EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR 23 MARCH 2010
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Gwen Clendenning, Susan Kruser and Kim Miller. Vicki Lecy-Luebke arrived at 5:34pm and Johanna Lema arrived at 6pm. Trustees absent: Wally Shannon. Also present, Library Director Kathi Kemp.
2. Approval of February Minutes.
S. Kruser moved to approve the February minutes. K. Miller seconded the motion. K. Miller will revise to include 2 docents instead of 1 and correct spelling of “add”. All in favor, none opposed. Motion carried.
3. March Bills.
The library received an increase of approximately $14K in the annual reimbursement from the Rock County township. Approximately 1/3 of the Library’s patrons are from Rock Co. Township. They don’t pay property taxes in Evansville so the Township contributes money toward the library according to a set formula. Will work the money into the budget to cover expenses. Used nearly all of a $1500 donation to purchase 2 computers. K. Kemp will follow up with the donors to let them know how the money was spent. Brown spots that appeared on the ceiling tiles in the addition prompted K. Kemp to have the problem checked quickly by a local contractor and the original builder. Neither found a problem with the roof. It was felt condensation buildup between the ceiling and the roof contributed to the spotting. A louver was installed to improve ventilation. E. Eager moved to accept the March bills as presented. V. Lecy-Luebke seconded. Roll call vote. Aye: S. Kruser, V. Lecy-Luebke, E. Eager, G. Clendenning, K. Miller. None opposed. Motion carried.
4. Librarian’s Report.
A high school study night is planned for 24 March 10. From 10-18 kids typically attend. Snacks are provided.
A cleaning blitz, with assistance from the Friends of Eager Free Public Library, will take place on 24 April in preparation for the annual artist reception.
There are waiting lists for the library’s computer classes. The Children’s room staff are coming up with many good ideas for programs and activities; some of which incorporate topics being covered in the schools. The Library will have a booth and book exchange at the upcoming Energy Fair. Many children are participating in a “Recycle Fashion” Show where they are making clothes from recycled materials. Library staff will be present at the Week of the Young Child fair. The 31 March Children’s story time will feature live bunnies.
K. Kemp is following up on making sure our insurance coverage is adequate and has talked to the Friends regarding purchasing a security system.
K. Miller will check into the possibility of working with a facilitator for short and long term strategic planning for the Library.
K.. Kemp will be taking a UW class on budgeting and small governments.
Discussed 3-year plan. Waiting for W. Shannon to complete his portion of the personnel policy. K. Kemp will follow up with the City regarding a Union contract question.
5. Adjourn.
The meeting adjourned at 6:31pm. The next meeting is 27 April 10 at 5:30pm at the Eager Free Public Library.
Trustee Kim Miller prepared the minutes.
Tuesday, April 27, 2010
Minutes: Public Safety; April 7, 2010
Public Safety Committee
Wednesday, April 7, 2010 6:00 P.M.
Regular Meeting
Evansville Council Chambers
31 S Madison Street
Evansville WI 53536
MINUTES
1. Call to Order – Meeting was called to order at 6pm
2. Roll Call – Members present were: Alderperson/Chair Roberts, Alderpersons Wessels and Jacobson, Staff present were: Chief McElroy and EMT Zach Beaver, EMS Coodinator arrived later. There were a number of business representatives and citizens in attendance, also.
3. Approval of Agenda – Motion by Jacobson, second by Wessels, to move agenda item 8a to appear under item 5, motion by Wessels, second by Jacobson to approve the agenda and amend to move 8a to appear under item 5. Motion passed.
4. Motion by Jacobson, second by Wessels, to approve the March 3, 2010 minutes as printed.
5. Citizen appearances other than agenda items listed-
Kathy Comean, Partners in Prevention for Rock County, stated that the 10th and 12th grade alcohol use, the tobacco use and the marijuana use were all higher than the average for the county. She has asked that the city give their full support in addressing these issues. There is a meeting scheduled for Friday, April 9, 2010 at 9:30am at the Evansville Police Department to address problems. Teresa Doyle from the Evansville School District expressed that drug abuse is a community issue. The school districts, police department and Rock County all share information regarding these issues.
Tom Calley gave a presentation on the Discover Wisconsin kickoff that is in the planning stages for June 10th in the park from 5pm to 11pm. There will be fireworks, a beer tent, Discover Wisconsin preview and viewing old cartoons for the kids. Tom will be submitting a temporary bartender’s list for the function.
8. Old Business
A. Discussion and possible motion regarding the Snowmobile Trail within the City of Evansville city limits.
The Committee wants to see the gas station and hotel work with each other. There was no information pertaining to moving the route per seven years ago. Roberts stated that permission was not granted from the alley way for the snowmobiles. Alderperson Jacobson suggested that the neighbors need to get along. Chief McElroy stated that we are here to find a solution to the problem not to hash over the past.
Gene Heiman, owner of Geno’s Bar, suggested trails open with two inches of snow on ground with groomed trails. He recommended that we adopt Milton’s snowmobile policies. He stated that on Friday’s Geno’s would have 60 snowmobiles on average per day, Saturday and Sunday they would have 100 snowmobiles on average per day and Monday through Thursday they would have 25 snowmobiles on average per day. Mr. Heiman recommends snow fences by Oil Pros and the Halvensleben house. He also stated that ATVs will be using the same trail this summer.
Russell Jeske stated that property damage came from the east and was one of their neighbors. Ms. Halvensleben stated she has pictures and that two people were cited for trespassing. She stated that noise is a huge issue and is concerned about it. Don Meggers said snowmobiles traveled through his property without any complaints. Steve Deming was aware of the snowmobile trail to the bar and agreed that runagade snowmobiles run through his property also.
Roger Berg questioned whether the trail could be rerouted to avoid the residential areas. Roberts suggested access to Landmark, McDonald’s and the Hotel, then back to Hwy 14-Territorial to M to Geno’s. Lee Dammen suggested that they move trail to keep off the sidewalk and onto the grass and marking the trail better. John Morning stated the Economic Committee targets were to increase snowmobiles-ATVs to our community. His recommendation is to get all parties involved and come up with a solution. Mr. Vladamir agrees. Roberts suggested that the committee allow them the opportunity to work out a solution and keep the board updated. John Morning will be in charge of organizing this.
6. Evansville Police Report –
In March there were 1348 calls for service compared to 962 in March of 2009. There were 87 license plate transactions. The Bike Rodeo is scheduled for June 12 from 8:30am to approximately noon. There have been $1,875 in donations with a $1,000 grant available. The card system requires updating in 2011. It would be approximately $5,000-$7,000 to replace.
7. Evansville Medical Service Report –
EMS has 33 runs in March with one for 811. EMS will be participating in the Week of the Young Child parade and Open House. EMS is working hard to get the Bike Rodeo together for June 12. EMS week is May 16-22, 2010.
9. New Business
A. Provisional license application for Sarah Frank came to committee for final approval. Motion by Jacobson, second by Wessels, to approve the provisional license for Sarah M. Frank. Committee would like the Operator’s license to come back to the next meeting.
B. Motion by Jacobson, second by Wessels, to table approval of the operator’s license for Donna Nipple to get more information regarding correct license issued.
C. Al Sarbacher talked about the Co-ed Softball program. Motion by Wessels, second by Jacobson, to approve the park beer permits for the Co-ed Softball league. Motion passed.
D. Chief stated using summer coop students will expand customer service. There will be 25 hours a week for Coop Student, Rachel Marx, starting at 4pm to 9:30 p.m. Matt will be working days from 7:30am to 4pm. The expanded customer service hours will be from May through August. Chief states there is money in the budget for 2010 for the expanded hours. Motion by Wessels, second by Jacobson, to approve using the summer coop students for the hours stated from May through August. Motion passed.
E. Committee members were in agreement with Ordinance 2010-06 regarding weight limits for East Main Street Bridge.
F. There was discussion regarding placing stop signs at the corner of West Main Street and First Street. Committee would like a motion for next month regarding; 1) snow visibility for North First Street, and 2) Visibility for cars parked in front of Library-compact car parking in front of Library, 3 stalls.
10. Motion by Wessels, second by Jacobson, to adjourn the meeting at 8:25 p.m. The next meeting will be May 5, 2010.
Respectfully submitted,
Diane Roberts, Alderperson/Chair
These minutes are not official until approved by Public Safety at their next regular
Wednesday, April 7, 2010 6:00 P.M.
Regular Meeting
Evansville Council Chambers
31 S Madison Street
Evansville WI 53536
MINUTES
1. Call to Order – Meeting was called to order at 6pm
2. Roll Call – Members present were: Alderperson/Chair Roberts, Alderpersons Wessels and Jacobson, Staff present were: Chief McElroy and EMT Zach Beaver, EMS Coodinator arrived later. There were a number of business representatives and citizens in attendance, also.
3. Approval of Agenda – Motion by Jacobson, second by Wessels, to move agenda item 8a to appear under item 5, motion by Wessels, second by Jacobson to approve the agenda and amend to move 8a to appear under item 5. Motion passed.
4. Motion by Jacobson, second by Wessels, to approve the March 3, 2010 minutes as printed.
5. Citizen appearances other than agenda items listed-
Kathy Comean, Partners in Prevention for Rock County, stated that the 10th and 12th grade alcohol use, the tobacco use and the marijuana use were all higher than the average for the county. She has asked that the city give their full support in addressing these issues. There is a meeting scheduled for Friday, April 9, 2010 at 9:30am at the Evansville Police Department to address problems. Teresa Doyle from the Evansville School District expressed that drug abuse is a community issue. The school districts, police department and Rock County all share information regarding these issues.
