Minutes; Evansville Water and Light: October 2012

Water & Light Committee Meeting Regular Meeting Wednesday, October 24, 2012 Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin 5:30 p.m. MINUTES 1. Roll call. 5:35 Present: Hayes, Ladick, Brooks. Present: Brian Berquist, Sandy Decker, Mark Sendelbach, Dan Wietecha, Scott Vale & Family 2. Motion to approve Agenda as printed. -Hayes/Ladick Approved unanimously 3. Motion to waive the reading and approve September 26, 2012, Water & Light minutes as printed. - Hayes/Ladick Approved unanimously 4. Citizen appearances other than agenda items -None 5. Customer concerns. Discussion and possible motions for billing adjustments. a. Scott Vale –Mr. Vale expressed concerns that a cash payment made at the City Hall drop-box was never credited to their account. Brooks noted that the drop-box is marked to discourage cash payment, that other payment outlets exist for cash payment that are noted on the utility bill, and that committee has no discretion to offer relief in this situation. Hayes moved and Ladick second a motion to allow Mr. Vale to schedule payments with EW&L for the missing payment. Passed 3-0 on a roll call vote. 6. Committee Reports a. Report from WPPI Orientation –Donna Hammett & Candie Jones attended and reported the usual informative session b. Report from MEUW Regional Dinner –Mark, Floyd, and Ben attended at Sun Prairie. 7. Superintendent Report. a. Reliable Public Power Provider (RP3) progress – Confirmation has been received. Expecting request for clarifications in Dec with final word in January or early February b. Discussed and approved change to MEUW Safety Program as budgeted 8. WPPI Report. a. Written Report b. Discussion of new Shared Savings project –Recommended by consensus that Cory proceed with expanded project pending WPPI Exec Committee approval. 9. Old Business. 10. New Business. a. Change-Plan Communication –Discussed AMI Fact Sheet and strategies for sharing the progress of AMI in Evansville. i. Immediately give Fact Sheet to Council ii. Share as a bill insert after Energy Fair iii. Feature AMI at Energy Fair—Ask vendor for expo kit iv. Share Fact Sheet on City website b. Discussion and possible motion related to Energy Fair funding –Motion to commit $1000 from marketing funds for Energy Fair Mentor. Hayes/ Ladick passed 3-0 on a roll call vote. c. Discussion of 2012 Commitment to Community Fund d. Discussion and possible motion regarding recommendation to Council on Reservation on Preservation of Utility PILOTS Motion by Brooks/Hayes-Discussion to include “Dividend” language as discussed. Motion passed unanimously 11. Upcoming meeting date. Next meeting November 28 at 5:30 12. Motion to adjourn. -6:15 Ladick/Hayes Approved unanimously Jim Brooks Committee Chairperson