Minutes: Public Safety: August 2013

Public Safety Committee Wednesday, August 7, 2013 6:30 p.m. Regular Meeting Common Council Chambers 31 South Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson, Brooks and Fuchs, Police Chief Scott McElroy, and EMS Chief, Mary Beaver. 3. Motion by Fuchs, second by Jacobson, to amend the minutes to remove Owl and insert Out on agenda item 9, first paragraph and approve the July 3, 2013 regular meeting minutes. Motion passed, Brooks abstaining. 4. Citizen appearances other than agenda items listed- None 5. Old Business - None 7. New Business a. Motion by Brooks, second by Fuchs, to approve the Operator’s License application(s) for Kathleen K Hermanson, Bonnie L Calkins, Lejuana E Meade, Christine Edlund, Melvin Arnold, Judy A George, Allan L Hurst, and Lynda M Laursen. Committee wanted noted that 7a4 did not have city/state/zip included on application. Motion passed. b. Motion by Brooks, second by Fuchs, to approve the Temporary Class “B” Retailer’s License application for FairShare CSA Coalition for the Seventh Annual Bike the Barn event on September 15, 2013 in Lake Leota Park, Evansville, Wisconsin. Alderperson Jacobson questioned why there was no listed bartender to accompany the application. Motion by Jacobson, second by Fuchs, to table the motion to be considered at the September 4 meeting. Motion passed on 2-1 roll call vote. c. Alderperson Jacobson brought up the Knox Box. Chairperson Jacobson discussed the item. Alderperson Brooks requested more information be brought before the committee. d. Chief McElroy presented his 2014 Budget for discussion. Items mentioned were squad replacement and radio for the emergency trailer, additional squad rifles, department staffing, and accreditation with associated expenses, phone system, utilities, and office supplies. Revenues seem to be on target for 2013. 8. Police Department There were 1142 calls for service in the month of July 2013 compared to 1113 in July last year. License plate transactions for July 2013 were 64. Officer Jones has completed Child Passenger Safety Technician (CPST) training. Staff completed range training August 1, 2013. On August 8, 2013 one part-time officer, Jamey Davis, will be appointed at the Police Commission meeting. Coop student, Josh Chenoweth, has been working morning hours since June 10th. The Emergency Operations Manual/Plan is being updated with the assistance of Administrative Assistant, Samantha Trumpy. The police department assisted with the 5k/10k run on the Fourth of July. The July 4th festivities went very well. On July 24, staff went to the Daycare Kids Club and met with children ages 6-10. Chief McElroy represented Evansville at the Rock County National Night Out event in Beloit on August 6, 2013. Officers Reese and Laufenberg will represent Evansville on August 15 for Evansville Night Out. Chief McElroy will attend for a short time then leave for a class. Evansville Police Department will be participating in the State of Wisconsin annual “Drive Sober or Get Pulled Over” crackdown on drunken drivers from August 16 through September 2, 2013. 9. Emergency Medical Service The run total for the month of July 2013 was 50, with the year-to-date total up to July 31, 2013 was 312. 810 had one of the runs for July with a year-to-date total of 38. The year-to-date total for 2012 was 245, with a 67 run increase for 2013. Effective July 11, 2013, the State approved the Evansville EMS to utilize manual defibrillation on all pulse-less non-breather calls. The Evansville Night Out is scheduled for August 15, 2013 from 6 p.m. to 8 p.m. A free of charge pool party will be offered to anyone in attendance after demonstrations are complete. A condensed Bike Rodeo will also be held for local children. 10. Motion by Fuchs, second by Jacobson, to adjourn at 7:58 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Water and Light: July 2013