Tom Calley gave a presentation on the Discover Wisconsin kickoff that is in the planning stages for June 10th in the park from 5pm to 11pm. There will be fireworks, a beer tent, Discover Wisconsin preview and viewing old cartoons for the kids. Tom will be submitting a temporary bartender’s list for the function.
8. Old Business
A. Discussion and possible motion regarding the Snowmobile Trail within the City of Evansville city limits.
The Committee wants to see the gas station and hotel work with each other. There was no information pertaining to moving the route per seven years ago. Roberts stated that permission was not granted from the alley way for the snowmobiles. Alderperson Jacobson suggested that the neighbors need to get along. Chief McElroy stated that we are here to find a solution to the problem not to hash over the past.
Gene Heiman, owner of Geno’s Bar, suggested trails open with two inches of snow on ground with groomed trails. He recommended that we adopt Milton’s snowmobile policies. He stated that on Friday’s Geno’s would have 60 snowmobiles on average per day, Saturday and Sunday they would have 100 snowmobiles on average per day and Monday through Thursday they would have 25 snowmobiles on average per day. Mr. Heiman recommends snow fences by Oil Pros and the Halvensleben house. He also stated that ATVs will be using the same trail this summer.
Russell Jeske stated that property damage came from the east and was one of their neighbors. Ms. Halvensleben stated she has pictures and that two people were cited for trespassing. She stated that noise is a huge issue and is concerned about it. Don Meggers said snowmobiles traveled through his property without any complaints. Steve Deming was aware of the snowmobile trail to the bar and agreed that runagade snowmobiles run through his property also.
Roger Berg questioned whether the trail could be rerouted to avoid the residential areas. Roberts suggested access to Landmark, McDonald’s and the Hotel, then back to Hwy 14-Territorial to M to Geno’s. Lee Dammen suggested that they move trail to keep off the sidewalk and onto the grass and marking the trail better. John Morning stated the Economic Committee targets were to increase snowmobiles-ATVs to our community. His recommendation is to get all parties involved and come up with a solution. Mr. Vladamir agrees. Roberts suggested that the committee allow them the opportunity to work out a solution and keep the board updated. John Morning will be in charge of organizing this.
6. Evansville Police Report –
In March there were 1348 calls for service compared to 962 in March of 2009. There were 87 license plate transactions. The Bike Rodeo is scheduled for June 12 from 8:30am to approximately noon. There have been $1,875 in donations with a $1,000 grant available. The card system requires updating in 2011. It would be approximately $5,000-$7,000 to replace.
7. Evansville Medical Service Report –
EMS has 33 runs in March with one for 811. EMS will be participating in the Week of the Young Child parade and Open House. EMS is working hard to get the Bike Rodeo together for June 12. EMS week is May 16-22, 2010.
9. New Business
A. Provisional license application for Sarah Frank came to committee for final approval. Motion by Jacobson, second by Wessels, to approve the provisional license for Sarah M. Frank. Committee would like the Operator’s license to come back to the next meeting.
B. Motion by Jacobson, second by Wessels, to table approval of the operator’s license for Donna Nipple to get more information regarding correct license issued.
C. Al Sarbacher talked about the Co-ed Softball program. Motion by Wessels, second by Jacobson, to approve the park beer permits for the Co-ed Softball league. Motion passed.
D. Chief stated using summer coop students will expand customer service. There will be 25 hours a week for Coop Student, Rachel Marx, starting at 4pm to 9:30 p.m. Matt will be working days from 7:30am to 4pm. The expanded customer service hours will be from May through August. Chief states there is money in the budget for 2010 for the expanded hours. Motion by Wessels, second by Jacobson, to approve using the summer coop students for the hours stated from May through August. Motion passed.
E. Committee members were in agreement with Ordinance 2010-06 regarding weight limits for East Main Street Bridge.
F. There was discussion regarding placing stop signs at the corner of West Main Street and First Street. Committee would like a motion for next month regarding; 1) snow visibility for North First Street, and 2) Visibility for cars parked in front of Library-compact car parking in front of Library, 3 stalls.
10. Motion by Wessels, second by Jacobson, to adjourn the meeting at 8:25 p.m. The next meeting will be May 5, 2010.
Respectfully submitted,
Diane Roberts, Alderperson/Chair
These minutes are not official until approved by Public Safety at their next regular
Saturday, April 24, 2010
Minutes: Historic Preservation: March 2010
Evansville Historic Preservation Commission
Minutes
Wednesday, March 10, 2010 7:00 P.M.
3rd Floor, City Hall
Present: Rich Modaff, Rick Schuch Steve Culbertson, Dennis Wessels, Steve Christens and John Decke,r
Absent: Betsy Ahner
Also Present: Shawn Miller
The meeting was called to order at 7:00 PM by chair Rich Modaff.
Motion by Culbertson to waive the reading of the February 17, 2010 minutes and approve them as read. Second by Wessels. Motion carried.
Applications:
209 W. Main Street - Amato. The Amato’s are constructing a barrier free addition to the back side of their house. Shawn Miller will be doing the general contracting and he explained the exterior addition will be a stucco type finish to match the rest of the house. Motion by Christens to accept the application. Second by Culbertson. Motion carried on a unanimous vote.
1 E. Main Street - Davis. Plans for the façade of Jan Davis’ building where approved by the National Park Service and State Historical Society, and the Commission was being asked to approve any changes from the original plans approve by the HPC last September. Motion by Decker to accept approve the plans. Second by Culbertson. Motion carried on a unanimous vote.
116 Grove Street - Sinshack.. Application to make repairs to the roof. Motion by Christens to accept the application. Second by Culbertson. Motion carried on a unanimous vote.
204 W. Main Street - Farnsworth.. Application to make repairs to the roof. Motion by Christens to accept the application. Second by Wessels. Motion carried on a unanimous vote.
Old Business:
a. Discussion and Review of Historic Preservation Ordinances – John Decker will report next month
Administrative:
a. Grove Society – the building is complete and is now occupied by the Evansville Community Partnership (ECP). ECP is renting the west side of the building for office space and will provide supervision at certain times for the museum. There will be an open house on April 17th for the publics to view the building.
b. Nothing new on HPC documents and records.
c. Landmark and Historic Districts – Tim Heggland is expected to have his work completed in Spring. There is nothing we need to do until that time.
i. Plaque program applications – once the districts are in place there will be more activity in this program.
Other Business:
John Decker is now on the board of the WAHPC and was congratulated on winning that election. He stated that the Spring Conference will be held in Oregon at the headquarters of Gorman & Company, on April 23 & 24. The keynote speaker will be William Schmickle who is from Baltimore. He has published a book titled, The Politics of Historic Districts.
There being no other business a motion to adjourn was made by Culbertson at 7:45p.m. Second by Christens. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Minutes
Wednesday, March 10, 2010 7:00 P.M.
3rd Floor, City Hall
Present: Rich Modaff, Rick Schuch Steve Culbertson, Dennis Wessels, Steve Christens and John Decke,r
Absent: Betsy Ahner
Also Present: Shawn Miller
The meeting was called to order at 7:00 PM by chair Rich Modaff.
Motion by Culbertson to waive the reading of the February 17, 2010 minutes and approve them as read. Second by Wessels. Motion carried.
Applications:
209 W. Main Street - Amato. The Amato’s are constructing a barrier free addition to the back side of their house. Shawn Miller will be doing the general contracting and he explained the exterior addition will be a stucco type finish to match the rest of the house. Motion by Christens to accept the application. Second by Culbertson. Motion carried on a unanimous vote.
1 E. Main Street - Davis. Plans for the façade of Jan Davis’ building where approved by the National Park Service and State Historical Society, and the Commission was being asked to approve any changes from the original plans approve by the HPC last September. Motion by Decker to accept approve the plans. Second by Culbertson. Motion carried on a unanimous vote.
116 Grove Street - Sinshack.. Application to make repairs to the roof. Motion by Christens to accept the application. Second by Culbertson. Motion carried on a unanimous vote.
204 W. Main Street - Farnsworth.. Application to make repairs to the roof. Motion by Christens to accept the application. Second by Wessels. Motion carried on a unanimous vote.
Old Business:
a. Discussion and Review of Historic Preservation Ordinances – John Decker will report next month
Administrative:
a. Grove Society – the building is complete and is now occupied by the Evansville Community Partnership (ECP). ECP is renting the west side of the building for office space and will provide supervision at certain times for the museum. There will be an open house on April 17th for the publics to view the building.
b. Nothing new on HPC documents and records.
c. Landmark and Historic Districts – Tim Heggland is expected to have his work completed in Spring. There is nothing we need to do until that time.
i. Plaque program applications – once the districts are in place there will be more activity in this program.
Other Business:
John Decker is now on the board of the WAHPC and was congratulated on winning that election. He stated that the Spring Conference will be held in Oregon at the headquarters of Gorman & Company, on April 23 & 24. The keynote speaker will be William Schmickle who is from Baltimore. He has published a book titled, The Politics of Historic Districts.
There being no other business a motion to adjourn was made by Culbertson at 7:45p.m. Second by Christens. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Thursday, April 22, 2010
Minutes: Park Board; April 2010
PARK & RECREATION BOARD MINUTES
Monday, April 19, 2010, 6:00 p.m.
City Council Chambers
Present: Ron Carlsen, Jeff Farnsworth, Fred Juergens, Jerry Krueger, Sue Merritt, Janis Ringhand, Ray Anderson & Rick Hamacher. Absent: Rich Modaff
Call to order at 6:00 p.m. by Chair Ringhand.
