Eager Free Public Library
Board of Trustees
Meeting Minutes from 28 April 2009
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Gwen Clendenning, Kim Miller, Kathi Kemp. Johanna Lema arrived 5:35pm; Vicki Lecy-Luebke arrived 5:38pm. Absent: Walter Shannon and Susan Kruser. Guests: Union Township President Kendall Schneider, Arrowhead Library System Director Ruth Ann Montgomery and City Council member Tony Wise.
2. Guests.
Discussion with guests was tabled until later in the meeting.
3. Approval of March Minutes.
G. Clendenning moved to approve the March minutes. K. Miller seconded. All in favor, none opposed. Motion carried.
4. April Bills
G. Clendenning made a motion to approve and pay the April bills as presented. J. Lema seconded. Roll call vote: Aye: E. Eager, G. Clendenning, K. Miller & J. Lema. None opposed. Motion carried.
2. Guest Discussion.
RA Montgomery explained the cost basis for our share of the RockCat library system. It is based on the number of registered borrowers and the circulation numbers for the last year. The annual fees cover the cost of the software maintenance, the system administrator and office supplies. Our costs should stay fairly steady as no substantial overhauls of the system are planned that would require purchasing a new software system. The software is upgraded periodically. RockCat has been very popular with patrons. Thousands of items are shared annually between the libraries. RA Montgomery also explained the formula for determine the reimbursement costs for townships. Union township has been paying 100% of the cost. The more the municipality supports the library, the more money they get from the county. Ruth Ann provided a wealth of information showing the breakdown of RockCat costs and circulation between the 7 libraries in the system.
There was a brief discussion with Kendall Schneider, Union Township President, regarding more effective ways to publicize the library resources to township citizens. Publicizing events in the school newsletter was one suggestion.
City Council Member Tony Wise said he was the “City Council Liaison” to the board and was to attend all the meetings.
5. Library Signage.
The Library Friends are interested in working on this. Discussed options. E. Eager will head up this task and be the liaison on this to the Friends; K. Kemp will work with E. Eager on the signage project. Will look for examples and ideas.
6. Personnel Policy
Tabled until next meeting pending input from W. Shannon.
7. Librarian’s Report.
Copies of quotes from ADT and Capitol for a security system will be available for Trustees to pick up from K. Kemp for discussion at the May meeting. The Big Read- One Book One Town book discussion for “To Kill a Mockingbird” will be May 7 at 6pm with dessert buffet followed by a showing of the 1962 movie. The 3rd Annual Local Artist Exhibit and Reception will be 21 May 09 at 6pm. K. Kemp followed up on the possibility of getting last month’s printer set up fee refunded. Reimbursement wasn’t possible because the printers needed to be reconfigured. Rhyme should be able to repair the printer in the future at no cost to us. Shared system cost was discussed earlier in the meeting. K. Kemp summarized the 2008 annual report and provided it to the City Council and elsewhere.
8. Adjourn.
V. Lecy-Luebke moved to adjourn. G. Clendenning seconded. All in favor, none opposed. Motion carried.
Meeting ended at 6:45pm.
Meeting minutes prepared by Board Secretary, Kim Miller.
Friday, May 22, 2009
Minutes: Historic Preservation: Evansville: April 2009
Evansville Historic Preservation Commission
Minutes
Wednesday, April 15, 2009 7:00 P.M.
3rd Floor, City Hall
Present: Rick Schuch, Dennis Wessels, Rich Modaff, Steve Christens, Betsy Ahner, Steve Culbertson (Steve arrived at end of Applications)
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Rick Schuch, second by Steve Christens to waive the reading of the March 18, 2009 minutes and approve them as read. Motion carried.
Applications – Appearances:
a. 53 N. Second Street – Motion by Wessels to remove this item from the table, Second by Christens. Motion carried. Carrie Lissner explained that she would like to replace the second story windows with vinyl windows, the trim will remain the same. The home also needs insulating and she would remove the aluminum siding, insulate the exterior and install vinyl siding. She intends to maintain the historical character of the home. The original motion to approve the application passed 4 – 1.
b. 21 S. Madison Street – Application by United Methodist Church for an addition to house an ADA lift. Commission members discussed the work to be done with church representatives. The addition will be on the north side of the church and reach from basement to sanctuary. Motion to approve the application by Ahner, second by Wessels. Motion carried unanimously.
c. 256 W. Main Street – Application by Gilbert and Ann Wiedenhoeft to reshingle the roof on their home. Gil Wiedenhoeft explained the new shingles will be three tab because the old interlocking shingles are no longer available, but they will resemble the old roof as closely as possible. Motion by Schuch to approve the application, second by Wessels. Motion carried unanimously.
d. 335 W. Main Street – Application by Tim and Erica La Bonne to reshingle their roof with architectural shingles and to remove an old non-functioning chimney. The chimney is causing some leaking and was braced to hold it up by a previous owner. Motion to approve the application by Christens, second by Schuch. Motion carried unanimously.
e. 129 W. Church Street – Application by Doug & Amy Tessman for a new roof on their garage and new siding. The Tessmans explained the work to be done. The roof is currently leaking and they would like to remove the clapboard and install wood grain vinyl siding to match the house. Motion to approve the application by Christens, second by Wessels. Motion carried.
f. Others – Ann Selnow and Ayn Steinlewin appeared before the commission to request permission to put a sign above the door at 5 Maple Street (below the Night Owl). They are starting a dog grooming business. The sign will not overlap the current molding and they displayed samples of the type style. Action could not be taken because the item was not on the agenda.
g. Jason Ekstrom was in attendance to learn more about the Commission. He lives on Almeron Street and is a historical architect for the Architecture Network in Madison. He does a lot of work on individual homes doing work like restoring original porches and also does interior restoration work. His company did the Associated Bank restoration in Madison.
