Minutes; Common Council; December 2012

Common Council Regular Meeting Tuesday, December 11, 2012, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Cheryl Fuchs, Floyd Hayes, Ben Ladick, Josh Manring, and Jon Senn. Alderperson Barb Jacobson was absent. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha, City Attorney Mark Kopp, EMS Coordinator Mary Beaver, Library Director Megan Becker, Kelly Gildner of The Review, Greg Johnson and Maureen Manning of Ehlers and Associates, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Senn to move Item 7F(1) to up under Item 6 and approve the agenda. Motion approved 7-0. 4. Approval of Minutes. Brooks made a motion, seconded by Fuchs to waive the reading of the minutes of the November 13, 2012, regular meeting and to approve them as presented. Braunschweig noted that in Item 8F Seen should be Senn. Motion, with correction, approved 7-0. 5. Civility reminder. Monthly reminder that Council has committed to civility during meetings. 6. Citizen appearances A. Braunschweig made a motion, seconded by Brooks to approve Eagle Scout project (rostrum and flagpoles) in Maple Hill Cemetery. Montana Leggett, Boy Scout Troop 514, explained that he is working on his Eagle Scout project and would like to clean and repair the rostrum and hopefully add two additional flag poles. He gave a breakdown of the estimated costs. Braunschweig stated this was a very good project and it is admirable of Montana to have thought of it. Motion approved 7-0. B. On behalf of the Evansville Grove Society President, Mayor Sandy Decker presented the Sally Hardy Eager Award to the City of Evansville Park and Recreation Board for service to the community and historic preservation. Specifically in recognition of assistance in restoring the Antes Cabin, championing the appropriate restoration of the Allen Creek creek walls, and maintaining the historic structures in Leonard Leota Park. C. Gene Cratsenberg, 124 Highland, expressed his disappointment that the proposed ordinance relative to parking restrictions failed to pass last month. D. Pam Ascencio, 441 Almeron, stated that she has contacted an attorney regarding the boarding kennel she believes is operating next door to her and has been told that she can take legal action against her neighbor. 7. Reports of Committees A. Library Board Report. Becker reported that they conducted interviews for the Assistant Library Director on December 8th. B. Youth Center Advisory Board Report. Wietecha reported that they are sending out a donation request letter. C. Finance and Labor Relations Committee Report (1). Braunschweig made a motion, seconded by Senn to accept the City and Water & Light bills as presented in the amount of $803,340.40. Motion approved 7-0 on a roll call vote. (2). Braunschweig made a motion, seconded by Brooks to approve Resolution 2012-19, Resolution Providing for the Sale of $2,895,000 General Obligation Promissory Notes. Greg Johnson of Ehlers and Associates explained the purposes and funding sources for the notes. He distributed an updated handout as the loan to pay off the State Trust Fund Loan for the post office was pulled from the borrowing as it does not qualify for tax-exempt financing. Braunschweig made a motion, seconded by Senn to amend the motion changing the amount to $2,795,000. Amendment approved 7-0. Main motion, as amended, approved 7-0 on a roll call vote. (3). Braunschweig made a motion, seconded by Manring to approve internal funding for purchase of new plow truck in amount of $148,000. Motion approved 7-0 on a roll call vote. (4). Braunschweig made a motion, seconded by Brooks to renew engagement of Consigny Law Firm, SC as City Attorney for two years through December 31, 2014, at an hourly rate of $130. Motion approved 7-0 on a roll call vote. (5). Braunschweig made a motion, seconded by Brooks to approve engagement of Johnson Block and Company, Inc. for independent financial audit for year ending December 31, 2012. Motion approved 7-0 on a roll call vote. (6). Discussion: Administration Office. Wietecha spoke briefly on the draft City Administrator/Finance Director position description and organization chart update and asked Council for comments soon as the ordinance changes will have a first reading in January. D. Plan Commission Report. No report. E. Public Safety Committee Report (1). Hayes made a motion, seconded by Braunschweig to approve acknowledgement and consent for assignment of Assignment, Assumption, and Collection Services Agreement from Lifeline Systems, Inc. dba Lifequest to Life Line Billing Services, LLC dba LifeQuest Solutions. Motion approved 7-0 on a roll call vote. (2). Hayes reported that there is an upcoming “Wheel Against the Weeds” fundraiser and educational ride scheduled for May 11, 2013 and the Police Department and Police Commission