Minutes: Evansville Plan Commission: November 2012

City of Evansville Plan Commission Regular Meeting Monday, November 5, 2012, 6:00 p.m. City Hall (Third Floor), 31 South Madison Street MINUTES 1. Call to order. The meeting was called to order at 6:00 pm by Mayor Sandy Decker. 2. Roll call. Members present: John Gishnock, Jim Brooks, Sandy Decker, Bill Hammann, Matt Eaton, and Carol Endres. Absent: Mason Braunschweig. Others present: City Planner Ben Zellers, City Administrator Dan Wietecha, and several members of the public. 3. Approval of agenda. Hammann made a motion, seconded by Brooks, to approve the agenda. Commissioners noted the correct, legally noticed version of the agenda. Motion approved unanimously. 4. Approval of minutes. Brooks made a motion, seconded by Hammann, to waive the reading of the minutes from October 1, 2012 regular meeting and approve them as printed. Motion approved unanimously. 5. Citizen appearances other than agenda items listed. a. Stephanie Gerberding said she did not want the monument sign at the entry to Capstone Ridge to be removed, it is an asset to the neighborhood, and she takes pride in her neighborhood. b. Melanie White said she moved into Capstone Ridge in 2006 because of the value ensured by the covenants, a homeowners association had been discussed when Sunland was the developer, she was not aware there were any problems with the sign, and that it should be easy to re-install since the sign and rocks still exist. She also said other neighbors would have attended this meeting if it had been noticed prior to November 2. c. Bill Venne said the sign denoted the neighborhood, he was disappointed there hadn’t been communication about the sign, and a one-year resident shouldn’t be able to unilaterally take down the sign. d. Pam Ascensio asked if Big Sweetie’s had a conditional use permit when it had been located on Brown School Road and if it would be transferrable to a new location. She said her neighbor takes in seven other dogs at her residence and charges $15 per day. She also said that nuisance barking laws should be enforced. Wietecha explained that the applicable regulation is based on commercial transaction and prior investigation had found that the animal boarding was being done without charge, so there had not been an ordinance violation. If this has changed or new information learned of a violation, then enforcement would be appropriate. 6. New Business. a. Public Hearing concerning a proposed rezoning of 339 Franklin Street (parcel 6-27-683) from “A-3 Agricultural District 3” to “A Agricultural District.” Zellers explained this rezoning was part of the simplification of the agricultural zoning. Decker opened the public hearing at 6:15 pm. There were no public comments, and Decker closed the public hearing at 6:16 pm. Plan Commission asked that the actual ordinances to the Common Council accomplish the agricultural zoning changes prior to rezoning individual properties to the new agricultural district. Brooks made a motion, seconded by Hammann, to recommend to Common Council the rezoning of 339 Franklin Street (parcel 6-27-683) from “A-3 Agricultural District 3” to “A Agricultural District.” Motion approved unanimously. b. Public Hearing concerning a proposed rezoning of 423 East Main Street (parcel 6-27-582.1) from “A-3 Agricultural District 3” to “A Agricultural District.” Zellers noted this rezoning was practically identical to the one just considered. Decker opened the public hearing at 6:19 pm. There were no public comments, and Decker closed the public hearing at 6:20 pm. Brooks made a motion, seconded by Hammann, to recommend to Common Council the rezoning of 423 E. Main Street (parcel 6-27-582.1) from “A-3 Agricultural District 3” to “A Agricultural District.” Motion approved unanimously. c. Public Hearing concerning a proposed rezoning of parcel 6-27-969 (parcel north of the North Wyler Drive/Garfield Avenue intersection) from “A-2 Agricultural District 2” to “A Agricultural District.” Zellers said this rezoning was similar to the prior two, except that this one is an A-2 property rather than A-3. Decker opened