Minutes: Plan Commission: September 2009

City of Evansville Plan Commission
Regular Meeting
Tuesday, September 1, 2009, 6:00 p.m.
City Hall (Third Floor), 31 S. Madison Street, Evansville, WI

MINUTES

1. Call to Order. The meeting was called to order at 6:00 p.m. by Chair Mayor Sandy Decker.

2. Roll Call. Members present: Mason Braunschweig, Jim Brooks Sandy Decker, John Gishnock, Bill Hammann and Diane Roberts. Members absent: Carol Endres. Others Present: City Administrator Dan Wietecha, City Planner John Stockham, Bev Krueger, Tracy Beecraft and John Decker.

3. Approval of agenda. Braunschweig made a motion, seconded by Roberts to approve the agenda as printed. Motion approved unanimously.

4. Approval of minutes.

A. Roberts made a motion, seconded by Brooks to waive the reading of the minutes from the August 3, 2009 regular meeting and the August 12, 2009 joint city and town plan commissions educational meeting and approve them as printed. Motion approved unanimously.

5. Citizen appearances other than agenda items listed. None

6. New matters.

A. Review of site plan and motion to approve site plan for Baker Office Building. Stockham stated the only permit needed is the site plan review. Gishnock gave an overview of the master plan for the grounds surrounding the Baker Office Building. He explained that the site would be built in phases over many years. The lighting and signage plans would be presented in the future. Mr. Gishnock’s work on this plan was on a volunteer basis. Braunschweig made a motion, seconded by Roberts to approve the site plan for the Baker Office Building. Motion approved unanimously.

B. Conceptual presentation and discussion – No formal action Rezoning to from R-2 to B-3 – 110 Walker Street. Stockham suggested treating this as a conceptual discussion because of the unique situation and need for exceptional findings. A formal application would cost approximately $750. Braunschweig stated his concerns regarding discussion of a project prior to a public hearing. Bev Krueger gave a history of the property. Tracy Beecraft explained his type of business and his reasons for using this location. There was no discussion by the Commission.

C. Progress in Implementing Smart Growth Plan. The Commission discussed ways to compile the information of the various chapters of the plan after each committee has finished their review.

7. Report on other permitting activity by City Planner. Stockham stated there was no response to the published Comprehensive Plan Amendment notices. He added that the property owner at 119 E Main Street is considering opening an auto-related business and that plan would be coming before the Commission.

8. Discussion of August 12, 2009 joint city and town plan commissions meeting and possible next steps. Decker stated that the proposed joint maps contained errors that are being corrected and will be forwarded to both Plan Commissions. Each Plan Commission would study and discuss the joint map and committee recommendations. A joint Plan Commission meeting with a public hearing will be held.

9. Report of the Unified Land Development Code Committee. Stockham stated the next meeting will probably be in October. They are working on the landscaping section.

10. Report of the Evansville Historic Preservation Commission. None

11. Report of the Evansville-Union Implementation Committee. None

12. Update on Common Council actions relating to Plan Commission recommendations. Approval of zoning ordinance updates.

13. Update on Board of Appeals actions relating to zoning matters. None

14. Update on Rock County Smart Growth Plan. Decker stated the plan will be presented to the Rock County Board of Supervisors for possible adoption on September 10th.

15. Enforcement. None

16. Next regular meeting date. Hammann made a motion, seconded by Braunschweig to change the next meeting date to Tuesday, October 6, 2009. Motion approved unanimously.

17. Motion to adjourn. Hammann made a motion, seconded by Roberts to adjourn at 6:50 p.m. Motion approved unanimously.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Plan Commission at their next regular meeting.