Approve the agenda on a Farnsworth/Juergens motion, unanimous
Waive the reading and approve the minutes of the March 15th meeting on a Juergens/Farnsworth motion, unanimous.
No citizen appearances.
Old Business (moved forward on agenda) – Lois & Jeri Lynn Waller were present with a plan for location of memorial benches and landscaping design from K&W Greenery (in conjunction with John Gishnock) that fits the overall landscape design. The design for benches and plantings were approved unanimously on a Juergens/Merritt motion.
No appearance for Home Talent Baseball, tabled until next meeting.
Update on ball field lights – Scott George, Water & Light Superintendent, informed Chair Ringhand that he has not heard back from the PSC regarding transferring ownership of the lights.
Discussion on parking and roadway around the ball field in lower park – Board members indicated they are not interested in changing the roadway into a walk/bike path at this time. If an actual plan for parking or widening the roadway to add a walking path comes forward they would consider it again. Concerns for those who are unable to walk very far were voiced for attendees at youth soccer and baseball games.
Chairs report on actions of City Committees and Common Council items of interest, nothing at this time.
Reports/updates for park projects/maintenance – Maintenance Director Ray Anderson inquired as to what type of signs we would like to indicate swimming in Lake Leota would not be allowed or swim at own risk. Chair Ringhand will confirm with City Administrator Wietecha that there is or is not a requirement for such signs, if signs are required the Public Works Department will be notified as to the type required. Ray reported that SOLE would like to put the Lake Leota sign on the triangle across from the original sign. Ray reported that a citizen has asked for the old bleachers that were removed from the ball diamond about 3 years ago. They have not been used and are in bad condition, Ray will determine if they have any use in the park and report back next month.
Aquatic report – Aquatics Director Rick Hamacher requested that 10 free passes be issued for season passes and swimming lessons by Aware Agency Coordinator, Julie Hermanson, passed unanimously on a Juergens/Farnsworth motion. Rick reported that the pool will need resurfacing again next year, the surface is becoming pitted and may need more work than just sandblasting and painting. Badger pool is evaluating the pool walls and should have a bid by next month. Swimming lesson & season pass sign up was held at the “Week of the Young Child”, very successful.
Landscape design – Chair Ringhand has been in contact with John Gishnock from Formecology, regarding landscaping. He has submitted a price list for different options, such as planting, riprap, herbicide, limestone walk ways, etc. Will request a bid for specific area of work to be done, a bid is required by the Antes Fund in order to approve work. Antes Fund has $2,700.00 available from last year and will have $4,670.00 available after 7-1-10.
New Business – none.
It was noted that Chair Ringhand and Board Member Farnsworth will no longer be on Park Board, the current Board members thanked and acknowledged their appreciation for the outgoing members.
Motion to adjourn by Farnsworth/Juergens at 6:50 p.m., unanimous.
Submitted by Chair Janis Ringhand.
Monday, April 19, 2010, 6:00 p.m.
City Council Chambers
Present: Ron Carlsen, Jeff Farnsworth, Fred Juergens, Jerry Krueger, Sue Merritt, Janis Ringhand, Ray Anderson & Rick Hamacher. Absent: Rich Modaff
Call to order at 6:00 p.m. by Chair Ringhand.
Approve the agenda on a Farnsworth/Juergens motion, unanimous
Waive the reading and approve the minutes of the March 15th meeting on a Juergens/Farnsworth motion, unanimous.
No citizen appearances.
Old Business (moved forward on agenda) – Lois & Jeri Lynn Waller were present with a plan for location of memorial benches and landscaping design from K&W Greenery (in conjunction with John Gishnock) that fits the overall landscape design. The design for benches and plantings were approved unanimously on a Juergens/Merritt motion.
No appearance for Home Talent Baseball, tabled until next meeting.
Update on ball field lights – Scott George, Water & Light Superintendent, informed Chair Ringhand that he has not heard back from the PSC regarding transferring ownership of the lights.
Discussion on parking and roadway around the ball field in lower park – Board members indicated they are not interested in changing the roadway into a walk/bike path at this time. If an actual plan for parking or widening the roadway to add a walking path comes forward they would consider it again. Concerns for those who are unable to walk very far were voiced for attendees at youth soccer and baseball games.
Chairs report on actions of City Committees and Common Council items of interest, nothing at this time.
Reports/updates for park projects/maintenance – Maintenance Director Ray Anderson inquired as to what type of signs we would like to indicate swimming in Lake Leota would not be allowed or swim at own risk. Chair Ringhand will confirm with City Administrator Wietecha that there is or is not a requirement for such signs, if signs are required the Public Works Department will be notified as to the type required. Ray reported that SOLE would like to put the Lake Leota sign on the triangle across from the original sign. Ray reported that a citizen has asked for the old bleachers that were removed from the ball diamond about 3 years ago. They have not been used and are in bad condition, Ray will determine if they have any use in the park and report back next month.
Aquatic report – Aquatics Director Rick Hamacher requested that 10 free passes be issued for season passes and swimming lessons by Aware Agency Coordinator, Julie Hermanson, passed unanimously on a Juergens/Farnsworth motion. Rick reported that the pool will need resurfacing again next year, the surface is becoming pitted and may need more work than just sandblasting and painting. Badger pool is evaluating the pool walls and should have a bid by next month. Swimming lesson & season pass sign up was held at the “Week of the Young Child”, very successful.
Landscape design – Chair Ringhand has been in contact with John Gishnock from Formecology, regarding landscaping. He has submitted a price list for different options, such as planting, riprap, herbicide, limestone walk ways, etc. Will request a bid for specific area of work to be done, a bid is required by the Antes Fund in order to approve work. Antes Fund has $2,700.00 available from last year and will have $4,670.00 available after 7-1-10.
New Business – none.
It was noted that Chair Ringhand and Board Member Farnsworth will no longer be on Park Board, the current Board members thanked and acknowledged their appreciation for the outgoing members.
Motion to adjourn by Farnsworth/Juergens at 6:50 p.m., unanimous.
Submitted by Chair Janis Ringhand.
Sunday, April 18, 2010
Minutes: Finance: April 2010
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, April 8, 2010, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Acting Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig and Diane Roberts. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska and City Administrator Dan Wietecha.
II. Approve Agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda. Motion approved 2-0.
III. Minutes of March 4, 2010. Braunschweig made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved 2-0.
IV. Citizen Appearances. None.
V. Water & Light Bills. Braunschweig made a motion, seconded by Roberts, to accept the Water & Light bills in the amount of $754,334.86. Motion approved 2-0 on a roll call vote.
VI. City Bills. Braunschweig made a motion, seconded by Roberts, to accept the City bills in the amount of $1,640,538.94. Motion approved 2-0 on a roll call vote.
VII. Unfinished Business:
a. Purchasing Policy. Wietecha said this was a place-holder on the agenda until the formal policy is drafted.
b. TID #5 Audit. Wietecha said the statutory audit for Tax Increment District #5 had been completed through December 31, 2009. Except for the East Main Street Bridge, all infrastructure items identified in the September 2005 project plan have been completed. A comparison of actual expenditures versus the project plan leaves some $400,000 available for additional projects; the $85,000 budgeted for the bridge would reduce this.
The district has $3.9 million in debt to be repaid by tax increment collections over the life of the district, expiring in 2031. At a current collection around $150,000 per year, the debt would not be fully paid until 2035. Appreciation in the value of properties throughout the district would increase the amount collected in each year and accelerate the repayment. Such appreciation is anticipated over the life of the district, especially with the improvements to the downtown infrastructure, but is difficult to predict with the current real estate market.
Wietecha noted that project plan could be modified in the future. He emphasized that the limited financing available requires any project undertaken must be a priority. Further, any direct assistance to an individual business should continue to have safeguards to ensure collection of the full amount of the loan even if tax increments fall short. The Committee noted that it did not want to deter businesses from applying for assistance.
VIII. New Business:
a. Budget Amendments and Reclassification. Wietecha explained that the proposed resolution had four parts. One, it enables lighting upgrades with the receipt of a $133,496 grant and $6,700 incentives. Two, it reclassifies the July 2009 transfer from the EMS Fund to the General Fund as a transfer from the EMS Fund to the Capital Projects Fund. Three, it approves the construction on the Police/EMS remodeling project to date. And, four, it budgets for a few pending items in the Police/EMS project including reconstructing the EMS portion of the garage.
The state’s Expenditure Restraint Program considers the pass-through transfer of moneys from the EMS Fund to the General Fund to the Capital Projects Fund as spending by the General Fund. This would result in the city’s ineligibility for the Expenditure Restraint Program in 2011. Novinska noted that this program has meant $50,000 to $60,000 in revenues for the city the last few years. Reclassifying the transfer according to its intended use in the Capital Projects Fund is the best solution to retain the city’s eligibility for the Expenditure Restraint Program. The Committee said the reclassification should be for the full amount of the $301,901 transfer.
The Committee discussed the pending construction items. In January, it had removed these items from the year-end budget amendments in Resolution 2010-01, wanting a firm number for reconstructing the EMS portion of the garage. There is still not a firm number and the scope of the reconstruction is unknown. The reclassification may have brought the project’s budget back for consideration, but that could be addressed separately without including the prospective remodeling work.