the public hearing at 6:22 pm. There were no public comments, and Decker closed the public hearing at 6:23 pm. Brooks made a motion, seconded by Endres, to recommend to Common Council the rezoning of parcel 6-27-969 (parcel north of the N. Wyler Dr. / Garfield Ave. intersection) from “A-2 Agricultural District 2” to “A Agricultural District.” Motion approved unanimously. d. Public Hearing concerning proposed amendments relating to agricultural zoning contained in Chapter 130, Article V, sections 130-372, 130-373, 130-374, 130-375, 130-413, 130-454, 130-455, and 130-482, and Chapter 130, Article VIII, Divisions 2, 3, and 4. Zeller explained the ordinance as a simplification of the agricultural zoning regulations. It updates the A-1 classification as A, consistent with the land use descriptions. It essentially dissolves the separate A-2 and A-3 designations, rolling them into the single A classification. It considers the A zoning more of a holding district for future development rather than agricultural preservation. Decker opened the public hearing at 6:26 pm. There were no public comments, and Decker closed the public hearing at 6:27 pm. Brooks made a motion, seconded by Hammann, to recommend to Common Council approval of Ordinance 2012-18, Amending Chapter 130 of the Municipal Code Relative to Agricultural Zoning. Motion approved unanimously. e. Public Hearing concerning proposed amendments to sections 130-172, 130-173, and 130-674 of the zoning code concerning the zoning of annexed land and Chapter 16 of City ordinances concerning the zoning of annexed land and clarifications to the noticing requirements for the annexation of land. Zellers explained the ordinances clarified procedures for annexation, ensured property would be zoned according to the city’s Zoning Code rather than under the town’s, and made the annexation and zoning chapters consistent. Decker opened the public hearing at 6:32 pm. There were no public comments, and Decker closed the public hearing at 6:33 pm. Brooks made a motion, seconded by Endres, to recommend to Common Council approval of Ordinance 2012- 19, Amending Chapter 130 of the Municipal Code Relative to Annexation and Ordinance 2012-20, Amending Chapter 16 of the Municipal Code Relative to Annexation. Motion approved unanimously. f. Capstone Ridge Monument Sign. Hammann said he recalled the Capstone Ridge subdivision had been proposed as an upscale neighborhood. He did not recall discussion of the monument sign being a city sign; he believed it would be part of the neighborhood. He noted that the city does not approve or enforce covenants; covenants are a private contract between the neighbors. Decker said that even though the Plan Commission was taking no action regarding the monument sign this evening, the Common Council may still want to discuss the matter. 7. Report on other permitting activity by City Planner. No report. 8. Report on the Unified Land Development Code Committee. No report; not meeting again until next year. 9. Report of the Evansville Historic Preservation Commission. A couple minor projects – replacing windows and a porch – were approved. 10. Report on Common Council actions relating to Plan Commission recommendations. Wietecha explained that the selection panel for the Community Development Director would include the Mayor as chair of Plan Commission, chair of Economic Development Committee, Council President, Rock County Planning Department, Baker Manufacturing, and the City Administrator. They would review the applicants and sort them into A, B, and C categories based on qualifications. Interviews of the A category are expected after Thanksgiving. The position is the City Administrator’s to appoint. 11. Report on Board of Appeals actions relating to zoning matters. Next meeting is Wednesday, November 7, to consider a series of setback variances to enable a lot division. 12. Enforcement Report. No report. 13. Meeting reminder. The next Plan Commission meeting is Monday, December 3, 2012. 14. Motion to adjourn. Hammann made a motion, seconded by Eaton, to adjourn the meeting. Motion approved unanimously at 6:50 pm.

Minutes; Evansville Water and Light: October 2012

Water & Light Committee Meeting Regular Meeting Wednesday, October 24, 2012 Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin 5:30 p.m. MINUTES 1. Roll call. 5:35 Present: Hayes, Ladick, Brooks. Present: Brian Berquist, Sandy Decker, Mark Sendelbach, Dan Wietecha, Scott Vale & Family 2. Motion to approve Agenda as printed. -Hayes/Ladick Approved unanimously 3. Motion to waive the reading and approve September 26, 2012, Water & Light minutes as printed. - Hayes/Ladick Approved unanimously 4. Citizen appearances other than agenda items -None 5. Customer concerns. Discussion and possible motions for billing adjustments. a. Scott Vale –Mr. Vale expressed concerns that a cash payment made at the City Hall drop-box was never credited to their account. Brooks noted that the drop-box is marked to discourage cash payment, that other payment outlets exist for cash payment that are noted on the utility bill, and that committee has no discretion to offer relief in this situation. Hayes moved and Ladick second a motion to allow Mr. Vale to schedule payments with EW&L for the missing payment. Passed 3-0 on a roll call vote. 6. Committee Reports a. Report from WPPI Orientation –Donna Hammett & Candie Jones attended and reported the usual informative session b. Report from MEUW Regional Dinner –Mark, Floyd, and Ben attended at Sun Prairie. 7. Superintendent Report. a. Reliable Public Power Provider (RP3) progress – Confirmation has been received. Expecting request for clarifications in Dec with final word in January or early February b. Discussed and approved change to MEUW Safety Program as budgeted 8. WPPI Report. a. Written Report b. Discussion of new Shared Savings project –Recommended by consensus that Cory proceed with expanded project pending WPPI Exec Committee approval. 9. Old Business. 10. New Business. a. Change-Plan Communication –Discussed AMI Fact Sheet and strategies for sharing the progress of AMI in Evansville. i. Immediately give Fact Sheet to Council ii. Share as a bill insert after Energy Fair iii. Feature AMI at Energy Fair—Ask vendor for expo kit iv. Share Fact Sheet on City website b. Discussion and possible motion related to Energy Fair funding –Motion to commit $1000 from marketing funds for Energy Fair Mentor. Hayes/ Ladick passed 3-0 on a roll call vote. c. Discussion of 2012 Commitment to Community Fund d. Discussion and possible motion regarding recommendation to Council on Reservation on Preservation of Utility PILOTS Motion by Brooks/Hayes-Discussion to include “Dividend” language as discussed. Motion passed unanimously 11. Upcoming meeting date. Next meeting November 28 at 5:30 12. Motion to adjourn. -6:15 Ladick/Hayes Approved unanimously Jim Brooks Committee Chairperson

Minutes: LIbrary Board: October 2012

Eager Free Public Library Board of Trustees Meeting Minutes from October 30, 2012 1. Call to Order Board President Susan Kruser called the meeting to order at 5:30 p.m. Trustees present: Susan Kruser, Gwen Clendenning, Kim Miller, Vicki Lecy-Luebke, Wally Shannon (arrived 5:50) Absent: Eloise Eager, Bob Flaherty Also present: Library Director Megan Becker 2. Minutes Approved Miller moved to approve the minutes of September 25. Clendenning seconded. Motion passed. 3. October Bills Discussion. Clendenning moved to accept the bills as presented. Miller seconded. Roll call vote. Ayes: Kruser, Miller, Clendenning, Lecy-Luebke.. Motion passed. 4. Librarian’s Report a. Budget/Circulation Becker provided the Board with excellent graphs showing comparisons among the circulation of children, young adult and adult materials for the years 2011 and 2012. Between the months of January and September, 66,498 items have been checked out. We have currently spent 72% of our yearly budget. (Outside hose is broken but will wait until spring to fix it.) The Friends of the Library have offered to buy e-readers. Megan attended the Wisconsin Library Association meeting and learned about the various types we may want to consider. b. Programming Good attendance reported for the various activities held: Author John Olsen (45 attendees), Friends Movie Night (23 attendees), Fire Safety (15 attendees), Book Club (3-5 regular attendees). Many more activities are in the works for November. c. Library WishList Efforts are being made to gain wider attention. In addition to posting on Homepage, bookmarks also include items on WishList. d. Extermination/Pest Control Becker received estimates from two companies. It was decided to pass on hiring an exterminator at this time. e. Monetary item left at library will be handed over to the police. 5. Old Business Gift money needs to be separated from the City account so that donors can feel secure that the money is being used for the library. The Fidelity account is the only one left that needs to be addressed. 6. New Business a. City Liaison Report Megan was introduced to the city council. She will eventually transition into the liaison position. She received a very warm welcome and is looking forward to working with them. b. Treasurer’s Report None to report at this time c. Gift Policy Ruth Ann Montgomery fund is handled through the Friends of the Library. d. No Build Easement Discussion about owner of property and alternatives. e. Gifts/Donations Becker will check with Ruth Ann Montgomery about the purpose of a monthly $5.00 check the library receives. An organized method for gifting needs to be developed. f. Assistant Director Job description was reviewed and discussed. Becker will post immediately, with applications due November 30. Miller, Kruser, and Lecy-Luebke will assist Becker with selection of candidates to interview. Interviews will take place the morning of December 8. 7. Adjourn Miller moved to adjourn the meeting. Clendenning seconded. All approved. Motion passed. Meeting adjourned at 7:05 p.m. Minutes by Trustee Lecy-Luebke Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.

