regular Monthly Meeting Evansville, City Hall Monday, October 8th, 2012 – 6:00pm Minutes 1. Call to Order & Roll Call @ 6:03pm. Missing, Fuson & Withrow 2. Motion by Courtier, 2nd by Krueger to approve agenda. 3. Motion by Krueger, 2nd by Merrit to waive reading of September minutes. 4. Citizen Appearances. Todd Campbell appeared to further discuss Disc Golf @ park. Discussed costs/fundraising, advertising, involving the schools, leagues & tournaments. Decided on 9 holes to start with, can add 2nd nine at later date. 5. Creek wall restoration continues, another $20,000 is set aside for next year, Kendall Wethal in charge of labor. He has picked out stone by hand to match. 6. West Side Park Bathroom walls up, Ray provided a picture of progress. 7. Discussed future needs of pool. 0-Depth pool does not comply with ADA standards. Need more info from Witecha. 8. New Business: Extension being added to handicap pier. Kyle Allen doing cement work. Piers coming out end of October for season. Discussed resurface of BB & tennis courts. They need it badly, but would cost $25,000. Play structure needs repair at Countryside park. Ray will check it out. Bathrooms being closed up next week. 9. Motion to adjourn, 7:02 by Courtier, 2nd by Merrit.

Minutes; Public Safety: October 2012

Public Safety Committee Wednesday, October 3, 2012 6:30 P.M. Regular Meeting Evansville City Hall Council Room 31 S Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson, Alderperson Hayes and Fuchs, and Chief Scott McElroy, Mayor Sandy Decker and EMS Coordinator Mary Beaver. Others present: Pam Ascencio, 441 Almeron Street 3. Motion by Jacobson, second by Fuchs, to approve the agenda as printed. Motion passed. 4. Motion by Fuchs, second by Hayes, to approve the September 5, 2012 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed – None 6. Old Business - None 7. New Business a. Motion to approve the Operator’s License application(s) for: 1. Elizabeth Brittan 2. John W Walczak 3. Shanna L Wehri 4. Rosemary Ann Lockman Motion by Jacobson, seconded by Hayes, to separate a. 1. from a. 2, 3 and 4 and approve the operator’s license for Elizabeth Brittan. Motion passed. Motion by Jacobson, seconded by Hayes, to withdraw a. 2, 3 and 4 from the agenda. Motion passed. Motion by Fuchs, seconded by Hayes, to table approval of operator’s licenses for John Walczak, Shanna Wehri and Rosemary Lockman until the November 7, 2012 meeting. Motion passed. b. Discussion and possible motion regarding Knox Box. Committee questioned if this would require an ordinance. Committee would like further information on price and locations. c. Discussion and possible motion regarding rates for EMS charges. Committee is recommending no action. d. Discussion regarding pedestrian traffic on roadways. Committee is requesting the Police Department to remind pedestrian’s to use sidewalks. e. Discussion of the capital and operating budgets. Mary and Scott both addressed the Finance Packet that included the City Administrators comments. Pam Ascencio, 441 Almeron Street, was present to discuss the animal situation on her street. Police told her that they need two complaints. She stated she has called three to four times and was told there was nothing the police department could do. Scott stated that he will look into it and correct action will be taken. Scott said they will always respond but need two complaints for an arrest. Scott advised her to call him in the morning with dates and times. She also addressed the Ferrell cat issue and do cates need to be vaccinated or not? Floyd asked about requirements for a 5K run on Thanksgiving Day. Justin from the Health Club is inquiring. 8. Evansville Police Report There were 1179 calls for service in the month of September 2012 compared to 1133 in September of 2011. The month of September had 56 license plate transactions. All officers will be attending the fall in-service training September through November, 2012. Officers Reese, Jones and Chief McElroy attended a legal update on September 19 at BTC, and Officers Laufenberg and Reilly attended four hours on September 4, 2012. November 1 Officers Laufenberg and Nankee will be at a Pharmaceutical Diversion training. Officers Job and Strupp will attend the MATC Search Warrant Execution on October 15 and 16. Radar training at MATC will be attended by Officers Reilly and Anacker October 9 through October 12, 2012. Active Shooter October 8 and Drug ID class October 29 will be attended by Officer Nankee. The department is short on part-time officers and plans to hire later this year or early 2013. We are waiting for approval to advertise from Mayor Decker. On-site evaluation for accreditation has been tentatively set for November 2013. “Drive Sober or Get Pulled Over” crackdown campaign on drunk drivers was August 17 through September 3, 2012. The radar trailer continues to be left out as weather permits. Police staff forwarded signage issues throughout the city to the Dave Wartenweiler, Public Works Director to repair or address. In the month of July, the PD marked 32 parking units throughout the city. Seventeen more were marked on October 2, 2012. Files continue to be scanned. Information continues to be placed on the website. The digital system is back in service. The approval of the server for the Rock County Records Management System is scheduled for September 13, 2012 at the County Board Meeting. Spillman will be coming in late October/early November to setup the server. The kickoff for the Spillman RMS project will be October 10 at 9am in the IT Training room at the Health Care Center. Two staff members will be attending this meeting. The accreditation process has been recalculated for total cost per the Mayor’s request for the 2013 Budget. The cost for retrieving photos/video and copying records to DVD/CD has been included and fees set to be consistent with the RCSO. This is time consuming and these requests are becoming standard procedure. 9. Evansville Medical Service Report There were 24 calls for service in the month of September, 2012. EMS will have a booth at the October 12, 2012 Health Fair being held at Creekside Place. EMS continues to provide standby coverage for the Evansville High School Football home games. Mary is working with the Police Department to get TB tests for their staff. Scott will get back to her with a time schedule. The department is beginning their refresher/licensure for the 2014 license renewal. Half of the training is online with the other half as hands-on class time. There is one person enrolled in the EMT class for this fall at Blackhawk Tech and another individual who is licensed and training within our department. The budget has been submitted and presented to Council. There were a few changes made by City Administrator Wietecha that will be brought before Finance on Thursday, October 4, 2012. They were for insurance, retirement and worker’s compensation insurance. The new radio system is still being worked on. The department did a Fire/EMS test last week and all went well. Mary is still participating in the weekly conference calls. Mary just received the Fire Department’s radio numbers and the bill for the OJA Grant. She will be forwarding their request for payment. 10. Motion by Hayes, second by Fuchs, to adjourn the meeting at 7:35 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes; Eager Library Board: Sept 25, 2012

