Plan: July 2012: Minutes

City of Evansville Plan Commission Regular Meeting Monday, July 2, 2012, following the 6:30 pm Board of Appeals meeting City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:30 pm by Chair Mayor Sandy Decker. 2. Roll Call. Members present: Jim Brooks, John Gishnock, Mason Braunschweig, Matt Eaton, Sandy Decker, Bill Hammann, and Carol Endres. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously. 4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks, to waive the reading of the minutes from the June 4, 2012, regular meeting and to approve them as printed. Motion approved unanimously. 5. Citizen Appearances. None. 6. New Business. a. Westfield Meadows LOMR. i. Wietecha explained that the 2008 floodplain map included delineation of a floodplain along an unnamed tributary of Allen Creek on the west side of town. The designated floodplain was based on an approximate study and did not establish official Base (1% annual chance) Flood Elevations (BFE). The developer of Westfield Meadows hired the engineering firm MSA Professional Services to conduct a floodplain study of the unnamed tributary of Allen Creek between Croft and Porter Roads. The study provided the developer with information to apply to the Federal Emergency Management Association (FEMA) for a Letter of Map Revision (LOMR). The LOMR would remove the Westfield Meadows subdivision from the 1% annual chance floodplain, making development easier and eliminating flood insurance requirements. FEMA approved the LOMR in February 2012; a ninety day appeal period closed June 11 with no objections. ii. Decker opened the public hearing at 6:40. The public asked questions about the change from an A to AE zone, the effect of additional development on the drainage system, and a maintenance schedule for the drainage system. The public hearing closed at 6:47. iii. Plan Commission asked about the number of properties affected by the proposed map change and confirmed all were sent notice of the public hearing. A handful of the parcels would be removed by the LOMR, but most would remain in the floodplain. No change is expected to the plat at this time. Plan Commission asked about the LOMR’s impact on several existing Letter of Map Amendments (LOMA). Plan Commission noted that it had required the developer to install a regional stormwater pond and other controls to make the drainage in the area better than the pre-existing conditions had been and confirmed the developer had paid the costs of the LOMR study. iv. Braunschweig made a motion, seconded by Endres, to recommend to Common Council approval of Letter of Map Revision (FEMA case no. 12-05-1647P). Motion approved unanimously. Braunschweig made a motion, seconded by Hammann, to recommend to Common Council approval of Ordinance 2011-15, Revision of Flood Insurance Rate Map. Motion approved unanimously. 7. Permitting Activity. No report. 8. Unified Land Code Advisory Committee. No report. 9. Historic Preservation Committee. No report. 10. Common Council. No report. 11. Board of Appeals. No report. 12. Enforcement. Wietecha said he had met with the resident with the alleged commercial animal boarding on Almeron Street. There is not sufficient evidence of a zoning code violation; however, the Public Safety Committee is discussing the possibility of an ordinance to limit the number of dogs a person may have. 13. Meeting reminder. Next regular meeting is Monday, August 6, 2012, at 6:00 pm. 14. Adjournment. Hammann made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 7:15 pm.

Plan: June 4, 2012: Minutes

City of Evansville Plan Commission Regular Meeting Monday, June 4, 2012, following the 6:00 pm Board of Appeals meeting City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:15 pm by Chair Mayor Sandy Decker. 2. Roll Call. Members present: Jim Brooks, John Gishnock, Mason Braunschweig, Matt Eaton, Sandy Decker, and Bill Hammann. Absent: Carol Endres. Others present: City Planner Ben Zellers, City Administrator Dan Wietecha, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hammann, to approve the agenda. Motion approved unanimously. 4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks, to waive the reading of the minutes from the April 30, 2012, regular meeting and to approve them as printed. Motion approved unanimously. 5. Citizen Appearances. None. 6. New Business. a. Site Plan: South Union Street. i. Zellers explained the Board of Appeals had approved a variance for setbacks earlier in the evening. The project would be for a 3450 square foot building with 8 parking stalls. Applicant Roger Berg asked to add a second driveway access to help traffic avoid guy wires in the middle of the parking lot. Wietecha noted that the property has been filled but the site plan should still include a condition that the building be two feet above the base flood elevation. ii. Plan Commission asked about landscaping requirements, handicapped parking, the floodplain, and directing stormwater run off to the stormsewer east of the property. iii. Braunschweig made a motion, seconded by Hammann, to approve the site plan for parcels 6-27-132.6 and 6-27-132.5, subject to the following conditions: 1. In order to ensure that parking for the proposed building is retained for use by building tenants, the applicant shall record a document against both parcels such that both parcels must be maintained under the same ownership, unless otherwise approved by the Plan Commission. Proof that such a document has been recorded shall be provided to the City Planner and Zoning Administrator prior to commencement of construction. 2. Colors of the building materials shall be specified on revised plans to be submitted to the City, and shall generally match with the maroon and beige colors shown at the meeting. 3. The 13 proposed Pyramid Arborvitae shall be at least five feet tall at installation and the proposed globe yews shall be at least 18 inches tall at installation. 4. Applicant shall provide an updated landscaping plan for staff review and approval that meets the points requirements for the site, lists the proposed canopy tree species prior to commencement of construction, and lists all plant sizes at installation. 5. All areas not specified for the building footprint, parking lot, sidewalk, or washed stone shall be seeded or sodded with a commercially available turf grass seed mix suitable for site conditions. 6. A concrete pad at least three feet wide shall be constructed immediately adjoining the east-facing doors. 7. The second access point to the parking lot proposed at the meeting shall be shown on the revised site plan to be submitted to staff. 8. The floor of the proposed building shall be at least two feet above base flood elevation. Motion approved unanimously. b. Certified Survey Map: Symdon Chevrolet. i. Zellers said that the proposed certified survey map (CSM) would combine parcels 6-27-835, 6-27-836, and 6-27-837. It has been recommended by the Public Works Committee. ii. Decker opened the public hearing at 6:45. The public spoke in favor of additional development and employment, said the houses previously on the site were not an attractive view entering the city, and asked about enforcement of site plan requirements. The public hearing closed at 6:46. iii. No further Plan Commission comments. iv. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of the preliminary and final certified survey map, finding that the CSM is in the public interest and meets the objectives contained within section 110-102(g) of the City Code. Motion approved unanimously. c. Site Plan: Symdon Chevrolet. i. Zellers explained that the proposed site plan would modify the site plan approved last month by adding parking to the south. As an expansion of the earlier site plan, some prior requirements such as landscaping and stormwater would need to be reviewed. ii. Applicant Rick Symdon asked to have three driveway curb cuts to allow easier semi-truck maneuvers. Plan Commission discussed the residential property to the south which had previously been using a shared driveway; Symdon indicated that they do not have an easement and he had spoken with them about installing a chain link fence. Plan Commission asked about counting existing perimeter vegetation and adding several tall shrubs along the back tree line to meet the landscaping requirements. Plan Commission said a lighting plan would need to be submitted for the entire site to ensure lights shine inward. iii. Braunschweig made a motion, seconded by Brooks, to approve the site plan for the new parking layout to the south of the building and the change to the angled parking along the north side of the building, subject to the conditions 1 through 6, A, and D in the May 31, 2012, staff report with revisions to conditions 1 and 3. Hammann made a motion, seconded by Gishnock, to amend the motion regarding condition D. Amendment approved 5-1 with Braunschweig against. Original motion, as amended, approved unanimously with the following conditions: 1. The applicant shall remove one curb cut and driveway apron to the satisfaction of the Public Works Director, so that the site has three access points from Union Street instead of the current four curb cuts and driveway aprons. 2. The applicant shall submit specifications for the proposed fence that comply with section 130-540 of the zoning ordinance for staff review and approval. 3. The applicant shall confirm in writing that parcel 6-27-834 to the south of the project either has no legal rights to driveway access from parcel 627-835 to the rear yard garage on parcel 6-37-834, or that the owner of the property has relinquished any rights that may be in place. 4. The applicant shall provide specifications for site lighting on the additional parking area, if any. 5. The pavement setbacks from lot lines for the additional paved area shall be dimensioned to illustrate compliance with B-3 pavement setback regulations (5 feet for the side lot line and 10 feet for the front lot line). 6. The applicant shall provide a revised site plan to staff showing that all conditions have been addressed. 7. Provide an updated landscaping plan for staff review to address the shortfall in landscaping points and specify ground cover for setback areas. 8. Work with the City Engineer to ensure relevant City stormwater management regulations are fully addressed; any major modifications, including a pond, to the site plan that are necessary to address stormwater management shall be submitted for review by the Plan Commission. 7. Permitting Activity. No report. 8. Unified Land Code Advisory Committee. Zellers said ULDC did not have a quorum for its May 24 meeting. 9. Historic Preservation Committee. Decker said she had inquired into the status of Leonard-Leota Park’s nomination for listing on the National Register of Historic Places; the National Park Service is way behind schedule. The Antes Cabin has been moved to its permanent location near the Local History Museum at the park entrance; the Park Board is looking into funding for its rehabilitation. 10. Common Council. No report. 11. Board of Appeals. Approved variance from setback requirements for property on South Union Street immediately prior to this meeting. 12. Enforcement. Wietecha explained several complaints had been received about a doggie day care operating on Almeron Street. Commercial animal boarding is not permitted as a home occupation; however, at this time there is not sufficient evidence of a zoning code violation. The issue will be monitored. 13. Meeting reminder. Next regular meeting is Monday, July 2, 2012. 14. Adjournment. Braunschweig made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 7:45 pm.

