Minutes: Finance: August 9,2012

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, August 9, 2012, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:35 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of July 5, 2012. Brooks made a motion, seconded by Manring, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $863,211.07. FLR had questions and comments about the bike rodeo, a couple police expenses, and the jail confinement fees. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. 2013 Budget. i. Fiscal Overview. Wietecha gave an overview of the city’s budget policies, historic and current financial information, revenue and expenditure trends impacting the budget, and recommendations for 2013. It will be another tight budget year but quite doable; the city is in a solid financial condition and positioned for long-term stability. ii. Finance Department. Novinska gave an overview of the proposed Finance Department budget; she noted that it includes hiring a Customer Service Clerk. FLR asked about election expenses. iii. City Attorney. FLR noted the attorney’s request for a rate increase in 2013. iv. 2013 Budget. FLR noted the department/committee presentations were scheduled for September 26. b. Personnel Policy. Wietecha noted the draft personnel policy update would be forthcoming. VII. New Business: a. Budget Amendments. Manring made a motion, seconded by Brooks, to recommend to Common Council approval of Resolution 2012-13, Amendments to the 2012 Budget. FLR noted the police request was covered by donations. Braunschweig questioned giving raises mid-year rather than considering during the normal budget process and city’s fiscal year. Manring questioned the proposed the percentage of the raises and noted the employees were near their one-year anniversaries. Brooks made a motion, seconded by Manring, to amend the motion by setting the wage increase for the Youth Center Director at $0.25 per hour and for the Youth Center Coordinator at $0.15 per hour. Amendment approved 2-1 with Braunschweig against. Original motion, as amended, approved 2-1 on a roll call vote with Braunschweig against. b. Tax-Exempt Financing. Brooks made a motion, seconded by Manring, to recommend to Common Council approval of Resolution 2012-14, In Support of the Preservation of Tax-Exempt Financing. Motion approved unanimously. c. Cell Phone Contract. Braunschweig made a motion, seconded by Brooks, to table the proposed cell phone contract. Motion approved unanimously. d. Fiscal Policies. FLR noted a set of proposed fiscal policies. Additional input will be considered from Ehlers in tailoring the policies for Evansville at the September meeting. e. FLR Reference Book. Wietecha distributed information on Reading Financial Statements to take replace a placeholder in the book. f. Finance Director. Novinska told FLR she had accepted the Finance Director position with the Village of Oregon and provided her thirty day notice. FLR congratulated her on the position and thanked her for her work in Evansville. FLR scheduled a special meeting for Monday, August 13, at 5:30 pm in the second floor conference room to discuss updating and hiring the position. VIII. Adjournment. Brooks made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 7:05 pm.