Eager Free Public Library Board of Trustees Meeting Minutes From September 25, 2012 1. Call to Order Board Vice President Eloise Eager called the meeting to order at 5:30 p.m. Trustees present: Eloise Eager, Gwen Clendenning, Kim Miller, Vicki Lecy- Luebke, Bob Flaherty (arrived 5:35) Absent: Wally Shannon, Susan Kruser Also present: Megan Becker, Assistant Library Director, Francette Hamilton, Dan Wietecha 2. Minutes Approval Correction to August 28 minutes: Circulation should read, “Circulation year to date is 42, 639.” Miller moved to accept the minutes with the correction noted. Clendenning seconded the motion. Motion passed. This motion included the 8/28 closed session minutes. Eager moved to accept the September 20 closed session minutes. Clendenning seconded. Motion passed. 3. Director Position Eager moved to elect Megan Becker to the position of Eager Free Public Library Director with a yearly salary of $43,000. Miller seconded. Roll call vote. Ayes: Eager, Miller, Clendenning, Lecy-Luebke. Motion passed. 4. September Bills Magee Construction was hired to repair the water damage which occurred this summer. Friends of the Library will donate $500 to help defray our costs. (This amounts to almost half the bill!!) Miller moved to accept the bills as presented. Flaherty seconded. Roll call vote. Ayes: Eager, Clendenning, Miller, Flaherty, Lecy-Luebke. Motion passed. 5. Librarian’s Report Our NEW DIRECTOR Becker shared a line graph depicting the circulation fluctuations over the past three years. With the great number of programs coming in October, we are hopeful more community members will be visiting our library and our circulation will increase. Some of the programs include a movie night, book club, and the teen art contest. The Wish List will appear on the EFPL website next month and the blog is doing very well! Parent request: A six year old child would like to volunteer at the library. The child would be supervised by the parent. After discussion about liability, it was decided to allow the child to volunteer in the children’s section only. Megan will meet with the city to present the library budget on September 26. We will not be able to increase our budget; therefore, Becker presented to the Board two options. After much discussion, it was decided that a balanced option 2 will be presented. 6. Old Business The water-damaged carpet has been replaced in the lower level, and thanks to Francette Hamilton, Friends of the Library, and the staff, the furniture and items that were affected have been removed from the hallway and put back in place. Miller will draft a thank you to those involved. Previous information that Clendenning provided about single and family health insurance costs are correct. It was understood that the city would pay the health insurance coverage for one individual. Clendenning will check on this. Becker will search the minutes to see if more information can be found about this understanding. 7. New Business Eager has check to deposit into Fidelity account. She will check with Shannon before doing so. Some clarification is necessary about the process. Clendenning spoke to city treasurer about getting Becker on the library accounts and removing city personnel. Gift policy and building easement discussion was postponed until Shannon could be present. Every month the library receives a $5 check from a certain individual. The reason and purpose of this will be investigated. Clendenning will deposit this into our money market account so that it will be used for programming or books. 8. Other Francette Hamilton discussed items found during cleaning. Board members took a little field trip into the various rooms and determined the destiny of many of the items. (Miller left at 6:35; Flaherty left at 6:45.) Lecy-Luebke will draft thank you cards for Ruth Ann Montgomery and Steve and Carol Culbertson to thank them for the work they did organizing the History Room, with the help of Lecy-Luebke. 9. Adjourn Clendenning moved to adjourn the meeting. Lecy-Luebke seconded. All approved. Motion passed. Meeting adjourned at 6:50 p.m. Minutes by Trustee Lecy-Luebke Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.

Minutes: Park Board: September 2012

City of Evansville, Wisconsin Park & Recreation Board Regular Monthly Meeting Evansville, City Hall Monday, September 10, 2012 – 6:00pm Minutes 1. Call to Order & Roll Call @ 6:03pm. All members present. 2. Motion by Courtier, 2nd by Krueger to approve agenda. 3. Motion by Krueger, 2nd by Fuson to waive reading of July minutes. 4. Citizen Appearances. Mark Sendlebach appeared to further discuss Disc Golf @ park. Brought pictures to show no visual impact on Park. Discussed costs/fundraising, involving the schools, leagues & tournaments. 5. Motion by Merrit to allow Nick Covert to trap muskrats at upper & lower park this fall. Numbers increasing, as well as damage they cause. 2nd by Withrow. Passed 7-0 6. Creekrough plumbing wall restoration continues , another $20,000 is set aside for next year, Kendall Wethal in charge of labor. 7. West Side Park shelter moving forward with pad & set, block walls beginning next week. 8. Discussed future needs of pool. Painting, upgrade of chemical supplies, repair NOW of current leak. Badger Pool assisting in repairs. 9. Vandalism down this summer, Police presence noted, and heat as deterrents. Franklin Park sign to be moved to front location. 10. New Business: Randy brought up idea to utilize recycling at park. Looking into cost, ways to make it work. 11. Motion to adjourn, 7:10 Withrow, 2nd by Merrit.