Braunschweig made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2010-07, Approving Budget Reclassification and Amendment to the 2009 Budget and Budget Amendment to the 2010 Budget. Braunschweig made a motion, seconded by Roberts, to amend the motion by revising Resolution 2010-07 to reclassify the entire transfer, to remove the budget amendment for prospective work on the Police/EMS remodeling project, and to correct a couple typos. Amendment approved 2-0. Original motion, as amended, approved 2-0 on a roll call vote.
b. Closed Session. Braunschweig made a motion, seconded by Roberts, to meet in closed session per Wisconsin Statutes 19.85(1)(e) to deliberate the purchasing of public property at 535 East Main Street, and to subsequently reconvene in open session. Motion approved 2-0 on a roll call vote at 7:00 pm.
c. Sale of 535 East Main. The meeting returned to open session at 7:12 pm. The Committee had no recommendation to Common Council at this time.
IX. Adjournment. With no further business, the meeting adjourned at 7:15 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, April 8, 2010, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Acting Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig and Diane Roberts. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska and City Administrator Dan Wietecha.
II. Approve Agenda. Braunschweig made a motion, seconded by Roberts, to approve the agenda. Motion approved 2-0.
III. Minutes of March 4, 2010. Braunschweig made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved 2-0.
IV. Citizen Appearances. None.
V. Water & Light Bills. Braunschweig made a motion, seconded by Roberts, to accept the Water & Light bills in the amount of $754,334.86. Motion approved 2-0 on a roll call vote.
VI. City Bills. Braunschweig made a motion, seconded by Roberts, to accept the City bills in the amount of $1,640,538.94. Motion approved 2-0 on a roll call vote.
VII. Unfinished Business:
a. Purchasing Policy. Wietecha said this was a place-holder on the agenda until the formal policy is drafted.
b. TID #5 Audit. Wietecha said the statutory audit for Tax Increment District #5 had been completed through December 31, 2009. Except for the East Main Street Bridge, all infrastructure items identified in the September 2005 project plan have been completed. A comparison of actual expenditures versus the project plan leaves some $400,000 available for additional projects; the $85,000 budgeted for the bridge would reduce this.
The district has $3.9 million in debt to be repaid by tax increment collections over the life of the district, expiring in 2031. At a current collection around $150,000 per year, the debt would not be fully paid until 2035. Appreciation in the value of properties throughout the district would increase the amount collected in each year and accelerate the repayment. Such appreciation is anticipated over the life of the district, especially with the improvements to the downtown infrastructure, but is difficult to predict with the current real estate market.
Wietecha noted that project plan could be modified in the future. He emphasized that the limited financing available requires any project undertaken must be a priority. Further, any direct assistance to an individual business should continue to have safeguards to ensure collection of the full amount of the loan even if tax increments fall short. The Committee noted that it did not want to deter businesses from applying for assistance.
VIII. New Business:
a. Budget Amendments and Reclassification. Wietecha explained that the proposed resolution had four parts. One, it enables lighting upgrades with the receipt of a $133,496 grant and $6,700 incentives. Two, it reclassifies the July 2009 transfer from the EMS Fund to the General Fund as a transfer from the EMS Fund to the Capital Projects Fund. Three, it approves the construction on the Police/EMS remodeling project to date. And, four, it budgets for a few pending items in the Police/EMS project including reconstructing the EMS portion of the garage.
The state’s Expenditure Restraint Program considers the pass-through transfer of moneys from the EMS Fund to the General Fund to the Capital Projects Fund as spending by the General Fund. This would result in the city’s ineligibility for the Expenditure Restraint Program in 2011. Novinska noted that this program has meant $50,000 to $60,000 in revenues for the city the last few years. Reclassifying the transfer according to its intended use in the Capital Projects Fund is the best solution to retain the city’s eligibility for the Expenditure Restraint Program. The Committee said the reclassification should be for the full amount of the $301,901 transfer.
The Committee discussed the pending construction items. In January, it had removed these items from the year-end budget amendments in Resolution 2010-01, wanting a firm number for reconstructing the EMS portion of the garage. There is still not a firm number and the scope of the reconstruction is unknown. The reclassification may have brought the project’s budget back for consideration, but that could be addressed separately without including the prospective remodeling work.
Braunschweig made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2010-07, Approving Budget Reclassification and Amendment to the 2009 Budget and Budget Amendment to the 2010 Budget. Braunschweig made a motion, seconded by Roberts, to amend the motion by revising Resolution 2010-07 to reclassify the entire transfer, to remove the budget amendment for prospective work on the Police/EMS remodeling project, and to correct a couple typos. Amendment approved 2-0. Original motion, as amended, approved 2-0 on a roll call vote.
b. Closed Session. Braunschweig made a motion, seconded by Roberts, to meet in closed session per Wisconsin Statutes 19.85(1)(e) to deliberate the purchasing of public property at 535 East Main Street, and to subsequently reconvene in open session. Motion approved 2-0 on a roll call vote at 7:00 pm.
c. Sale of 535 East Main. The meeting returned to open session at 7:12 pm. The Committee had no recommendation to Common Council at this time.
IX. Adjournment. With no further business, the meeting adjourned at 7:15 pm.
Friday, April 16, 2010
Minutes; Redevelopment; April 2010
City of Evansville
Redevelopment Authority
Wednesday, April 14, 2010, 6:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 6:30 pm by Chair John Decker.
II. Roll Call. Present: John Decker, Chris Eager, Betsy Ahner (arrived at 6:45), Tony Wyse, Barb Jacobson and Tom Calley. Absent: Roger Roth. Also present: City Administrator Dan Wietecha.
III. Approve Agenda. Calley made a motion, seconded by Jacobson, to approve the agenda. Motion approved unanimously.
IV. Minutes of July 7, 2009, Meeting. Wyse made a motion, seconded by Jacobson, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. TID #5 Audit. Wietecha said the statutory audit for Tax Increment District #5 had been completed through December 31, 2009. Except for the East Main Street Bridge, all infrastructure items identified in the September 2005 project plan have been completed. A comparison of actual expenditures versus the project plan leaves some $400,000 available for additional projects; the $85,000 budgeted for the bridge would reduce this.
The district has $3.9 million in debt to be repaid by tax increment collections over the life of the district, expiring in 2031. At a current collection around $150,000 per year, the debt would not be fully paid until 2035. Appreciation of the value of properties throughout the district would increase the amount collected in each year and accelerate the repayment. Such appreciation is anticipated over the life of the district, especially with the improvements to the downtown infrastructure, but is difficult to predict with the current real estate market.
Wietecha noted that project plan could be modified in the future. He emphasized that the limited financing available requires any project undertaken must be a priority. Further, any direct assistance to an individual business should continue to have safeguards to ensure collection of the full amount of the loan even if tax increments fall short.
VI. Rehabilitation of 1-3 East Main Street. Wietecha said the city assessor had estimated the completed project being valued at $178,000 to $183,000. Using past benchmarks of the increase in value, this could translate into $3,000 to $5,000 in assistance to the project. Using past benchmarks of the construction cost, this could translate into $13,000 in assistance to the project.
The commissioners noted that this is a critical property to the downtown. It is the only corner at the Main and Madison intersection remaining to be refurbished. The architect’s renderings for the project look very attractive and a great improvement.
Wietecha indicated that a development agreement would follow the same format and requirements as other recent development agreements. Jacobson made a motion, seconded by Wyse, to recommend to Common Council approval of a Development Agreement with Jan Davis to provide a $13,000 loan amortized to pay off in 2031 for rehabilitation of 1 and 3 East Main Street. Motion approved unanimously on a roll call vote.
VII. Adjournment. With no further business, the meeting adjourned at 7:10 pm.
Redevelopment Authority
Wednesday, April 14, 2010, 6:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 6:30 pm by Chair John Decker.
II. Roll Call. Present: John Decker, Chris Eager, Betsy Ahner (arrived at 6:45), Tony Wyse, Barb Jacobson and Tom Calley. Absent: Roger Roth. Also present: City Administrator Dan Wietecha.
III. Approve Agenda. Calley made a motion, seconded by Jacobson, to approve the agenda. Motion approved unanimously.
IV. Minutes of July 7, 2009, Meeting. Wyse made a motion, seconded by Jacobson, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. TID #5 Audit. Wietecha said the statutory audit for Tax Increment District #5 had been completed through December 31, 2009. Except for the East Main Street Bridge, all infrastructure items identified in the September 2005 project plan have been completed. A comparison of actual expenditures versus the project plan leaves some $400,000 available for additional projects; the $85,000 budgeted for the bridge would reduce this.
The district has $3.9 million in debt to be repaid by tax increment collections over the life of the district, expiring in 2031. At a current collection around $150,000 per year, the debt would not be fully paid until 2035. Appreciation of the value of properties throughout the district would increase the amount collected in each year and accelerate the repayment. Such appreciation is anticipated over the life of the district, especially with the improvements to the downtown infrastructure, but is difficult to predict with the current real estate market.
Wietecha noted that project plan could be modified in the future. He emphasized that the limited financing available requires any project undertaken must be a priority. Further, any direct assistance to an individual business should continue to have safeguards to ensure collection of the full amount of the loan even if tax increments fall short.
VI. Rehabilitation of 1-3 East Main Street. Wietecha said the city assessor had estimated the completed project being valued at $178,000 to $183,000. Using past benchmarks of the increase in value, this could translate into $3,000 to $5,000 in assistance to the project. Using past benchmarks of the construction cost, this could translate into $13,000 in assistance to the project.
The commissioners noted that this is a critical property to the downtown. It is the only corner at the Main and Madison intersection remaining to be refurbished. The architect’s renderings for the project look very attractive and a great improvement.