Plan: April 30, 2012: Minutes

City of Evansville Plan Commission Regular Meeting Monday, April 30, 2012, 6:00 pm City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:00 pm by Chair Mayor Sandy Decker. 2. Roll Call. Members present: Jim Brooks, John Gishnock, Mason Braunschweig, Matt Eaton, Sandy Decker, Carol Endres, and Bill Hammann (arrived 6:09). Others present: City Planner Ben Zellers, City Administrator Dan Wietecha, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Endres, to approve the agenda. Motion approved 6-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Eaton, to waive the reading of the minutes from the April 2, 2012, regular meeting and to approve them as printed. Motion approved 6-0. 5. Citizen Appearances. None. 6. New Business. a. Duplex: 249 East Main Street. i. Zellers explained that the conditional use permit application was similar to others the Plan Commission has approved in the neighborhood. ii. Decker opened the public hearing at 6:04. No public comments. The public hearing closed at 6:05. iii. Hearing no public comments, the Plan Commission confirmed that required notices were mailed and published. The Commission noted that the property has been operating as a duplex without a permit and the City had just recently learned of it. iv. Braunschweig made a motion, seconded by Brooks, that the Plan Commission approve the issuance of a conditional use permit (CUP) for a duplex at 249 East Main Street, finding that the benefits of the use outweigh any potential adverse impacts, and that the proposed use is consistent with the required standards and criteria for issuance of a CUP set forth in Section 130-104(3)(a) through (e) of the Zoning Code. Motion approved 6-0. b. Auto Dealership: 369 Union Street. i. Hammann arrived. Zellers explained this was the expansion of an existing auto dealership, requiring a site plan review as well as a conditional use permit for a vehicle repair and maintenance facility. The front façade is per Chevrolet requirements and its signage should be noted in the site plan review. Landscaping exists around the property perimeter; it appears to meet the required number of points but tree species were not identified. Existing paving extends about four feet into the front setback. No change is proposed to two existing pylon signs at the front. Two adjacent properties to the south are under the same ownership but not part of this application. ii. Decker opened the public hearing at 6:13. The applicant’s architect identified himself and offered to answer questions about the proposal. Public comments said it was a nice use of the property and happy to see a business expanding. The public hearing closed at 6:16. iii. The Plan Commission reviewed the recommended conditions in the Planner’s April 25, 2012, Staff Report. Applicant Rick Symdon indicated that the recommendation for hours of operation was more stringent than he would like. Existing vegetation, including mature trees, provides a buffer between the business and the park. The façade signage is consistent and appropriate for the project. The paving in the front setback has not posed a problem for the past 28 years. iv. Braunschweig made a motion, seconded by Hammann, that the Plan Commission approve the site plan (including a variance for the façade signage per section 130-1272(g)) and the issuance of a conditional use permit (CUP) for 369 Union Street to allow for a vehicle repair and maintenance facility under section 130-417 of the Zoning Code, finding that the benefits of the use outweigh any potential adverse impacts, and that the proposed use is consistent with the required standards and criteria for issuance of a CUP set forth in section 130-104(3)(a) through (e) of the Zoning Code. The conditional use permit is approved subject to the following conditions: 1. Property owner will resubmit a site plan and landscaping plan for Plan Commission review if parking for the car dealership/auto repair use is enlarged or the property is combined with any adjoining parcels. 2. All regulations by other governmental entities pertaining to the use shall be adhered to at all times. 3. The use shall comply with Article III of Chapter 130 at all times. (Article III concerns performance standards). 4. All vehicles present on the lot for repairs shall be parked in spaces labeled for “service parking” on the site plan. 5. Hours of operation shall be limited to Monday-Friday, 7:00 am to 9:00 pm, and Saturday, 8:00 am to 7:00 pm. Motion approved 7-0. c. Dance studio: 16 South Madison Street. i. Zellers explained that the conditional use permit application was in an existing building and met performance standards. ii. Decker opened the public hearing at 6:30. Applicant Renae Arndt indicated that the recommendation for hours of operation was more stringent than she would like. Public comments said another business downtown would help foot traffic and that there were no conflicts with other tenants in the building. The public hearing closed at 6:32. iii. The Plan Commission confirmed that exterior signage would be replacement of an existing, unlit plaque. There are three units in the building. The Commission noted the hours of operation. iv. Braunschweig made a motion, seconded by Hammann, that the Plan Commission approve the issuance of a conditional use permit (CUP) for 16 South Madison Street to allow a dance studio under section 130-408 of the Zoning Code, finding that the benefits of the use outweigh any potential adverse impacts, and that the proposed use is consistent with the required standards and criteria for issuance of a CUP set forth in section 130-104(3)(a) through (e) of the Zoning Code. The conditional use permit is approved subject to the following conditions: 1. Hours of operation cannot commence earlier than 8:00 am and end later than 9:00 pm on weekdays, and cannot commence earlier than 8:00 am and end later than 6:00 pm on Saturdays and Sundays. 2. The use shall comply with section 130-236 of the Zoning Code regarding noise. Motion approved 7-0. d. Extraterritorial Lot Division. i. Zellers said the application for a lot division of Parcel 6-20-252 was similar to other recent lot splits and was outside the City’s utility expansion area. ii. Hamman made a motion, seconded by Brooks, to approve the application for a certified survey map (CSM) for Parcel 6-20-252 in the City of Evansville’s extraterritorial review area subject to any conditions imposed by Rock County. Motion approved 7-0. 7. Old Business. a. Plan Commission Handbook. Wietecha explained the book is meant as a reference, not a duplication of hundreds of pages of ordinances. This is the first time we have done a handbook like this, so feedback would be helpful if it needs revisions or additions. b. Future Edits to Zoning Code. The Plan Commission explained that the Unified Land Development Code (ULDC) Committee had been created as an ad hoc advisory committee for big and complex topics. Several of the proposed edits appeared pretty straightforward and should be manageable by staff rather than needing committee review and advice. Future work by ULDC should be by the direction of the Commission. 8. Permitting Activity. No report. 9. Unified Land Code Advisory Committee. Zellers said ULDC is meeting May 24 to finish recommendations for sign regulations. 10. Historic Preservation Committee. No report. 11. Common Council. No report. 12. Board of Appeals. No recent meeting. 13. Enforcement. a. Zellers said he had just received a complaint about a dog care business operating as a home occupation. 14. Meeting reminder. Next regular meeting is Monday, June 4, 2012. 15. Adjournment. Hammann made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 6:47 pm.

Plan Commission: April 2, 2012: Minutes

City of Evansville Plan Commission Regular Meeting Monday, April 2, 2012, 6:00 pm City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:00 pm by Chair Mayor Sandy Decker. 2. Roll Call. Members present: Jim Brooks, John Gishnock, Mason Braunschweig, Matt Eaton, Sandy Decker, Carol Endres, and Bill Hammann (arrived 6:04). Others present: Alderperson Tony Wyse, City Planner Ben Zellers, City Administrator Dan Wietecha, and member of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously. 4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks, to waive the reading of the minutes from the February 6, 2012, regular meeting and to approve them as printed. Motion approved unanimously. 5. Citizen Appearances. None. 6. New Business. a. Vehicle Repair & Maintenance Facility: 119 E. Main St. i. Zellers explained that the property had been rezoned to Business District 3 (B-3) last October. The application is for an adaptive re-use of an existing building. It complies with the city’s Comprehensive Plan. The Historic Preservation Commission had found the application appropriate with the historic standards. The recommended conditions include compliance with historic standards and limits on parking. ii. Decker opened the public hearing at 6:07. Noting problems with the prior use of the property, the public voiced concerns about paint fumes, junk vehicles or parts being stored in the backyard, and noise. The public spoke in favor of the application noting the applicant is a body shop not a “rebuilder” of wrecked cars and that the historical renovation of the property is important to the downtown. The applicant said they want to have a good business and to be good neighbors. There was a question whether the conditions would apply if the business were sold. The public hearing closed at 6:13. iii. The Plan Commission discussed the offsite parking, air filtration and state and federal regulations for the paint booth, historic renovation of the windows and garage door, and the Commercial Design Review Standards for the historic district. The Commission clarified a couple items in the recommended conditions. iv. Brooks made a motion, seconded by Hammann, that the Plan Commission, having considered relevant information as specified under Section 130-131 of the city’s Zoning Code, approve the issuance of a conditional use permit (CUP) for Vehicle Repair and Maintenance for 119 East Main Street, finding that the benefits of the use outweigh any potential adverse impacts, and that the propose use is consistent with the required standards and criteria for issuance of a CUP set forth in Section 130-104(3)(a) through (e) of the Zoning Code. The permit is approved subject to the following conditions: 1. No vehicles associated with the business may be stored off site in the downtown business district. 2. No vehicles may be stored or parked on the drive aisle to the east of the building, other than the occasional parking of trucks for deliveries to the site. 3. No items may be stored outside, other than what is expressly allowed under these conditions. 4. Only licensed, operable vehicles may be parked in the parking lot to the south of the building. 5. The dumpster shall be stored outside the flood fringe/floodway/floodplain at all times. 6. Signage shall comply with Article X of the zoning ordinance; any signage submitted for a permit shall be submitted under Sec. 130-1275 (signage requirements for the B-2 district). 7. The building and site shall be subject to Sec. 130-796 (architectural requirements for the B-2 district), and building renovation and rehabilitation shall follow the Design Review Standards for Commercial Projects adopted by the Historic Preservation Commission on September 21, 2005 to support the architectural and historic character of the historic district. 8. Any exterior lighting designs shall be submitted to the City Planner for staff review and approval. 9. Hours of operation shall be limited to the hours specified in the Conditional Use Permit application (Monday-Friday: 7am – 6pm; Saturday: 8am - 12pm). 10. The restored garage door on the front façade shall be historically appropriate to the building, be made of wood, be decorative in nature only, and shall not be operable. Windows shall be replaced back to their original size and be framed with cement fiberboard material, as specified in the CUP application. 11. All regulations by other governmental entities pertaining to the use shall be adhered to at all times. 12. The use shall comply with Article III of Chapter 130 at all times (Article III concerns performance standards). 13. In order for the proposed use to fit in with its immediate surroundings in particular and the historic downtown in general, building alterations shall proceed as specified in the Conditional Use Permit application dated 3/10/12, and shall be completed prior to the opening of the business. 14. The Plan Commission waives the parking requirements for the project, as allowed by sec. 130-1302(p)(1), finding that the such an exception results in a site plan and development that is a benefit to the City and is consistent with the intent of Chapter 130. 15. This CUP shall not transfer to a new owner without the new owner appearing in front of the Plan Commission to review the CUP and to ensure compliance with all of the above conditions. b. Zoning Code Updates. Zellers presented a number of potential revisions and updates to the Zoning Code asking for recommendations on which to discuss at the Uniform Land Development Code (ULDC) Committee. Plan Commission said that ULDC has had some mission creep over the years and expended its role to reviewing all proposed revisions. The Commission preferred to revisit the purpose of ULDC before taking on new recommendations. The Commission will discuss the issue further at its next meeting and directed that ULDC finish only the sign ordinance in the meantime. The Commission also asked about a cost estimate to complete the items in the list. 7. Permitting Activity. No report. 8. Unified Land Code Advisory Committee. Zellers said they are scheduling an upcoming meeting. 9. Historic Preservation Committee. Historic Preservation Commission had recommended the CUP discussed earlier under new business. 10. Common Council. No report. 11. Board of Appeals. No recent meeting. 12. Enforcement. a. Zellers said a temporary sign on Union Street had been moved. 13. Meeting reminder. Next regular meeting is Monday, April 30, 2012. 14. Adjournment. Hammann made a motion, seconded by Endres, to adjourn the meeting. Motion approved unanimously at 6:55 pm.

