Minutes; Public Works; April 27, 2010

PUBLIC WORKS COMMITTEE MINUTES
Tuesday, April 27, 2010, 6:00 p.m.
Public Works Shop, 535 S. Madison St., Evansville, WI


Present: Janis Ringhand, Mason Braunschweig, Todd Culbertson. Staff: Public Works Director Dave Wartenweiler, Engineer Dave Sauer, City Administrator Dan Wietecha.

Call to order at 6:00 by Chair Ringhand.

Motion to approve the agenda as printed by Culbertson/Braunschweig, unanimous.

Motion to approve the minutes of the March 23, 2010 meeting by Culbertson/Braunschweig, unanimous.

Citizen appearances – none

Construction Updates – Fox has started utilities on W. Main St. and WisDot has officially noticed the start of the project, with storm sewer and other structural and street related construction. Otie is the contractor, Jim Soehnlein is the project manager.

Site Plan Review – VP project, addition to building #2, has been approved, will go to Plan Com.

Communication from City Engineer –

a. Update on WWTF Construction project, meeting with LW Allen yesterday, Ray & Mike attended. Control panels have been put together, need to be disassembled and reinstalled in plant. Electrical contractor will continue work, instrumentation and control has been checked out. Currently 3 men on job, may need more to finish project. AB Electric was sent a drop dead date for project finish. Treatment plant – mechanical equipment being installed and connected.
b. Discussion on Change Order #2, changes listed in documentation for a total of $3,078.00, which is still a cost savings over the original bid, last change order was a credit of $21,109.98. Motion by Braunschweig/Culbertson to approve the change order, unanimous.
c. Update on wind turbine construction – pay request #2 from H&H Solar for $260,560.75, scheduled installment payment. Turbine is being stored at Stoughton Trailers, tower is at site. Motion to approve pay request #2 by Culbertson/ Braunschweig, unanimous.

Installation of turbine is being held up by us for submittal of base approval, once approved, the process will start. 4-6 weeks for base construction, turbine will be up in about 2 weeks. Computer RTU is stored in Dan’s office.

Communications from Public Works Director –

a. No changes to Emerald Ash Borer regulation or ordinance at this time. Existing ordinance addresses situation where if a tree presents a danger, the city can request it be removed.
b. Discussion on passing lane on Hwy 14 and J Lindemann Drive. Recommendation that City Administrator move forward with negotiations with developer.
c. Discussion on hiring part-time summer help. Motion by Braunschweig/Culbertson to hire 2 returning part time summer employees for Public Works, unanimous.
d. Discussion on tuck pointing at City Hall. Public Works director will pursue a bid from a local contractor.

Weight limit signs went up on the Main St. bridge this week.

New Business – none

Old Business – Eminent Domain on S. Sixth St – Property owner Rundle have requested a meeting, City Administrator was instructed to set a meeting with Rundle and the Engineers.

Park Report – Ringhand reported that Waller’s appeared with a final plan for their memorial, approved; Ball field light acquisitions is still waiting for PSC approval; landscape design bid will have to be sent to Antes Fund for their approval before work begins.

Motion to adjourn by Braunschweig/Culbertson at 7:30, unanimous.

Submitted by Janis Ringhand, Chair Public Works Committee