Old Business: there was no Old Business.
Administrative:
a. Grove Society – Culbertson and Ahner reported the drywall will be mudded at the end of the following week and the insulation will be installed. Vic Johnson and Gwen Walker will be hosting the next Old Home Group meeting on the last Thursday of May.
b. Management of HPC Documents – nothing new to report.
c. Landmark and Historic District Discussions. There may be a pool of 4-6 consultants interested in submitting bids.
d. Remembrance Day – John Decker was not present to report.
Other Business: there was no other business.
Motion by Culbertson to adjourn. Second by Schuch. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Minutes
Wednesday, April 15, 2009 7:00 P.M.
3rd Floor, City Hall
Present: Rick Schuch, Dennis Wessels, Rich Modaff, Steve Christens, Betsy Ahner, Steve Culbertson (Steve arrived at end of Applications)
The meeting was called to order at 7:00 PM by chair Rich Modaff. Motion by Rick Schuch, second by Steve Christens to waive the reading of the March 18, 2009 minutes and approve them as read. Motion carried.
Applications – Appearances:
a. 53 N. Second Street – Motion by Wessels to remove this item from the table, Second by Christens. Motion carried. Carrie Lissner explained that she would like to replace the second story windows with vinyl windows, the trim will remain the same. The home also needs insulating and she would remove the aluminum siding, insulate the exterior and install vinyl siding. She intends to maintain the historical character of the home. The original motion to approve the application passed 4 – 1.
b. 21 S. Madison Street – Application by United Methodist Church for an addition to house an ADA lift. Commission members discussed the work to be done with church representatives. The addition will be on the north side of the church and reach from basement to sanctuary. Motion to approve the application by Ahner, second by Wessels. Motion carried unanimously.
c. 256 W. Main Street – Application by Gilbert and Ann Wiedenhoeft to reshingle the roof on their home. Gil Wiedenhoeft explained the new shingles will be three tab because the old interlocking shingles are no longer available, but they will resemble the old roof as closely as possible. Motion by Schuch to approve the application, second by Wessels. Motion carried unanimously.
d. 335 W. Main Street – Application by Tim and Erica La Bonne to reshingle their roof with architectural shingles and to remove an old non-functioning chimney. The chimney is causing some leaking and was braced to hold it up by a previous owner. Motion to approve the application by Christens, second by Schuch. Motion carried unanimously.
e. 129 W. Church Street – Application by Doug & Amy Tessman for a new roof on their garage and new siding. The Tessmans explained the work to be done. The roof is currently leaking and they would like to remove the clapboard and install wood grain vinyl siding to match the house. Motion to approve the application by Christens, second by Wessels. Motion carried.
f. Others – Ann Selnow and Ayn Steinlewin appeared before the commission to request permission to put a sign above the door at 5 Maple Street (below the Night Owl). They are starting a dog grooming business. The sign will not overlap the current molding and they displayed samples of the type style. Action could not be taken because the item was not on the agenda.
g. Jason Ekstrom was in attendance to learn more about the Commission. He lives on Almeron Street and is a historical architect for the Architecture Network in Madison. He does a lot of work on individual homes doing work like restoring original porches and also does interior restoration work. His company did the Associated Bank restoration in Madison.
Old Business: there was no Old Business.
Administrative:
a. Grove Society – Culbertson and Ahner reported the drywall will be mudded at the end of the following week and the insulation will be installed. Vic Johnson and Gwen Walker will be hosting the next Old Home Group meeting on the last Thursday of May.
b. Management of HPC Documents – nothing new to report.
c. Landmark and Historic District Discussions. There may be a pool of 4-6 consultants interested in submitting bids.
d. Remembrance Day – John Decker was not present to report.
Other Business: there was no other business.
Motion by Culbertson to adjourn. Second by Schuch. Motion carried.
The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.
Thursday, May 21, 2009
Minutes: Evansville Park Board: Monday, May 18, 2009
PARK & RECREATION BOARD MINUTES
Monday, May 18, 2009, 6:00 p.m.
Evansville Council Chambers
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Rich Modaff, Jerry Krueger, Jeff Farnsworth, Sue Merritt, Fred Juergens, Janis Ringhand, Ron Carlson (6:05). Staff: Ray Anderson, Administrator Dan Wietecha. Absent: Rick Hamacher.
Agenda approved unanimously on a Juergens/Modaff motion.
Approved to waive the reading of the minutes of the April 20, 2009 meeting and approve as printed on a Modaff/Juergens motion, unanimous.
No citizen appearances.
John Sornson, 249 Franklin St., representing the American Legion, requested use of the concession stand on Friday nights to sell snacks and soda during ball games. On a Juergens/Farnsworth motion, approved the proposal to rent the concession stand on Friday nights to sell snack items and soda, at a price not to undercut the Park Store, for $2.00 weekly, excluding the 4th of July weekend. Number of weeks of operation will be determined and prepaid before use of stand starts. Passed on a 6-1 vote.
Kyle Allen present for SOLE. Kyle expressed concerns for a maintenance plan for weed control and shore land plantings. Ringhand explained that a plan is in place that was drawn up by Carl Korfmacher as part of a grant application. Kyle reported that the recently stocked minnows are escaping down stream due to large amounts of rain, they may need to be restocked. Trout Unlimited and Waterfowl USA may have Grants available for upstream improvements, Kyle will keep us posted.
Robert Tierney, 125 E. Main St., present for R&A Canoeing. Discussion regarding contract and rental of warming house for use by R&A Canoeing. On a Juergens/Farnsworth motion approved terms of the contract provided by Administrator Wietecha and charging R&A Canoeing a rental fee of $25.00 weekly for weeks of operation, payable monthly; security deposit of $100.00 due before opening. Unanimous. NOTE: When the sluice gate is opened during periods of high water, no canoes, kayaks or paddleboats will be allowed or will be restricted in that area for safety reasons.
Member Modaff left at 7:00 p.m.
Update on Lake Leota Grand Reopening – Mayor Decker and Senator Jon Erpenbach have agreed to attend and speak, have not heard from Rep. Davis yet.
Reestablish park equipment/memorial policy. Juergens proposed to rewrite the policy and have it available for the August meeting.
Administrator Wietecha will contact Carl Korfmacher to start weed control in the lake area.
Chair had no report on other items of interest.
Trees for Westside Park – Tom Calley offered to attend an auction to purchase $1,000.00 worth of trees, at City expense, in October. The committee would like to wait until fall to decide on an
amount to allow for trees, depending on budget balance.
Park Maintenance supervisor report – Ray Anderson reported they are busy mowing the Cemetery in preparation for Memorial Day Services, no other report.
Aquatic Report – Rich Hamacher could not be present due to an appointment for repairs at the pool, but submitted a written report. Swimming lesson registration is slow, still hearing complaints about increased prices and non-resident fees. Requested that the American Legion do not under cut prices at the Park Store for their concession stand. Pool will be full of water by the end of the day. First staff meeting to be held Friday evening at 6:00 p.m. at the Park Store.
Old Business – Advertising in ball field. Ringhand heard from 3 businesses that they would be interested. Wietecha stated that it would take at least 2 months to change the sign ordinance to allow for the signs. Will continue to determine interest of advertisers and work on a sample ordinance change. Advertising will not happen this summer.
New Business – Administrator Wietecha informed the Board that funds were not available for the restroom/shelter in the Westside Park this year. There is a shortage in the Fees in Lieu of Parkland Fund, due to slow development and progress in the new subdivisions.
Motion to Adjourn at 7:30 p.m. on a Farnsworth/Juergens motion, unanimous.
Monday, May 18, 2009, 6:00 p.m.
Evansville Council Chambers
Meeting called to order at 6:00 p.m. by Chair Ringhand.
Present: Rich Modaff, Jerry Krueger, Jeff Farnsworth, Sue Merritt, Fred Juergens, Janis Ringhand, Ron Carlson (6:05). Staff: Ray Anderson, Administrator Dan Wietecha. Absent: Rick Hamacher.
Agenda approved unanimously on a Juergens/Modaff motion.
Approved to waive the reading of the minutes of the April 20, 2009 meeting and approve as printed on a Modaff/Juergens motion, unanimous.
No citizen appearances.
John Sornson, 249 Franklin St., representing the American Legion, requested use of the concession stand on Friday nights to sell snacks and soda during ball games. On a Juergens/Farnsworth motion, approved the proposal to rent the concession stand on Friday nights to sell snack items and soda, at a price not to undercut the Park Store, for $2.00 weekly, excluding the 4th of July weekend. Number of weeks of operation will be determined and prepaid before use of stand starts. Passed on a 6-1 vote.
Kyle Allen present for SOLE. Kyle expressed concerns for a maintenance plan for weed control and shore land plantings. Ringhand explained that a plan is in place that was drawn up by Carl Korfmacher as part of a grant application. Kyle reported that the recently stocked minnows are escaping down stream due to large amounts of rain, they may need to be restocked. Trout Unlimited and Waterfowl USA may have Grants available for upstream improvements, Kyle will keep us posted.
Robert Tierney, 125 E. Main St., present for R&A Canoeing. Discussion regarding contract and rental of warming house for use by R&A Canoeing. On a Juergens/Farnsworth motion approved terms of the contract provided by Administrator Wietecha and charging R&A Canoeing a rental fee of $25.00 weekly for weeks of operation, payable monthly; security deposit of $100.00 due before opening. Unanimous. NOTE: When the sluice gate is opened during periods of high water, no canoes, kayaks or paddleboats will be allowed or will be restricted in that area for safety reasons.
Member Modaff left at 7:00 p.m.
Update on Lake Leota Grand Reopening – Mayor Decker and Senator Jon Erpenbach have agreed to attend and speak, have not heard from Rep. Davis yet.
Reestablish park equipment/memorial policy. Juergens proposed to rewrite the policy and have it available for the August meeting.
Administrator Wietecha will contact Carl Korfmacher to start weed control in the lake area.
Chair had no report on other items of interest.
Trees for Westside Park – Tom Calley offered to attend an auction to purchase $1,000.00 worth of trees, at City expense, in October. The committee would like to wait until fall to decide on an
amount to allow for trees, depending on budget balance.
Park Maintenance supervisor report – Ray Anderson reported they are busy mowing the Cemetery in preparation for Memorial Day Services, no other report.
Aquatic Report – Rich Hamacher could not be present due to an appointment for repairs at the pool, but submitted a written report. Swimming lesson registration is slow, still hearing complaints about increased prices and non-resident fees. Requested that the American Legion do not under cut prices at the Park Store for their concession stand. Pool will be full of water by the end of the day. First staff meeting to be held Friday evening at 6:00 p.m. at the Park Store.
Old Business – Advertising in ball field. Ringhand heard from 3 businesses that they would be interested. Wietecha stated that it would take at least 2 months to change the sign ordinance to allow for the signs. Will continue to determine interest of advertisers and work on a sample ordinance change. Advertising will not happen this summer.
New Business – Administrator Wietecha informed the Board that funds were not available for the restroom/shelter in the Westside Park this year. There is a shortage in the Fees in Lieu of Parkland Fund, due to slow development and progress in the new subdivisions.
