Minutes; Eager Free Library; August 2009

EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES 25 AUGUST 2009

2. Gwen Clendenning called the meeting to order at 5:30pm. Trustees present: Gwen Clendenning, Vicki Lecy-Luebke, Susan Kruser, Kim Miller. Wally Shannon and Eloise Eager arrived 5:45pm, Johanna Lema arrived at 6pm. Present: Library Director Kathi Kemp and City Council visitor Tony Wyse.
1. Director Evaluation. Tabled until next meeting. K. Miller has to finish compiling responses.

3. Approve meeting minutes.
G. Clendenning moved to approve the July minutes. K. Miller seconded. All in favor, none opposed. Motion carried.

4. August Bills.
We will own the microfilm reader when we complete the lease to own contract in Jan 2010 . S. Kruser moved to accept the July bills as presented. V. Lecy-Luebke seconded. Roll call vote: Aye: W. Shannon, E. Eager, V. Lecy-Luebke, G. Clendenning, S. Kruser and K. Miller. None opposed. Motion carried.

5. Librarian’s report.
Discussed technology plan and computer needs. All thirteen of the staff and patron computers are over 5 years old, some may be much older. We have the oldest computers in the Arrowhead library system. Three computers are performing very poorly and result in quite a few service calls. We’d like to replace those computers soon and then replace 1 or 2 computers annually so that we don’t get into a situation of having to replace several computers at the same time. K. Miller will work with K. Kemp to request bids from 3 computer business services companies.

Meeting room fee- When the library is in use outside normal open hours a staff person has to be on site and there are increased energy use costs. K. Kemp suggested raising the meeting room fee for after hours use from $30 to $40 an hour as it has not been raised in several years. V. Lecy-Luebke moved to raise the meeting room fee to $40/ hour when the room is in use outside of regular open hours to go into effect Jan 1, 2010. Roll call vote. Aye: W. Shannon, J. Lema, E. Eager, V. Lecy-Luebke, G. Clendenning, S. Kruser and K. Miller. None opposed. Motion carried.


Personnel Policy- Tabled. W. Shannon and K. Miller will have to work on reconciling the 2 versions for draft 10 of the policy.
Discussed potential influenza outbreaks and closure of the library. Will look into recommendations being suggested by State and Federal agencies. W. Shannon left at 6:30p.
Discussed 2010 budget. Reviewed a draft budget. The building maintenance and repair categories are combined now. Utility bills have gone up. K. Kemp cut the book, training and travel budgets. She is waiting for additional guidance from the City.
6 Adjourn.
V. Lecy-Luebke moved to adjourn. S. Kruser seconded. All in favor, none opposed. Next meeting will be Sept 29 at 5:30pm.

Minutes prepared by Trustee K. Miller