Minutes: Finance: Jan 2013

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, January 3, 2013, 5:00 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:00 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Josh Manring, and Jim Brooks. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha. II. Approve Agenda. Manring made a motion, seconded by Brooks, to approve the agenda as presented. Motion approved unanimously. III. Minutes of December 6, 2012. Manring made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. None. V. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $742,923.21. FLR had questions about EMS defibrillator, Library legal expenses, and the report format. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Fee Schedule. Manring made a motion, seconded by Brooks, to recommend to Common Council approval of Resolution 2012-17, Amending the City of Evansville’s Fee Schedule. Wietecha explained this had been delayed in November to await Ordinance 2012-22 to make sure that the City Code, contract with Rock County Humane Society, and Fee Schedule were consistent. Motion approved unanimously on a roll call vote. b. City Administrator. Manring made a motion, seconded by Brooks, to recommend to Common Council approval of Ordinance 2013-01, Regarding City Administrator Position. Wietecha noted the position description would be on the February agenda to coincide with the second reading of the ordinance. Motion approved unanimously. VII. New Business: a. Bond Issue 2013A. Brooks made a motion, seconded by Manring, to recommend to Common Council approval of Resolution 2013-01, Resolution Authorizing the Issuance and Sale of $2,795,000 General Obligation Promissory Notes, Series 2013A. Wietecha distributed the rating report from by Standard and Poor’s that afternoon; they assigned a rating of “A+” for the city’s bond issue. This was about where Ehlers had expected our rating and was better than the average Wisconsin municipality. Motion approved unanimously on a roll call vote. b. Bulk Mailing. Manring made a motion, seconded by Brooks, to recommend to Common Council approval of Customer Agreement with United Mailing Services, Inc. Wietecha explained the city had used United Mailing to stuff envelopes and mail the property tax bills. The US Postal Service was disturbed there had not been a written agreement for the service. Motion approved unanimously on a roll call vote. c. Non-Represented Employee Wages. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of non-represented employee wages as listed in memo. Wietecha explained the approved budget had included a modest increase for most non-represented positions. Motion approved unanimously on a roll call vote. d. Accounting Technician. Brooks made a motion, seconded by Manring, to approve hiring an Accounting Technician. Wietecha explained the position would become vacant due to a retirement next week. It is a union position and would be posted for qualified, internal candidates. Motion approved unanimously. VIII. Adjournment. Brooks made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 5:25 pm.