Water & Light Committee Meeting Regular Meeting Wednesday, July 31, 2013 Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin 5:00 p.m. MINUTES 1. Meeting called to order at 5:01 PM. Present-Brooks, Ladick, Montgomery. Also present, Mark Sendelbach, Brian Berquist, Mayor Sandy Decker. Dan Wietecha arrived during budget discussion. 2. Motion to approve Agenda as printed. Ladick/Montgomery- passed unanimously 3. Motion to waive the reading and approve June 26, 2013, Water & Light minutes as printed. Ladick/Montgomery -passed unanimously 4. Citizen appearances other than agenda items. None. 5. Customer concerns. Discussion and possible motions for billing adjustments. None. 6. Superintendent Report. a. Project Updates i. Garfield Ave-Underground portions of project are nearly complete. Surface work will begin during 1st full week of August. Mark requested that utility be informed when removal of the old road work will be near underground electric. ii. Hwy 59 -work is complete at both ends. Early billing looks to be higher than estimate but Mark is investigating timing of transition to old 92 for possible billing overlap. iii. Old 92 & 5th St -Poles are set and line has been pulled from Madison Street to Hyne Road. b. Disconnection report-Disconnection postponed one week due to high heat. 16 notices sent, 11 still disconnected. Four notices sent for nonpayment of repayment plans. One still disconnected, possibly occupied. 7. Committee Reports a. Capital Budget discussion-As part of capital budget discussion we looked at the report from Dixon Engineering regarding condition of the water tower. Recommendations from Dixon suggest that painting inside and outside, and various maintenance items should be undertaken in a 1 to 2 year timeframe rather than 5 years we were expecting from early reports. Total estimated cost for all repairs, paint, and upgrades, including $29,000 worth of engineering and contingencies, is $218,000. 2013 capital budget had estimated $160,000 in 2014 for painting the water tower. b. Mayor Decker, Mark, Sendelbach, and Jim Brooks met with Lauri Isaacson, Cory Neeley, and Phil Hansen of WPPI on the morning of July 31 to discuss AMI costs and possible timing. Prior capital budgets have allocated $50,000 per year on an ongoing basis for implementation of AMI, a figure that has been recognized is unrealistic. Based on equipment recommendations from Elster and discussion with WPPI regarding timing and financing. Total project expenses for implementation would be near $600,000. 1st year expenses for MDM integration would include $25,000 in WPPI service startup fees and $6000 for CIS Clarity implementation. Yearly ongoing expenses would be approximately $8200 per year for WPPI MDM management plus $1500 per year for Elster software license. c. Based on earlier estimates of revenue restraints and revenue caps, ability to finance major street repair project 2014 appears unlikely. The utility had budgeted $362,500 for 2014 for a 4th Street project that is unlikely to happen in that timeframe. d. Based on these discussions changes will be made to draft capital budget worksheet to reflect these expenditures: i. For 2014-remove $50,000 for smart grid meter program. Urban rebuild, $75,000 from cash on hand. Truck number 8 replacement, $28,000 placeholder, committee requested Mark to get more accurate estimate for replacement. The Union Street transformer project, $265,000 from cash on hand using proceeds from 2013 bonding. Move 4th Street project $362,474 to 2015. Increase Paint Water Tower from $160,000 to $220,000. Add $15,000 from funds on hand for GIS handheld and mapping project. Bring Northeast Urban rebuild forward from 2015, $425,000, if funding source can be identified. ii. 2015-remove $50,000 smart grid, remove $265,000 Union St. , move 2nd Street project $553,124 to 2016, remove $160,000 paint water tower, remove $425,000 Northeast Urban rebuild. Add new capital line for AMI implementation $600,000 total with $300,000 financed by no interest loan from WPPI. We’ve asked Lauri Isaacson to investigate possible loan balances for 2015. e. Mayor Decker requested that the committee look at Lineman wage competitiveness in the marketplace before placing operating budget request to Council. Committee asked for more information to be reviewed at August meeting. 8. WPPI Report. a. Written Report 9. Old Business. a. Discussion and motion to remove from table motion made April 24 to accept bid for water tower cleaning. (Carried from June)- Following discussion, no motion was made. Earlier motion failed on table. b. Motion to accept contract with Water Tower Clean and Coat to clean tower in the amount of $3200.- Rendered moot by 9a. 10. New Business.-None 11. Upcoming meeting dates. Next meeting at August 28, 2013- 5:00 at W&L Shop 12. Motion to adjourn. Ladick/Montgomery, meeting adjourned at 6:12 PM. Jim Brooks Committee Chairperson

Evansville Observer: Minutes: Eager Library Board of Trustees: July 30...

