Minutes: Public Works: December, 27,2012

Public Works Committee Regular Meeting Tuesday, December 27th, 2011 at 6:00 p.m. DPW Shop, 535 South Madison Street, Evansville, WI MINUTES 1. Call meeting to order @ 6:06pm. 2. Roll call; Todd Culbertson, Mason Braunschweig, Dave Wartenweiler, Dave Sauer & Sandy Decker. Cheryl Fuchs was absent. 3. Motion to approve the agenda as presented by Culbertson, seconded by Braunschweig, passed unanimously. 4. Motion to approve the minutes from the November 22nd, 2011 regular meeting by Culbertson, seconded by Braunschweig, passed unanimously. 5. Citizen Appearances- None. 6. Construction Updates- a. Main St. Bridge…the contractors are working on the lighting issues. 7. Site plan reviews- 8. Communications from the City Engineer- a. Discussion and possible motion in regards to final disbursements on the WWTF/Turbine project. i. The final cost of plant is $5,836,033.55; $46,033.55 is the cost over the contract value. The city received .50 on the dollar on the whole project. A final pay request is forthcoming. It will be for a credit due to the city at $1,823.50. .8% over the budget. ii. Turbine- Total contract value was $489,000. Final payment was for $482,141.36 iii. Engineering budget: 1. Turbine- $59,325…actual $48,379.97. 2. Plant- $544,500….actual $544,971. Still need to close out the contract so the total is to be projected at $558,421. $13,921 over budget. Reasons for this include the additional training for our employees. b. Update (if necessary) on WWTF and turbine status. i. Wind Turbine: The project itself is done. Update on the wind turbine energy production with November 2011 is done. The mayor questioned the availability of getting the energy feed on the computer to the public. The engineer has been directed to look into this issue. 9. Communications from the Public Works Director- a. Monthly Department Update: Spending time with the wood burner. Glad we don’t have snow yet. b. Discussion and possible motion regarding truck bids. Budget was for $35,000 and we received a bid for $25,956 from Symdon Chevrolet and they won the bid. A plow as added for $3000 which brings it up to $28956, well under budget. Delivery mid-January. Total cost $6,044 under budget. 10. New Business- a. Discussion to committee regarding the engineer RFP and subsequent interviews. i. The process was explained to the committee and it was presented to the committee for the committee’s opinions. Wartenweiler expressed the opinion that he was very comfortable with Sauer as engineer and he would hate to see the city go a different way. Todd expressed the fact that he had no comparison and that he had no problem deferring to the committee. 11. Old Business- a. The house at 322 W. Main St was discussed along with Kris Connelly’s complaints. Wartenweiler explained the history and what the city had the authority to take care of and not. b. WPPI coming to town to tomorrow to W&L committee regarding the rate case. The Mayor questioned whether there could be a question as to what the ballplayers pay for their lights and the street lights especially since the city just replaced the light switch LEDs. 12. Parks and Recreation Report- Did not have a December meeting. 13. Motion to adjourn meeting at 7:09pm by Culbertson seconded by Braunschweig, passed. Mason Braunschweig, Chair Public Works Committee