Wietecha indicated that a development agreement would follow the same format and requirements as other recent development agreements. Jacobson made a motion, seconded by Wyse, to recommend to Common Council approval of a Development Agreement with Jan Davis to provide a $13,000 loan amortized to pay off in 2031 for rehabilitation of 1 and 3 East Main Street. Motion approved unanimously on a roll call vote.
VII. Adjournment. With no further business, the meeting adjourned at 7:10 pm.
Tuesday, April 13, 2010
Edward Jones Opens Office in Evansville
Edward Jones has opened an office in Evansville, on Madison Street. Registered Representative Randy Call introduces himself and his office manager, Amy, and urges residents to stop in.
Friday, April 9, 2010
Minutes; Committee of the Whole: March 13, 2010
Common Council
Special Meeting as Committee of the Whole
Saturday, March 13, 2010, 8:30 a.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 8:30 a.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, and Dennis Wessels (arrived late). Absent: Alderperson Tony Wyse. Others present: City Administrator Dan Wietecha, Finance Director Lisa Novinska, EMS Coordinator Mary Beaver (left at 10:30), Water & Light Superintendent Scott George, City Engineer Dave Sauer, Public Works Superintendent Dave Wartenweiler, Police Chief Scott McElroy, Police Lieutenant Jay Koehler, Fire Chief Mike Halvensleben, and Library Director Kathi Kemp (arrived late).
3. Approval of Agenda. Braunschweig made a motion, seconded by Ringhand, to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Ringhand made a motion, seconded by Roberts, to defer the reading of the minutes of the March 9, 2010, regular meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances. None.
6. Discussion on near-term and long-term issues.
A. Financial.
(1). Overview. Wietecha noted that the meeting was not intended to be a budget meeting but that the city’s finances should still be kept in mind. In general, expenses for 2009 were less than had been budgeted, but we set a very tight budget for 2010. He noted that the state has a structural deficit expected to be around $2 billion when its next biennium starts July 1, 2011. Couple that with the fact that intergovernmental revenues comprise some 29% of the city’s general fund and the city’s future budgets will be tighter.
B. Public Safety.
(1). Police Accreditation. McElroy explained that the department is about halfway through its accreditation process with the Wisconsin Law Enforcement Accreditation Group. They will continue reviewing, updating, and documenting department policies over the coming year. Next year a site visit will be conducted; the accreditation is expected to be completed by early 2012. It is beneficial to have an objective outside professional review. The primary advantage is that it ensures the department has policies as good as any in the law enforcement profession; it helps make sure we are doing things they way they should be on a daily basis.
(2). Countywide Radio System. McElroy and Beaver explained that under federal law, all radio systems must be replaced with narrowband systems by January 1, 2013. Rock County’s preference is an interoperable VHF/UHF digital system. They are pursuing grants and other funding to cover the majority of the capital expense; the balance of the capital cost plus the ongoing maintenance would be allocated proportionately to each municipality. Wietecha pointed out that the Council had voted to support Rock County’s efforts to seek federal grants. If they are unable to obtain the grants, they plan a less expensive digital system which would lack the interoperability.
(3). Law Records Management System (LRMS). McElroy said that the county is also planning to update the LRMS program which we use. This may occur in 2012-2013 and have a countywide cost of about $1 million. The Council expressed its frustration at the timing of these expenses on the heels of the proposed radio system. These items need to be included in the five-year capital budget.
(4). Fire Department. Halvensleben said he expects the department’s next major expense to be a new engine truck in a couple years. He indicated that some set daytime hours may help with light maintenance, phone calls, and paperwork at the station; he expects this could be handled within the existing budget by having regular hours for the fire inspector. He also mentioned the possibility of implementing a paid on-call weekend duty schedule, but the main goal is to stay as a volunteer department.
(5). Emergency Medical Service. Beaver said the new twelve-lead defibrillators are in service. There is a new state procedure for license renewals starting in June. Either a back-up crew is already called to use Ambulance 811 or else dispatch is notified of the need for mutual aid. Recruiting is tough but going well right now.
C. Infrastructure.
(1). Completed Projects. A number of construction projects have been completed over the last seven years including: Main Street, Madison Street, Lincoln Street, Union/Exchange Street, Lake Leota dredging, three-phase South Loop, new substation, well #3, County Road M, and Highway 14. Some construction projects are still coming up, but the emphasis will be on maintaining infrastructure.
(2). Stimulus Projects. Sauer said the wastewater treatment would be flipped over to the new mechanical plant around July; the old system would then be removed with the new plant fully operational by December. The Fourth and Main Streets resurfacing project will occur this spring and early summer. Utility work would not close the road, but any detour for the state’s work on the surface was not yet known.
(3). East Main Street Bridge. Wietecha explained that the bridge construction had been scheduled for this year. A couple adjacent property owners have not signed off on the project’s necessary right-of-way acquisitions so the project cannot proceed this year and is now delayed until 2011. If they remain reluctant to cooperate voluntarily, the city would likely need to condemn the small parcels to keep the project on track for 2011. Sauer explained that the regular bridge inspection two years ago had noted concern about visible corrosion. The bridge needs additional evaluation of its structure; the city may need to impose special weight limits on the bridge until it is rebuilt next year.
(4). Liberty Street. Wartenweiler said that this had been a greater concern prior to the purchase of the Vactor Truck. The project is still in the five-year capital plan for 2012-13 but could be delayed.
(5). Maple Street. Wartenweiler noted that resurfacing Maple Street has been delayed in anticipation that Creekside Place would be building its community center this year.
(6). Lindemann and Highway 14. In late 2006, the Wisconsin Department of Transportation had said a roundabout would be required at the intersection of John Lindemann Drive and Highway 14. The traffic in the area is greatly reduced now with Stoughton Trailer closed, the North Prairie project cancelled, and the crushing facility delayed. So last year WisDOT approved construction of a passing lane instead. The city would need to acquire a long narrow strip of land off the edge of the D&D Property to accommodate the grading next to the widened highway. The Council said it would like to discuss the topic further at its regular April meeting.
D. Facilities.
(1). City Hall Tuckpointing. Decker said the tuckpointing project needs to be done. It is in the capital budget for this year. The project does not require architectural approval.
(2). Park Landscape Plan. Ringhand reported that the Park Board hired Formecology to prepare a landscaping plan for around Lake Leota. The emphasis is on low maintenance plantings. Some money is available in the Lake Leota Fund and through the Antes Foundation. The landscaping plan could be implemented in phases over several years.
(3). Energy Independence Plan. Decker said that the City had $330,000 in energy expenses for heating, electricity, and fuel in 2008. The Energy Independence Team recommended a number of areas the City could reduce its energy use; the top five recommendations were: the Wastewater Treatment Facility, installing variable speed pumps, the Public Works Garage, streetlights, and vehicles.
(4). Library Expansion. Wietecha noted that the lease with the Post Office runs through 2014, so the Library expansion will be coming onto the five-year capital plan.
E. Planning.
(1). Highway 14 Corridor. Wietecha said that earlier in the week several City staff members met with WisDOT about a Highway Corridor Study it is initiating. The state’s long-range plans for the highway have significant implications for zoning and land use, business development and marketing, and investments in local street and utility infrastructure. It is important for the City to participate in the planning. As a separate issue, there is a strong push for the legislature to accelerate the schedule for expanding the Interstate between the stateline and Madison. Whether sooner or later, an Interstate construction project will disrupt the traffic patterns throughout the region. This is an additional reason for the City to participate in WisDOT’s transportation planning.
(2). Smart Growth Plan. Decker noted that the Smart growth Plan will be five years old in June. Several committees have been reviewing and updating the portions of the Implementation Chapter relevant to them. It is expected that review of all the Implementation Chapter will be completed by June. The Plan Commission will be reviewing the future land use maps over the next six months.
F. Staffing.
(1). Union Contracts. Wietecha indicated that the Office/Public Works/Water & Light, Police Officers, Police Supervisors, and Library collective bargaining agreements expire at the end of the year. Negotiation of successor agreements will likely start by early summer.
(2). Professional and Service Contracts. Wietecha said that the city may want to consider restructuring its various contracts. The residential rubbish and recycling collection is a three-year contract coming due for renewal at the end of the year. Custodial service for City Hall and the Police Station is a month-to-month contract. The City Attorney and City Engineer are both two-year contracts coming due for renewal at the end of the year. The City Planner is a one-year contract coming due for renewal at the end of the year.
7. Commending Tom Cothard. Braunschweig made a motion, seconded by Roberts and Ringhand, to approve Resolution 2010-05, Commending Tom Cothard for his Service to the City of Evansville. Motion passes unanimously.
8. Adjournment. Braunschweig made a motion, seconded by Ringhand, to adjourn the meeting. Motion approved unanimously at 11:30 a.m.
Special Meeting as Committee of the Whole
Saturday, March 13, 2010, 8:30 a.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 8:30 a.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, and Dennis Wessels (arrived late). Absent: Alderperson Tony Wyse. Others present: City Administrator Dan Wietecha, Finance Director Lisa Novinska, EMS Coordinator Mary Beaver (left at 10:30), Water & Light Superintendent Scott George, City Engineer Dave Sauer, Public Works Superintendent Dave Wartenweiler, Police Chief Scott McElroy, Police Lieutenant Jay Koehler, Fire Chief Mike Halvensleben, and Library Director Kathi Kemp (arrived late).
3. Approval of Agenda. Braunschweig made a motion, seconded by Ringhand, to approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Ringhand made a motion, seconded by Roberts, to defer the reading of the minutes of the March 9, 2010, regular meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances. None.
6. Discussion on near-term and long-term issues.
A. Financial.
(1). Overview. Wietecha noted that the meeting was not intended to be a budget meeting but that the city’s finances should still be kept in mind. In general, expenses for 2009 were less than had been budgeted, but we set a very tight budget for 2010. He noted that the state has a structural deficit expected to be around $2 billion when its next biennium starts July 1, 2011. Couple that with the fact that intergovernmental revenues comprise some 29% of the city’s general fund and the city’s future budgets will be tighter.
B. Public Safety.
(1). Police Accreditation. McElroy explained that the department is about halfway through its accreditation process with the Wisconsin Law Enforcement Accreditation Group. They will continue reviewing, updating, and documenting department policies over the coming year. Next year a site visit will be conducted; the accreditation is expected to be completed by early 2012. It is beneficial to have an objective outside professional review. The primary advantage is that it ensures the department has policies as good as any in the law enforcement profession; it helps make sure we are doing things they way they should be on a daily basis.
(2). Countywide Radio System. McElroy and Beaver explained that under federal law, all radio systems must be replaced with narrowband systems by January 1, 2013. Rock County’s preference is an interoperable VHF/UHF digital system. They are pursuing grants and other funding to cover the majority of the capital expense; the balance of the capital cost plus the ongoing maintenance would be allocated proportionately to each municipality. Wietecha pointed out that the Council had voted to support Rock County’s efforts to seek federal grants. If they are unable to obtain the grants, they plan a less expensive digital system which would lack the interoperability.
(3). Law Records Management System (LRMS). McElroy said that the county is also planning to update the LRMS program which we use. This may occur in 2012-2013 and have a countywide cost of about $1 million. The Council expressed its frustration at the timing of these expenses on the heels of the proposed radio system. These items need to be included in the five-year capital budget.
(4). Fire Department. Halvensleben said he expects the department’s next major expense to be a new engine truck in a couple years. He indicated that some set daytime hours may help with light maintenance, phone calls, and paperwork at the station; he expects this could be handled within the existing budget by having regular hours for the fire inspector. He also mentioned the possibility of implementing a paid on-call weekend duty schedule, but the main goal is to stay as a volunteer department.
(5). Emergency Medical Service. Beaver said the new twelve-lead defibrillators are in service. There is a new state procedure for license renewals starting in June. Either a back-up crew is already called to use Ambulance 811 or else dispatch is notified of the need for mutual aid. Recruiting is tough but going well right now.
C. Infrastructure.
(1). Completed Projects. A number of construction projects have been completed over the last seven years including: Main Street, Madison Street, Lincoln Street, Union/Exchange Street, Lake Leota dredging, three-phase South Loop, new substation, well #3, County Road M, and Highway 14. Some construction projects are still coming up, but the emphasis will be on maintaining infrastructure.
(2). Stimulus Projects. Sauer said the wastewater treatment would be flipped over to the new mechanical plant around July; the old system would then be removed with the new plant fully operational by December. The Fourth and Main Streets resurfacing project will occur this spring and early summer. Utility work would not close the road, but any detour for the state’s work on the surface was not yet known.
(3). East Main Street Bridge. Wietecha explained that the bridge construction had been scheduled for this year. A couple adjacent property owners have not signed off on the project’s necessary right-of-way acquisitions so the project cannot proceed this year and is now delayed until 2011. If they remain reluctant to cooperate voluntarily, the city would likely need to condemn the small parcels to keep the project on track for 2011. Sauer explained that the regular bridge inspection two years ago had noted concern about visible corrosion. The bridge needs additional evaluation of its structure; the city may need to impose special weight limits on the bridge until it is rebuilt next year.
(4). Liberty Street. Wartenweiler said that this had been a greater concern prior to the purchase of the Vactor Truck. The project is still in the five-year capital plan for 2012-13 but could be delayed.
(5). Maple Street. Wartenweiler noted that resurfacing Maple Street has been delayed in anticipation that Creekside Place would be building its community center this year.
(6). Lindemann and Highway 14. In late 2006, the Wisconsin Department of Transportation had said a roundabout would be required at the intersection of John Lindemann Drive and Highway 14. The traffic in the area is greatly reduced now with Stoughton Trailer closed, the North Prairie project cancelled, and the crushing facility delayed. So last year WisDOT approved construction of a passing lane instead. The city would need to acquire a long narrow strip of land off the edge of the D&D Property to accommodate the grading next to the widened highway. The Council said it would like to discuss the topic further at its regular April meeting.
D. Facilities.
(1). City Hall Tuckpointing. Decker said the tuckpointing project needs to be done. It is in the capital budget for this year. The project does not require architectural approval.
(2). Park Landscape Plan. Ringhand reported that the Park Board hired Formecology to prepare a landscaping plan for around Lake Leota. The emphasis is on low maintenance plantings. Some money is available in the Lake Leota Fund and through the Antes Foundation. The landscaping plan could be implemented in phases over several years.
(3). Energy Independence Plan. Decker said that the City had $330,000 in energy expenses for heating, electricity, and fuel in 2008. The Energy Independence Team recommended a number of areas the City could reduce its energy use; the top five recommendations were: the Wastewater Treatment Facility, installing variable speed pumps, the Public Works Garage, streetlights, and vehicles.
(4). Library Expansion. Wietecha noted that the lease with the Post Office runs through 2014, so the Library expansion will be coming onto the five-year capital plan.
E. Planning.
(1). Highway 14 Corridor. Wietecha said that earlier in the week several City staff members met with WisDOT about a Highway Corridor Study it is initiating. The state’s long-range plans for the highway have significant implications for zoning and land use, business development and marketing, and investments in local street and utility infrastructure. It is important for the City to participate in the planning. As a separate issue, there is a strong push for the legislature to accelerate the schedule for expanding the Interstate between the stateline and Madison. Whether sooner or later, an Interstate construction project will disrupt the traffic patterns throughout the region. This is an additional reason for the City to participate in WisDOT’s transportation planning.
(2). Smart Growth Plan. Decker noted that the Smart growth Plan will be five years old in June. Several committees have been reviewing and updating the portions of the Implementation Chapter relevant to them. It is expected that review of all the Implementation Chapter will be completed by June. The Plan Commission will be reviewing the future land use maps over the next six months.
F. Staffing.
(1). Union Contracts. Wietecha indicated that the Office/Public Works/Water & Light, Police Officers, Police Supervisors, and Library collective bargaining agreements expire at the end of the year. Negotiation of successor agreements will likely start by early summer.
(2). Professional and Service Contracts. Wietecha said that the city may want to consider restructuring its various contracts. The residential rubbish and recycling collection is a three-year contract coming due for renewal at the end of the year. Custodial service for City Hall and the Police Station is a month-to-month contract. The City Attorney and City Engineer are both two-year contracts coming due for renewal at the end of the year. The City Planner is a one-year contract coming due for renewal at the end of the year.
7. Commending Tom Cothard. Braunschweig made a motion, seconded by Roberts and Ringhand, to approve Resolution 2010-05, Commending Tom Cothard for his Service to the City of Evansville. Motion passes unanimously.
8. Adjournment. Braunschweig made a motion, seconded by Ringhand, to adjourn the meeting. Motion approved unanimously at 11:30 a.m.
Saturday, April 3, 2010
Minutes: Plan Commission: March 2010
City of Evansville Plan Commission
Regular Meeting
Monday, March 1, 2010, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:00 p.m. by Chair Mayor Sandy Decker.
2. Roll Call. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, John Gishnock, and Diane Roberts. Members absent: Carol Endres and Bill Hammann. Others Present: City Administrator Dan Wietecha, City Planner John Stockham, Bob Janes, and John Morning.
3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to approve the agenda. Motion approved 5-0.
4. Approval of minutes.
A. Brooks made a motion, seconded by Roberts to waive the reading of the minutes from February 1, 2010 regular meeting and approve them as printed. Motion approved 5-0.
5. Citizen appearances other than agenda items listed. None
6. New Business
A. Brown School Subdivision. Stockham stated this final plat conforms to the preliminary plat. He recommended that prior to recording the final plat, an indication that each duplex lot have a single shared driveway serving both units on the lot be placed on the face of the final plat. Braunschweig made a motion, seconded by Brooks to approve Final Plat for Brown School Subdivision with recommendation. Motion approved 5-0.
B. Preliminary CSM, Extraterritorial Jurisdiction, 16443 W. Porter Rd. Stockham stated the CSM would expand the lot size to 1 acre, which would be a conforming lot. This would not create any new units or any new lots. Braunschweig made a motion, seconded by Roberts to approve Preliminary CSM, Extraterritorial Jurisdiction, 16443 W. Porter Rd. Motion approved 5-0.
C. Amendments to Zoning Ordinance. Stockham reviewed the ordinance amendments recommended by the Unified Land Development Code Committee. Decker opened the public hearing at 6:13 p.m. There were no public comments. Decker closed the public hearing at 6:14 p.m. The Commission discussed several sections of the proposed ordinances including natural lawns in the landscaping ordinance, repair and service in the parking ordinance and storage and parking of recreational vehicles in the parking ordinance. Braunschweig made a motion, seconded by Brooks to recommend to Common Council approval of Ordinance 2010-02, Amending the Zoning Code Related to Landscaping, Signs and Parking with the following changes:
• Landscaping Article - striking Section 130-272
• Parking Article - changing Section 130-1304(b)(2)a to grant an exception for recreation vehicles for visits lasting no longer than 15 days and no more than 30 days in a year.
• Parking Article - adding to Section 130-1302(e) Repair and service. No commercial motor vehicle repair work or service of any kind shall be permitted in association with parking facilities provided in residence districts.