Evansville Observer: Minutes: Eager Library Board of Trustees: July 30...: Eager Free Public Library Board of Trustees Meeting Minutes from July 30, 2013 1. Call to Order Board President Susan Kruser called the m...

Minutes: Common Council: July 2013

Common Council Regular Meeting Tuesday, July 9, 2013, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Jim Brooks, Cheryl Fuchs, Ben Ladick, Josh Manring, James Montgomery, and Jon Senn. Members absent: Alderpersons Mason Braunschweig and Barb Jacobson. Others present: City Administrator Dan Wietecha (arrived at 6:42 p.m.), City Attorney Mark Kopp, City Clerk Judy Walton, Library Director Megan Kloeckner, SWAG representative John Morning, Bill Hurtley, and Jason Wilke. 3. Approval of Agenda. Brooks made a motion, seconded by Fuchs to approve the agenda as printed. Motion approved 6-0. 4. Approval of Minutes. Fuchs made a motion, seconded by Manring to waive the reading of the minutes of the June 11, 2013, regular meeting and to approve them as presented. Motion approved 6-0. 5. Civility reminder. Recognition of the commitment to civility and decorum at city meetings. 6. Citizen appearances. None 7. Reports of Committees A. Library Board Report. Kloeckner reported that on Saturday they are holding a planning meeting to discuss future goals; 72 teens participated in activities in June; on July 16th they will have a speaker whose topic will be The Great Depression; and her and Assistant Director Laura Damon-Moore attended the farmers market on June 22nd. B. Youth Center Advisory Board Report. Ladick reported that funds raised from the 4th of July celebration could be record setting. C. Finance and Labor Relations Committee Report (1). Brooks made a motion, seconded by Senn to accept the City and Water & Light bills as presented in the amount of $916,936.07. Motion approved 6-0 on a roll call vote. (2). Brooks made a motion, seconded by Manring to approve Resolution 2013-10, Approving Mid-Year Amendments to the 2013 Budget. Motion approved 6-0 on a roll call vote. D. Plan Commission Report (1). Brooks made a motion, seconded by Senn to approve sale of parcel 6-27-684.4 with contingencies. Bev Krueger, potential buyer, addressed the Council asking for the dimensions of the property and clarification on the current zoning. She expressed concern with the costs she would incur with the survey, certified survey map, and re-zoning. She asked if she could just purchase it as is or just combine it with her adjoining property. Brooks responded that the parcel could not be sold as is because it was too small and in order to combine the parcel with hers the zoning would need to be the same for both parcels. Wietecha arrived at this time and stated the city owned parcel is zoned Industrial and Krueger’s parcel is zoned Agricultural. Brooks made a motion, seconded by Senn to table the item until the August Common Council meeting. Motion approved 6-0. (2). Brooks made a motion, seconded by Senn to recognize the importance of Bluescope/Varco Pruden to the City’s economy and support the company’s installation of a new bridge over Allen Creek to alleviate the flooding issues that have negatively impacted the company’s operations. Motion approved 6-0. E. Public Safety Committee Report (1). Fuchs made a motion, seconded by Manring to amend the Alcohol Beverage License Application for the Class “B” Beer / “Class B” Liquor License for Romano’s Pizza Inc., Francesco Romano, Agent, 74 N. Sixth Street, Evansville, WI 53536 dba Romano’s Pizza, 50 Union Street, Evansville, WI 53536 to include a summer party event on July 27th from 4:00 pm until closing with a DJ. Brooks made a motion, seconded by Senn to amend the motion by striking the word Application. Amendment approved 6-0. Main motion, as amended, approved 6-0. F. Public Works Committee Report (1). Manring made a motion, seconded by Senn to approve Resolution 2013-11, Documenting Review of the 2012 Compliance Maintenance Annual Report. Motion approved 6-0. G. Water & Light Committee Report. Brooks reported that the Garfield Avenue project is progressing well; the Hwy 59 Project was pushed back some due to the contractor working on storm relief; next they will move on to the Old 92 & 5th Street re-build. H. Economic Development Committee Report. No report. It was noted that there is no meeting scheduled for July but they will be meeting jointly with the Plan Commission in August. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported that the 4th of July events went over wonderfully with a higher attendance, higher sales, and more parade participants; Westside Park Shelter is almost done. K. Historic Preservation Commission Report. No report. L. Fire District Report. Manring reported that they received a FEMA grant in the amount of $44,000 for the new truck. The August agenda will include an item for discussion on representation. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. Decker noted the article in the Municipality on Green Tier Communities. She said that Evansville was asked to be one of the first five Charter Communities but the timing did not work for us. She hopes to work on this in the near future. O. Board of Appeals Report. No report. 8. Unfinished Business. A. Brooks presented the second reading and made a motion, seconded by Manring to adopt Ordinance 2013-04, Updating Chapter 2, Article II of the City Code regarding Common Council. [Sponsors Braunschweig and Brooks]. Council discussed the proposed changes. By deleting the required mayoral referral of matters to committees, certain matters could be streamlined. Council may still refer matters to the appropriate committee. Motion approved 5-1 with Montgomery opposing. 9. Communications and Recommendations from the Mayor. A. Brooks made a motion, seconded by Manring to confirm the Mayoral appointment of Steve Eager, 228 W. Main Street, to the Redevelopment Authority for an unexpired term ending in 2016. Motion approved 6-0. B. Brooks made a motion, seconded by Fuchs to confirm the Mayoral appointment of Anika Laube, 32 W. Main Street, to the Park and Recreation Board for an unexpired term ending in 2015. Motion approved 6-0. 10. Communications from the City Administrator A. Wietecha directed Council to his memo regarding the 2014 Budget. He explained the steps and timeline outlined on the budget calendar. B. Southern Wisconsin Agricultural Group (SWAG). (1). Wietecha stated that during the SWAG presentation at the last Common Council, they mentioned that a letter of support from the city would be helpful. The consensus of the Council was to have a draft letter prepared for Council during the joint meeting of the Economic Development Committee and Plan Commission on August 6th. No action taken. 11. New Business A. Brooks presented the First Reading of Ordinance 2013-05, Amending Chapter 122 of the Municipal Code, Relative to No Parking Zones. [Sponsors Jacobson and Fuchs]. 12. Introduction of New Ordinances. (See Item 11A) 13. Meeting Reminder A. The next regular meeting is scheduled for Tuesday, Aug 13, 6:30 p.m. at City Hall. B. Decker stated that the Committee of the Whole meeting scheduled for September 28th will be held at Creekside Place. 14. Adjournment. Senn made a motion, seconded by Manring to adjourn the meeting at 7:26 p.m. Motion approved 6-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Finance: July 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Tuesday, July 2, 2013, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of June 6, 2013. Brooks made a motion, seconded by Manring, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Manring made a motion, seconded by Brooks, to accept the City and Water & Light bills in the amount of $916,936.07. FLR had questions about little league baseball expenses. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Personnel Policy. No report. b. Cemetery Fees. FLR left the matter on the table pending additional information on cemetery projections and lot pricing. VII. New Business: a. Budget Amendments. Brooks made a motion, seconded by Manring, to recommend to Common Council approval of Resolution 2013-10, Approving Mid-Year Amendments to the 2013 Budget. Wietecha explained the items were minor improvements so the police department evidence room would be brought into compliance with accreditation requirements. FLR noted the importance of the accreditation program. Motion approved unanimously on a roll call vote. b. 2014 Budget. FLR noted the budget discussions would be starting at committee meetings this month. FLR asked about the capital improvements Plan (CIP). c. Collective Bargaining Agreements. Wietecha noted that negotiations with the Evansville Professional Police Association, Evansville Supervisory Association, and Teamsters Local #695 would be starting in the near future. FLR noted limitations on the scope of bargaining due to Acts 10 and 32. VIII. Adjournment. Brooks made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 6:00 pm.