Administrator: TIF 101

Last week I had the chance to give a TIF 101 presentation to the city’s Economic  Development Committee. I had given a similar talk to city staff and business representatives from the Chamber of Commerce back in February. Tax increment financing (TIF) is a tool to encourage development. For local  governments in Wisconsin, it is the main (if not the only) tool for development. In  Evansville we have a few other tools in our economic development toolbox: matching  grants for building façades, a revolving loan fund, access to the federal Rural Economic  Development Loan and Grant program, a shared savings program through WPPI Energy, and we have assisted businesses with state grant applications and administration. Understanding TIF Three of the key ideas to understanding TIF are the but­for test, that TIF is not a tax  break, and that TIF always involves debt. TIF is based on the following premise: “but for” the use of TIF, this development would  not happen. It would not happen at this location, maybe instead locating in a neighboring  community. It would not happen at this scale, maybe instead building smaller or hiring  fewer. Or, it would not happen at this time, maybe instead occurring a year or more in  the future. Obviously, the but­for test has some flexibility. But the key is that TIF is necessary for that particular development to occur. TIF is not a tax break. The mechanics of TIF (in very simple terms) are that when the  TIF district is created, the value of the properties in the district is frozen. The owners still  pay property taxes, at the same tax rate and just like every other property in the city. And  the taxes on the “frozen” value still go to the city, school, county, and other taxing  jurisdictions. But any increased value to the property, say a new or improved building (after all, TIF is meant to encourage development), would have its value designated for TIF. The property  owner would still pay property taxes on the increased TIF value at the same tax rate; this portion of the property taxes is called the increment. However, instead of going to the  city, school, county, and other taxing jurisdictions, the increment goes into a special TIF  account to pay for eligible expenses unique to the TIF district. And here is where the but­for test is essential. This particular development would not  have occurred but for the use of TIF. If the project would not have occurred, there would  not have been an increase in the property value, and thus no additional property taxes for the city, school, county, or other taxing jurisdiction. If there would have been no  additional taxes without TIF, then these taxing jurisdictions are not losing any taxes. Granted some other development might have occurred at some smaller scale or some  time in the future, but the particular development in question would not have occurred  but for the use of TIF.The third key point to understanding TIF is that it always involves debt. There is some  sort of assistance to encourage the development to occur. Typically, that assistance is either a capital improvement (site preparation, infrastructure, or building construction) or a cash grant to the developer. In either case, up­front money is needed.  Typically the city pays the up­front costs; although, there can be arrangements whereby  the developer pays up­front. Whoever pays is essentially making a loan to the  development. The TIF will repay the loan as the development generates increment each  year. At times, it can be tempting to think of TIF as a source of money, I have too often heard  city councils say, “The TIF will pay for that.”  True, but TIF is not a money tree. The  TIF will pay only as long as the project and assistance are right­sized. If not, the city is making a loan which the TIF can’t repay. Uses of TIF The cold reality that TIF always involves debt should not be seen as a reason against  utilizing it. TIF remains the main tool we have to encourage development. And there are  benefits to development: added tax base, new jobs, improved infrastructure, new  businesses or services in the community, and reinvestment in historic properties. The point to understanding the debt mechanics of TIF is to make sure the tool is used  conservatively and right­sized for the project. By law, TIF can be used only for eligible expenses. These include capital costs such as site preparation, infrastructure, or building construction. We used TIF to finance the  utility and street projects on Highway 14 and downtown in 2005­2007. These  infrastructure improvements are meant to benefit the entire business district and increase  property values throughout. Eligible expenses also include cash grants. We have paid incentives directly to individual  projects such as the Heights at Evansville Manor, Cobblestone Inn, Eager­Economy  Building, and several smaller