Minutes; Eager Library Board: Sept 25, 2012

Eager Free Public Library Board of Trustees Meeting Minutes From September 25, 2012 1. Call to Order Board Vice President Eloise Eager called the meeting to order at 5:30 p.m. Trustees present: Eloise Eager, Gwen Clendenning, Kim Miller, Vicki Lecy- Luebke, Bob Flaherty (arrived 5:35) Absent: Wally Shannon, Susan Kruser Also present: Megan Becker, Assistant Library Director, Francette Hamilton, Dan Wietecha 2. Minutes Approval Correction to August 28 minutes: Circulation should read, “Circulation year to date is 42, 639.” Miller moved to accept the minutes with the correction noted. Clendenning seconded the motion. Motion passed. This motion included the 8/28 closed session minutes. Eager moved to accept the September 20 closed session minutes. Clendenning seconded. Motion passed. 3. Director Position Eager moved to elect Megan Becker to the position of Eager Free Public Library Director with a yearly salary of $43,000. Miller seconded. Roll call vote. Ayes: Eager, Miller, Clendenning, Lecy-Luebke. Motion passed. 4. September Bills Magee Construction was hired to repair the water damage which occurred this summer. Friends of the Library will donate $500 to help defray our costs. (This amounts to almost half the bill!!) Miller moved to accept the bills as presented. Flaherty seconded. Roll call vote. Ayes: Eager, Clendenning, Miller, Flaherty, Lecy-Luebke. Motion passed. 5. Librarian’s Report Our NEW DIRECTOR Becker shared a line graph depicting the circulation fluctuations over the past three years. With the great number of programs coming in October, we are hopeful more community members will be visiting our library and our circulation will increase. Some of the programs include a movie night, book club, and the teen art contest. The Wish List will appear on the EFPL website next month and the blog is doing very well! Parent request: A six year old child would like to volunteer at the library. The child would be supervised by the parent. After discussion about liability, it was decided to allow the child to volunteer in the children’s section only. Megan will meet with the city to present the library budget on September 26. We will not be able to increase our budget; therefore, Becker presented to the Board two options. After much discussion, it was decided that a balanced option 2 will be presented. 6. Old Business The water-damaged carpet has been replaced in the lower level, and thanks to Francette Hamilton, Friends of the Library, and the staff, the furniture and items that were affected have been removed from the hallway and put back in place. Miller will draft a thank you to those involved. Previous information that Clendenning provided about single and family health insurance costs are correct. It was understood that the city would pay the health insurance coverage for one individual. Clendenning will check on this. Becker will search the minutes to see if more information can be found about this understanding. 7. New Business Eager has check to deposit into Fidelity account. She will check with Shannon before doing so. Some clarification is necessary about the process. Clendenning spoke to city treasurer about getting Becker on the library accounts and removing city personnel. Gift policy and building easement discussion was postponed until Shannon could be present. Every month the library receives a $5 check from a certain individual. The reason and purpose of this will be investigated. Clendenning will deposit this into our money market account so that it will be used for programming or books. 8. Other Francette Hamilton discussed items found during cleaning. Board members took a little field trip into the various rooms and determined the destiny of many of the items. (Miller left at 6:35; Flaherty left at 6:45.) Lecy-Luebke will draft thank you cards for Ruth Ann Montgomery and Steve and Carol Culbertson to thank them for the work they did organizing the History Room, with the help of Lecy-Luebke. 9. Adjourn Clendenning moved to adjourn the meeting. Lecy-Luebke seconded. All approved. Motion passed. Meeting adjourned at 6:50 p.m. Minutes by Trustee Lecy-Luebke Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.