are discussing creating a sergeant position. F. Public Works Committee Report (1). Moved to Item 6A G. Water & Light Committee Report. Brooks reported that he and Mayor Decker attended a meeting at WPPI two weeks ago and the concern was the preservation of tax-exempt financing. Additionally, the Commitment to Community funds will be reduced in 2013. H. Economic Development Committee Report. Brooks reported that they are continuing with the retail marketing analysis. I. Redevelopment Authority Report. No report J. Parks and Recreation Board Report. Fuchs reported that a Boy Scout Troop was in attendance as part of a merit badge requirement; West Side Park restrooms are getting closer to completion; an inquiry about an Eagle Scout project; and an inquiry about a baseball player memorial. Additionally, there was discussion about a recent newspaper article by Ted Peck about the good fishing at the lake which raised concerns that the lake could be over fished in a very short period of time. They are going to erect signs to request people to voluntarily keep their bag limit to 10. K. Historic Preservation Commission Report. Ladick reported that Baker Manufacturing is donating approximately $9,000 in engineering and machining for the canon restoration. Additional private contributions and contributions from the Evansville Fund have been made. Once completed, the canon will be relocated to city hall where it first was. L. Fire District Report. Senn reported that the new fire truck will be financed through Union Bank & Trust. They discussed representation per municipality and that discussion will continue. M. Police Commission Report. Next meeting scheduled for December 19th. N. Energy Independence Team Report. No report. O. Board of Appeals Report. No report. 8. Unfinished Business A. Brooks presented the second reading and made a motion, seconded by Braunschweig to approve Ordinance 2012-18, Amending Chapter 130 of the Municipal Code Relative to Agricultural Zoning. [Recommended by Plan Commission]. Motion approved 7-0. B. Brooks presented the second reading and made a motion, seconded by Braunschweig to approve Ordinance 2012-19, Amending Chapter 130 of the Municipal Code Relative to Annexation. [Recommended by Plan Commission]. Motion approved 7-0. C. Brooks presented the second reading and made a motion, seconded by Braunschweig to approve Ordinance 2012-20, Amending Chapter 16 of the Municipal Code Relative to Annexation. [Recommended by Plan Commission]. Motion approved 7-0. 9. Communications and Recommendations from the Mayor A. Decker presented her Mayoral Proclamation in Appreciation of Dennis Cooper. B. Decker presented her Mayoral Proclamation in Appreciation of Nate Edwards. 10. Communications from the City Administrator A. Braunschweig made a motion seconded by Brooks to approve Agreement Between City of Evansville and Nicole L. Sidoff for Community Development Director. Motion approved 7-0 on a roll call vote. B. Wietecha stated he will be conducting performance reviews for department heads, non-represented employees and office staff by the end of the year. He asked Council to forward him any comments. 11. New Business. None 12. Introduction of New Ordinances A. Braunschweig presented the First Reading of Ordinance 2012-21, Amending Chapter 62 of the Municipal Code Relating to Historic Preservation. [Sponsors: Alderpersons Ladick and Brooks]. B. Braunschweig presented the First Reading of Ordinance 2012-22, Amending Chapter 14 of the Municipal Code Relative to Animal Impoundment. [Sponsors: Alderpersons Brooks and Manring]. C. Braunschweig presented the First Reading of Ordinance 2012-23, Amending Chapter 6 of the Municipal Code Relative to Liquor Store Morning Operating Hours. [Sponsors: Alderpersons Hayes and Fuchs]. D. Braunschweig presented the First Reading of Ordinance 2012-24, Amending Chapter 82 of the Municipal Code Relative to Disturbance of the Peace with a Motor Vehicle. [Sponsors: Alderpersons Hayes and Fuchs]. E. Braunschweig presented the First Reading of Ordinance 2012-25, Amending Chapter 122 of the Municipal Code Relative to No Parking Zones. [Sponsors: Alderpersons Jacobson and Fuchs]. F. Braunschweig presented the First Reading of Ordinance 2012-26, Amending Chapter 122 of the Municipal Code Relative to Abandoned Vehicles. [Sponsors: Alderpersons Hayes and Jacobson]. G. Braunschweig presented the First Reading of Ordinance 2012-27, Amending Chapter 122 of the Municipal Code Relative to Winter Parking Restrictions. [Sponsors: Alderpersons Hayes and Jacobson]. 13. Meeting Reminder A. The next regular meeting is scheduled for Tuesday, January 8, 6:30 pm, City Hall. 14. Adjournment. Hayes made a motion, seconded by Braunschweig to adjourn at 7:42 p.m. Motion approved 7-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.