Plan Commission: February 2012: Minutes

City of Evansville Plan Commission Regular Meeting Monday, February 6, 2012, 6:00 pm City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:00 pm by Chair Mayor Sandy Decker. 2. Roll Call. Members present: Jim Brooks, John Gishnock, Mason Braunschweig, Matt Eaton, and Sandy Decker. Absent: Carol Endres and Bill Hammann. Others present: City Planner Ben Zellers and City Administrator Dan Wietecha. 3. Approval of Agenda. Brooks made a motion, seconded by Braunschweig, to approve the agenda. Motion approved unanimously. 4. Approval of Minutes. Brooks made a motion, seconded by Braunschweig, to waive the reading of the minutes from the January 3, 2012, regular meeting and to approve them as printed. Motion approved unanimously. 5. Citizen Appearances. None. 6. New Business. a. Concept Review. i. Zellers explained that the proposed ordinance had been previously discussed by the Uniform Land Development Code Committee and Plan Commission. ii. Decker opened the public hearing at 6:04. No public comments. Public hearing closed at 6:05. iii. Plan Commission noted that the ordinance would avoid conflicts in which it plays a quasi-judicial role. iv. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council adoption of Ordinance 2012-03, Amending Chapter 130 of the Municipal Code Relative to Conditional Use Permit Applications. Motion approved unanimously. b. Zero Lot Line Duplex. i. Zellers explained that the proposed ordinance had been previously discussed by the Uniform Land Development Code Committee and Plan Commission. The Building Inspector and City Attorney also provided input about the cross-access and maintenance agreement being a mechanism to keep any dispute between the property owners rather than involving the City for enforcement. He also noted a few minor edits for clarification. ii. Decker opened the public hearing at 6:09. No public comments. Public hearing closed at 6:10. iii. Plan Commission noted the cross-access and maintenance agreement was simply a mechanism for resolving disputes and did not need to involve the City for enforcement. iv. Braunschweig made a motion, seconded by Brooks, to recommend to Common Council adoption of Ordinance 2012-02, Amending Chapter 130 of the Municipal Code Relative to Duplex Standards in the R-2 District, Duplex Definitions, and Duplex Regulations, with clarification of the term “twin dwelling” in Section 130-323(5) and addition of the word “lots” in Section 130-324. Motion approved unanimously. c. Extraterritorial Land Division. Zellers explained that there had been a revision to the extraterritorial lot division seen by the Plan Commission last month; the driveway is shorter with the housing site closer to Highway 14. He noted a discrepancy in the listed parcel number. The status of Rock County’s review of the proposal was not known. Braunschweig made a motion, seconded by Brooks, to rescind the January 3, 2012, extraterritorial lot division of parcel 6-16-247 and to approve the revised application for a CSM for parcels 6-16-247 and 6-16-255 in the City’s extraterritorial review area subject to a map correcting the mislabeled parcel number being submitted to the City and subject to any conditions recommended by the Rock County Planning Department. Motion approved unanimously. 7. Permitting Activity. Zellers said that Symdon Chevrolet is expected to complete a site plan application in the near future. 8. Unified Land Code Advisory Committee. Zellers said the Committee would meet February 23. 9. Historic Preservation Committee. No report. 10. Common Council. Wietecha said the Council had appointed Town & Country Engineering, Inc. as the new city engineer. 11. Board of Appeals. No recent meeting. 12. Enforcement. a. Zellers said that a Dean George Auction had been directed to remove a noncompliant temporary sign. b. Wietecha said he had been approached by a resident inquiring about the City’s willingness to sell a strip of property intended for a future bike trail. The Commission said it would be shortsighted to start selling off the planned trail. 13. Meeting reminder. Next regular meeting is Monday, March 5, 2012. 14. Adjournment. Braunschweig made a motion, seconded by Eaton, to adjourn the meeting. Motion approved unanimously at 6:30 pm.

Plan Commission: January 2012: Minutes

City of Evansville Plan Commission Regular Meeting Monday, January 3, 2012, 6:00 pm City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to Order. The meeting was called to order at 6:00 pm by Chair Mayor Sandy Decker. 2. Roll Call. Members present: Jim Brooks, John Gishnock, Carol Endres, Mason Braunschweig, Matt Eaton, and Sandy Decker. Absent: Bill Hammann. Others present: City Planner Ben Zellers, City Administrator Dan Wietecha, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Eaton, to approve the agenda. Motion approved unanimously. 4. Approval of Minutes. Braunschweig made a motion, seconded by Endres, to waive the reading of the minutes from the December 5, 2011, regular meeting and to approve them as printed. Motion approved unanimously. 5. Citizen Appearances. None. 6. New Business. a. Duplex CUP. i. Zellers reviewed the memo about 292 East Main Street. The house had previously been a duplex, and property across the street is zoned R-2. Converting the house back into a duplex with a conditional use permit (CUP) would be consistent with the City’s comprehensive plan and zoning code. It would be an appropriate use and not cause an adverse affect on neighboring properties. ii. Mayor Decker opened the public hearing at 6:06. Applicant stated that the house had previously been a duplex. Public hearing closed at 6:07. iii. The Commission asked for clarification that the duplex was upstairs and downstairs. The Commission asked about parking; there is a four car garage to provide adequate parking off the busy street. iv. Braunschweig made a motion, seconded by Brooks, to approve issuance of a conditional use permit for 292 East Main Street, finding that the benefits of the use outweigh any potential adverse impacts, and that the proposed use is consistent with the required standards and criteria for issuance of a CUP as set forth in section 130-104(3)(a) through (e) of the zoning code. Motion approved unanimously. b. Outdoor Storage CUP and Site Plan. i. Wietecha reviewed the memo about 498 Water Street. The property has a prior conditional use permit (CUP) as a group development; the proposed CUP and site plan is just to permit outdoor storage to support a landscape supply business and contract trucking. The use is consistent with the City’s comprehensive plan and zoning code and would not cause an adverse affect on neighboring properties. Wietecha noted that the addition of the bunkers would remove a number of parking stalls but it appeared the site would retain more than enough stalls to satisfy parking requirements. The application was unclear about the location or size of any future signage. ii. Mayor Decker opened the public hearing at 6:13. Sue Merritt asked about the property location (not directly behind her house), an existing green area (would be retained), pavement (would not change), buildings (no new building), and access (entry/exit would not be through the green area). Public hearing closed at 6:15. iii. The Commission asked about small engine repair (indoor maintenance service is a permitted use in the I-1 district); parking (adequate paved parking even if not all stalls are marked), and signage (probably a 4x8 sign on the main building). Commission noted that the movability of the bunkers was a plus. iv. Brooks made a motion, seconded Braunschweig, to find the application meets the criteria of section 130-104(3) of the municipal code and to approve a conditional use permit without additional conditions and site plan subject to clarification of any proposed signage and adequacy of marked parking stalls. Motion approved unanimously. c. Concept Review. Zellers explained that the zoning code currently allows for concept review by the Plan Commission of potential conditional use permit and rezoning applications. The Uniform Land Development Code Committee recommended revising the zoning code to eliminate the concept review on CUP applications since the Commission has the final decision on CUPs. The concept review would be retained for rezoning applications since the Commission does not make the final decision. Applicants would still be encouraged to meet with staff to discuss their applications. Brooks and Braunschweig agreed to sponsor the ordinance. d. Zero Lot Line Duplex. Zellers explained that the Uniform Land Development Code Committee (ULDC) had discussed revisions to the zoning code to allow zero lot line duplexes. Of particular concern of ULDC was to include a requirement for joint access and maintenance to avoid having a vacant unit causing problems for the occupied, adjoining unit. The Commission suggested expanding the joint access and maintenance provision to all duplexes, not just zero lot line duplexes. Braunschweig and Brooks agreed to sponsor the ordinance. e. Extraterritorial Land Division. Wietecha explained that the proposed land division of parcel 6-16-247 in the Town of Union is within the City’s 1.5 mile extraterritorial jurisdiction area but is outside the City’s planned utility expansion area and future land use map. The Commission had a couple questions about the County’s zoning and access requirements but noted that the County had not yet reviewed the proposed land division. Brooks made a motion, seconded by Braunschweig, to approve a land division for parcel 6-16-247 in the City of Evansville’s extraterritorial review area according to the application received December 27, 2011. Motion approved unanimously. 7. Permitting Activity. No report. 8. Unified Land Code Advisory Committee. Zellers said the Committee would meet in late February. 9. Historic Preservation Committee. No recent meeting. 10. Common Council. Adopted the ordinance amending the outdoor storage regulations of the zoning code. 11. Board of Appeals. No recent meeting. 12. Enforcement. No report. 13. Meeting reminder. Next regular meeting is Monday, February 6, 2012. 14. Adjournment. Braunschweig made a motion, seconded by Endres, to adjourn the meeting. Motion approved unanimously at 6:55 pm.