Motion to Adjourn at 7:30 p.m. on a Farnsworth/Juergens motion, unanimous.
Friday, May 15, 2009
Minutes; Common Council: Evansville: April 2009
Common Council
Regular Meeting
Tuesday, April 14, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Public Works Superintendent Dave Wartenweiler, EMS Coordinator Mary Beaver, Tom Alisankus, Evansville Police Department Representatives, Rock County Sheriff Robert Spoden, Gil Wiedenhoeft, Dick Woulfe, Michael Pierick, Mary Libby, Shelley Schneider, Sandi Konkel, Erin Savaske, and Dave Javan.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Citizen Appearance Sheriff Robert Spoden to follow Jeff Roe, then Primetimers, then SOLE and approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of the March 10, 2009 regular meeting and April 9, 2009, special meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. Jeff Roe, on behalf of the Wisconsin Department of Natural Resources and the National Arbor Day Foundation presented the City with their 8th consecutive DNR Tree City Award.
B. Sheriff Robert Spoden spoke about the increased use of heroin in Rock County. He stated they are combining forces with the Special Investigations Unit and local Police Departments to combat this activity. He stated this highly addictive drug is being used by a wide variety of people and not just a particular group. He listed physical warning signs and material objects to watch for that would indicate someone is using the drug. He cautioned that if this problem is not addressed immediately, it will result in a rise in crime as users will need to fund their habit.
C. Mary Libby introduced Primetimers Coordinator Shelley Schneider. Libby stated General Motors donated approximately $2,500 in tools to the Woodchucks. Schneider gave Council a brief personal history of herself, and then presented the Treasurers Report and Activity Reports.
D. SOLE. Gil Wiedenhoeft stated they are continuing to work on fish bunkers, obtaining permits and fundraising for fish stocking.
6. Reports of Committees
A. Plan Commission Report
(1). Relocation Order. Wietecha explained the area where the improvement to the storm water drainage is proposed. Council asked several questions regarding the use of the property and the acquisition of the property. Braunschweig made a motion, seconded by Roberts to approve Resolution 2009-13, Relocation Order. Motion approved unanimously on a roll call vote.
B. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Braunschweig to approve Water & Light bills and authorize their payment in the amount of $765,823.19. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Braunschweig to approve the City bills and authorize their payment in the amount of $1,081,563.13. Motion approved unanimously on a roll call vote.
(3). Cothard made a motion, seconded by Roberts to approve Resolution 2009-06, Authorizing the Issuance and Sale of $1,205,000 General Obligation Refunding Bonds, Series 2009. Motion approved unanimously on a roll call vote.
(4). Cothard made a motion, seconded by Roberts to approve Resolution 2009-07, Declaring Official Intent to Reimburse Expenditures for Clean Water Fund Project. Motion approved unanimously on a roll call vote.
(5). Cothard made a motion, seconded by Ringhand to approve Resolution 2009-08, Authorized Representative to File Application for Financial Assistance from State of Wisconsin Clean Water Fund Program. Motion approved unanimously.
(6). Cothard made a motion, seconded by Roberts to approve Resolution 2009-12, Memorializing Interest Rate for Interfund Loans and Advances to Tax Incremental Funds. Motion approved unanimously.
C. Public Safety Committee Report
(1). Update: Police Station Remodeling. Wietecha stated the plans are being updated to submit to the state and they include a proposed detached garage. He stated the budgeted $75,000 was unrealistically low and discussion followed regarding a budget amendment and the need for hiring a project manager. Jacobson stated her concerns on the cost and suggested holding off on the remodeling, using the building as is and installing temporary partitions. Cothard stated there are certain code requirements and building conditions that would need to be met, which would prohibit it from being used as is. Council discussed at great length their concern for the cost, yet the necessity for the remodeling. Wietecha and Council reviewed the details of his memo regarding the EMS Fund Balance and Police Department Budget Amendment.
(2). Roberts made a motion, seconded by Cothard to approve Resolution 2009-10, Approving Amendment to 2009 Capital Budget. [Police station]. Motion approved 6-2 on a roll call vote with Jacobson and Ringhand opposing.
(3). Roberts made a motion, seconded by Cothard to separate contracts for Police Station Remodeling per Wisconsin Statute 66.0901(6) and to hire R. M. Berg General Contractor, Inc. as project manager. Motion approved 7-1 on a roll call vote with Jacobson opposing.
D. Public Works Committee Report
(1). Update: Lake Leota Dredging Project. Wietecha stated the contractor will be working with the property owners to finish restoration. The City paid for a total of 180,200 cubic yards of sediment removed.
(2). Update: Wastewater Treatment Plant. Dave Wartenweiler stated he has toured Beloit’s facility and will be recommending their type of clarifier, and state approval has been received. Wietecha added that the site plan has been approved by Plan Commission.
(3). Cemetery Fees. Braunschweig reviewed with Council the information the Public Works Committee used to set the fees. He stated that a spreadsheet comparing other community’s fees prepared by Ald. Ringhand helped the process tremendously. Braunschweig made a motion, seconded by Roberts to approve Resolution 2009-11, Amending the City of Evansville’s Fee Schedule. [Cemetery fees]. Motion approved unanimously on a roll call vote.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. Wyse stated they have a contract for the new welcome signs. Meetings are continuing for the creation of the Economic Development Entity.
G. Parks and Recreation Board Report. Ringhand stated she is working on the Wetland Shoreland Restoration Grant which is due May 1st.
H. Historic Preservation Commission Report. None
I. Fire District Report
(1). Wessels stated the Fire Department Open House and Tours will be Saturday, April 18.