Motion approved 5-0.
D. Amendments to Erosion Control Ordinance. Stockham reviewed the revisions in the proposed ordinance that were made after the December, 2009 Plan Commission meeting. Decker opened the public hearing at 6:47 p.m. Bob Janes asked why there wasn’t higher scrutiny for property near the water. Stockham explained that approval through Committee or the City Engineer could cause concerns regarding timeliness and expense. The Building Inspector is qualified to issue permits and he can still refer complex projects to City Engineer. Decker closed the public hearing at 6:50 p.m. There were no additional questions or comments. Braunschweig made a motion, seconded by Roberts to recommend to Common Council approval of Ordinance 2010-03, Amending Municipal Code Chapter 48 Related to Erosion Control. Motion approved 5-0.
7. Old Business
A. Review Recommendations of the Evansville-Union Implementation Committee. Stockham recommended that the Plan Commission take on the task of reviewing the map and tables with the current comprehensive land use plan, over a period of time. He recommended taking into consideration the Highway 14 study when reviewing the extraterritorial area.
8. Report on other permitting activity by City Planner. Stockham stated activity continues to be slow.
9. Report on the Unified Land Development Code Committee. Stockham stated the next meeting will be in April.
10. Report of the Evansville Historic Preservation Commission. Decker stated the Century 21 property appears to be moving ahead.
11. Report of the Evansville-Union Implementation Committee. Referring to the maps, Bob Janes commented that he thought they were the charge of the committee and now it feels like the process is starting over. Decker stated the Implementation Committee is by ordinance an advisory committee to bring recommendations to the Plan Commission. She added that there is an extensive process to adopt any change to the comprehensive plan.
12. Report on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Enforcement Report. None
15. Next regular meeting date. Monday, April 5, 2010
16. Adjournment. Braunschweig made a motion, seconded by Brooks to adjourn at 7:05 p.m. Motion approved 5-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Regular Meeting
Monday, March 1, 2010, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:00 p.m. by Chair Mayor Sandy Decker.
2. Roll Call. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, John Gishnock, and Diane Roberts. Members absent: Carol Endres and Bill Hammann. Others Present: City Administrator Dan Wietecha, City Planner John Stockham, Bob Janes, and John Morning.
3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to approve the agenda. Motion approved 5-0.
4. Approval of minutes.
A. Brooks made a motion, seconded by Roberts to waive the reading of the minutes from February 1, 2010 regular meeting and approve them as printed. Motion approved 5-0.
5. Citizen appearances other than agenda items listed. None
6. New Business
A. Brown School Subdivision. Stockham stated this final plat conforms to the preliminary plat. He recommended that prior to recording the final plat, an indication that each duplex lot have a single shared driveway serving both units on the lot be placed on the face of the final plat. Braunschweig made a motion, seconded by Brooks to approve Final Plat for Brown School Subdivision with recommendation. Motion approved 5-0.
B. Preliminary CSM, Extraterritorial Jurisdiction, 16443 W. Porter Rd. Stockham stated the CSM would expand the lot size to 1 acre, which would be a conforming lot. This would not create any new units or any new lots. Braunschweig made a motion, seconded by Roberts to approve Preliminary CSM, Extraterritorial Jurisdiction, 16443 W. Porter Rd. Motion approved 5-0.
C. Amendments to Zoning Ordinance. Stockham reviewed the ordinance amendments recommended by the Unified Land Development Code Committee. Decker opened the public hearing at 6:13 p.m. There were no public comments. Decker closed the public hearing at 6:14 p.m. The Commission discussed several sections of the proposed ordinances including natural lawns in the landscaping ordinance, repair and service in the parking ordinance and storage and parking of recreational vehicles in the parking ordinance. Braunschweig made a motion, seconded by Brooks to recommend to Common Council approval of Ordinance 2010-02, Amending the Zoning Code Related to Landscaping, Signs and Parking with the following changes:
• Landscaping Article - striking Section 130-272
• Parking Article - changing Section 130-1304(b)(2)a to grant an exception for recreation vehicles for visits lasting no longer than 15 days and no more than 30 days in a year.
• Parking Article - adding to Section 130-1302(e) Repair and service. No commercial motor vehicle repair work or service of any kind shall be permitted in association with parking facilities provided in residence districts.
Motion approved 5-0.
D. Amendments to Erosion Control Ordinance. Stockham reviewed the revisions in the proposed ordinance that were made after the December, 2009 Plan Commission meeting. Decker opened the public hearing at 6:47 p.m. Bob Janes asked why there wasn’t higher scrutiny for property near the water. Stockham explained that approval through Committee or the City Engineer could cause concerns regarding timeliness and expense. The Building Inspector is qualified to issue permits and he can still refer complex projects to City Engineer. Decker closed the public hearing at 6:50 p.m. There were no additional questions or comments. Braunschweig made a motion, seconded by Roberts to recommend to Common Council approval of Ordinance 2010-03, Amending Municipal Code Chapter 48 Related to Erosion Control. Motion approved 5-0.
7. Old Business
A. Review Recommendations of the Evansville-Union Implementation Committee. Stockham recommended that the Plan Commission take on the task of reviewing the map and tables with the current comprehensive land use plan, over a period of time. He recommended taking into consideration the Highway 14 study when reviewing the extraterritorial area.
8. Report on other permitting activity by City Planner. Stockham stated activity continues to be slow.
9. Report on the Unified Land Development Code Committee. Stockham stated the next meeting will be in April.
10. Report of the Evansville Historic Preservation Commission. Decker stated the Century 21 property appears to be moving ahead.
11. Report of the Evansville-Union Implementation Committee. Referring to the maps, Bob Janes commented that he thought they were the charge of the committee and now it feels like the process is starting over. Decker stated the Implementation Committee is by ordinance an advisory committee to bring recommendations to the Plan Commission. She added that there is an extensive process to adopt any change to the comprehensive plan.
12. Report on Common Council actions relating to Plan Commission recommendations. None
13. Update on Board of Appeals actions relating to zoning matters. None
14. Enforcement Report. None
15. Next regular meeting date. Monday, April 5, 2010
16. Adjournment. Braunschweig made a motion, seconded by Brooks to adjourn at 7:05 p.m. Motion approved 5-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Plan Commission at their next regular meeting.
Minutes: Common Council: March 2010
Common Council
Regular Meeting
Tuesday, March 9, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, and members of the public.
3. Approval of Agenda. Braunschweig made a motion, seconded by Cothard to approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of the February 9, 2010, regular meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances
A. Youth Center Advisory Board Report. David Sobeski stated they had a clean-up day on February 6th and the Chili Cook-Off fundraiser was held on February 20th. They have had a personnel change in their coordinator position. Female attendance has increased. The “Ducks” are out.
B. S.O.L.E. Rod Courtier presented a life-size sample of the v-notch to be used as a monument in the park. Fish cribs, consisting of weighted brush piles, have been placed on the frozen lake awaiting warm weather.
C. E.C.P. Jim Brooks stated they have moved into the building on Antes Drive. He updated Council on the numerous upcoming activities.
D. Tom Cothard. Alderperson Tom Cothard stated that he is moving out of his aldermanic district and therefore is resigning from the Council. Tom has been on the Council for 15 years. He urged the Council to keep costs down.
6. Reports of Committees
A. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Braunschweig to accept the Water & Light bills as presented in the amount of $725,910.59. Motion approved 8-0 on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to accept the City bills as presented in the amount of $2,712,351.68. Motion approved 8-0 on a roll call vote.
(3). Cothard made a motion, seconded by Braunschweig to approve Renewable Energy Purchase Agreement with WPPI Energy for Wind Turbine Installation. Motion approved 8-0 on a roll call vote.
(4). Cothard made a motion, seconded by Braunschweig to approve Resolution 2010-04, Approving Loan Agreement with WPPI Energy for Wind Turbine Installation. Motion approved 8-0 on a roll call vote.
B. Plan Commission Report
(1). Braunschweig made a motion, seconded by Cothard to approve Final Plat for Brown School Subdivision. Motion approved 8-0.
C. Public Safety Committee Report. None
D. Public Works Committee Report. None
E. Water & Light Committee Report. None
F. Economic Development Committee Report. None
G. Redevelopment Authority Report. None
H. Parks and Recreation Board Report. None
I. Historic Preservation Commission Report. None
J. Fire District Report. None
K. Police Commission Report. None
L. Evansville-Union Implementation Committee Report. None
M. Energy Independence Team Report. Decker stated they are anticipating a press release notification of a third stimulus fund grant in the amount of $133,000 for upgrading street lights and $25,000 for the public works garage lighting update.
N. Library Board/Liaison Report. Wyse stated that Kathi Kemp applied for and received a $1,700 grant for computers and software that is specifically aimed at job search assistance. They have also received a $1,500 gift that will go towards computers.
7. Unfinished Business
A. Braunschweig presented the second reading and made a motion, seconded by Ringhand to adopt Ordinance 2010-01, Amending Sanitary Sewer Use and User Charge System. [Sponsors Braunschweig and Ringhand]. Motion approved 8-0.
8. Communications and Recommendations from the Mayor
A. Braunschweig made a motion, seconded by Roberts to waive the seven day notice for citizen appointments. Motion approved 8-0.
(1). Braunschweig made a motion, seconded by Cothard to approve the mayoral appointment of Kyle Allen, 15747 W Holt Road, Brooklyn, WI (Evansville School District) to a six-week term to the Evansville Youth Center Advisory Board. Motion approved 8-0.