Historic Pres: July 2012: Minutes

Evansville Historic Preservation Commission Minutes Wednesday, July 18, 2012 6:30 P.M. Evansville City Hall Present: John Decker, Steve Culbertson, Rich Modaff, Betsy Ahner, Ald. Ben Ladick Absent: Rick Schuch, Steve Christens Also Present: Peter & Cindy Dietrich The meeting was called to order at 6:30 PM by Chair Richard Modaff. Motion by Culbertson to waive the reading of the June 20, 2012 minutes and approve them as read. Second by Decker. Motion carried. Applications – Appearances 132 W. Main Street – Peter and Cindy Dietrich were present to explain the work that they wanted to do on their porch. They will be working with Shawn Miller Construction to bring the porch back to its original appearance. Motion by Decker to approve the application. Second by Ladick. Motion carried. Old Business – no old business Administrative Grove Society - The Baker Museum will be open on Saturday. The Antes Cabin is done and looks very nice. The commemorative bricks are in a patio in front of the Antes Cabin. The Grove Society Annual meeting will be on October 24. The program include an Eleanor Roosevelt impersonator. There was no other administrative business. Other Business At the next HPC meeting work will begin on the 2013 budget which needs to be done by September 26. Motion by Culbertson to adjourn the meeting. Second by Decker. Meeting adjourned. The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.

Historic Pres; April 2012: Minutes

Evansville Historic Preservation Commission Minutes Wednesday, April 18, 2012 6:30 P.M. Evansville City Hall Present: John Decker, Steve Culbertson, Rich Modaff, Steve Christens, Ald. Ben Ladick Absent: Rick Schuch, Betsy Ahner Also Present: Mayor Sandy Decker, Tim Magee The meeting was called to order at 6:30 PM by Chair Richard Modaff. Motion by Culbertson to waive the reading of the March 21, 2012 minutes and approve them as read. Second by Christens. Motion carried. Applications – Appearances 39 Garfield Avenue – Tim Magee was present to discuss his plans to create covered roof areas for the elevator entrance and side entrance to St Paul’s Catholic Church. Motion by Christens to approve the design presented as being historically appropriate for the modification to the exterior of the church. Second by Culbertson. Motion carried unanimously. Old Business a. Motion by Christens to allocate funds for membership dues for WAPHPC for 2012-13 year. Second by Culbertson. Motion carried. b. Antes Cabin – the Parks Committee is very close to moving the cabin c. Rally 'Round the Flag-Civil War, sesquicentennial commemoration in Lake Leota Park on May 18-20. d. Administrative a. Grove Society No News b. Nothing to report on document management c. Landmarks – In conjunction with the Grove Society the HPC is considering looking to incorporate QR technology into the City of Evansville Historic Walking Tour. Motion by Decker to adjourn. Second by Ladick. Motion carried.

Historic Pres: March 2012: Minutes

Evansville Historic Preservation Commission Minutes Wednesday, March 21, 2012 6:30 P.M. Evansville City Hall Present: John Decker, Steve Culbertson, Rich Modaff, Steve Christens, Betsy Ahner Absent: Rick Schuch Also Present: Mayor Sandy Decker, Vickie Arneson, Mason Barber The meeting was called to order at 6:31 PM by Chair Richard Modaff. Motion by Culbertson to waive the reading of the February 15, 2012 minutes and approve them as read. Second by Christens. Motion carried. Applications – Appearances 227 Garfield Ave - Homeowner Vickie Arneson was present to explain the dilemma she and her husband were facing regarding their home. The flat porch roofs on their home need replacing along with a railing that has been removed because of rot. In order to maintain eligibility for historic preservation tax credits, the Wisconsin Historical Society wants them to replace the railing with one built to original specs but if they do that it won’t meet the building code. City building inspector Dave Wartenweiler has told them he would allow an exemption to the code if the Historic Preservation Commission agreed to it. The Arnesons propose adding an extra slat in the railing design so that no space has a diameter of more than 6 inches. They will also be requesting permission to add more posts to help support the weight of the railing and increasing the height of the railing from 34 to 36 ½ inches. If the extra slat is not allowed by the State Historical Society then they will go with a design that just adds the extra posts and raises the height. Modaff asked if they were able to determine if this railing design was original to the house when it was built in 1940. Vickie said she was told by a home inspector that the railing was the original one. Also a neighbor has a 1950’s era photo showing the railing. Mayor Decker stated that several years ago she attended a seminar in Madison and the speaker stressed the importance of keeping water out of a home, so the roof repairs should be made as soon as possible. Motion by Decker to express that the sense of the Evansville Historic Preservation Commission is that either design, shown as C and #2, are historically appropriate and meet with our approval. Second by Christens. Motion carried unanimously. 119 East Main Street – Building owner Mason Barber was present to explain his plans for the building that he and his wife Karen own. This building previously housed Auto Transformers and has been vacant for over 5 years. The Barbers would like to operate an auto collision repair business in the building. Insurance agents in Evansville have told Karen that a business like this is needed by their policy holders. The volume they anticipate having will allow them to house all autos inside the building and they will enter and exit at the rear of the building. Parking places in front of the building will be open for customers to the downtown area. They plan to bring the 1926 aesthetic back to the building. The vinyl siding on the front of the building will be removed and the garage door will be replaced with an original looking but non-functioning door. Windows will also be replaced with more energy efficient glass and the trim will be cement board, an engineered product which will look like wood but require less maintenance, Lastly, the garage door will be an original-looking non-functioning wood door. Motion by Decker to approve the design presented as being historically appropriate and recommend the design to the Plan Committee in connection with the Conditional Use Permit. Second by Christens. Motion carried unanimously. At this time Chairperson Modaff vacated the chair and Vice-chair Christens took his place. Motion by Culbertson to accept the application for 103 South Third Street. Second by Decker. This is a placarded house. Modaff came before the HPC and explained that hail recently damaged his rubber membrane roof. If approved by the insurance adjuster he would like to replace the entire roof with 5 tab architectural shingles. Motion carried unanimously. Modaff resumed his seat as chair. Old Business a. Motion by Christens to allocate $500 for Rally Round the Flag 2nd Annual Civil War Living History Event, May 18-20, 2012. Second by Culbertson. Motion carried with Decker abstaining. Decker thanked the Commission and said the money will be used to cover expenses for the event, including $1,500 for the First Brigade Band, $500 for rental of Creekside, five reenactment groups at $350 – 400 each, and Frank Medina playing at both the Friday night cemetery event and Sunday morning church services. A major change in the event will be a school day which is expected to draw 2,000 middle school students. The Wisconsin Tourism Promotion office has said this event has the potential to draw regionally and even nationally. b. Motion by Christens to allocate $50 for a scholarship to the WAPHPC in Madison, April 2012. Second by Ahner. Motion carried. c. Antes Cabin – the Parks Committee is very close to moving the cabin. It appears they have found a contractor who will move it for $100 if Power and Light will elevate it. Administrative a. Grove Society – The front doors need refinishing again. The Old House Group will meet at 7 PM on Friday evening at 236 West Main Street. b. Nothing to report on document management c. Landmarks – the Walking Tour guides are being reprinted and expanded by 4 pages. This will allow several new properties to be added. The Historic Preservation ordinance will need to be amended to include the two new districts. Work on this will begin when the Leota Park application is approved. Other Business Modaff said it would be nice to have the WAPHPC meeting back in Evansville now that we have Creekside Place. Mayor Decker asked Culbertson and Christens if they would be interested in serving another term. Both agreed to do so. It appears the Rock County Heritage Group is getting back together. The Rock County Historical Society has offered Evansville a 15 ft x 30 ft painting showing a log cabin and woods, but they didn’t have any other information on it. Mayor Decker’s research shows that it was the backdrop for the 1939 Centennial celebration. Evansville Community Theater has agreed to store it. Motion by Ahner to adjourn. Second by Culbertson. Motion carried.

Historic Pres: February 2012: Minutes

Evansville Historic Preservation Commission Minutes Wednesday, February 15, 2012 6:30 P.M. Evansville City Hall Present: John Decker, Steve Culbertson, Rich Modaff, Steve Christens, Betsy Ahner Absent: Rick Schuch Also Present: Mayor Sandy Decker The meeting was called to order at 6:30 PM by Chair Richard Modaff. Motion by Culbertson to waive the reading of the January 18, 2012 minutes and approve them as read. Second by Christens. Motion carried. Applications – Appearances a. 15 W. Liberty St. - Motion by Christens to accept the application, second by Culbertson. Sarah Mosher was not present but had spoken to Chair Modaff earlier in the day. She has changed her plans to alter the size of several windows and will be replacing them instead. She also stated that there is no wood under the current siding, only some type of pressed wood. Christens amended his motion to state the application is accepted with window inserts with no modifications and siding per Sarah’s conversation with Rich Modaff. Culbertson concurred with the amendment. Motion carried. Old Business a. HP Ordinances – nothing new to report b. Antes Cabin – moving it is on hold until Spring Administrative a. Grove Society i. John has received Baker Mfg. molds that the Rock County Historical Society no longer wanted. ii. Old Home Group will meet on February 23. b. No new developments in HPC record management c. Landmark & Historic District i. Mayor Decker reported she had attended a meeting on a proposed extension of the ice age trail. Two of the proposed routes pass through Evansville. This would be a benefit to tourism. The comment period ends March 15 and she encouraged members to submit their comments. Other Business a. On April 28 there is a program in Madison for Historic Preservation Commissions. More information later. Motion by Christens to adjourn. Second by Culbertson. Motion carried. The minutes of the Evansville Historic Preservation Commission are not official until approved by the Commission.