Minutes: Committee of the Whole: Sept 2012

Common Council Special Meeting as Committee of the Whole Saturday, September 15, 2012, 8:00 a.m. Masonic Lodge, 104 West Main Street, Evansville, WI MINUTES 1. Call to Order. The meeting was called to order at 8:05 a.m. by Mayor Sandy Decker. 2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Barb Jacobson, Jon Senn, Ben Ladick, and Josh Manring. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, Police Chief Scott McElroy, EMS Director Mary Beaver, Water & Light Superintendent Mark Sendelbach, and City Attorney Mark Kopp. Absent: Alderpersons Cheryl Fuchs and Floyd Hayes and Public Works Director Dave Wartenweiler. 3. Approval of Agenda. Braunschweig made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously. 4. Deferral of Minutes. Brooks made a motion, seconded by Braunschweig, to defer the reading of the minutes of the September 11, 2012, regular meeting to the next regular meeting. Motion approved unanimously. 5. Citizen Appearances. Brooks made a motion, seconded by Senn, to approve Agreement with Oak Grove Church for Use and Occupancy of 209 South First Street. Council commented that it is a good use of the facility when it is empty. Council asked about looking into the utility cost for the city. Motion approved unanimously on a roll call vote. 6. Basics. Meeting preliminaries (timekeeper, break, a-ha sheets, and civility reminder) were noted. 7. Parking Lot. Committee briefly reviewed the status of parking lot items from April 21 and May 17. 8. Goals of Today’s Meeting. An opening round of goals for the meeting included: ways to attract businesses and people, employee recognition, capability of handling change, use technology to expedite service, clearer definition of top-notch service with metrics, sustainable growth, capacity to work, and vision for the future. 9. The Foreseeable Future. Discussion on the relatively near future (1-10 years) and the impact on city services. A. Change. We should recognize that change is going to happen. We need to understand the environment in order to try to shape it. Generally it is better to be proactive than reactive, but we still need to be able to react to unforeseen events. B. Top-Notch Service. A primary aspect of top-notch service is that it is customer oriented: it involves the services that our residents actually see, it requires courtesy and customer relations, and people tend to expect an immediate response. Another aspect of top-notch service is that we serve in the interest of the community as a whole, not some individual complaint; it is better to not act on a complaint basis; and we should be proactive and address issues before they can become complaints. A third major aspect of top-notch service is that it seeks continual improvement: examples include third-party recognition such as RP3 and police accreditation, efficiency and lean operations, and adopting best practices. It was noted that best practices can help to set standards, measures, or benchmarks to identify where and how we achieve top-notch service. C. Population Growth. Evansville (24%) and Union Township (13%) are the two fastest growing jurisdictions in the county. Anecdotally, Evansville has about a third of the housing starts in the county this year. The growth has been and will continue to be a factor in long-term planning and development decisions. D. Resident Expectations. With the population growth, there have been shifts in the politics and demographics of the residents. There has been a trend toward younger families with children; however, we also have a significant senior population. E. Acts 10 and 32. Last year, there were significant changes in the law regarding unions in the public sector; the law is subject to ongoing litigation. Much of the law does not yet pertain to the city, as our union contracts all run through December 2013. But management will be different as we go forward. The city has had some initial discussions about updating personnel policies in preparation of different legal parameters when the contracts expire. F. Tight Budgets. The city has maintained fiscal policies to limit spending to within our means and to provide stability over time. However we will continue to have tight budgets. Intergovernmental funds comprise close to a third of our general fund; additional cuts will be difficult to absorb. Similarly, payments in lieu of taxes from the electric utility provide reasonable revenue which would be difficult to absorb if cut. Spending restraints and levy limits do impact service levels. Development to add to the tax base, diversified or new sources of revenue (including grants), and continued efficiency improvements are essential. G. Intergovernmental. Intergovernmental efforts cannot be one-sided. We also need cooperation from other units of government, and they would need to pay their fair share. We need to talk with the rest of the Fire District about proportional representation. Other ideas that have come up in the past for collaborative efforts have included rail, tourism, lobbying, public safety office, and a bike trail. We should look at the county, school district, other cities, and neighboring townships all as potential partners. H. Technology. Technology can improve the service we provide (such as advanced or time-of-day metering) and in how we communicate with our residents and businesses (such as text messages or online forms). Technology also provides back-office support with email, webinar training, uploading reports, and mapping. It is important that we have adequate and reliable internet speeds to conduct our work. I. Succession Planning. We need to maintain capacity in our staff to maintain services; this means training. We have several employees approaching retirement age. When we have looked at department head positions in the recent past, we have taken a “clean sheet of paper” approach to review the position for current and future needs; this has worked well for updating position descriptions. This type of format will be easier to use for other staff positions when the legal status of collective bargaining contracts is sorted out. When hiring, we should look to the best candidate whether that is an internal or outside applicant. We can look to learn from outside the city even when we don’t hire from outside. 10. Beyond the Horizon. The Committee discussed providing city services in the future (20-50 years) and steps to take now to position us for the long-run. This recognizes a continued and heightened emphasis on lean government: not purchasing duplicate equipment or staff; streamlining and eliminating unnecessary paperwork, time and delay, costs, etc; and being effective from the customer point of view. Two innovative streamlining examples were to combine all public safety tasks (ambulance, police, and fire) in a single department and to combine all utilities (electric, water, sewer, and stormwater) in a single department. Another idea was to review our committee structure: some committees may be combined, other committees may be eliminated, or there could be new committees such as technology or lobbying. Technology was named as another long-term theme. It is important that the community have bandwidth to support economic development. Our services need to stay on top of technological advances. In the future, we may need to have an IT/communications person on staff; we could look at this being a shared position with the school district. 11. Next Steps. A. Top-Notch Service. Several elements were noted for a definition of Top-Notch Service: use of standards or benchmarks for measurement, communication, meeting customer expectations, a proactive approach, flexibility or openness to change and improvement, and accountability. B. Action Items. The Committee identified a number of action items going forward: (1). Fire District agreement with the townships needs to be updated for proportional representation. (2). Minutes from Beloit City/Town intergovernmental meetings should be reviewed for ideas about cost-sharing. (3). Minutes from Evansville/Union meetings should be reviewed for recent ideas about intergovernmental efforts. (4). We should meet with Union again about potential shared services. (5). A number of ideas will be discussed in staff meetings: customer service expectations, cascading messaging, resident request forms, and employee recognition. (6). We should review the existing committee structure over the winter, prior to the next reorganization meeting. (7). We should research better internet service. (8). We should talk with the school district about possibly sharing technology/IT service. (9). We need to monitor and ensure staff being able to absorb other work when we make changes such as the combined City Administrator/Finance Director. (10). We need to continue interdepartmental sharing. (11). We should consider an all city employee get together. 12. Check Out. A closing round was unanimous in a positive outlook for the city, noting: we are on the right track, discussions like this one produce great ideas to work towards, it is important for everyone to be informed, we can find ways to be more efficient, the departments do a great job with a tight budget, we keep taxes down without losing services, we should look to more intergovernmental work and ways to share services, and Evansville is a can-do community. 13. Adjournment. Braunschweig made a motion, seconded by Senn, to adjourn at 11:55 a.m. Motion approved unanimously.