B. Report on Legislative Issues.
Decker stated that in late January Alderperson Tom Cothard and herself attended the Wisconsin Municipal Utilities Legislative Day. They heard updates on proposed Clean Energy Jobs Act and upcoming legislation on Groundwater Management Plans.
In late February she attended the American Public Power Association Legislative Rally in Washington, D.C. Discussions with Senator Herb Kohl and Representative Tammy Baldwin included the anti-trust exemption for railroads, interstate transmission grid, and cap and trade legislation.
Alderpersons Janis Ringhand and Tom Cothard recently attended the League of Wisconsin Municipalities Legislative Rally.
The Evansville Chamber of Commerce will be participating in the upcoming Rock County Economic Development Legislative Rally in Madison.
9. Communications from the City Administrator
A. Discover Wisconsin Updates. Wietecha stated the television show airs on June 12th. On Thursday, June 10th, a family-friendly event at the park is being planned to preview the show. The brochure is now available and is being distributed locally and Discover Wisconsin will be distributing it at their booth at the Milwaukee Sports Show this coming weekend.
10. New Business. None
11. Introduction of New Ordinances
A. Braunschweig presented the First Reading of Ordinance 2010-02, Amending the Zoning Code Related to Landscaping, Signs and Parking. [Sponsors Braunschweig and Roberts]
B. Braunschweig presented the First Reading of Ordinance 2010-03, Amending Municipal Code Chapter 48 Related to Erosion Control. [Sponsors Braunschweig and Roberts]
C. Braunschweig presented the First Reading of Ordinance 2010-04, Regulating the Use of Dumpsters. [Sponsors Braunschweig and Culbertson]
12. Eminent Domain Proceedings
A. Ringhand made a motion, seconded by Braunschweig to move to closed session pursuant to Wisconsin Statutes 19.85(1)(e) to deliberate the purchase of public properties. Motion approved 8-0 on a roll call vote at 7:05 p.m.
No action was taken.
Braunschweig made a motion, seconded by Ringhand to return to open session. Motion approved 8-0 at 7:13 p.m.
B. No motion regarding the purchase of public properties.
13. Employee Evaluation
A. Cothard made a motion, seconded by Braunschweig to meet in closed session per Wisconsin Statutes 19.85(1)(c) to discuss City Administrator performance evaluation, contract, and wages, and to subsequently reconvene in open session. Motion approved 8-0 on a roll call vote at 7:15 p.m.
No action was taken.
Braunschweig made a motion, seconded by Ringhand to return to open session. Motion approved 8-0 at 7:18 p.m.
B. Cothard made a motion, seconded by Braunschweig to approve a 3% salary increase for the City Administrator, retroactive to January 1, 2010. Motion approved 8-0 on a roll call vote.
14. Meeting Reminders
A. Decker reminded Council of the Committee of the whole meeting Saturday, March 13 at the Fire Station, 425 Water Street. The meeting is to start at 8:30 a.m. and to end no later than 12:00 noon.
15. Adjournment. Braunschweig made a motion, seconded by Ringhand to adjourn at 7:25 p.m. Motion approved 8-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
Regular Meeting
Tuesday, March 9, 2010, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, and members of the public.
3. Approval of Agenda. Braunschweig made a motion, seconded by Cothard to approve the agenda. Motion approved 8-0.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of the February 9, 2010, regular meeting and to approve them as presented. Motion approved 8-0.
5. Citizen appearances
A. Youth Center Advisory Board Report. David Sobeski stated they had a clean-up day on February 6th and the Chili Cook-Off fundraiser was held on February 20th. They have had a personnel change in their coordinator position. Female attendance has increased. The “Ducks” are out.
B. S.O.L.E. Rod Courtier presented a life-size sample of the v-notch to be used as a monument in the park. Fish cribs, consisting of weighted brush piles, have been placed on the frozen lake awaiting warm weather.
C. E.C.P. Jim Brooks stated they have moved into the building on Antes Drive. He updated Council on the numerous upcoming activities.
D. Tom Cothard. Alderperson Tom Cothard stated that he is moving out of his aldermanic district and therefore is resigning from the Council. Tom has been on the Council for 15 years. He urged the Council to keep costs down.
6. Reports of Committees
A. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Braunschweig to accept the Water & Light bills as presented in the amount of $725,910.59. Motion approved 8-0 on a roll call vote.
(2). Cothard made a motion, seconded by Roberts to accept the City bills as presented in the amount of $2,712,351.68. Motion approved 8-0 on a roll call vote.
(3). Cothard made a motion, seconded by Braunschweig to approve Renewable Energy Purchase Agreement with WPPI Energy for Wind Turbine Installation. Motion approved 8-0 on a roll call vote.
(4). Cothard made a motion, seconded by Braunschweig to approve Resolution 2010-04, Approving Loan Agreement with WPPI Energy for Wind Turbine Installation. Motion approved 8-0 on a roll call vote.
B. Plan Commission Report
(1). Braunschweig made a motion, seconded by Cothard to approve Final Plat for Brown School Subdivision. Motion approved 8-0.
C. Public Safety Committee Report. None
D. Public Works Committee Report. None
E. Water & Light Committee Report. None
F. Economic Development Committee Report. None
G. Redevelopment Authority Report. None
H. Parks and Recreation Board Report. None
I. Historic Preservation Commission Report. None
J. Fire District Report. None
K. Police Commission Report. None
L. Evansville-Union Implementation Committee Report. None
M. Energy Independence Team Report. Decker stated they are anticipating a press release notification of a third stimulus fund grant in the amount of $133,000 for upgrading street lights and $25,000 for the public works garage lighting update.
N. Library Board/Liaison Report. Wyse stated that Kathi Kemp applied for and received a $1,700 grant for computers and software that is specifically aimed at job search assistance. They have also received a $1,500 gift that will go towards computers.
7. Unfinished Business
A. Braunschweig presented the second reading and made a motion, seconded by Ringhand to adopt Ordinance 2010-01, Amending Sanitary Sewer Use and User Charge System. [Sponsors Braunschweig and Ringhand]. Motion approved 8-0.
8. Communications and Recommendations from the Mayor
A. Braunschweig made a motion, seconded by Roberts to waive the seven day notice for citizen appointments. Motion approved 8-0.
(1). Braunschweig made a motion, seconded by Cothard to approve the mayoral appointment of Kyle Allen, 15747 W Holt Road, Brooklyn, WI (Evansville School District) to a six-week term to the Evansville Youth Center Advisory Board. Motion approved 8-0.
B. Report on Legislative Issues.
Decker stated that in late January Alderperson Tom Cothard and herself attended the Wisconsin Municipal Utilities Legislative Day. They heard updates on proposed Clean Energy Jobs Act and upcoming legislation on Groundwater Management Plans.
In late February she attended the American Public Power Association Legislative Rally in Washington, D.C. Discussions with Senator Herb Kohl and Representative Tammy Baldwin included the anti-trust exemption for railroads, interstate transmission grid, and cap and trade legislation.
Alderpersons Janis Ringhand and Tom Cothard recently attended the League of Wisconsin Municipalities Legislative Rally.
The Evansville Chamber of Commerce will be participating in the upcoming Rock County Economic Development Legislative Rally in Madison.
9. Communications from the City Administrator
A. Discover Wisconsin Updates. Wietecha stated the television show airs on June 12th. On Thursday, June 10th, a family-friendly event at the park is being planned to preview the show. The brochure is now available and is being distributed locally and Discover Wisconsin will be distributing it at their booth at the Milwaukee Sports Show this coming weekend.
10. New Business. None
11. Introduction of New Ordinances
A. Braunschweig presented the First Reading of Ordinance 2010-02, Amending the Zoning Code Related to Landscaping, Signs and Parking. [Sponsors Braunschweig and Roberts]
B. Braunschweig presented the First Reading of Ordinance 2010-03, Amending Municipal Code Chapter 48 Related to Erosion Control. [Sponsors Braunschweig and Roberts]
C. Braunschweig presented the First Reading of Ordinance 2010-04, Regulating the Use of Dumpsters. [Sponsors Braunschweig and Culbertson]
12. Eminent Domain Proceedings
A. Ringhand made a motion, seconded by Braunschweig to move to closed session pursuant to Wisconsin Statutes 19.85(1)(e) to deliberate the purchase of public properties. Motion approved 8-0 on a roll call vote at 7:05 p.m.
No action was taken.
Braunschweig made a motion, seconded by Ringhand to return to open session. Motion approved 8-0 at 7:13 p.m.
B. No motion regarding the purchase of public properties.
13. Employee Evaluation
A. Cothard made a motion, seconded by Braunschweig to meet in closed session per Wisconsin Statutes 19.85(1)(c) to discuss City Administrator performance evaluation, contract, and wages, and to subsequently reconvene in open session. Motion approved 8-0 on a roll call vote at 7:15 p.m.
No action was taken.
Braunschweig made a motion, seconded by Ringhand to return to open session. Motion approved 8-0 at 7:18 p.m.
B. Cothard made a motion, seconded by Braunschweig to approve a 3% salary increase for the City Administrator, retroactive to January 1, 2010. Motion approved 8-0 on a roll call vote.
14. Meeting Reminders
A. Decker reminded Council of the Committee of the whole meeting Saturday, March 13 at the Fire Station, 425 Water Street. The meeting is to start at 8:30 a.m. and to end no later than 12:00 noon.
15. Adjournment. Braunschweig made a motion, seconded by Ringhand to adjourn at 7:25 p.m. Motion approved 8-0.
Prepared by Judy Walton, City Clerk
The minutes are not official until approved by the Common Council at their next regular meeting.
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