J. Police Commission Report. None
K. Evansville-Union Implementation Committee Report. Ringhand stated they are going to be addressing mapping issues at their next meeting.
L. Youth Center Advisory Board Report. Sandy Konkel and Erin Savaske presented their report, stating use of the building has increased. Their next fundraising will be at the 4th of July celebration. (Note: this report given after Item 6C3)
7. Unfinished Business
A. Cothard presented the second reading and made a motion, seconded by Braunschweig to approve Ordinance 2009-02, Adopting Amendments to the City of Evansville Zoning Ordinance. [Sponsors Roberts and Braunschweig] Motion approved unanimously.
8. Communications and Recommendations from the Mayor
A. Decker presented her Mayoral Proclamation Arbor Day 2009, proclaiming April 24, 2009 as Arbor Day.
B. Decker presented her Mayoral Proclamation Commending Gil Skinner for his 24 years on the Evansville Plan Commission.
C. Decker presented her Mayoral Proclamation, proclaiming May 17-23, 2009 as Emergency Medical Services Week in Evansville.
Decker congratulated Mary Beaver and Tom Alisankus on their recognition as “People Who Matter”.
9. Communications from the City Administrator
A. Braunschweig made a motion, seconded by Culbertson to approve Engagement of Quarles & Brady LLP as bond counsel for Issuance of $1,205,000 General Obligation Bonds, Series 2009. Motion approved unanimously on a roll call vote.
B. Wietecha gave Council a FYI that Charter Communications is restructuring, but citizen’s service should not be affected.
10. New Business. None
11. Introduction of New Ordinances
A. Braunschweig presented the First reading of Ordinance 2009-03, Regulating the Harboring of Minor Runaways. [Sponsors Wessels and Roberts].
B. Braunschweig presented the First reading of Ordinance 2009-04, Rezoning Territory from Residential District (R-1) to Local Business District (B-1). [Applicant initiated ordinance, no sponsor needed].
12. Decker reminded Council of the Reorganization Meeting on Tuesday, April 21, 6:30 p.m.
13. Motion to Adjourn. Roberts made a motion, seconded by Braunschweig to adjourn the meeting at 8:50 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
Regular Meeting
Tuesday, April 14, 2009, 6:30 p.m.
City Hall, 31 S. Madison Street, Evansville, WI
MINUTES
1. Call to order. Mayor Sandy Decker called the meeting to order at 6:30 p.m.
2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Tom Cothard, Todd Culbertson, Barb Jacobson, Janis Ringhand, Diane Roberts, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, Public Works Superintendent Dave Wartenweiler, EMS Coordinator Mary Beaver, Tom Alisankus, Evansville Police Department Representatives, Rock County Sheriff Robert Spoden, Gil Wiedenhoeft, Dick Woulfe, Michael Pierick, Mary Libby, Shelley Schneider, Sandi Konkel, Erin Savaske, and Dave Javan.
3. Approval of Agenda. Braunschweig made a motion, seconded by Roberts to move Citizen Appearance Sheriff Robert Spoden to follow Jeff Roe, then Primetimers, then SOLE and approve the agenda. Motion approved unanimously.
4. Approval of Minutes. Braunschweig made a motion, seconded by Cothard to waive the reading of the minutes of the March 10, 2009 regular meeting and April 9, 2009, special meeting and to approve them as presented. Motion approved unanimously.
5. Citizen appearances.
A. Jeff Roe, on behalf of the Wisconsin Department of Natural Resources and the National Arbor Day Foundation presented the City with their 8th consecutive DNR Tree City Award.
B. Sheriff Robert Spoden spoke about the increased use of heroin in Rock County. He stated they are combining forces with the Special Investigations Unit and local Police Departments to combat this activity. He stated this highly addictive drug is being used by a wide variety of people and not just a particular group. He listed physical warning signs and material objects to watch for that would indicate someone is using the drug. He cautioned that if this problem is not addressed immediately, it will result in a rise in crime as users will need to fund their habit.
C. Mary Libby introduced Primetimers Coordinator Shelley Schneider. Libby stated General Motors donated approximately $2,500 in tools to the Woodchucks. Schneider gave Council a brief personal history of herself, and then presented the Treasurers Report and Activity Reports.
D. SOLE. Gil Wiedenhoeft stated they are continuing to work on fish bunkers, obtaining permits and fundraising for fish stocking.
6. Reports of Committees
A. Plan Commission Report
(1). Relocation Order. Wietecha explained the area where the improvement to the storm water drainage is proposed. Council asked several questions regarding the use of the property and the acquisition of the property. Braunschweig made a motion, seconded by Roberts to approve Resolution 2009-13, Relocation Order. Motion approved unanimously on a roll call vote.
B. Finance and Labor Relations Committee Report
(1). Cothard made a motion, seconded by Braunschweig to approve Water & Light bills and authorize their payment in the amount of $765,823.19. Motion approved unanimously on a roll call vote.
(2). Cothard made a motion, seconded by Braunschweig to approve the City bills and authorize their payment in the amount of $1,081,563.13. Motion approved unanimously on a roll call vote.
(3). Cothard made a motion, seconded by Roberts to approve Resolution 2009-06, Authorizing the Issuance and Sale of $1,205,000 General Obligation Refunding Bonds, Series 2009. Motion approved unanimously on a roll call vote.
(4). Cothard made a motion, seconded by Roberts to approve Resolution 2009-07, Declaring Official Intent to Reimburse Expenditures for Clean Water Fund Project. Motion approved unanimously on a roll call vote.
(5). Cothard made a motion, seconded by Ringhand to approve Resolution 2009-08, Authorized Representative to File Application for Financial Assistance from State of Wisconsin Clean Water Fund Program. Motion approved unanimously.