Minutes: Common Council: September 2012

Common Council Regular Meeting Tuesday, September 11, 2012, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES Mayor Sandy Decker asked for a moment of silence to remember the national tragedy 11 years ago. 1. Call to order. The meeting was called to order at 6:31 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Ben Ladick and Jon Senn. Alderperson Joshua Manring was absent. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha, City Attorney Mark Kopp, Kelly Gildner of The Review, Library Board Wally Shannon, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hayes to delete Item 6A and approve the agenda. Motion approved 7-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Senn to waive the reading of the minutes of the August 14, 2012, regular meeting and to approve them as presented. Motion approved 7-0. 5. Civility reminder. Decker stated that this item is a regular reminder that Council has committed to civility during meetings. 6. Citizen appearances A. Edgerton Outreach. Deleted from agenda. B. John Bairl, Oak Grove Church. John Bairl requested that the agreement between the church and the city be revised to allow Wednesday evening and Sunday use of the Youth Center beginning September 26, 2012. As this was not an action item on the agenda it will be placed on the agenda for the upcoming Committee of Whole meeting on Saturday, September 15th. C. Pam Ascensio, 441 Almeron Street, stated there is a commercial animal boarding business operating at 435 Almeron Street. She read a prepared statement asking for action to be taken to stop the business. 7. Reports of Committees A. Library Board Report. Wally Shannon reported that Rebecca Smith has been selected as the new Library Director. B. Youth Center Advisory Board Report. Ladick reported that the Youth Center is now open and they had over 50 kids attend the open house. C. Finance and Labor Relations Committee Report (1). Braunschweig made a motion, seconded by Brooks to accept the City and Water & Light bills as presented in the amount of $1,089,838.22. Motion approved 7-0 on a roll call vote. (2). Financial Policies. Braunschweig noted that City Administrator, Dan Wietecha, did a very good job of all 4 of the following policies. a. Braunschweig made a motion, seconded by Brooks to approve Fund Balance Policy. Motion approved 7-0. b. Braunschweig made a motion, seconded by Brooks to approve Post-Issuance Compliance Policy for Tax-Exempt and Tax-Advantaged Obligations. Motion approved 7-0. c. Braunschweig made a motion, seconded by Brooks to approve Investment Policy. Motion approved 7-0. d. Braunschweig made a motion, seconded by Brooks to approve Debt Management Policy. Motion approved 7-0. (3). Discussion: Administration Office. Wietecha presented his analysis of the following: a. City Administrator/Finance Director draft position description b. Community Development Director draft position description D. Plan Commission Report. No report. E. Public Safety Committee Report. Jacobson reported that the EMS budget came in with a zero percent increase. The Police Department is looking to add the accreditation expense to its budget. F. Public Works Committee Report. Braunschweig reported that the railroad crossing on E Main Street will be repaired this fall. G. Water & Light Committee Report. Brooks reported that the RP3 process continues; WPPI is holding a power luncheon on September 26th; he will be attending the WPPI annual meeting this week; and there is a WPPI meeting on October 4th. H. Economic Development Committee Report. Brooks reported that they are working on standards for TIF and the Department of Tourism is hosting 2 customer service sessions on October 3rd. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported that they continue to discuss the disc golf course; Peace Park will be making a formal presentation in November; there is a leak in the pool; and they will be allowing Nick Covert to trap muskrats. K. Historic Preservation Commission Report. Ladick reported that M&I Bank will be installing a new sign with their new name, BMO. L. Fire District Report. Jacobson reported that the district is considering purchasing a new pumper. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. O. Board of Appeals Report. No report. 8. Unfinished Business. None 9. Communications and Recommendations from the Mayor. A. Decker reported on the League of Wisconsin Municipalities Chief Executives Workshop she attended in Green Bay. B. Decker reminded Council of the League of Wisconsin Municipalities Annual Conference October 17th – 19th. Early Bird registration is due by September 18th. C. Decker asked Council to send her any comments in regard to the League of Wisconsin Municipalities draft Legislative Agenda. D. Decker directed Council to the application for the League of Wisconsin Municipalities Lobbying Corps team and asked anyone interested in joining to fill it out and return it to the League. 10. Communications from the City Administrator. Wietecha stated that the anticipated resolution for Item 10A has not been received from the bank. A. Approval of Resolution 2012-15, Designating Authorized Parties to Sign for Transactions Involving City Bank Accounts and Investments. No action taken. 11. New Business. None 12. Introduction of New Ordinances A. Braunschweig presented the first reading of Ordinance 2012-10, Amending Chapter 2 of the Municipal Code, Relative to Appointed Officials. [Sponsors Brooks and Braunschweig]. B. Braunschweig presented the first reading of Ordinance 2012-11, Amending Chapter 6 of the Municipal Code, Relative to Class A Liquor License Quota. [Sponsors Braunschweig and Manring]. C. Braunschweig presented the first reading of Ordinance 2012-12, Amending Chapter 122 of the Municipal Code, Relative to Parking Vehicles, Boats, and Trailers on Public Streets. [Sponsors Jacobson and Fuchs]. 13. Meeting Reminders A. Committee of the Whole, Saturday, September 15, 8:00 a.m. at the Masonic Lodge. B. Budget Presentations, Wednesday, September 26, 6:00 p.m. at Creekside Place. C. Next Regular Meeting, Tuesday, October 9, 6:30 p.m. at City Hall. 14. Adjournment. Braunschweig made a motion, seconded by Hayes to adjourn at 8:05 p.m. Motion approved 7-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Public Safety: September 2012