downtown renovations. In every case that we provide a  cash grant, we also have a contractual development agreement. The agreement lays out  the expectations of the developer and provides security for the city. Eligible expenses also include various financing costs. TIF can be used to pay interest;  this is particularly important since TIF always involves debt, often literally with a bond  issue or bank loan. TIF can also be used for professional fees and administrative costs;  these are important because there are laws for creating a TIF district, regular reporting  requirements, financial audits, and similar costs necessary to the district. It is only right  that the district be able to pay its own way. There are ineligible costs. TIF cannot be used to pay for public buildings. And it cannot  be used to pay for the city’s general operations.TIF Security I’ve mentioned right­sizing of the project and also development agreements. These are  vital aspects in providing TIF assistance, especially since TIF always involves debt. It may be convenient to make a blanket statement that a project can expect 10­12% in  assistance. As a general rule of thumb, that may be okay. But the actual amount of assistance really should consider the specifics of the project. Due diligence is needed to  consider the but­for test, to look at a project’s financial feasibility, to check assumptions, and to plan ahead. We actually forecast the increment an individual project can be expected to generate. This helps us from over committing the amount of assistance. It can also help to build in  some safeguards. For example, a project may reasonably be expected to generate  $50,000 in increment each year, but we may base the loan instead on $40,000 each year. Or, although there may be 20 years in the life of the district, we may instead use 12 years in calculating the payback of the loan. The development agreement itself also provides security for the city. At minimum, it  lays out the expectations of the developer. For example, the developer will build a 5,000  square foot building by next year. Often the agreement will require the developer to have  some skin in the game; it is harder for the developer to walk away if it has a financial  stake in the project. The agreement may also include traditional securities such as a  mortgage, personal guarantee, letter of credit, or surety bond. One safeguard that we have used with each and every cash grant incentive the last six  years is a requirement for the developer to cover any shortfalls. This has proven valuable  with the downturn in the economy. For example, the assistance may have been based on  $30,000 in increment each year. But instead the development is generating only $25,000  in increment. In such a situation, the developer is required to pay the shortfall. Tax increment financing is a tool, and one that we have used quite successfully in  Evansville, to encourage development. Because TIF always involves debt, it is important  that the city use due diligence to right­size any assistance to the district or individual  project. And with any assistance directly to an individual project, it is important to have  a development agreement to provide additional security for the city.

Minutes: Common Council: October 2012

Common Council Regular Meeting Tuesday, October 9, 2012, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES 1. Call to order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Ben Ladick, Josh Manring, and Jon Senn. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha, City Attorney Mark Kopp, Library Director Megan Becker, Library Board Wally Shannon, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hayes to approve the agenda. Motion approved 8-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Fuchs to waive the reading of the minutes of the September 11, 2012, regular meeting and the September 15 and September 26 special meetings and to approve them as presented. Motion approved 8-0. 5. Civility reminder. Decker stated that this item is a regular reminder that Council has committed to civility during meetings. 6. Citizen appearances A. Public Hearing on Class A Liquor License Quota. Wietecha explained that the proposed amendment would increase the number of Class A liquor licenses that may be issued. There was no initial discussion by Council for clarification and Decker opened the public hearing at 6:34 p.m. Wally Shannon, 131 S Third Street, Evansville asked what other communities our size have for a quota. Decker responded that it varies greatly with some communities allowing none, some with 1 per 1,200 population, and some with a certain number that could not be exceeded. The following people spoke in favor of the amendment: Lee Dammen, Cenex Convenience Store, 9 Lindemann Drive, Evansville Edward Hall, 15837 West Highway C, Evansville Duane & Sue Nettum, 