Minutes:Eager Library: Nov 2012

Eager Free Public Library Board of Trustees Meeting Minutes from November 27, 2012 1. Call to Order Board President Susan Kruser called the meeting to order at 5:30 p.m. Trustees present: Kruser, Eloise Eager, Gwen Clendenning, Wally Shannon, Kim Miller, Bob Flaherty, Vicki Lecy-Luebke Also present: Library Director Megan Becker 2. Minutes Approval Clendenning moved to approve the minutes of October 30. Kruser seconded. Motion carried. 3. Old Business (agenda order revised) Kristian Finfrock, Vice President and Advisor of Retirement Income Designs LLC, met with the Board to increase awareness of our investment portfolio options. The Board was provided with a packet of material to read and discuss at our next meeting. Kruser suggested we define how our current gift money is used. Shannon volunteered to “judiciously” approach a written policy to include an endowment fund discussion. 4. November Bills Miller moved to accept the bills as presented. Eager seconded. Roll call vote. Ayes: Kruser, Eager, Clendenning, Shannon, Miller, Flaherty, Lecy-Luebke. Motion passed. 5. Librarian’s Report a. Budget/Circulation Becker provided the Board with a graph showing circulation has increased compared to 2010 and 2011. Computer usage also increased, particularly since July. We currently have about $1300 left to spend on materials; the cost of periodicals has also gone up. b. Programming “The Exotic Marigold Hotel” movie night attendance was slightly lower than that of family movie nights. “Food For Fines” runs until the end of December. Blog—1,050 views since its beginning. On December 8, families will be able to construct gingerbread houses at our library. Ten attendees at Historical Society program. c. Library WishList Discussion of items listed and costs. d. Building Maintenance Becker is getting estimates on fireplace. e. Computers FlexNet cost increasing by $10 an hour. If funds are available, new computer will be purchased to replace oldest one. f. Elevator Testing successful! Permit issued. 6. New Business a. City Liaison Becker reported on the status of the library. b. Treasurer’s Report None to report c. No Build Easement Kruser met with Mayor Decker to discuss library expansion. Discussion about extension of date to 2017. More expenses may be involved as work progresses on No Build Easement. Shannon and Eager will discuss further. Miller moved to “pursue resolving the no-build easement not to exceed $500 for fees and cost.” Eager seconded. Roll call. Aye: Kruser, Eager, Miller, Flaherty, Lecy-Luebke. Abstain: Shannon (Clendenning not present; left at 6:55.) Motion passed. d. Assistant Director/Health Insurance Single coverage will be offered; family coverage may be requested but not guaranteed. e. Strategic Planning Bill Wilson met with Becker to discuss surveys and focus groups for library expansion. Wilson will send us survey to review. He recommends 6-8 focus sessions consisting of 8-12 people each. He also recommended collection of data in January. 7. Adjourn Miller moved to adjourn the meeting. Shannon seconded. All approved. Motion passed. Meeting adjourned at 7:17 p.m. Minutes by Trustee Lecy-Luebke Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.