Minutes; Evansville Finance Committee: December 2006

Finance and Labor Relations Committee
Regular Meeting
Monday, December 11, 2006 4:00 PM
City Hall, 31 S. Madison Street, Evansville, WI

MINUTES

Chairperson Cothard called the meeting to order at 4:00 PM. Present were Chairperson Cothard and Alderpersons Braunschweig and Juergens. Staff present: Eric Jepperson, Finance Director, and Jim Beilke, Clerk/Treasurer. Mayor Decker and Ald. Sornson were present in the audience.

Approval of Agenda
Motion by Braunschweig, seconded by Juergens, to approve the agenda as printed. Motion carried.

Approval of Minutes
Motion by Juergens, seconded by Braunschweig, to waive the reading and approve the minutes for the regular meeting on November 13, 2006 as printed. Motion passed.

Citizen appearances other than agenda items listed - None

Water & Light Department Bills
Motion by Braunschweig, seconded by Juergens, to approve the Water & Light bills in the amount of $707,224.36 and authorize their payment. Motion carried unanimously on a roll call vote.

City Bills
Motion by Braunschweig, seconded by Juergens, to approve the City bills in the amount of $424,760.94 and authorize their payment. Motion carried unanimously on a roll call vote.

New Business (Amended)
Motion by Juergens, seconded by Braunschweig, to recommend to Common Council the mayoral appointment of Associated Appraisal Consultants, Inc. of Appleton, WI, as City Assessor for a three-year term ending on December 31, 2009. The Committee discussed differences in price and quality of service of the three submitted bids. Motion passed (2-1).

Unfinished Business
The Committee reviewed the monthly report of City Attorney and City Engineer expenditures in the amount of $6,800 for preparation of future Department of Transportation and Department of Commerce grant applications.

The Committee reviewed the expenditures report in the amount of $45,390.40 for the new youth center. The consensus was to review this resolution next month when all of the expenditures are recorded for the youth center.

New Business
The Committee discussed the city attorney’s review of their agreement with YMCA of Northern Rock County for operation of youth program. Tracy Schroeder agreed with the comments from the city attorney. The consensus was to incorporate the attorney’s comments into the contract and review it at the next meeting.

The Committee reviewed the city attorney’s comments regarding Employment Contract language for Department Heads and other Professional Employees. The consensus was to review all employment contracts at a special finance meeting in closed session with the city attorney.

Motion by Cothard, seconded by Juergens, to recommend to Common Council to approve the write off of the remaining balance on the Robert Schaefges account in the amount of $18,334.93. Motion carried.

The Committee discussed marking all city vehicles with signs. The Committee instructed staff to have all city vehicles marked with signs by February 1, 2007.

The Committee discussed of carry-over of 2006 vacation time to 2007. The deputy clerk is required to attend election training, prepare 1090 forms, and process tax bills by the end of the year. For her to use one week of vacation by the end of the year would be burdensome. The Committee consensus was to allow the deputy clerk to carry over her vacation time and use it by the end of January.

The Committee discussed the Nonn zoning case settlement. He was violating the city’s sign code and zoning code by operating a business in a residential neighborhood. The City took him to court, and Mr. Nonn was fined in the amount of $3,464.25.

Motion by Cothard, seconded by Braunschweig, to recommend to Common Council to approve Resolution 2006-48, authorizing the City to purchase property in the Town of Union for a substation. Exhibit A, the Certified Survey Map, which was not completed as of today, was discussed. It will be completed before the land is sold to the city, but Council needs to approve this resolution first. Motion passed.

Adjournment
Motion by Braunschweig, seconded by Juergens, to adjourn at 5:23 PM. Motion passed.


Prepared by:
James Beilke
City Clerk/Treasurer