Public Safety Committee Wednesday, September 5, 2012 6:30 P.M. Regular Meeting Evansville City Hall Council Room 31 S Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:32 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson Alderperson Hayes (Absent), and Alderperson Fuchs, Chief Scott McElroy, Mayor Sandy Decker and EMS Coordinator Mary Beaver. Others present: Gene Cratsenberg 3. Motion by Jacobson, second by Fuchs, to approve the agenda as printed. Motion passed. 4. Motion by Fuchs, second by Jacobson, to approve the August 1, 2012 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed – None 6. Old Business-None 7. New Business a. Motion by Jacobson, seconded by Fuchs, to approve the Operator’s License applications for Braden T Harper, Sheri L Biddick, Chelsea J Arndt and Barbara J Lange. Motion passed. b. Gene Cratsenberg, 124 Highland, spoke about RV’s being parked on streets. Chief McElroy stated the police department marked 40 campers during the month of July. Owners of these units were moving them off the streets. He had spoken with the Judge and the Judge recommended not ticketing these as the ordinance does not apply to campers. Chair Jacobson stated that the city is trying to change/redesign our ordinance. Committee would like this referred to Dan Wietecha, City Administrator for an ordinance change as to the definition and time. Motion by Jacobson, second by Fuchs, to approve an ordinance change related to RV camper parking on city streets, sponsored by Jacobson and Fuchs. Motion passed. c. Discussion of the capital and operating budgets. EMS submitted handout of Operating Budget with a 0% increase, with nothing for capital. Police department will be adding back in accreditation and final numbers will be put in Friday. Chief will email out the final to the committee. 8. Evansville Police Report – There were 1006 calls for service for the month of August, 2012 compared to 1243 in July of 2011. We had 76 license plate transactions for the month of September. Officers Reese and Jones attended a Legal Update August 6 at McFarland Police Department. Fall in-service is scheduled for all EPD officers September through November, 2012. Officers Laufenberg and Reilly attended on September 4, 2012. We have on officer evaluation remaining. On-site accreditation evaluation is set for November 2013. The process, cost, time frame, etc. will be discussed with the Mayor Friday, September 7. Rachel Marx’ last day was August 31. Coop student, Evan Benedict, started August 20. Officers Anacker and Reilly are now working alone, with Officer Reilly taking over as court officer. Margo Wirth is working alone with another officer on duty. The department is short of part-time officers and plan to hire later this year or early in 2013. The city-wide burn ban was lifted Monday, August 6 by the Fire Chief. “Drive Sober or Get Pulled Over” crackdown on drunken drivers runs August 17 through September 3, 2012. National Night was August 7 from 5pm to 9pm at Schilberg Park in Milton Wisconsin. EPD participated, Chief requested that we host this event in 2014. Police department staff reported various signage that needs attention throughout the city. This list was forwarded to Public Works Director Dave Wartenweiler in July. One sign has been repaired as of this date. Radar trailer continues to be out weather permitting. A second Taser was added in August from donated funds, making two for the department and both are now in service. Files have been scanned up through August 31 thanks to Rachel Marx. Air cards are being utilized now rather than modems. Air cards appear faster and less expensive. Rock County Computer Services and General Communications continue to be called upon to get systems working properly. We are scheduled to have approval of the server purchase for the CAD/LRMS system at the County Board meeting September 13. Spillman will be coming in October/November to setup the server. Between then and the end of the year, we will be working with each agency to establish network connectivity. The kickoff for the RMS project will be October 10th at 9am in the IT Training Room at the Health Care Center. Two staff members will be sent to this three hour meeting. $10,000 has been budgeted for this project. 9. Evansville Medical Service Report – There were a total of 37 ambulance runs for the month of August 2012. Refresher/transition training for the next year cycle has been started. Half of the training is computer based. This month, Zachory and I were certified to teach Emergency Vehicle Operation class. Every two years, all EMS personnel will be certified in EVOC. EMS had a fundraiser brat sale last Saturday at Kopecky’s Piggly Wiggly. There was a great turnout and citizens were able to view the new ambulance. Friday Night Football games began at the end of August. We will have an ambulance at all home games. The 911 center is still working on getting all the bugs worked out of the new radio system for the mandated switch over in 2013. There have been many conference calls that I have been a part of to keep up to date on the progress. Budget was handed into Lisa Novinska, Finance Director/Treasurer. Our bottom line stayed the same. The townships were notified that the per capita fee is tentatively the same as last year of $21.00. Coordinator Beaver submitted the month’s schedule with a handout from Life Quest. 10. Motion by Jacobson, second by Hayes, to adjourn the meeting at 7:24 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Finance; September 6, 2012