Historic Preservation: January 2012: Minutes

Evansville Historic Preservation Commission Minutes Wednesday, January 18, 2012 6:30 P.M. Evansville City Hall Present: John Decker, Steve Culbertson, Rich Modaff, Steve Christens Absent: Rick Schuch, Betsy Ahner Also Present: Shawn Sweet The meeting was called to order at 6:30 PM by Chair Richard Modaff. Motion by Decker to waive the reading of the November 16, 2011 minutes and approve them as read. Second by Christens. Motion carried. Applications – Appearances a. 103 W. Main Street – The owners are looking to replace the exterior siding of the Carriage House which is in disrepair due to dry rot and weather. Materials to be used are Vinyl Siding. The exterior being replaced is texture plywood which was not original to the building. Motion by Christens to accept the application. Second by Culbertson. Motion carried. b. 143 W. Church Street – The owners are looking to replace the garage door. Motion by Decker to accept the application. Second by Culbertson. Motion carried. c. None Old Business a. There was nothing new to report on the HP Ordinances b. Antes Cabin, Decker reported the concrete slab is poured but the cabin may not be moved to its new location near the Baker Museum until spring. Administrative a. Grove Society i. The museum is closed for the winter. b. Document management – nothing new to report c. Landmark & Historic District i. no new discussion on Historic Districts ii. Plaque program – members were asked to think about additional ways to encourage homeowners to get into the program. Other Business d. None Motion by Culbertson to adjourn the meeting, and Second by Christens. Motion carried.

Park Board: July 2012

City of Evansville, Wisconsin Park & Recreation Board Regular Monthly Meeting Evansville, City Hall Monday, July 9thh, 2012 – 6:00pm Minutes 1. Call to Order & Roll Call @ 6:02pm. 2. Motion by Courtier , Second by Merrit to approve Agenda as printed. 3. Motion by Courtier, second by Fuson to waive reading of June 11thh, 2012 minutes and approve as printed. 4. Refund to Becky Hurley from rental fees paid and not utilized was sent by city hall. Matter closed. 5. Chris Eager, citizen appearance, explained the Peace Park concept, brought pictures from other communities. There is a group of people gathering info and interest in the project to bring ideas forward in the future. They have a proposed site location, near entrance of park , northeast. 6. West Side Park moving forward, building trades class will begin work in September. 7. Aquatic report from Rick, daily numbers are up. Pool Party was successful. 8. Antes Cabin exterior work completed, first brick patio installed. Nice looking addition to the park. 9. Fourth of July Celebration and activities went well. Attendance down overall due to weather (high heat) 10. Clarity test done on the lake had a past 4’6” level, later test down to 2 Feet. Algae blooms still an issue. Fishing interest has increased, more people & families taking part. 11. Motion to Adjourn by Merrit, 2nd by Kreuger at 6:41pm Next Meeting Aug 13th , 6:00pm 2012 at City Hall

Public Safety: May 2012: Minutes

Public Safety Committee Wednesday, May 2, 2012 6:30 P.M. Regular Meeting Evansville City Hall Council Room 31 S Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson Alderperson Hayes, and Alderperson Fuchs, Lieutenant Koehler, and EMS Coordinator Mary Beaver. Others present: Rachel Workman and Mark Oyan. 3. Motion by Fuchs, second by Hayes, to approve the agenda as printed. Motion passed. 4. Motion by Jacobson, second by Hayes, to approve the April 4, 2012 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed-None 6. Old Business- a. Motion to approve the Operator’s License for Ryan Archer. Motion to move item to 9a. 7. New Business a. 1. Motion by Jacobson, second by Fuchs, to approve the operator’s license for Mark A Oyan. Motion passed. 2. Motion by Hayes, second by Jacobson, to approve the operator’s license for Barbara Ann Henningsen. Motion passed. b. Motion to recommend to Council approval of the Alcohol Beverage License application for a Class “B” Beer/”Class B” Liquor License for: 1. Oyan, Mark A., Mark A. Oyan, Agent, 435 Boulevard Avenue #1, Belleville, WI 53508, d/b/a Blue Devil Bowl, 108 E Main Street, Evansville WI 53536. Motion by Fuchs, second by Hayes, to table the motion to recommend to Common Council approval of the alcohol beverage license application for a Class “B” Beer/”Class B” Liquor license for Mark A Oyan, Mark A. Oyan, Agent, d/b/a Blue Devil Bowl, 108 E Main Street, Evansville WI 53536 until the June 6 Public Safety meeting to allow all inspections to be conducted. Motion passed. 2. Romano’s Pizza Inc., Francesco Romano, Agent, 74 N Sixth Street, Evansville, WI 53536, d/b/a Romano’s Pizza, 50 Union Street, Evansville WI 53536. Motion by Hayes, second by Fuchs, to recommend to Common Council approval of the alcohol beverage license application for Romano’s Pizza Inc., Francesco Romano, Agent, d/b/a Romano’s Pizza, 50 Union Street, Evansville WI 53536. Motion passed. c. Motion by Fuchs, second by Hayes, to recommend to Council approval of the Renewal Alcohol Beverage License Applications for a Class “B” Beer/“Class B” Liquor Licenses for: 1. Evansville Memorial Post #6905 of the Veterans, Gordon R. Ringhand, Agent, 412 Fowler Circle, Evansville WI 53536, d/b/a VFW Memorial Post #6905, 179 E Main Street, Evansville WI 53536; 2. Creekside Place Inc., David M VanDerHaegen, Agent, 2435 Woodlane Drive #4, Janesville WI 53545, d/b/a Creekside Place Inc., 102 Maple Street, Evansville WI 53536; 3. Night Owl Food & Spirits Inc., Gregory P Ardisson, Agent, 217 N Sixth Street, Evansville, WI 53536, d/b/a The Night Owl Food & Spirits Inc., 19 E Main Street, Evansville, WI 53536; and 4. Pete’s Inn Inc., Linda A Church, Agent, 555 S Fifth Street, Evansville WI 53536, d/b/a Pete’s Inn Inc., 14 N Madison Street, Evansville WI 53536. Motion passed. d. Motion by Fuchs, second by Hayes, to recommend to Council approval of the Renewal Alcohol Beverage License Applications for a Class “A” Beer/“Class A” Liquor Licenses for: 1. Goodspeed Gas ‘N Go Inc., Bradley N Goodspeed, Agent, 6045 N Eagle Rd., Janesville WI 53548, d/b/a Goodspeed Gas ‘N Go Inc., 350 Union Street, Evansville WI 53536; 2. Francois Oil Co Inc., Steven J. Merry, Agent, 151 Robinson Rd, Oregon WI 53575, d/b/a The Grove Quik Mart, 230 E Main Street, Evansville WI 53536; 3. Kopecky’s Worldwide Foods Inc., James D Kopecky, Agent, 8017 N Ridge Court, Evansville, WI 53536, d/b/a Kopecky’s Piggly Wiggly, 8 County M, Evansville WI 53536; and 4. Madison Street Express Inc., Parminder Sekhon, Agent, 2644 Granite Road, Fitchburg, WI 53711, d/b/a All ‘N One, 104 S Madison Street, Evansville WI 53536. Motion passed. e. Motion by Fuchs, second by Hayes, to recommend to Council approval of the Renewal Alcohol Beverage License Application for a “Class A” Beer License for Landmark Services Cooperative, Lee Dammen, Agent, 13912 W Northridge Drive, Evansville WI 53536, d/b/a Cenex Convenience Store of Evansville, 9 John Lindemann Drive, Evansville WI 53536. Motion passed. f. Motion by Fuchs, second by Hayes, to recommend to Council approval of the Renewal Alcohol Beverage License Application for a Class “B” Beer License for Real Coffee at Daun LLC, Daun M. Fugate, Agent, 8644 W State Road 81, Beloit WI 53511, d/b/a Real Coffee at Daun LLC, 18 E Main Street, Evansville, WI 53536. Motion passed. g. Motion Fuchs, second by Hayes, to recommend to Council approval of the Renewal Alcohol Beverage License Application for a “Class C” Wine License for Real Coffee at Daun LLC, Daun M. Fugate, Agent, 8644 W State Road 81, Beloit WI 53511 d/b/a Real Coffee at Daun LLC., 18 E Main Street, Evansville, WI 53536. Motion passed. 8. Evansville Police Report - There were 1081 calls for service for the month of April compared to 1237 for the month last year. There were 74 license plate transactions for April 2012. The monthly report was completed using the LRMS system. Officers Schmidt and Job completed ARIDE training; Officers Nankee and Schmidt completed DAAT training; and Officers Reese, Job and Anacker completed Basic Drug Identification all in the month of April. Officers Job, Nankee and Mahan-Strupp are scheduled for Instructor Development in the month of May. Chief McElroy and Lieutenant Koehler are continuing with officer evaluations. Officer Anacker is in the final phase of training. Office Mawhinney has accepted a full-time position with the Madison Police Department. A Police Commission meeting has been set for May 16 to replace Office Mawhinney. Officer Matt McElroy is attending the police academy anticipating graduation on May 4th, 2012. Officer Reilly has started training. Accreditation continues. As of March 30, all records have been scanned thanks to Rachel Marx. The police department participated in the Blackhawk Tech Mock interviews for police academy recruits, and the “Meet and Greet”. The department will participate in the Click It or Ticket mobilization May 21 through June 3. The squad change-over is complete and the new squad is now in service. The final vote for a vendor for the Rock County Records Management System update is set for May 2012. The siren testing has been tested and is working properly with minor maintenance on the Lincoln Court siren. Inspections by the department for the licensing of the Blue Devil Bowl, Mark Oyan, agent will be conducted at a later date as the building is under some renovations. Mr. Oyan will contact the department when it is ready for inspection. 9. Evansville Medical Service Report – There were 28 runs for the month of April, 2012, with 126 for the year. We have the possibility two new recruits for the fall EMS class. EMS week is May 20-26th. A proclamation recognizing EMS personnel will be presented at Council in May. We participated in the Week of the Young Child held at the Field house with the ambulance in the parade. Uptown apartments were toured in April by staff advising us of exits and elevator locations. Mary will be teaching two CPR classes in May for community members/businesses. On May 10, 2012, a mock prom accident will be presented at the High School parking lot. This is a great opportunity for the public safety groups to work together and demonstrate their training for the community and youth to encourage future careers in our departments. The aluminum can drive is May 5, 2012 with pickup beginning at 8am. We are taking the ambulance to Kids Korner on May 15 for the 3-5 year olds to tour and to talk about the service and when to call 911. The new ambulance will be picked up on May 18th, traveling to Iowa to tour the plant, inspect the ambulance and drive it home the same day. The new pager system will start on May 14th with a trial period to ensure that all of the pagers are working properly and receiving the entire message. All of the new radios have been received and installed except for the new ambulance radios. The grant received requires that they all be installed by the end of the month which includes EMS, Police and Fire Departments. a. Motion to approve the Operator’s License for Ryan Archer. Motion was moved from item to 6a. Motion by Fuchs, second by Jacobson, to deny the operator’s license for Ryan Archer for non-compliance of terms and not attending the meeting. Motion passed. 10. Motion by Jacobson, second by Hayes, to adjourn at 7:30 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Public Safety: July 2, 2012: Minutes

