Minutes: Eager Free Library: March 2010

EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR 23 MARCH 2010

1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Gwen Clendenning, Susan Kruser and Kim Miller. Vicki Lecy-Luebke arrived at 5:34pm and Johanna Lema arrived at 6pm. Trustees absent: Wally Shannon. Also present, Library Director Kathi Kemp.

2. Approval of February Minutes.
S. Kruser moved to approve the February minutes. K. Miller seconded the motion. K. Miller will revise to include 2 docents instead of 1 and correct spelling of “add”. All in favor, none opposed. Motion carried.

3. March Bills.
The library received an increase of approximately $14K in the annual reimbursement from the Rock County township. Approximately 1/3 of the Library’s patrons are from Rock Co. Township. They don’t pay property taxes in Evansville so the Township contributes money toward the library according to a set formula. Will work the money into the budget to cover expenses. Used nearly all of a $1500 donation to purchase 2 computers. K. Kemp will follow up with the donors to let them know how the money was spent. Brown spots that appeared on the ceiling tiles in the addition prompted K. Kemp to have the problem checked quickly by a local contractor and the original builder. Neither found a problem with the roof. It was felt condensation buildup between the ceiling and the roof contributed to the spotting. A louver was installed to improve ventilation. E. Eager moved to accept the March bills as presented. V. Lecy-Luebke seconded. Roll call vote. Aye: S. Kruser, V. Lecy-Luebke, E. Eager, G. Clendenning, K. Miller. None opposed. Motion carried.

4. Librarian’s Report.
A high school study night is planned for 24 March 10. From 10-18 kids typically attend. Snacks are provided.

A cleaning blitz, with assistance from the Friends of Eager Free Public Library, will take place on 24 April in preparation for the annual artist reception.

There are waiting lists for the library’s computer classes. The Children’s room staff are coming up with many good ideas for programs and activities; some of which incorporate topics being covered in the schools. The Library will have a booth and book exchange at the upcoming Energy Fair. Many children are participating in a “Recycle Fashion” Show where they are making clothes from recycled materials. Library staff will be present at the Week of the Young Child fair. The 31 March Children’s story time will feature live bunnies.

K. Kemp is following up on making sure our insurance coverage is adequate and has talked to the Friends regarding purchasing a security system.

K. Miller will check into the possibility of working with a facilitator for short and long term strategic planning for the Library.

K.. Kemp will be taking a UW class on budgeting and small governments.

Discussed 3-year plan. Waiting for W. Shannon to complete his portion of the personnel policy. K. Kemp will follow up with the City regarding a Union contract question.

5. Adjourn.
The meeting adjourned at 6:31pm. The next meeting is 27 April 10 at 5:30pm at the Eager Free Public Library.

Trustee Kim Miller prepared the minutes.