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, September 6, 2012, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:45 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of August 9, and August 13, 2012. Manring made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. Decker reported the Fire District wants to purchase a new pumper truck for about $600,000. FLR noted the Fire District should have someone attend the preliminary budget meeting on September 26. V. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $1,089,838.22. FLR had questions about police maintenance, youth center appliances, and library unemployment. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Personnel Policy. No report. b. Fiscal Policies. FLR noted that the policies were to formalize and update existing practices in anticipation of a future bond rating. i. Fund Balance. Brooks made a motion, seconded by Manring, to recommend to Common Council adoption of Fund Balance Policy. FLR noted this is an update, particularly to reflect cash flow requirements of the enterprise funds. Motion approved unanimously. ii. Tax-Exempt Obligations. Brooks made a motion, seconded by Manring, to recommend to Common Council adoption of Post-Issuance Compliance Policy for Tax-Exempt and Tax-Advantaged Obligations. Wietecha explained that the city has always been responsible for monitoring and complying with these federal tax requirements; however, a written policy emphasizes the city’s diligence to the matter. Motion approved unanimously. iii. Investments. Brooks made a motion, seconded by Manring, to recommend to Common Council adoption of Investment Policy. FLR noted this formalizes the city’s existing investment practices and requested investment reports be made quarterly. Motion approved unanimously. iv. Debt Management. Manring made a motion, seconded by Brooks, to recommend to Common Council adoption of Debt Management Policy. Wietecha explained this would formalize the city’s practice of limiting general obligation debt to 50% of the legal debt capacity as well as additional measures based on comparisons with peer communities. Motion approved unanimously. c. Administration Office. FLR discussed the present duties of the Administrator and Finance Director positions, their combination into a single position, duties which would be delegated to staff, and staff’s ability and capacity to handle delegated duties. FLR discussed the duties of a Community Development Director. FLR recommended that the proposals be presented to the Common Council for additional consideration. VII. New Business: a. Authorized Signatures. Wietecha noted that a resolution to update authorized signatures is being reviewed with Union Bank & Trust. b. Finance Director. FLR thanked Novinska for the help she has provided for this and other committees, in particular her patient explanations of complicated and detailed information. VIII. Adjournment. Brooks made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 7:45 pm.

Committee of the Whole: Monday, July 25, 2012

Common Council Special Meeting as Committee of the Whole Monday, July 25, 2011, 6:30 p.m. Creekside Place, 102 Maple Street, Evansville, WI MINUTES 1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, and Dennis Wessels. Absent: Tony Wyse. Others present: City Administrator Dan Wietecha, Police Chief Scott McElroy, EMS Director Mary Beaver, Librarian Kathi Kemp, Water and Light Superintendent Scott George, City Attorney Mark Kopp, and Library Board President Eloise Eager. 3. Approval of Agenda. Braunschweig made a motion, seconded by Culbertson, to approve the agenda. Motion approved 7-0. 4. Deferral of Minutes. Brooks made a motion, seconded by Hayes, to defer the reading of the minutes of the July 12, 2011, regular meeting to the next regular meeting. 5. Citizen Appearances. None. 6. Purpose. Index cards were distributed with each asked to provide a brief answer to the question, “What is the purpose of The City of Evansville as an organization?” Common themes among the answers included: top-notch, quality service and quality of life to the citizens (residents and businesses) in a positive, courteous, and cost-effective manner. 7. Public Value. People have high expectations, and we need to meet them. From the resident’s viewpoint we provide a tremendous value, but often there is a disconnection about all the conscientious effort behind the scenes. It was noted that a several of the “purpose” answers referred to the importance of quality of life. With the referendum for the lake dredging and the fundraising for Creekside Place as examples, people are willing to support cost-effective projects despite being expensive. There are many little things, such as the tree planting, that make Evansville better; these would be missed if we were to start cutting back. People have come to expect the parks, library, and pool; we should figure better ways to fund these equitably when meeting with Town of Union. A lot of significant infrastructure has been upgraded over the last seven years. We need to look for opportunities to improve. This does not necessarily have to mean increased costs; for example, how we return phone calls. When there are complaints, we should look to build a stronger relationship than before. Continuing education for council and staff is hugely important when we talk about top-notch service. The city clerk received certification last year, she and the finance director are now looking into treasurer certification; the police are undergoing accreditation; and the electric utility is looking into the RP3 program for better reliability, safety, and training. The idea of a citizen survey was proposed, noting that we need to know about problems in order to fix them. The city council said that it mostly hears the negativity and not the praise. They noted that they need to be prepared to hear the negative; 90% of complaints can be taken care of with a phone call; even if it’s not the answer they want, they get an answer. If there is one complaint, it is taxes. 8. Civility and Conduct. It was agreed that you need to have thick skin and a short memory to work in this job. People come to us when they have a problem, and they expect us to fix it. We need to be cognizant of the situation from their point of view; for example, a burst pipe might be routine for us but it’s an emergency for them. It is not all negativity; compliments and appreciation happen also. The importance of passing on public compliments to staff or others was noted. Being visible and accessible in the community also benefits public interaction. 9. Lean Government. Our challenge for the budget is how to stretch the dollars. We need to be both effective and efficient. We need to be effective – from the citizen’s point of view – in providing quality service. We need to be efficient in the process – whether it means eliminating unnecessary paperwork, time and delay, costs, etc. We need to maximize the value of our performance. It was noted that Alan Probst would be speaking about performance measurement at the next City/Town joint meeting. Earlier joint meetings may have been baby steps and not appeared productive, but there is real value in building the relationship for the future. The Fire District was identified as an area of common interest for the city and town, which could be built upon. It was noted that the learning curve can be too slow for new officials. More or better attention to educating new officials can remove inefficiencies and missteps. An orientation program would make the committees and council more effective as governing bodies. There was discussion about balancing the importance of purchasing and budgeting policies without being overly detailed so departments can operate with flexibility. 10. Loose Ends. Due to time constraints, these items were not discussed. 11. Items on the Horizon. Due to time constraints, these items were not discussed. 12. Stakeholders View of Performance. It was noted that the question ”How are we doing from our stakeholders points of view?” was a companion to the opening question about the purpose of the city. Because the perceived quality of our performance is so situational, it is vital to make every transaction count. We need to strive to constantly achieve through all the means discussed earlier; for example training, professionalism, cooperation, etc. Consistent effort for thoughtful and nonbiased reasoning (being fair) is essential. 13. Adjournment. Culbertson made a motion, seconded by Braunschweig, to adjourn at 9:20 p.m. Motion approved 7-0.

