Minutes; Eager Library: April 2009

Eager Free Public Library
Board of Trustees
Meeting Minutes from 28 April 2009

1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Gwen Clendenning, Kim Miller, Kathi Kemp. Johanna Lema arrived 5:35pm; Vicki Lecy-Luebke arrived 5:38pm. Absent: Walter Shannon and Susan Kruser. Guests: Union Township President Kendall Schneider, Arrowhead Library System Director Ruth Ann Montgomery and City Council member Tony Wise.

2. Guests.
Discussion with guests was tabled until later in the meeting.

3. Approval of March Minutes.
G. Clendenning moved to approve the March minutes. K. Miller seconded. All in favor, none opposed. Motion carried.

4. April Bills
G. Clendenning made a motion to approve and pay the April bills as presented. J. Lema seconded. Roll call vote: Aye: E. Eager, G. Clendenning, K. Miller & J. Lema. None opposed. Motion carried.

2. Guest Discussion.
RA Montgomery explained the cost basis for our share of the RockCat library system. It is based on the number of registered borrowers and the circulation numbers for the last year. The annual fees cover the cost of the software maintenance, the system administrator and office supplies. Our costs should stay fairly steady as no substantial overhauls of the system are planned that would require purchasing a new software system. The software is upgraded periodically. RockCat has been very popular with patrons. Thousands of items are shared annually between the libraries. RA Montgomery also explained the formula for determine the reimbursement costs for townships. Union township has been paying 100% of the cost. The more the municipality supports the library, the more money they get from the county. Ruth Ann provided a wealth of information showing the breakdown of RockCat costs and circulation between the 7 libraries in the system.

There was a brief discussion with Kendall Schneider, Union Township President, regarding more effective ways to publicize the library resources to township citizens. Publicizing events in the school newsletter was one suggestion.

City Council Member Tony Wise said he was the “City Council Liaison” to the board and was to attend all the meetings.

5. Library Signage.
The Library Friends are interested in working on this. Discussed options. E. Eager will head up this task and be the liaison on this to the Friends; K. Kemp will work with E. Eager on the signage project. Will look for examples and ideas.

6. Personnel Policy
Tabled until next meeting pending input from W. Shannon.

7. Librarian’s Report.
Copies of quotes from ADT and Capitol for a security system will be available for Trustees to pick up from K. Kemp for discussion at the May meeting. The Big Read- One Book One Town book discussion for “To Kill a Mockingbird” will be May 7 at 6pm with dessert buffet followed by a showing of the 1962 movie. The 3rd Annual Local Artist Exhibit and Reception will be 21 May 09 at 6pm. K. Kemp followed up on the possibility of getting last month’s printer set up fee refunded. Reimbursement wasn’t possible because the printers needed to be reconfigured. Rhyme should be able to repair the printer in the future at no cost to us. Shared system cost was discussed earlier in the meeting. K. Kemp summarized the 2008 annual report and provided it to the City Council and elsewhere.

8. Adjourn.
V. Lecy-Luebke moved to adjourn. G. Clendenning seconded. All in favor, none opposed. Motion carried.

Meeting ended at 6:45pm.











Meeting minutes prepared by Board Secretary, Kim Miller.