Minutes: Evansville Plan Commission: May 2010

City of Evansville Plan Commission
Regular Meeting
Monday, May 3, 2010, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI

MINUTES

1. Call to Order. The meeting was called to order at 6:02 p.m. by Chair Mayor Sandy Decker.

2. Roll Call. Members present: Mason Braunschweig, Sandy Decker, Matt Eaton, Carol Endres, John Gishnock, Bill Hammann, and Diane Roberts. Others Present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner John Stockham, Linda Church from Pete’s Inn, Jim Bandt from Bandt Engineering/VP Buildings, Pammi Sekhon from All –N-One, Roger Berg and John Morning.

3. Approval of agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda. Motion approved 7-0.

4. Approval of minutes.

A. Braunschweig made a motion, seconded by Roberts to waive the reading of the minutes from March 1, 2010 regular meeting and approve them as printed. Motion approved 7-0.

5. Citizen appearances other than agenda items listed. Linda Church from Pete’s Inn thought her request to amend the alcohol license was to be reviewed by the Plan Commission. She was told that it would go before the Public Safety Committee prior to Council.

6. New Business.

A. Site Plan – All-In-One BP Service Station, 104 S. Madison. Stockham review his staff report and noted that the applicant has provided both a preferred and alternate expansion design. Both would need variances from the Board of Appeals. Pammi Sekhon stated they have outgrown their current facility. They would like to add coolers and additional items for their customers. She prefers expansion to the north because it would provide better visibility and security for her employees. The expansion would also help them control the parking and traffic flow. Jeremy Cynkar, Destree Design Architects, reviewed the details of the site plan with the Commission explaining that the preferred design would be an expansion to the north. The Commission discussed the existing and proposed parking stalls, traffic flow, trash bin screening and landscaping. Braunschweig made a motion, seconded by Roberts to approve the site plan for 104 S Madison Street, Parcel 6-27-631 with the recommended submittal waivers by city staff and subject to conditions 1-3 of the staff report which includes approval of variances by the Board of Appeals, submittal and approval by the Zoning Administrator of a landscape plan and planting schedule and approval by the City Director of Public Works and Forester for any landscaping within the City right-of-way. Motion approved 7-0.

B. Site Plan – South Union (Exchange) Street Property. Stockham stated the site plan is for grading and filling only and it would need to be amended prior to construction of any building. Roger Berg added that the grading and filling is necessary to raise the lot out of the floodplain. Braunschweig made a motion, seconded by Hammann to approve the site plan for Parcels 6-27-132.5 and 6-27-132.6 for grading and filling with the waiver of certain submittal requirements by staff and subject to the 2 conditions listed in the staff report which are staff approval of an erosion control plan and issuance of the required floodplain permit. Motion approved 7-0.

C. Site Plan – VP Building Addition, 273 Water Street. Stockham stated the site plan is for a 4,100 square foot addition on the north side of the existing Varco Pruden buildings. Jim Bandt, representing the applicant, stated the addition would increase the raw material storage capacity and also help eliminate some of the exposed truck bays on the west side. Braunschweig stated he was happy to see an expansion plan, especially in today’s economy. It was noted that the location of the proposed addition is not within the 100-year floodplain. In response to a storm water question from Gishnock, Mr. Bandt explained that the grassy areas to the west of the truck bays take the current flow and infiltrate it. Braunschweig made a motion, seconded by Endres to approve the site plan for VP Buildings, Parcel 6-27-669 with the waiver of certain submittal requirements by staff and subject to staff approval of an erosion control plan. Motion approved 7-0.

7. Old Business.

A. Review Recommendations of the Evansville-Union Implementation Committee. Stockham reviewed the proposed map and stated there were significant changes from the original Comp Plan. He outlined 5 concerns:

i. Amount of added territory
ii. Areas serviceable by gravity flow sewers
iii. Maintaining land use controls over USH 14 entrance corridors
iv. Reserving potential future by pass corridor
v. Impacts of low density or sprawling development pattern

B. Review Comprehensive Plan Implementation Tables. Stockham suggested devoting a portion of time in the upcoming regular meetings to review each chapter of this document.

C. Discuss Comprehensive Plan Amendment Schedule. Stockham suggested postponing the Property Owner Comprehensive Plan Amendments for a couple of months.

8. Report on other permitting activity by City Planner. Stockham stated activity continues to be slow.

9. Report on the Unified Land Development Code Committee. Stockham stated they will be meeting in the coming months to discuss the sign ordinance and the historic preservation ordinance.

10. Report of the Evansville Historic Preservation Commission. None

11. Report of the Evansville-Union Implementation Committee. None

12. Report on Common Council actions relating to Plan Commission recommendations. Wietecha stated Council had tabled the landscaping, sign and parking ordinance until their May meeting.

13. Update on Board of Appeals actions relating to zoning matters. None

14. Enforcement Report. None

15. Next regular meeting date. Tuesday, June 1, 2010

16. Adjournment. Hammann made a motion, seconded by Roberts to adjourn at 6:52 p.m. Motion approved 7-0.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Plan Commission at their next regular meeting.