Minutes: Evansville Common Council: August 2012

Common Council Regular Meeting Tuesday, August 14, 2012, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Ben Ladick, Joshua Manring, and Jon Senn. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha, EMS Coordinator Mary Beaver, Library Board Wally Shannon, Consigny Law Office Attorney Mike Faust, and several members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hayes to approve the agenda. Motion approved 8-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Manring to waive the reading of the minutes of the July 10, 2012, regular meeting and to approve them as presented. Motion approved 8-0. 5. Civility reminder. Decker directed Council to the copy of Resolution #2011-19, Promoting Civil Public Discourse, which was passed in November, 2011. She hoped that having this in the packet would be a visible reminder that the Council is committed to respectful dialogue and constructive decision making. 6. Citizen appearances A. Xandra Kashkashian, 435 Almeron, addressed the Council stating she wanted to clear up exaggerations and misstatements that have been made against her. She stated that she has 4 dogs and they are not vicious. She added that she has 6 cats and 3 ferrets, pets she inherited when her former business Big Sweeties closed. She told Council that her neighbor has called the Police Department a number of times and they have visited her home 4 times since she moved in. Her neighbor has been taking pictures of her, her family and of people that visit her home. She asked Council to not enact an ordinance restricting the number of pets a person can have because there are already laws that address barking and nuisance animals already. B. Norm Paulson, Blase Strobl, and Sue Berg discussed a series of facilitated Strategic Thinking Sessions. The group expects that success in working together will continue and develop an action plan for economic development. Manring commented that it was good to see everyone working together. C. Alan Pitus, 125 W Church Street, recommended the council separate the intensity of a complaint from its merit and spoke against additional consideration of a new ordinance limiting care and boarding of dogs or the number of dogs. D. Pam Ascencio, 441 Almeron, said that conducting animal boarding in a residential neighborhood was in violation of federal and state tax laws. She provided reference numbers for tax complaint forms. She said her next issue will be nuisance cats. E. Ann Sellnow, 460 Almeron, said she opened her dog grooming business downtown because it cannot be in a home. F. Loren Larson, 447 Almeron, stated that the cats do roam the neighborhood. G. Maryann Zelmanski, 129 Walker, thanked the council for listening to her at the Public Works meeting. She appreciated the street patching. 7. Reports of Committees A. Library Board Report. Shannon said they are accepting applications for the Library Director position. B. Youth Center Advisory Board Report. Ladick said they are working on the budget and will have an open house on August 30. C. Finance and Labor Relations Committee Report (1). Braunschweig made a motion, seconded by Brooks to accept the City and Water & Light bills as presented in the amount of $863,211.07. Motion approved 8-0 on a roll call vote. (2). Wietecha gave an overview of the city’s budget policies, historic and current financial information, revenue and expenditure trends impacting the budget, and recommendations for 2013. It will be another tight budget year but quite doable; the city is in a solid financial condition and positioned for long-term stability. (3). Brooks made a motion, seconded by Hayes to approve Resolution 2012-13, Amendments to the 2012 Budget. Braunschweig made a motion, seconded by Jacobson, to amend the motion by striking expense #1 regarding Youth Center raises. Amendment approved 5-3. Motion, as amended, approved on a roll call vote 6-2 with Fuchs and Manring voting against. (4). Braunschweig made a motion, seconded by Senn, to approve Resolution 2012-14, In Support of the Preservation of Tax-Exempt Financing. Motion approved unanimously. (5). Wietecha noted that Finance Director Lisa Novinska had accepted the Finance Director position with the Village of Oregon and provided her thirty day notice. Finance & Labor Relations Committee had a special meeting August 13 to discuss the position. FLR recommended considering combining the Finance Director and City Administrator positions. Council agreed this was a unique opportunity to review priorities and how we want to structure staff around lean principles. D. Plan Commission Report. No report. E. Public Safety Committee Report. Jacobson said police and EMS had worked on their 2013 budget requests, EMS has some new staff pending, and they had a presentation about a possible social host ordinance. (1). Jacobson made a motion, seconded by Hayes, to approve Contract with the Town of Madison (Advanced Life Support Agreement). Motion approved unanimously on a roll call vote. (2). Jacobson made a motion, seconded by Braunschweig, to approve Mutual Aid Contract. Beaver explained this was separate from the Mutual Aid Box Alarm System (MABAS) and would bring the “working stills” procedure into compliance. Motion approved unanimously on a roll call vote. F. Public Works Committee Report. (1). Braunschweig made a motion, seconded by Fuchs, to approve five-year agreement (fall 2012-fall 2017) with Bytec Resource Management for sludge hauling. Noting the material was not in the council’s information packet, Braunschweig made a motion, seconded by Brooks, to table the matter. Motion to table approved unanimously. Wietecha retrieved and distributed the information. Brooks made a motion, seconded by Braunschweig, to remove the matter from the table. Council noted three contractors had made proposals, with a couple alternate options. Motion approved unanimously on a roll call vote. (2). Council noted the upcoming Office of the Commissioner of Railroads public hearing on September 6 regarding the rough crossing on East Main Street. G. Water & Light Committee Report. Brooks said no one commented at the electric rate case hearing. With the drought, utility bills are high with air conditioning and lawn watering; there may be questions or complaints about high bills. (1). Brooks made a motion, seconded by Ladick, to approve Mutual Aid Agreement with American Public Power Association. Motion approved unanimously on a roll call vote. H. Economic Development Committee Report. Brooks reported that they are working on a budget. On October 3rd the Tourism Subcommittee will host 2 customer service sessions given by the Department of Tourism. Outreach activities continue to come together. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. No report. K. Historic Preservation Commission Report. Ladick said they had an application to return a porch to its original appearance. L. Fire District Report. Jacobson said they are reviewing truck bids. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. O. Board of Appeals Report. No report. 8. Unfinished Business. None. 9. Communications and Recommendations from the Mayor A. Mayoral Proclamation In Recognition of Evansville Veterans’ Participation in the Badger Honor Flight Program. B. Braunschweig made a motion, seconded by Brooks, to waive the seven-day notice on citizen appointments. Manring said he would prefer to either get the notice or have the requirement changed. Brooks and Braunschweig offered to sponsor an ordinance to make the change. Motion approved with all in favor. C. Brooks made a motion, seconded by Braunschweig, to approve mayoral appointment of Brandon Rutz for an unexpired term ending in April 2013 to the Economic Development Committee. Decker explained that Rutz is an economic development professional in Madison who is moving back to the Evansville area. Motion approved unanimously on a roll call vote. D. Decker commented on her upcoming participation on Panel Discussion on Mayor / Council Relations at League of Wisconsin Municipalities Chief Executives Workshop. E. Council noted the upcoming League of Wisconsin Municipalities Annual Conference October 17th – 19th. Early Bird registration is due by September 18th. 10. Communications from the City Administrator. A. Council discussed a proposal to amend the ordinance to address non-commercial animal boarding. There are already ordinances to address barking, public nuisance, and off-leash dogs. Neighbors can go to civil court if they have a private nuisance. 11. New Business. None. 12. Introduction of New Ordinances. None. 13. Meeting Reminders: A. Next Regular Meeting: Tuesday, September 11, 6:30 pm, City Hall. B. Committee of the Whole: Saturday, September 15, 8:00 am, Masonic Lodge. C. Budget Presentations: Wednesday, September 26, 6:00 pm, Creekside Place. 14. Adjournment. Braunschweig made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 8:15 pm. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Park Board: July 2012