Minutes: Public Safety: July 2013

Public Safety Committee Wednesday, July 3, 2013 6:30 p.m. Regular Meeting Common Council Chambers 31 South Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson and Fuchs, Police Chief Scott McElroy, and EMS Assistant Chief, Zach Beaver. Others in attendance were: Ellen Hebron and Mel Marcum, Act 11 Ride representatives and Cathy Wilke of Romano’s. 3. Motion by Jacobson, second by Fuchs, to approve the agenda as printed. 4. Motion by Jacobson, second by Fuchs, to approve the May 1, 2013 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed- None 6. Old Business - None 7. New Business a. Motion by Jacobson, second by Fuchs, to recommend to Common Council approval to amend the Alcohol Beverage License for the Class “B” Beer/”Class B” Liquor License for Romano’s Pizza Inc., Francesco Romano, agent, 74 N Sixth Street, Evansville WI 53536, d/b/a Romano’s Pizza, 50 Union Street, Evansville WI 53536 to include a summer party event on July 27th from 4 p.m. with a DJ until closing. Cathy Wilke stated that set up will be on the northeast side of the building, only beer will be sold outside, and the area will be gated. The DJ will start at 4 p.m. and play until midnight. They will change the time if needed. Motion passed. b. Committee discussed possible recommendation to change parking ordinance 122-63 regarding Railroad Street. Motion by Fuchs, second by Jacobson, to recommend to Common Council to amend the parking ordinance 122-63. Committee requested that exact measurement be given to Common Council. The amendment is only to include a change in parking south of the alleyway. Motion passed. c. Discussion regarding the Act 11 Fund-Raising Bicycle Ride August 1 through August 4 through Evansville stopping at Lake Leota Park on August 1, 2013. Representatives stated the ride begins August 1 from 10am to 2pm with approximately 80 cyclists participating. d. Motion by Jacobson, second by Fuchs, to amend the motion to not approve a request for reduction of an EMS charge. Motion passed. Motion by Jacobson, second by Fuchs, to not approve reduction of EMS bill for File #87939, EMS call C97-100206-00034. Motion passed. 8. Police Department There were 969 calls for service in the month of June 2013 compared to 961 in June last year. License plate transactions were not available for June 2013; last year we had 741 transactions. Staffing for the July 4th festivities are pretty much set with 13 volunteers assisting with the parade. The Emergency Operations Manual/Plan is being updated with the assistance of Administrative Assistance, Samantha Trumpy. Address issue notices were sent to 19 residences/businesses with all 19 now in compliance. Officer Reese was promoted to Sergeant June 5th. The eligibility list for a full and part-time police officer of 31 candidates was narrowed down to 10 after the assessment center. Background checks are currently in process for those candidates. Josh Chenoweth started working morning hours at the department June 10, 2013. Officer Mahan Strupp will attend DAAT instructor training in 2013. Lieutenant Koehler and Sergeant Reese attended Management training June 12, 2013. Spillman training has been completed by all staff. Tim Kriz and the department are working hard and making solid progress to get ready for our mock assessment. We are expecting this to occur in August or September. A sample of the paperwork for the mock review was presented to the committee. A budget amendment will be forthcoming in July to include expenses for changes to the evidence room to comply with accreditation requirements. They include a gun safe, a smaller safe for money and installing ventilation in the evidence room with quotes totaling $1515.00. Anticipated costs for additional training will be required due to accreditation requirements to bring one part-time officer on with the department. Chief McElroy presented plans for next year’s budget. He plans to include one squad to be replaced, automatic transfer for squad video/audio, a rear emergency light for the Tahoe, two additional squad rifles, tactical vests and expenses to maintain accreditation requirements. More detailed information will be available next month. 9. Emergency Medical Service The year –to-date run total as of June 30, 2013 was 262, with June’s total being 45. 810 had nine of those runs. EMS will be participating in National Night Owl on August 15, 2013. After the demonstrations are complete, a free pool party will be held for everyone in attendance from 8pm to 10pm. Evansville pool staff training was delayed due to the recent storms and park flooding. We hope to reschedule a make-up session this month. Evansville EMS has been approved by the State to utilize manual defibrillation on all pulse-less non-breather calls. This will substantially decrease the down time during a code situation that is common with the use of AED’s (automatic external defibrillators). All staff has been trained and passed competency exams on this skill. We will officially begin using this skill on Wednesday, July 10, 2013. 10. Motion by Jacobson, second by Fuchs, to adjourn at 7:31 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting