Minutes; Finance: May 9, 2009

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, May 7, 2009, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.

II. Roll Call. Present: Alderpersons Tom Cothard, Diane Roberts and Mason Braunschweig. Also present: Finance Director Lisa Novinska and City Administrator Dan Wietecha.

III. Approve Agenda. Cothard made a motion, seconded by Braunschweig, to approve the agenda. Motion approved unanimously.

IV. Minutes of April 9, 2009 Meeting. Cothard made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

V. Citizen Appearances. None.

VI. Water & Light Bills. Cothard made a motion, seconded by Braunschweig, to approve the Water and Light bills in the amount of $930,180.20 and authorize their payment. Motion approved unanimously on a roll call vote.

VII. City Bills. Cothard made a motion, seconded by Braunschweig, to approve the City bills in the amount of $609,330.91 and authorize their payment. Motion approved unanimously on a roll call vote.

VIII. Unfinished Business:
a. EMS Fund. The Committee noted that other governmental departments are annually required to transfer any unused moneys to the General Fund balance. Wietecha said he envisioned any transfer of the EMS Fund balance being handled with the mid-year budget amendments. The Committee stated that the police station remodeling should proceed with plans to have two garage bays for the emergency medical services.

IX. New Business:
a. First Quarter Financial Statements. Novinska noted that there is a month lag in producing the financial statements due to timing of the City Council’s approval of accounts payable. The Committee asked questions about the collection of property taxes, the comparison of revenues to expenditures, and the stormwater utility.

b. WWTF Interim Financing. Wietecha presented a memo from Ehlers Associates. He explained that, due to the timing of the Clean Water Fund application, the improvements at the wastewater treatment facility (WWTF) would need interim financing to cover construction costs for the first few months of the project. A bond anticipation note through the Wisconsin Rural Water Association would be the more cost effective of two financing options. But the program has some unknowns, including if it will even be available, due to tight capital in the economy. We will have a better feel next month if this is a viable option; if it does not pan out, there will still be time to issue traditional note anticipation notes to cover the interim financing for the WWTF.

c. Co-op Student. Cothard made a motion, seconded by Braunschweig, to approve filling the co-op student position when it becomes vacant. Motion approved unanimously.

X. Adjournment. Cothard made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 6:00 pm.