(6). Cothard made a motion, seconded by Roberts to approve Resolution 2009-12, Memorializing Interest Rate for Interfund Loans and Advances to Tax Incremental Funds. Motion approved unanimously.
C. Public Safety Committee Report
(1). Update: Police Station Remodeling. Wietecha stated the plans are being updated to submit to the state and they include a proposed detached garage. He stated the budgeted $75,000 was unrealistically low and discussion followed regarding a budget amendment and the need for hiring a project manager. Jacobson stated her concerns on the cost and suggested holding off on the remodeling, using the building as is and installing temporary partitions. Cothard stated there are certain code requirements and building conditions that would need to be met, which would prohibit it from being used as is. Council discussed at great length their concern for the cost, yet the necessity for the remodeling. Wietecha and Council reviewed the details of his memo regarding the EMS Fund Balance and Police Department Budget Amendment.
(2). Roberts made a motion, seconded by Cothard to approve Resolution 2009-10, Approving Amendment to 2009 Capital Budget. [Police station]. Motion approved 6-2 on a roll call vote with Jacobson and Ringhand opposing.
(3). Roberts made a motion, seconded by Cothard to separate contracts for Police Station Remodeling per Wisconsin Statute 66.0901(6) and to hire R. M. Berg General Contractor, Inc. as project manager. Motion approved 7-1 on a roll call vote with Jacobson opposing.
D. Public Works Committee Report
(1). Update: Lake Leota Dredging Project. Wietecha stated the contractor will be working with the property owners to finish restoration. The City paid for a total of 180,200 cubic yards of sediment removed.
(2). Update: Wastewater Treatment Plant. Dave Wartenweiler stated he has toured Beloit’s facility and will be recommending their type of clarifier, and state approval has been received. Wietecha added that the site plan has been approved by Plan Commission.
(3). Cemetery Fees. Braunschweig reviewed with Council the information the Public Works Committee used to set the fees. He stated that a spreadsheet comparing other community’s fees prepared by Ald. Ringhand helped the process tremendously. Braunschweig made a motion, seconded by Roberts to approve Resolution 2009-11, Amending the City of Evansville’s Fee Schedule. [Cemetery fees]. Motion approved unanimously on a roll call vote.
E. Water & Light Committee Report. None
F. Economic Development Committee Report. Wyse stated they have a contract for the new welcome signs. Meetings are continuing for the creation of the Economic Development Entity.
G. Parks and Recreation Board Report. Ringhand stated she is working on the Wetland Shoreland Restoration Grant which is due May 1st.
H. Historic Preservation Commission Report. None
I. Fire District Report
(1). Wessels stated the Fire Department Open House and Tours will be Saturday, April 18.
J. Police Commission Report. None
K. Evansville-Union Implementation Committee Report. Ringhand stated they are going to be addressing mapping issues at their next meeting.
L. Youth Center Advisory Board Report. Sandy Konkel and Erin Savaske presented their report, stating use of the building has increased. Their next fundraising will be at the 4th of July celebration. (Note: this report given after Item 6C3)
7. Unfinished Business
A. Cothard presented the second reading and made a motion, seconded by Braunschweig to approve Ordinance 2009-02, Adopting Amendments to the City of Evansville Zoning Ordinance. [Sponsors Roberts and Braunschweig] Motion approved unanimously.
8. Communications and Recommendations from the Mayor
A. Decker presented her Mayoral Proclamation Arbor Day 2009, proclaiming April 24, 2009 as Arbor Day.
B. Decker presented her Mayoral Proclamation Commending Gil Skinner for his 24 years on the Evansville Plan Commission.
C. Decker presented her Mayoral Proclamation, proclaiming May 17-23, 2009 as Emergency Medical Services Week in Evansville.
Decker congratulated Mary Beaver and Tom Alisankus on their recognition as “People Who Matter”.
9. Communications from the City Administrator
A. Braunschweig made a motion, seconded by Culbertson to approve Engagement of Quarles & Brady LLP as bond counsel for Issuance of $1,205,000 General Obligation Bonds, Series 2009. Motion approved unanimously on a roll call vote.
B. Wietecha gave Council a FYI that Charter Communications is restructuring, but citizen’s service should not be affected.
10. New Business. None
11. Introduction of New Ordinances
A. Braunschweig presented the First reading of Ordinance 2009-03, Regulating the Harboring of Minor Runaways. [Sponsors Wessels and Roberts].
B. Braunschweig presented the First reading of Ordinance 2009-04, Rezoning Territory from Residential District (R-1) to Local Business District (B-1). [Applicant initiated ordinance, no sponsor needed].
12. Decker reminded Council of the Reorganization Meeting on Tuesday, April 21, 6:30 p.m.
13. Motion to Adjourn. Roberts made a motion, seconded by Braunschweig to adjourn the meeting at 8:50 p.m. Motion approved unanimously.
Prepared by Judy Walton, City Clerk
Monday, May 11, 2009
Minutes; Finance: May 9, 2009
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, May 7, 2009, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.
II. Roll Call. Present: Alderpersons Tom Cothard, Diane Roberts and Mason Braunschweig. Also present: Finance Director Lisa Novinska and City Administrator Dan Wietecha.
III. Approve Agenda. Cothard made a motion, seconded by Braunschweig, to approve the agenda. Motion approved unanimously.
IV. Minutes of April 9, 2009 Meeting. Cothard made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Water & Light Bills. Cothard made a motion, seconded by Braunschweig, to approve the Water and Light bills in the amount of $930,180.20 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Braunschweig, to approve the City bills in the amount of $609,330.91 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business:
a. EMS Fund. The Committee noted that other governmental departments are annually required to transfer any unused moneys to the General Fund balance. Wietecha said he envisioned any transfer of the EMS Fund balance being handled with the mid-year budget amendments. The Committee stated that the police station remodeling should proceed with plans to have two garage bays for the emergency medical services.