Public Safety Committee Wednesday, July 2, 2012 6:30 P.M. Regular Meeting Evansville Police Department Conference Room 10 W Church St MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson Alderperson Hayes, and Alderperson Fuchs, Chief Scott McElroy, EMS Coordinator Mary Beaver and City Administration Dan Wietecha. Others present: Kyle Allen, Ann Sellnow, Pam Ascencio, Raj Patel, Shea Casperson, Gene Cratsenberg, Joanie Sasse, Kari Myrland, Chamber Representative Mary Rajek and Fire Chief Terry Wendt. 3. Motion by Hayes, second by Jacobson, to move items 7e and 7f to 7a and approve the agenda with the amendment. Motion passed. 4. Motion by Jacobson, second by Hayes, to approve the June 6, 2012 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed – Pam Ascencio, 441 Almeron and Ann Sellnow, 460 Almeron Street was present to speak regarding the dog issue at 435 Almeron Street. Ms Ascencio stated that one of the dogs is aggressive. Both speakers were advised to talk with the City Administrator Dan Wietecha. Chief McElroy spoke to the owner about this issue. She was advised to meet with the City Administrator. This is a planning issue. Chief McElroy state that all documentation went to the City Administrator. Gene Cratsenberg, 124 Highland, spoke regarding the trailers/campers being left on the street on Sherman Avenue and North Second Street and there are people living in them. Chief McElroy stated that they are to be moved within 48 hours. Kari Myrland representing the July 4 Fun Run talked about the run. This year there are 300 registered runners. 6. Old Business-None 7. New Business e. Jacobson motioned to open the Public Hearing at 7:19 pm. Jacobson motioned to close the public hearing at 7:20 p.m. f. Motion by Jacobson, second by Hayes, to approve the Street Use License for the Evansville Area Chamber of Commerce Second Annual Inside Out Days on August 4, 2012. Motion passed. a. Motion by Jacobson, second by Hayes, to approve the Operator’s License application for Christopher Jacobson. Chairperson Jacobson noted that she and the applicant having the same last name was no relation to the applicant. Motion passed. b. Motion by Jacobson, second by Hayes, to recommend to Council approval of an amendment to the Class “B” Beer/”Class B” Liquor License for Pete’s Inn Inc, Linda A Church, Agent, 555 S Fifth Street, Evansville WI 53536 d/b/a Pete’s Inn Inc, 14 N Madison Street, Evansville WI 53536 to include festivities for a Graduation Class Party with Live Band on July 28th and the Chamber of Commerce Inside/Outside Days with DJ from noon to 5 p.m. and Live Band from 5 p.m. to 9 p.m. Motion Passed. c. Motion by Jacobson, second by Hayes, to recommend to Council approval of the Alcohol Beverage License Application for a Class “B” Beer License for J S R Evansville LLC, Rajeshkumar M. Patel, Agent, 715 Brown School Road, Evansville WI 53536, d/b/a Cobblestone Inn & Suites, 715 Brown School Road, Evansville WI 53536. Motion was approved contingent upon all inspections and applicable fees being paid. d. Motion by Hayes, second by Jacobson, not to recommend to Council approval of the Alcohol Beverage License Application for a “Class C” Wine license for J S R Evansville LLC, Rajeshkumar M. Patel, Agent, as the applicant is not a restaurant and therefore not eligible for a “Class C” Wine license. g. Chief McElroy invited Fire Chief Terry Wendt and Kyle Allen to discuss the July 4th fireworks plan as well as consider a permanent “no burn” order until further notice. Fire Chief Wendt was present to address the safety and feasibility of the July 4th 2012 Fireworks display. The Cadman property will be used for the fireworks display in an area that has been pre-soaked. Kyle Allen spoke about the safety during the fireworks display. h. Motion by Hayes, second by Jacobson, to erect a 25 mile and hour speed limit sign at the intersection of Water Street and Windsor Drive. Motion passed with the correction to the street name from Windsor Drive to Windsor Lane. i. Discussion and possible motion regarding ordinance to limit the number of dogs was tabled. j. EMS did not have any information for the committee regarding their 2013 Budget at this time. Chief McElroy presented a handout to committee members with information on his 2013 operating and Capital budget. Chief McElroy went through each budget item in detail explaining the reason for the 2013 requests. Discussion followed regarding a Sergeant promotion, a new squad car, the part-time training and salary, Tasers, and squad video cameras. 8. Evansville Police Report – There were 961 calls for service for the month of June compared to 1123 for the same month last year. There were 61 license plate transactions for June 2012. The monthly report was completed using the LRMS system. Department range training was June 14, 2012. Taser training was complete in-house on June 26, 2012. The department purchased one Taser with plans to purchase a second one later in the year. The police department received $1775 in donations for 2012 equipment of which 1,424 was used to purchase one Taser. At the present time, the department has two certified Taser instructors on staff. The police department now has an ATM in their lobby. The machine dispenses cash only and is monitored by a security camera. As of June 27th, all radios are now operating digital. Officer Nankee completed instructor development training; and Officer Matt McElroy and Officer Laufenberg completed interview/interrogation training June 19. Court Officer McElroy completed courtroom security training June 5. Reimbursement for Officer Matt McElroy’s police academy training was received from the Department of Justice. The funds will need to be transferred by budget amendment. Chief McElroy and Lieutenant Koehler have two officer evaluations to complete. Officer Reilly is now working alone and will be taking over as court officer. Officer Matt McElroy has accepted a position with the Sun Prairie Police Department with his last day on July 4, 2012. Officer Zach Anacker is also working alone. Rachel Marx will be assisting with clerical duties beginning June 11th. The police department plans to have office hours until 5pm when scheduling permits. We will be monitoring office traffic and report back to the PSC. Accreditation continues. The Rock County Records Management System vendor has been narrowed down to one, “Spillman”, with final approval soon. The department has received reimbursement for the HIDTA (High Intensity Drug Trafficking Areas Program) that we assisted with earlier in the year. 9. Evansville Medical Service Report- There were a total of 43 ambulance runs for the month of June 2012. Both ambulances will be in the July 4th Parade. The ambulance will be present for the Fun Run at the park on July 4th. With the assistance of Officer Reese, the bike rodeo went well. All children enjoyed it and all left with a gift. I would like to thank all of the sponsors for their generous donations and all of the volunteers who helped make this a huge success. On July 26th, EMS will be in the First Aid Tent at the Rock County Fair. License renewals have been completed for the new license period of July 1, 2012 through June 30, 2014. Mary and Zach attended the UW Trauma Symposium in Wisconsin Dells. The three day training was based on new rule updates along with case scenarios and upcoming EMS changes. Mary just completed Level 1 of EMS Leadership classes offered by the University of Wisconsin in conjunction with Rural Health of Wisconsin. There are three more to complete the whole course. They are spread out over Wisconsin and Mary attended the one in Jefferson. 10. Motion by Jacobson, second by Hayes, to adjourn at 8:13 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Library Board: July 31,2012