16 W Main Street, Evansville Kolleen Onsrud, 409 S 1st Street, Evansville Michelle Peck, 260 S 6th Street, Evansville Sue Farnsworth, 125 Garfield Street, Evansville Braunschweig presented the second reading and made a motion, seconded by Manring to adopt Ordinance 2012-11, Amending Chapter 6 of the Municipal Code, Relative to Class A Liquor License Quota. [Sponsors Braunschweig and Manring]. Motion approved 8-0 on a roll call vote. B. Pam Ascencio, 441 Almeron Street, stated that she still has a commercial boarding kennel next door to her home and she hears dogs barking all day. 7. Reports of Committees A. Library Board Report. Wally Shannon informed the Council that Rebecca Smith contacted him and could not follow through as Library Director. He stated the board then selected Assistant Library Director Megan Becker as the new Director. Becker reported that the Library is seeing a lot of traffic and computer use. Approximately 45 people attended the presentation by Author John Olson. B. Youth Center Advisory Board Report. Ladick reported that things are going great at the center. They are enjoying their new kitchen; attendance of girls is now outnumbering the guys; and the kids did a good job decorating the downtown windows for homecoming. Senn added that his daughter and her friends enjoy the center a great deal. C. Finance and Labor Relations Committee Report (1). Brooks made a motion, seconded by Hayes to accept the City and Water & Light bills as presented in the amount of $1,006,003.52. Motion approved 8-0 on a roll call vote. (2). Braunschweig made a motion, seconded by Brooks to approve advertising to hire the Community Development Director. Jacobson stated she was not in favor of this because there were no checks and balances in place. Motion approved 6-2 on a roll call vote with Hayes and Jacobson opposing. (3). US Cellular Contract. a. Braunschweig made a motion, seconded by Brooks to approve Cellular Service Agreement with US Cellular through October 2014. Wietecha stated this is a renewal of our business account for 2 years. Ladick recused himself from voting stating he has a conflict of interest. Motion approved 7-0 on a roll call vote. b. Braunschweig made a motion, seconded by Brooks to approve Partner Employee Discount Program with US Cellular. Motion approved 8-0 on a roll call vote. (4). Braunschweig made a motion, seconded by Brooks to approve Business Banking Agreement with Union Bank & Trust Company. Wietecha stated this is essentially for the online banking system which allows us to perform our own wire transfers for debt payments and uploading our payroll file. Motion approved 8-0 on a roll call vote. D. Plan Commission Report. No report. E. Public Safety Committee Report. Jacobson reported that the EMS had 87 calls in September; the Police Department is checking out new cameras for the squad cars, working through digital issues, and now have an ATM in their lobby. She added that Justin Schott is interested in having a 5K run on Thanksgiving. F. Public Works Committee Report. No report. G. Water & Light Committee Report. Brooks reported that the Reliable Public Power Provider (RP3) application has been submitted by Mark Sendelbach and there is an upcoming MEUW dinner on October 18th. H. Economic Development Committee Report. Brooks reported that the 2 customer service sessions held on October 3rd were good sessions. He reported that Brandon Rutz has joined the committee. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported that work continues on the creek walls; plantings are being done on the lake shore; piers will be coming out this week; Westside Park bathrooms are coming along with help from the Building Trades class; and disc golf continues to be discussed. K. Historic Preservation Commission Report. Ladick reported that they had an application for a side deck replacement and another for a roof replacement. Decker added that Leonard Leota Park was placed on the National Register of Historic Places as a Historic District. L. Fire District Report. Jacobson reported that upcoming fundraising includes the spaghetti dinner. They passed their budget with an increase of 2.1%. Manring asked if there was anything in particular that was causing the budget increase and she responded that they are increasing the amount they set aside for truck rotations and they need to purchase more pagers. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. O. Board of Appeals Report. No report. 