City of Evansville, Wisconsin Park & Recreation Board Regular Monthly Meeting Evansville, City Hall Monday, July 9thh, 2012 – 6:00pm Minutes 1. Call to Order & Roll Call @ 6:02pm. 2. Motion by Courtier , Second by Merrit to approve Agenda as printed. 3. Motion by Courtier, second by Fuson to waive reading of June 11thh, 2012 minutes and approve as printed. 4. Refund to Becky Hurley from rental fees paid and not utilized was sent by city hall. Matter closed. 5. Chris Eager, citizen appearance, explained the Peace Park concept, brought pictures from other communities. There is a group of people gathering info and interest in the project to bring ideas forward in the future. They have a proposed site location, near entrance of park , northeast. 6. West Side Park moving forward, building trades class will begin work in September. 7. Aquatic report from Rick, daily numbers are up. Pool Party was successful. 8. Antes Cabin exterior work completed, first brick patio installed. Nice looking addition to the park. 9. Fourth of July Celebration and activities went well. Attendance down overall due to weather (high heat) 10. Clarity test done on the lake had a past 4’6” level, later test down to 2 Feet. Algae blooms still an issue. Fishing interest has increased, more people & families taking part. 11. Motion to Adjourn by Merrit, 2nd by Kreuger at 6:41pm Next Meeting Aug 13th , 6:00pm 2012 at City Hall

Plan: July 2012: Minutes

City of Evansville Plan Commission Regular Meeting Monday, July 2, 2012, following the 6:30 pm Board of Appeals meeting City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:30 pm by Chair Mayor Sandy Decker. 2. Roll Call. Members present: Jim Brooks, John Gishnock, Mason Braunschweig, Matt Eaton, Sandy Decker, Bill Hammann, and Carol Endres. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously. 4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks, to waive the reading of the minutes from the June 4, 2012, regular meeting and to approve them as printed. Motion approved unanimously. 5. Citizen Appearances. None. 6. New Business. a. Westfield Meadows LOMR. i. Wietecha explained that the 2008 floodplain map included delineation of a floodplain along an unnamed tributary of Allen Creek on the west side of town. The designated floodplain was based on an approximate study and did not establish official Base (1% annual chance) Flood Elevations (BFE). The developer of Westfield Meadows hired the engineering firm MSA Professional Services to conduct a floodplain study of the unnamed tributary of Allen Creek between Croft and Porter Roads. The study provided the developer with information to apply to the Federal Emergency Management Association (FEMA) for a Letter of Map Revision (LOMR). The LOMR would remove the Westfield Meadows subdivision from the 1% annual chance floodplain, making development easier and eliminating flood insurance requirements. FEMA approved the LOMR in February 2012; a ninety day appeal period closed June 11 with no objections. ii. Decker opened the public hearing at 6:40. The public asked questions about the change from an A to AE zone, the effect of additional development on the drainage system, and a maintenance schedule for the drainage system. The public hearing closed at 6:47. iii. Plan Commission asked about the number of properties affected by the proposed map change and confirmed all were sent notice of the public hearing. A handful of the parcels would be removed by the LOMR, but most would remain in the floodplain. No change is expected to the plat at this time. Plan Commission asked about the LOMR’s impact on several existing Letter of Map Amendments (LOMA). Plan Commission noted that it had required the developer to install a regional stormwater pond and other controls to make the drainage in the area better than the pre-existing conditions had been and confirmed the developer had paid the costs of the LOMR study. iv. Braunschweig made a motion, seconded by Endres, to recommend to Common Council approval of Letter of Map Revision (FEMA case no. 12-05-1647P). Motion approved unanimously. Braunschweig made a motion, seconded by Hammann, to recommend to Common Council approval of Ordinance 2011-15, Revision of Flood Insurance Rate Map. Motion approved unanimously. 7. Permitting Activity. No report. 8. Unified Land Code Advisory Committee. No report. 9. Historic Preservation Committee. No report. 10. Common Council. No report. 11. Board of Appeals. No report. 12. Enforcement. Wietecha said he had met with the resident with the alleged commercial animal boarding on Almeron Street. There is not sufficient evidence of a zoning code violation; however, the Public Safety Committee is discussing the possibility of an ordinance to limit the number of dogs a person may have. 13. Meeting reminder. Next regular meeting is Monday, August 6, 2012, at 6:00 pm. 14. Adjournment. Hammann made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 7:15 pm.