Eager Free Public Library Board of Trustees Meeting Minutes From July 31, 2012 1. Call to Order Board President Susan Kruser called the meeting to order at 5:30 p.m. Trustees present: Susan Kruser, Eloise Eager, Gwen Clendenning, Bob Flaherty, Vicki Lecy-Luebke. Kim Miller arrived at 5:32. Absent: Wally Shannon Also present: Megan Becker, Assistant Library Director 2. Approval of Agenda Eloise Eager moved to change the order of the agenda to “accept the slate of officers as presented for July 2012-June 2014.” Gwen Clendenning seconded. Motion passed. 3. Approval of Minutes Bob Flaherty moved to approve the June 6 minutes. Eloise Eager seconded. All in favor; motion carried. The June 26 minutes needed some revisions. Revise to: 5e. Savings Update—The Leonard Eager Trust CD matured and is worth $2,000. Eloise is to move the new art appraisal into the safety deposit box. 6b. Safe Deposit Box—The current signatories for the safety deposit box are Susan Kruser and Eloise Eager. 7f. History Room Maintenance—Eloise Eager is to be added to the list of volunteer organizers of the room. (John Willoughby, Ruth Ann Montgomery, Vicki Lecy-Luebke are the other three.) 5b. Circulation Statistics—to read “not very successful in borrowing and lending ratio” With these changes, Eloise Eager moved to approve the June 26 minutes. Gwen Clendenning seconded. All approve; motion carried. 4. July Bills Kim Miller moved to approve the July bills as presented. Eloise Eager seconded. Roll call vote: Aye-Kruser, Eager, Clendenning, Miller, Flaherty, Lecy-Luebke None opposed. Motion carried. 5. Librarian’s Report a. Budget Update/Circulation Statistics We are on target for expenditures. Megan prepared a preliminary budget for 2013 year. Circulation is slightly less than last year at this time—37,573 items in circulation. b. Summer Reading/Programming Update Summer reading program has ended, very successfully. Participation increased from 300 members in 2010 to 355 members in 2012. Discussion about large number of children for some of the sessions; looking for alternatives for next year. Henna sessions had good attendance; ideas for expanding the experience noted for next year. Megan has expanded communication with the public: Facebook, Twitter, Blog! Suggested she put in Evansville Review with access instructions. c. Pest Control Sightings of mice, centipedes, ants have prompted the search for control options. Megan will check into this. d. Collecting Excessive Fines Excessive fines are those over $100. Police are unable to do anything if materials have been returned. Megan reports any fines of $50 or more to police department. Anyone with fines over $10 is not able to check out materials. e. Maintenance of Bench Bench in front of library needs sanding and staining. Megan will check with local resident who may be able to help. 6. Old Business Time frame for hiring new director was tabled for discussion in closed session. Megan found lock for personnel files for parttime personnel. Discussion ensued about storage for Director and Assistant. Bob Flaherty moved to “use a cabinet or storage area that is lockable for the Director and Assistant Director evaluations as well as other sensitive material. The key will be kept by the Board President who is responsible for the content of the drawer.” Kim Miller seconded. All in favor. Motion passed. 7. New Business Wally Shannon will attend the city council meeting in August and on a regular basis as our City Liaison. Gwen Clendenning reported on the Robert Porter-May Holmes Richardson Trust. Questions arose concerning the purpose of the gift; Gwen will contact the city to clarify the issue. Eloise Eager moved to “update the Fidelity business account representatives.” Bob Flaherty seconded the motion. All approved. Motion carried. Gwen Clendenning spoke about the three accounts that EFPL has and that we should recognize those individuals who donated the monetary gifts as the money is used. Signatories include Clendenning, Kruser, and Shannon. Thank you cards will be sent to Ruth Ann Montgomery, Bridget Rolek, and Tina Kakuski for their guidance and mentorship of Megan Becker. The “No Build Easement” item was postponed until our next meeting. Megan will resume the search for a student worker after checking with Wally Shannon about age discrimination issues. Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.

Minutes: Finance: August 9,2012

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, August 9, 2012, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:35 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of July 5, 2012. Brooks made a motion, seconded by Manring, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $863,211.07. FLR had questions and comments about the bike rodeo, a couple police expenses, and the jail confinement fees. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. 2013 Budget. i. Fiscal Overview. Wietecha gave an overview of the city’s budget policies, historic and current financial information, revenue and expenditure trends impacting the budget, and recommendations for 2013. It will be another tight budget year but quite doable; the city is in a solid financial condition and positioned for long-term stability. ii. Finance Department. Novinska gave an overview of the proposed Finance Department budget; she noted that it includes hiring a Customer Service Clerk. FLR asked about election expenses. iii. City Attorney. FLR noted the attorney’s request for a rate increase in 2013. iv. 2013 Budget. FLR noted the department/committee presentations were scheduled for September 26. b. Personnel Policy. Wietecha noted the draft personnel policy update would be forthcoming. VII. New Business: a. Budget Amendments. Manring made a motion, seconded by Brooks, to recommend to Common Council approval of Resolution 2012-13, Amendments to the 2012 Budget. FLR noted the police request was covered by donations. Braunschweig questioned giving raises mid-year rather than considering during the normal budget process and city’s fiscal year. Manring questioned the proposed the percentage of the raises and noted the employees were near their one-year anniversaries. Brooks made a motion, seconded by Manring, to amend the motion by setting the wage increase for the Youth Center Director at $0.25 per hour and for the Youth Center Coordinator at $0.15 per hour. Amendment approved 2-1 with Braunschweig against. Original motion, as amended, approved 2-1 on a roll call vote with Braunschweig against. b. Tax-Exempt Financing. Brooks made a motion, seconded by Manring, to recommend to Common Council approval of Resolution 2012-14, In Support of the Preservation of Tax-Exempt Financing. Motion approved unanimously. c. Cell Phone Contract. Braunschweig made a motion, seconded by Brooks, to table the proposed cell phone contract. Motion approved unanimously. d. Fiscal Policies. FLR noted a set of proposed fiscal policies. Additional input will be considered from Ehlers in tailoring the policies for Evansville at the September meeting. e. FLR Reference Book. Wietecha distributed information on Reading Financial Statements to take replace a placeholder in the book. f. Finance Director. Novinska told FLR she had accepted the Finance Director position with the Village of Oregon and provided her thirty day notice. FLR congratulated her on the position and thanked her for her work in Evansville. FLR scheduled a special meeting for Monday, August 13, at 5:30 pm in the second floor conference room to discuss updating and hiring the position. VIII. Adjournment. Brooks made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 7:05 pm.

Evansville Finance: August 13.2012; Special meeting

City of Evansville Finance & Labor Relations Committee Special Meeting Monday, August 13, 2012, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Clerk Judy Walton, and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of August 9, 2012. Brooks made a motion, seconded by Manring, to defer the reading of the minutes until the September regular meeting. Motion approved unanimously. IV. Citizen Appearances. None. V. Finance Director Position Description. Wietecha distributed copies of the Finance Director position description, noting it should be reviewed to make sure it is still current and accurately reflects expectations and job responsibilities. FLR noted that the last time a department head position was hired, the Water & Light Committee actually took a clean sheet of paper (rather than merely updating the existing position description) and identified the key job responsibilities – both existing and with an eye to the future. Then W&L reviewed the existing position description to make sure it hadn’t overlooked something important. FLR discussed the coincidence of having two leadership positions to consider within a short time frame and posed the possibility of combining the Finance Director and City Administrator positions. Such a combination would require delegating and realigning some duties for office staff. It could also allow creation of a new position to handle economic development, planning, and similar responsibilities. VI. Finance Director Hiring Process. FLR noted that combining the positions would mean a longer transition period and stressed the need to keep some activities (eg: taxes and budget) from slipping through the cracks during the transition. They discussed delegating and balancing some responsibilities throughout the city hall staff and maintaining an appropriate segregation of duties. FLR questioned whether there would be enough work for a full-time economic development position. FLR agreed with the “clean sheet of paper” approach to the Finance Director and Administrator position descriptions to identify appropriate job duties and priorities with a goal of combining the two. FLR emphasized that the City Administrator involves all departments, not just FLR; the full City Council should be involved in the discussion. VII. Adjournment. Brooks made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 6:55 pm.