8. Unfinished Business A. Braunschweig presented the second reading and made a motion, seconded by Brooks to adopt Ordinance 2012-10, Amending Chapter 2 of the Municipal Code, Relative to Appointed Officials. [Sponsors Brooks and Braunschweig]. Motion approved 8-0. B. Jacobson presented the second reading and made a motion, seconded by Hayes to adopt Ordinance 2012-12, Amending Chapter 122 of the Municipal Code, Relative to Parking Restrictions for Camping Trailers, Recreational Vehicles, Trailers, and Certain Other Vehicles on Public Streets. [Sponsors Jacobson and Fuchs]. Braunschweig questioned why this amendment was presented. Jacobson stated a citizen expressed concern that these types of vehicles cause safety concerns when parked on the street for a long time and make it difficult for snow removal. Braunschweig stated that out of town relatives would not be allowed to keep their recreational vehicle on the street and there were no exceptions for that. Hayes made a motion, seconded by Braunschweig to table this item so the Public Safety Committee could add stipulations. Motion approved 7-1 with Brooks opposing. 9. Communications and Recommendations from the Mayor A. Decker asked Council to forward her any comments on the 2012 Annual Conference Proposed Resolutions. B. Decker asked that anyone planning to attend the WPPI Executive Breakfast at the League Conference to let her know by tomorrow. C. Decker informed the Council that she attended the Lean Government Conference a couple weeks ago and an article on that will be in the newspaper and on the city website. 10. Communications from the City Administrator A. Brooks made a motion, seconded by Braunschweig to approve Resolution 2012-15, Designating Authorized Parties to Sign for Transactions Involving City Bank Accounts and Investments. Motion approved 8-0. B. Braunschweig made a motion, seconded by Hayes to approve Assessment Agreement with Associated Appraisal Consultants (three year contract renewal). Motion approved 8-0 on a roll call vote. C. Braunschweig made a motion, seconded by Brooks to approve Revaluation Agreement with Associated Appraisal Consultants (commercial properties). Motion approved 8-0 on a roll call vote. D. Wietecha explained that US Cellular is requesting changes to their antenna equipment at the water tower. The current lease allows for changes, subject to city approval. Braunschweig made a motion, seconded by Hayes to approve amending the lease agreement, contingent on it being brought back for review by Council. Motion approved 8-0 on a roll call vote. E. An update on the railroad crossing was requested by Hayes and Wietecha responded that the work would be done in late October. 11. New Business. None 12. Introduction of New Ordinances A. Braunschweig presented the First Reading of Ordinance 2012-13, Adopting 2013 Operating and Capital Budgets and Setting Tax Levies. B. Braunschweig presented the First Reading of Ordinance 2012-14, Amending Chapter 130 of the Municipal Code Relative to Handicapped Parking Requirements and Parking for Combined Uses. [Recommended by Plan Commission]. C. Braunschweig presented the First Reading of Ordinance 2012-15, Amending Chapter 130 of the Municipal Code Relative to Definitions for Zoning. [Recommended by Plan Commission]. D. Braunschweig presented the First Reading of Ordinance 2012-16, Amending Chapter 130 of the Municipal Code Relative to the Requirements for All Uses in the LL-R12, LL-R15, R-1, R-2, and R-3 Districts. [Recommended by Plan Commission]. E. Braunschweig presented the First Reading of Ordinance 2012-17, Relating to Hosting Gatherings Involving Underage Possession and Consumption of Alcohol. [Sponsors Brooks and Hayes]. 13. Meeting Reminder A. Budget Hearing and next Regular Meeting, Tuesday, November 13, 6:30 p.m. at City Hall. 14. Adjournment. Braunschweig made a motion, seconded by Hayes to adjourn at 7:29 p.m. Motion approved 8-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes; Park Board; October 2012

City of Evansville, Wisconsin Park & Recreation Board Regular Monthly Meeting Evansville, City Hall Monday, October 8th, 2012 – 6:00pm Minutes 1. Call to Order & Roll Call @ 6:03pm. Missing, Fuson & Withrow 2. Motion by Courtier, 2nd by Krueger to approve agenda. 3. Motion by Krueger, 2nd by Merrit to waive reading of September minutes. 4. Citizen Appearances. Todd Campbell appeared to further discuss Disc Golf @ park. Discussed costs/fundraising, advertising, involving the schools, leagues & tournaments. Decided on 9 holes to start with, can add 2nd nine at later date. 5. Creek wall restoration continues, another $20,000 is set aside for next year, Kendall Wethal in charge of labor. He has picked out stone by hand to match. 6. West Side Park Bathroom walls up, Ray provided a picture of progress. 7. Discussed future needs of pool. 0-Depth pool does not comply with ADA standards. Need more info from Witecha. 8. New Business: Extension being added to handicap pier. Kyle Allen doing cement work. Piers coming out end of October for season. Discussed resurface of BB & tennis courts. They need it badly, but would cost $25,000. Play structure needs repair at Countryside park. Ray will check it out. Bathrooms being closed up next week. 9. Motion to adjourn, 7:02 by Courtier, 2nd by Merrit.