IX. New Business:
a. First Quarter Financial Statements. Novinska noted that there is a month lag in producing the financial statements due to timing of the City Council’s approval of accounts payable. The Committee asked questions about the collection of property taxes, the comparison of revenues to expenditures, and the stormwater utility.
b. WWTF Interim Financing. Wietecha presented a memo from Ehlers Associates. He explained that, due to the timing of the Clean Water Fund application, the improvements at the wastewater treatment facility (WWTF) would need interim financing to cover construction costs for the first few months of the project. A bond anticipation note through the Wisconsin Rural Water Association would be the more cost effective of two financing options. But the program has some unknowns, including if it will even be available, due to tight capital in the economy. We will have a better feel next month if this is a viable option; if it does not pan out, there will still be time to issue traditional note anticipation notes to cover the interim financing for the WWTF.
c. Co-op Student. Cothard made a motion, seconded by Braunschweig, to approve filling the co-op student position when it becomes vacant. Motion approved unanimously.
X. Adjournment. Cothard made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 6:00 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, May 7, 2009, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.
II. Roll Call. Present: Alderpersons Tom Cothard, Diane Roberts and Mason Braunschweig. Also present: Finance Director Lisa Novinska and City Administrator Dan Wietecha.
III. Approve Agenda. Cothard made a motion, seconded by Braunschweig, to approve the agenda. Motion approved unanimously.
IV. Minutes of April 9, 2009 Meeting. Cothard made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
V. Citizen Appearances. None.
VI. Water & Light Bills. Cothard made a motion, seconded by Braunschweig, to approve the Water and Light bills in the amount of $930,180.20 and authorize their payment. Motion approved unanimously on a roll call vote.
VII. City Bills. Cothard made a motion, seconded by Braunschweig, to approve the City bills in the amount of $609,330.91 and authorize their payment. Motion approved unanimously on a roll call vote.
VIII. Unfinished Business:
a. EMS Fund. The Committee noted that other governmental departments are annually required to transfer any unused moneys to the General Fund balance. Wietecha said he envisioned any transfer of the EMS Fund balance being handled with the mid-year budget amendments. The Committee stated that the police station remodeling should proceed with plans to have two garage bays for the emergency medical services.
IX. New Business:
a. First Quarter Financial Statements. Novinska noted that there is a month lag in producing the financial statements due to timing of the City Council’s approval of accounts payable. The Committee asked questions about the collection of property taxes, the comparison of revenues to expenditures, and the stormwater utility.
b. WWTF Interim Financing. Wietecha presented a memo from Ehlers Associates. He explained that, due to the timing of the Clean Water Fund application, the improvements at the wastewater treatment facility (WWTF) would need interim financing to cover construction costs for the first few months of the project. A bond anticipation note through the Wisconsin Rural Water Association would be the more cost effective of two financing options. But the program has some unknowns, including if it will even be available, due to tight capital in the economy. We will have a better feel next month if this is a viable option; if it does not pan out, there will still be time to issue traditional note anticipation notes to cover the interim financing for the WWTF.
c. Co-op Student. Cothard made a motion, seconded by Braunschweig, to approve filling the co-op student position when it becomes vacant. Motion approved unanimously.
X. Adjournment. Cothard made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 6:00 pm.
Tuesday, May 5, 2009
Minutes; Public Safety: April 2009
Public Safety Committee
Wednesday, April 1, 2009 6:00pm
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call To Order. The meeting was called to order by Chairperson Roberts at 6:03pm.
2. Roll Call. Present: Alderpersons Roberts, Wessels and Culbertson. Staff Present: Police Chief Scott McElroy, EMS Coordinator Mary Beaver, City Mayor Sandy Decker and Municipal Judge Tom Alisankus and members of the public.
3. Minutes of March 4, 2009 Meeting. Motion by Roberts, seconded by Wessels to approve the regular meeting minutes as printed. Motion Approved.
4. Citizen Appearances. None. (Please Note: Motion by Roberts, seconded by Wessels to amend the agenda to move item 8b to under agenda item 4. Motion Passed.)
8b. Russell Jeske appeared to discuss the snowmobile trails that run through Evansville City Limits. The committee discussed the marking of the snowmobile trails. The committee will continue to find and discuss alternative routes at future meetings.
5. Evansville Police Report.
Chief McElroy stated there were 1273 calls for service in March and 76 License Plate transactions. All new weapons are in service. The Police Department website has been updated. The Joint Power Agreement is complete and Accreditation has been started. The online recruitment has 9 applicants continuing.
6. Evansville Medical Service Report.
EMS Coordinator, Mary Beaver stated there have been 99 runs to date. There were 30 runs in March with one lift assistance.
7. Old Business.
a. Motion by Wessels, seconded by Culbertson to recommend approval of Operator’s License for Alyssa Calkins, with the condition that the applicant’s record be reviewed in one (1) year to determine the need, if any, for revocation. Motion approved.
8. New Business.
a. Motion by Wessels, seconded by Culbertson to approve an Operator’s License for Tracy A Hawkinson. Motion Approved.
c. Al Sarbacher appeared to discuss the Friday Night Co-ed Softball League’s games and beer permits.
d. No one appeared to discuss the July 4th Celebration by Fourth of July Committee.
e. Tony Wyse appeared to speak on behalf of the Evansville Community Partnership regarding a public art event and display. The Partnership would like to display art on downtown sidewalks from August to October 2-4 for the Windmill Festival.
f. Motion by Roberts, seconded by Wessels to recommend to Common Council the Proclamation for EMS Week in May. Motion Approved.
g. The COPS Recovery Hiring Program Grant is for 1 police officer for 3years. The grant would pay for most of the officer’s wages and benefits for first 3 years. The City may incur addition expenses that are not covered by the grant. We have estimated the that we would be responsible for paying some expenses costing up to an additional $5000.00 per year for such things as body armor, education expense, night shift premium, and clothing allowance. Once the 3 years is over, the City would absorb 100% of all costs. If grant is awarded, the Police Department’s part-time budget could be used to absorb the additional $5000.00 that may be needed as part time officer use should decrease. The timing for this a good fit at this time. The grant has been written and is waiting for Common Council approval for submission. Motion by Culbertson, seconded by Wessels to recommend to Finance/Labor Relations to summit the grant to Council for approval. Motion Approved.
h. Police Department Building Remodel with update on Project Managers contract and finding of architect. Chief estimated a cost of approximately
$ 250,000 may be needed for the project. This is based on preliminary discussions with potential project managers.
i. Wessels and Roberts would sponsor an ordinance that would regulate the Harboring of Minor Runaways. The ordinance Attorney Mark Kopp wrote will be presented.
j. Motion by Wessels, seconded by Culbertson to sell old Police ammunition and use funds to purchase new ammunition. Mayor Decker was present in the audience and agreed that the ammunition could be sold by Chief of Police and used to purchase new ammunition. Motion Approved.
9. Motion by Wessels, seconded by Culbertson to adjourn at 8:10pm.
Next Regular Meeting will be Wednesday May 6, 2009, 6:00pm City Hall
Respectfully Submitted,
Diane Roberts, Chair
These minutes are not official until approved by Public Safety at their next regular meeting
Wednesday, April 1, 2009 6:00pm
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street
MINUTES
1. Call To Order. The meeting was called to order by Chairperson Roberts at 6:03pm.
2. Roll Call. Present: Alderpersons Roberts, Wessels and Culbertson. Staff Present: Police Chief Scott McElroy, EMS Coordinator Mary Beaver, City Mayor Sandy Decker and Municipal Judge Tom Alisankus and members of the public.
3. Minutes of March 4, 2009 Meeting. Motion by Roberts, seconded by Wessels to approve the regular meeting minutes as printed. Motion Approved.
4. Citizen Appearances. None. (Please Note: Motion by Roberts, seconded by Wessels to amend the agenda to move item 8b to under agenda item 4. Motion Passed.)
8b. Russell Jeske appeared to discuss the snowmobile trails that run through Evansville City Limits. The committee discussed the marking of the snowmobile trails. The committee will continue to find and discuss alternative routes at future meetings.
5. Evansville Police Report.
Chief McElroy stated there were 1273 calls for service in March and 76 License Plate transactions. All new weapons are in service. The Police Department website has been updated. The Joint Power Agreement is complete and Accreditation has been started. The online recruitment has 9 applicants continuing.
6. Evansville Medical Service Report.
EMS Coordinator, Mary Beaver stated there have been 99 runs to date. There were 30 runs in March with one lift assistance.
7. Old Business.
a. Motion by Wessels, seconded by Culbertson to recommend approval of Operator’s License for Alyssa Calkins, with the condition that the applicant’s record be reviewed in one (1) year to determine the need, if any, for revocation. Motion approved.
8. New Business.
a. Motion by Wessels, seconded by Culbertson to approve an Operator’s License for Tracy A Hawkinson. Motion Approved.
c. Al Sarbacher appeared to discuss the Friday Night Co-ed Softball League’s games and beer permits.
d. No one appeared to discuss the July 4th Celebration by Fourth of July Committee.
e. Tony Wyse appeared to speak on behalf of the Evansville Community Partnership regarding a public art event and display. The Partnership would like to display art on downtown sidewalks from August to October 2-4 for the Windmill Festival.
f. Motion by Roberts, seconded by Wessels to recommend to Common Council the Proclamation for EMS Week in May. Motion Approved.
g. The COPS Recovery Hiring Program Grant is for 1 police officer for 3years. The grant would pay for most of the officer’s wages and benefits for first 3 years. The City may incur addition expenses that are not covered by the grant. We have estimated the that we would be responsible for paying some expenses costing up to an additional $5000.00 per year for such things as body armor, education expense, night shift premium, and clothing allowance. Once the 3 years is over, the City would absorb 100% of all costs. If grant is awarded, the Police Department’s part-time budget could be used to absorb the additional $5000.00 that may be needed as part time officer use should decrease. The timing for this a good fit at this time. The grant has been written and is waiting for Common Council approval for submission. Motion by Culbertson, seconded by Wessels to recommend to Finance/Labor Relations to summit the grant to Council for approval. Motion Approved.
h. Police Department Building Remodel with update on Project Managers contract and finding of architect. Chief estimated a cost of approximately
$ 250,000 may be needed for the project. This is based on preliminary discussions with potential project managers.
i. Wessels and Roberts would sponsor an ordinance that would regulate the Harboring of Minor Runaways. The ordinance Attorney Mark Kopp wrote will be presented.
j. Motion by Wessels, seconded by Culbertson to sell old Police ammunition and use funds to purchase new ammunition. Mayor Decker was present in the audience and agreed that the ammunition could be sold by Chief of Police and used to purchase new ammunition. Motion Approved.
9. Motion by Wessels, seconded by Culbertson to adjourn at 8:10pm.
Next Regular Meeting will be Wednesday May 6, 2009, 6:00pm City Hall
Respectfully Submitted,
Diane Roberts, Chair
These minutes are not official until approved by Public Safety at their next regular meeting
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