Minutes; Council: July 2012

Common Council Regular Meeting Tuesday, July 10, 2012, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Jim Brooks, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Ben Ladick, Joshua Manring, and Jon Senn. Alderperson Mason Braunschweig was absent. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha (arrived at 6:44 p.m.), City Attorney Mark Kopp, Library Board Member Wally Shannon, Kelly Gildner of The Review, Pam Ascencio, and Beth Schmidt. 3. Approval of Agenda. Brooks made a motion, seconded by Hayes, to approve the agenda. Motion approved 7-0. 4. Approval of Minutes. Fuchs made a motion, seconded by Jacobson to waive the reading of the minutes of the June 12, 2012, regular meeting and to approve them as presented. Motion approved 7-0. 5. Citizen appearances A. Beth Schmidt, candidate for the 45th Assembly District, introduced herself to the Council. B. Pam Ascencio, 441 Almeron, stated that her neighbor at 435 Almeron now has 6 dogs, 10-14 cats and 3 ferrets. She presented a list she compiled of all the animals that visit the home. 6. Reports of Committees A. Youth Center Advisory Board Report. Ladick reported that they have been preparing for the 4th of July activities. B. Finance and Labor Relations Committee Report (1). Brooks made a motion, seconded by Fuchs to accept the City and Water & Light bills as presented in the amount of $1,317,757.57. Motion approved 7-0 on a roll call vote. (2). Brooks began the discussion of the financial audit of year ended December 31, 2011, noting that the city is in pretty good shape. He reviewed the items in the Report to the Finance Committee report prepared by Johnson Block. Senn questioned the drop in the miscellaneous category of the general fund revenues from 2007-2011. Wietecha arrived at that time and stated that a large portion of the decrease was most likely due to loss of interest earnings. Decker stated that Johnson Block said it was a smooth audit. (3). Department head presentations for the 2013 Budget will be on Wednesday, September 26th at 6:00 p.m. at city hall. C. Plan Commission Report (1). Brooks made a motion, seconded by Hayes to approve Letter of Map Revision (FEMA case no. 12-05-1647P). Motion approved 7-0. (2). Brooks presented the second reading and made a motion, seconded by Fuchs to adopt Ordinance 2011-15, Revision of Flood Insurance Rate Map. [applicant initiated; no sponsors necessary]. Motion approved 7-0. D. Public Safety Committee Report. Jacobson reported that they approved a speed limit sign at the intersection of Water Street and Windsor Lane and the Public Works Committee will be reviewing that. She added that the bike rodeo was a success and thanked all those involved. (1). Jacobson made a motion, seconded by Hayes to approve an amendment to the Class “B” Beer/“Class B” Liquor License for Pete’s Inn Inc., Linda A Church, Agent, 555 S Fifth Street, Evansville WI 53536, d/b/a Pete’s Inn Inc., 14 N Madison Street, Evansville WI 53536 to include festivities for a Graduation Class Party with Live Band on July 28th and the Chamber of Commerce Inside/Outside Days with DJ from noon to 5 p.m. and Live Band from 5 p.m. to 9 p.m. on August 4th contingent upon passing inspections and paying any required fees. Motion approved 7-0. (2). Jacobson made a motion, seconded by Hayes to approve the Alcohol Beverage License Application for a Class “B” Beer License for J S R Evansville LLC, Rajeshkumar M. Patel, Agent, 715 Brown School Road, Evansville WI 53536, d/b/a Cobblestone Inn & Suites, 715 Brown School Road, Evansville WI 53536 contingent upon passing inspections and paying any required fees. Motion approved 7-0. (3). There was a lengthy discussion regarding a possible ordinance to limit the number of dogs that should be allowed in a residential area. Decker pointed out that there were two issues being discussed. One was limiting the number of pets that any resident can have and the second being whether or not a zoning violation was occurring at a certain property. It was decided that an amendment to the zoning ordinance would be necessary to address the number of animals in residential neighborhoods. E. Public Works Committee Report. No report. F. Water & Light Committee Report. Brooks reported that they are looking at the 5 year water plan and are trying to coordinate it with the Public Works 5 year plan. They are also looking at the 5 year electric plan. He thanked all department heads for the help they provided for the 4th of July activities. G. Economic Development Committee Report. Brooks reported that they continue to meet with the Chamber. Friday, August 3rd, is Discover Wisconsin Day at the State Fair and Dave VanDerHaegen and he will be there to represent Evansville. H. Redevelopment Authority Report. No report. I. Parks and Recreation Board Report. Fuchs thanked all those involved with the 4th of July activities. J. Historic Preservation Commission Report. Ladick reported that they approved plans for a garage and partial funds for the E Main Street Bridge plaque. K. Fire District Report. Jacobson reported that a no burn ban has been issued. L. Police Commission Report. No report. M. Energy Independence Team Report. No report. N. Library Board/Liaison Report. Wally Shannon reported that resident John Willoughby has offered to clean up the library’s history room with assistance from Ruth Ann Montgomery. In addition, John has offered to pay for carpet cleaning. They are investigating a no-build easement that they discovered in their safe deposit box; will hopefully be hiring a Library Director in the next 4-6 months; and they are looking at their gifting policy. O. Board of Appeals Report. No Report. 7. Unfinished Business A. Brooks presented the second reading and made a motion, seconded by Fuchs to adopt Ordinance 2012-09, Amending Chapter 22 of the Municipal Code, Relative to Weights and Measures Regulations. [sponsors Braunschweig and Manring]. Motion approved 7-0. 8. Communications and Recommendations from the Mayor A. Committee of the Whole will be meeting on Saturday morning, September 15th at 8:00 a.m. 9. Communications from the City Administrator. No report. 10. New Business. None 11. Introduction of New Ordinances. None 12. Meeting Reminder: A. Next regular meeting is Tuesday, August 14, 6:30 p.m. at City Hall. 13. Adjournment. Manring made a motion, seconded by Jacobson to adjourn at 7:52 p.m. Motion approved 7-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Evansville Finance: July 2012

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, July 5, 2012, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:40 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker, Auditor Kevin Krysinski, and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of June 7, 2012. Brooks made a motion, seconded by Manring, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Audit. Krysinski presented an overview of the audit for the year ended December 31, 2011. It is an unqualified opinion. The unreserved, undesignated general fund balance is approximately 44% of total general fund expenditures. All categories of general fund expenditures were fairly flat compared with 2010 levels. General fund revenues were less in 2011 than 2010. The rates of return on the water and light utility are low at 2% for water and 1.75% for electric; a rate adjustment for the electric utility is pending. The audit recommended the city consider a transfer from the Debt Service Fund to the Capital Projects Fund. VI. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $1,317,757.57. FLR had a couple questions about court procedures for collecting restitution. Motion approved unanimously on a roll call vote. VII. Unfinished Business. a. Limited Term Employee. Wietecha noted that the recently hired temporary help for the Finance Department may not work out; FLR agreed the position could be re-hired if necessary. b. Personnel Policy. FLR asked about the status of updating the Personnel Policy; Wietecha said a draft would be forthcoming. VIII. New Business: a. 2013 Budget. Brooks and Braunschweig said the Water & Light and Public Works departments were coordinating their proposals for 5-year capital plans. Braunschweig noted that the budget calendar is very tight for committees which meet late in the month, such as Water & Light and Public Works. FLR noted the importance of budget proposals actually being discussed at the committee level rather than simply rubber-stamping a department head’s budget request. IX. Adjournment. Manring made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 6:25 pm.

Minutes: Econ Development: Tourism: July 2012

City of Evansville Economic Development Committee Subcommittee on Tourism Tuesday, July 17, 2012, 6 PM Creekside Place, 102 Maple St., Evansville, WI MINUTES 1. Call to order at 6 p.m. 2. Roll call. Present: Sue Berg, John Decker, Mary Rajek, Dave VanDerHaegen; Ex Officio Sandy Decker, Jim Brooks. Guest: Sarah Bauer. Absent: Susan Farnsworth. 3. Motion to approve agenda. Rajek/Decker. Unanimous. 4. Motion to waive the reading of the minutes from June 5, 2012, and approve them as printed. Rajek/Decker motioned to amend minutes. Unanimous. 5. Citizen appearances. None. 6. 2012 and 2013 tourism budget. a. The committee reviewed expenses against the 2012 budget of $12,000 from room tax dollars. Committed to date: $3500 for Discover Wisconsin 2-year extension; $1500 for Ice Age Trail/Discover Wisconsin program participation; $1350 for downtown floral baskets; $500 Civil War event; $500 fireworks; $250 Plein Aire support; $1197 barn quilt brochure; $571.43 tourism conference; $800 Rock County Guide, and $225 for State Fair expenses, or approximately $10,400. b. The committee discussed an updated Evansville/Discover Wisconsin brochure, estimated at $1500 for 1000 copies, and producing a table cover for booth use, estimated at $300. c. The committee heard a report that projected 2013 room tax dollars ranging between $6000 and $7000. d. A preliminary review of 2013 projects included these expenses: $1500 for downtown flower baskets; $800 for Rock County Guide; $500 Civil War event; $500 fireworks, and $500 Plein Aire support. The committee discussed implementation of the tourism study, as well. e. Committee members plan to continue the discussion at the next tourism committee meeting, set for August 7, 2012. Recommendations from the committee are due to Economic Development Committee Chairperson Jim Brooks prior to the August 20, 2012, meeting date for the EDC. 7. Advertising opportunities a. Mary Rajek shared information about two advertising programs and associated costs. WEKZ radio (Monroe) offers sponsorship programs starting around $4800 a year. Gatehouse Media offers online banner advertising programs starting at $7200 a year. b. Dave VanDerHaegen mentioned that Home Pages offers an opt-in advertising texting program starting at $1000 a year. 8. Bridge Historical Plaque application and update a. Sue Berg reported that money to pay for the plaque has been raised; still needed is support to affix the plaque to the bridge. She will make calls to ask for support. b. John Decker will work on the application for the Wisconsin Historical Marker program. The size of the plaque will be 16 x 24 inches. 9. JEM Grant a. The committee decided to proceed with an application for a JEM grant in the “existing event” category for the Civil War / Rally ‘Round the Flag event set for May 2013. The goal is to submit a grant application November 1, 2012. Working on the grant application is a subcommittee consisting of John Decker and Jim Brooks, with possible assistance from Doug Zweizig. 10. Discover Wisconsin a. Aug. 3, Discover Wisconsin will share its state fair space with several communities, including Evansville. Representing Evansville will be Jim Brooks, Dave VanDerHaegen and Blase Strobl. Larry Dobbs and Phil Woodworth donated a small barn quilt square painted in Green Bay Packer colors as a door prize. b. Website banner advertising offer was declined by ECP and The Chamber. c. Sandy Decker reported about 350 Discover Wisconsin/Evansville brochures remain. When updated brochures are printed, the new DW logo needs to be used. 11. Tourism activities a. Plein Air contest: This new event was a success with 21 participating artists, 9 paintings sold to date, and enormously positive feedback. There will be an event next year. b. Fourth of July: It was hot. Sales were down. Those who attended or participated enjoyed themselves. c. Inside Out Days: Aug. 4 will have a new punch card program to drive patrons to businesses for a chance to enter a drawing for a prize; the Chamber is actively recruiting more participants as external vendors, too. d. 14 South Artists Tour: Sept. 15-16, 2012. e. Oktoberfest: Oct. 13, 2012, in the evening at Creekside Place. Business Expo is during the day. f. Barn quilt brochure distribution: Dave’s Ace Hardware has a stack of brochures for distribution. g. Historic Preservation Conference: John Decker will have a booth at the conference, Sept. 28-29 at the Madison Sheraton. h. Rock County Fair: Mary Rajek and an assistant from The Chamber will run the community booth on July 26 (the day assigned to Evansville). Dave VanDerHaegen will be on hand for a few hours, too. Rajek will recruit donations for a prize drawing; included will be an Oktoberfest package of tickets for two, from Creekside Place. 12. Meeting adjourned at 8:30 p.m. Rajek/VanDerHaegen.