Minutes; Public Safety: October 2012

Public Safety Committee Wednesday, October 3, 2012 6:30 P.M. Regular Meeting Evansville City Hall Council Room 31 S Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:30 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson, Alderperson Hayes and Fuchs, and Chief Scott McElroy, Mayor Sandy Decker and EMS Coordinator Mary Beaver. Others present: Pam Ascencio, 441 Almeron Street 3. Motion by Jacobson, second by Fuchs, to approve the agenda as printed. Motion passed. 4. Motion by Fuchs, second by Hayes, to approve the September 5, 2012 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed – None 6. Old Business - None 7. New Business a. Motion to approve the Operator’s License application(s) for: 1. Elizabeth Brittan 2. John W Walczak 3. Shanna L Wehri 4. Rosemary Ann Lockman Motion by Jacobson, seconded by Hayes, to separate a. 1. from a. 2, 3 and 4 and approve the operator’s license for Elizabeth Brittan. Motion passed. Motion by Jacobson, seconded by Hayes, to withdraw a. 2, 3 and 4 from the agenda. Motion passed. Motion by Fuchs, seconded by Hayes, to table approval of operator’s licenses for John Walczak, Shanna Wehri and Rosemary Lockman until the November 7, 2012 meeting. Motion passed. b. Discussion and possible motion regarding Knox Box. Committee questioned if this would require an ordinance. Committee would like further information on price and locations. c. Discussion and possible motion regarding rates for EMS charges. Committee is recommending no action. d. Discussion regarding pedestrian traffic on roadways. Committee is requesting the Police Department to remind pedestrian’s to use sidewalks. e. Discussion of the capital and operating budgets. Mary and Scott both addressed the Finance Packet that included the City Administrators comments. Pam Ascencio, 441 Almeron Street, was present to discuss the animal situation on her street. Police told her that they need two complaints. She stated she has called three to four times and was told there was nothing the police department could do. Scott stated that he will look into it and correct action will be taken. Scott said they will always respond but need two complaints for an arrest. Scott advised her to call him in the morning with dates and times. She also addressed the Ferrell cat issue and do cates need to be vaccinated or not? Floyd asked about requirements for a 5K run on Thanksgiving Day. Justin from the Health Club is inquiring. 8. Evansville Police Report There were 1179 calls for service in the month of September 2012 compared to 1133 in September of 2011. The month of September had 56 license plate transactions. All officers will be attending the fall in-service training September through November, 2012. Officers Reese, Jones and Chief McElroy attended a legal update on September 19 at BTC, and Officers Laufenberg and Reilly attended four hours on September 4, 2012. November 1 Officers Laufenberg and Nankee will be at a Pharmaceutical Diversion training. Officers Job and Strupp will attend the MATC Search Warrant Execution on October 15 and 16. Radar training at MATC will be attended by Officers Reilly and Anacker October 9 through October 12, 2012. Active Shooter October 8 and Drug ID class October 29 will be attended by Officer Nankee. The department is short on part-time officers and plans to hire later this year or early 2013. We are waiting for approval to advertise from Mayor Decker. On-site evaluation for accreditation has been tentatively set for November 2013. “Drive Sober or Get Pulled Over” crackdown campaign on drunk drivers was August 17 through September 3, 2012. The radar trailer continues to be left out as weather permits. Police staff forwarded signage issues throughout the city to the Dave Wartenweiler, Public Works Director to repair or address. In the month of July, the PD marked 32 parking units throughout the city. Seventeen more were marked on October 2, 2012. Files continue to be scanned. Information continues to be placed on the website. The digital system is back in service. The approval of the server for the Rock County Records Management System is scheduled for September 13, 2012 at the County Board Meeting. Spillman will be coming in late October/early November to setup the server. The kickoff for the Spillman RMS project will be October 10 at 9am in the IT Training room at the Health Care Center. Two staff members will be attending this meeting. The accreditation process has been recalculated for total cost per the Mayor’s request for the 2013 Budget. The cost for retrieving photos/video and copying records to DVD/CD has been included and fees set to be consistent with the RCSO. This is time consuming and these requests are becoming standard procedure. 9. Evansville Medical Service Report There were 24 calls for service in the month of September, 2012. EMS will have a booth at the October 12, 2012 Health Fair being held at Creekside Place. EMS continues to provide standby coverage for the Evansville High School Football home games. Mary is working with the Police Department to get TB tests for their staff. Scott will get back to her with a time schedule. The department is beginning their refresher/licensure for the 2014 license renewal. Half of the training is online with the other half as hands-on class time. There is one person enrolled in the EMT class for this fall at Blackhawk Tech and another individual who is licensed and training within our department. The budget has been submitted and presented to Council. There were a few changes made by City Administrator Wietecha that will be brought before Finance on Thursday, October 4, 2012. They were for insurance, retirement and worker’s compensation insurance. The new radio system is still being worked on. The department did a Fire/EMS test last week and all went well. Mary is still participating in the weekly conference calls. Mary just received the Fire Department’s radio numbers and the bill for the OJA Grant. She will be forwarding their request for payment. 10. Motion by Hayes, second by Fuchs, to adjourn the meeting at 7:35 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting