Minutes; Evansville Finance: February 2009

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, February 5, 2009, 5:30 pm
City Hall, 31 S. Madison Street, Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 5:30 pm by Chair Tom Cothard.

II. Roll Call. Present: Alderpersons Tom Cothard, Mason Braunschweig and Diane Roberts. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha and Police Chief Scott McElroy.

III. Approve Agenda. Cothard made a motion, seconded by Braunschweig, to approve the agenda. Motion approved unanimously.

IV. Minutes of January 8, 2009, Meeting. Cothard made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

V. Citizen Appearances. None.

VI. Water and Light Bills. Cothard made a motion, seconded by Roberts, to approve the Water and Light bills in the amount of $541,229.51 and authorize their payment. Motion approved unanimously on a roll call vote.

VII. City Bills. Cothard made a motion, seconded by Roberts, to approve the City bills in the amount of $615,754.34 and authorize their payment. Motion approved unanimously on a roll call vote.

VIII. Unfinished Business.
a. Closed Session. Braunschweig made a motion, seconded by Cothard, to meet in closed session under Wisconsin Statutes 19.85(1)(c) to discuss non-represented employee performance evaluations, contracts, and wages, and to subsequently reconvene in open session. Motion approved unanimously. After discussion, the Committee returned to open session.

b. Non-Represented Employee Contracts and Wages. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of revisions to non-represented employee contracts and wages per the City Administrator’s recommendations for Scott George, Scott McElroy and Dave Wartenweiler. Motion approved unanimously.

c. Water & Light Uncollectable Bills. The Committee noted the current procedures for collecting delinquent electric bills. With a number of delinquent rural bills dating back several years, the Finance Department is turning these all over to a collection agency on a contingency payment arrangement. Novinska noted that procedures are also being reviewed to better manage collections in the future.

d. Senior/Community Services Coordinator. Wietecha said that final details are being worked out for the Evansville Senior/Community Center (EC/SC) to hire an employee to schedule the shuttle van and to coordinate activities.

IX. New Business.
a. 2008 Year-End Budget Amendments. Novinska pointed out that the preliminary year-end financial statements indicated that the City overall was within budget. However, budget amendments were recommended in order to recognize several unexpected expenses throughout the year. Novinska and Wietecha reviewed the proposed budget year-end budget amendments; the Committee struck the $2,700 for Municipal Court Jail Confinement Fee from the list. Cothard made a motion, seconded by Roberts, to recommend to Common Council approval of Resolution 2009-01, Approving Year-End Amendments to the 2008 Budget. Motion approved unanimously on a roll call vote.

b. Park Fees. Cothard made a motion, seconded by Braunschweig, to recommend to Common Council approval of Resolution 2009-02, Amending Evansville’s Fee Schedule. Motion approved unanimously.

c. Position Descriptions: Aquatic Center. Wietecha said the proposed revisions were primarily to reflect prerequisite training for the positions and to ensure compliance with the Federal Labor Standards Act (FLSA). Cothard made a motion, seconded by Braunschweig, to approve the updated position descriptions for the Veterans Memorial Aquatic Center.

X. Adjournment. With no further business, the Committee adjourned the meeting at 7:00 pm.