Minutes; Eager Library Board: Sept 25, 2012

Eager Free Public Library Board of Trustees Meeting Minutes From September 25, 2012 1. Call to Order Board Vice President Eloise Eager called the meeting to order at 5:30 p.m. Trustees present: Eloise Eager, Gwen Clendenning, Kim Miller, Vicki Lecy- Luebke, Bob Flaherty (arrived 5:35) Absent: Wally Shannon, Susan Kruser Also present: Megan Becker, Assistant Library Director, Francette Hamilton, Dan Wietecha 2. Minutes Approval Correction to August 28 minutes: Circulation should read, “Circulation year to date is 42, 639.” Miller moved to accept the minutes with the correction noted. Clendenning seconded the motion. Motion passed. This motion included the 8/28 closed session minutes. Eager moved to accept the September 20 closed session minutes. Clendenning seconded. Motion passed. 3. Director Position Eager moved to elect Megan Becker to the position of Eager Free Public Library Director with a yearly salary of $43,000. Miller seconded. Roll call vote. Ayes: Eager, Miller, Clendenning, Lecy-Luebke. Motion passed. 4. September Bills Magee Construction was hired to repair the water damage which occurred this summer. Friends of the Library will donate $500 to help defray our costs. (This amounts to almost half the bill!!) Miller moved to accept the bills as presented. Flaherty seconded. Roll call vote. Ayes: Eager, Clendenning, Miller, Flaherty, Lecy-Luebke. Motion passed. 5. Librarian’s Report Our NEW DIRECTOR Becker shared a line graph depicting the circulation fluctuations over the past three years. With the great number of programs coming in October, we are hopeful more community members will be visiting our library and our circulation will increase. Some of the programs include a movie night, book club, and the teen art contest. The Wish List will appear on the EFPL website next month and the blog is doing very well! Parent request: A six year old child would like to volunteer at the library. The child would be supervised by the parent. After discussion about liability, it was decided to allow the child to volunteer in the children’s section only. Megan will meet with the city to present the library budget on September 26. We will not be able to increase our budget; therefore, Becker presented to the Board two options. After much discussion, it was decided that a balanced option 2 will be presented. 6. Old Business The water-damaged carpet has been replaced in the lower level, and thanks to Francette Hamilton, Friends of the Library, and the staff, the furniture and items that were affected have been removed from the hallway and put back in place. Miller will draft a thank you to those involved. Previous information that Clendenning provided about single and family health insurance costs are correct. It was understood that the city would pay the health insurance coverage for one individual. Clendenning will check on this. Becker will search the minutes to see if more information can be found about this understanding. 7. New Business Eager has check to deposit into Fidelity account. She will check with Shannon before doing so. Some clarification is necessary about the process. Clendenning spoke to city treasurer about getting Becker on the library accounts and removing city personnel. Gift policy and building easement discussion was postponed until Shannon could be present. Every month the library receives a $5 check from a certain individual. The reason and purpose of this will be investigated. Clendenning will deposit this into our money market account so that it will be used for programming or books. 8. Other Francette Hamilton discussed items found during cleaning. Board members took a little field trip into the various rooms and determined the destiny of many of the items. (Miller left at 6:35; Flaherty left at 6:45.) Lecy-Luebke will draft thank you cards for Ruth Ann Montgomery and Steve and Carol Culbertson to thank them for the work they did organizing the History Room, with the help of Lecy-Luebke. 9. Adjourn Clendenning moved to adjourn the meeting. Lecy-Luebke seconded. All approved. Motion passed. Meeting adjourned at 6:50 p.m. Minutes by Trustee Lecy-Luebke Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.

Minutes: Park Board: September 2012

City of Evansville, Wisconsin Park & Recreation Board Regular Monthly Meeting Evansville, City Hall Monday, September 10, 2012 – 6:00pm Minutes 1. Call to Order & Roll Call @ 6:03pm. All members present. 2. Motion by Courtier, 2nd by Krueger to approve agenda. 3. Motion by Krueger, 2nd by Fuson to waive reading of July minutes. 4. Citizen Appearances. Mark Sendlebach appeared to further discuss Disc Golf @ park. Brought pictures to show no visual impact on Park. Discussed costs/fundraising, involving the schools, leagues & tournaments. 5. Motion by Merrit to allow Nick Covert to trap muskrats at upper & lower park this fall. Numbers increasing, as well as damage they cause. 2nd by Withrow. Passed 7-0 6. Creekrough plumbing wall restoration continues , another $20,000 is set aside for next year, Kendall Wethal in charge of labor. 7. West Side Park shelter moving forward with pad & set, block walls beginning next week. 8. Discussed future needs of pool. Painting, upgrade of chemical supplies, repair NOW of current leak. Badger Pool assisting in repairs. 9. Vandalism down this summer, Police presence noted, and heat as deterrents. Franklin Park sign to be moved to front location. 10. New Business: Randy brought up idea to utilize recycling at park. Looking into cost, ways to make it work. 11. Motion to adjourn, 7:10 Withrow, 2nd by Merrit.

Minutes: Committee of the Whole: Sept 2012

Common Council Special Meeting as Committee of the Whole Saturday, September 15, 2012, 8:00 a.m. Masonic Lodge, 104 West Main Street, Evansville, WI MINUTES 1. Call to Order. The meeting was called to order at 8:05 a.m. by Mayor Sandy Decker. 2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Barb Jacobson, Jon Senn, Ben Ladick, and Josh Manring. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, Police Chief Scott McElroy, EMS Director Mary Beaver, Water & Light Superintendent Mark Sendelbach, and City Attorney Mark Kopp. Absent: Alderpersons Cheryl Fuchs and Floyd Hayes and Public Works Director Dave Wartenweiler. 3. Approval of Agenda. Braunschweig made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously. 4. Deferral of Minutes. Brooks made a motion, seconded by Braunschweig, to defer the reading of the minutes of the September 11, 2012, regular meeting to the next regular meeting. Motion approved unanimously. 5. Citizen Appearances. Brooks made a motion, seconded by Senn, to approve Agreement with Oak Grove Church for Use and Occupancy of 209 South First Street. Council commented that it is a good use of the facility when it is empty. Council asked about looking into the utility cost for the city. Motion approved unanimously on a roll call vote. 6. Basics. Meeting preliminaries (timekeeper, break, a-ha sheets, and civility reminder) were noted. 7. Parking Lot. Committee briefly reviewed the status of parking lot items from April 21 and May 17. 8. Goals of Today’s Meeting. An opening round of goals for the meeting included: ways to attract businesses and people, employee recognition, capability of handling change, use technology to expedite service, clearer definition of top-notch service with metrics, sustainable growth, capacity to work, and vision for the future. 9. The Foreseeable Future. Discussion on the relatively near future (1-10 years) and the impact on city services. A. Change. We should recognize that change is going to happen. We need to understand the environment in order to try to shape it. Generally it is better to be proactive than reactive, but we still need to be able to react to unforeseen events. B. Top-Notch Service. A primary aspect of top-notch service is that it is customer oriented: it involves the services that our residents actually see, it requires courtesy and customer relations, and people tend to expect an immediate response. Another aspect of top-notch service is that we serve in the interest of the community as a whole, not some individual complaint; it is better to not act on a complaint basis; and we should be proactive and address issues before they can become complaints. A third major aspect of top-notch service is that it seeks continual improvement: examples include third-party recognition such as RP3 and police accreditation, efficiency and lean operations, and adopting best practices. It was noted that best practices can help to set standards, measures, or benchmarks to identify where and how we achieve top-notch service. C. Population Growth. Evansville (24%) and Union Township (13%) are the two fastest growing jurisdictions in the county. Anecdotally, Evansville has about a third of the housing starts in the county this year. The growth has been and will continue to be a factor in long-term planning and development decisions. D. Resident Expectations. With the population growth, there have been shifts in the politics and demographics of the residents. There has been a trend toward younger families with children; however, we also have a significant senior population. E. Acts 10 and 32. Last year, there were significant changes in the law regarding unions in the public sector; the law is subject to ongoing litigation. Much of the law does not yet pertain to the city, as our union contracts all run through December 2013. But management will be different as we go forward. The city has had some initial discussions about updating personnel policies in preparation of different legal parameters when the contracts expire. F. Tight Budgets. The city has maintained fiscal policies to limit spending to within our means and to provide stability over time. However we will continue to have tight budgets. Intergovernmental funds comprise close to a third of our general fund; additional cuts will be difficult to absorb. Similarly, payments in lieu of taxes from the electric utility provide reasonable revenue which would be difficult to absorb if cut. Spending restraints and levy limits do impact service levels. Development to add to the tax base, diversified or new sources of revenue (including grants), and continued efficiency improvements are essential. G. Intergovernmental. Intergovernmental efforts cannot be one-sided. We also need cooperation from other units of government, and they would need to pay their fair share. We need to talk with the rest of the Fire District about proportional representation. Other ideas that have come up in the past for collaborative efforts have included rail, tourism, lobbying, public safety office, and a bike trail. We should look at the county, school district, other cities, and neighboring townships all as potential partners. H. Technology. Technology can improve the service we provide (such as advanced or time-of-day metering) and in how we communicate with our residents and businesses (such as text messages or online forms). Technology also provides back-office support with email, webinar training, uploading reports, and mapping. It is important that we have adequate and reliable internet speeds to conduct our work. I. Succession Planning. We need to maintain capacity in our staff to maintain services; this means training. We have several employees approaching retirement age. When we have looked at department head positions in the recent past, we have taken a “clean sheet of paper” approach to review the position for current and future needs; this has worked well for updating position descriptions. This type of format will be easier to use for other staff positions when the legal status of collective bargaining contracts is sorted out. When hiring, we should look to the best candidate whether that is an internal or outside applicant. We can look to learn from outside the city even when we don’t hire from outside. 10. Beyond the Horizon. The Committee discussed providing city services in the future (20-50 years) and steps to take now to position us for the long-run. This recognizes a continued and heightened emphasis on lean government: not purchasing duplicate equipment or staff; streamlining and eliminating unnecessary paperwork, time and delay, costs, etc; and being effective from the customer point of view. Two innovative streamlining examples were to combine all public safety tasks (ambulance, police, and fire) in a single department and to combine all utilities (electric, water, sewer, and stormwater) in a single department. Another idea was to review our committee structure: some committees may be combined, other committees may be eliminated, or there could be new committees such as technology or lobbying. Technology was named as another long-term theme. It is important that the community have bandwidth to support economic development. Our services need to stay on top of technological advances. In the future, we may need to have an IT/communications person on staff; we could look at this being a shared position with the school district. 11. Next Steps. A. Top-Notch Service. Several elements were noted for a definition of Top-Notch Service: use of standards or benchmarks for measurement, communication, meeting customer expectations, a proactive approach, flexibility or openness to change and improvement, and accountability. B. Action Items. The Committee identified a number of action items going forward: (1). Fire District agreement with the townships needs to be updated for proportional representation. (2). Minutes from Beloit City/Town intergovernmental meetings should be reviewed for ideas about cost-sharing. (3). Minutes from Evansville/Union meetings should be reviewed for recent ideas about intergovernmental efforts. (4). We should meet with Union again about potential shared services. (5). A number of ideas will be discussed in staff meetings: customer service expectations, cascading messaging, resident request forms, and employee recognition. (6). We should review the existing committee structure over the winter, prior to the next reorganization meeting. (7). We should research better internet service. (8). We should talk with the school district about possibly sharing technology/IT service. (9). We need to monitor and ensure staff being able to absorb other work when we make changes such as the combined City Administrator/Finance Director. (10). We need to continue interdepartmental sharing. (11). We should consider an all city employee get together. 12. Check Out. A closing round was unanimous in a positive outlook for the city, noting: we are on the right track, discussions like this one produce great ideas to work towards, it is important for everyone to be informed, we can find ways to be more efficient, the departments do a great job with a tight budget, we keep taxes down without losing services, we should look to more intergovernmental work and ways to share services, and Evansville is a can-do community. 13. Adjournment. Braunschweig made a motion, seconded by Senn, to adjourn at 11:55 a.m. Motion approved unanimously.

Minutes: Common Council: September 2012

Common Council Regular Meeting Tuesday, September 11, 2012, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI MINUTES Mayor Sandy Decker asked for a moment of silence to remember the national tragedy 11 years ago. 1. Call to order. The meeting was called to order at 6:31 p.m. by Mayor Sandy Decker. 2. Roll Call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Ben Ladick and Jon Senn. Alderperson Joshua Manring was absent. Others present: City Clerk Judy Walton, City Administrator Dan Wietecha, City Attorney Mark Kopp, Kelly Gildner of The Review, Library Board Wally Shannon, and members of the public. 3. Approval of Agenda. Braunschweig made a motion, seconded by Hayes to delete Item 6A and approve the agenda. Motion approved 7-0. 4. Approval of Minutes. Braunschweig made a motion, seconded by Senn to waive the reading of the minutes of the August 14, 2012, regular meeting and to approve them as presented. Motion approved 7-0. 5. Civility reminder. Decker stated that this item is a regular reminder that Council has committed to civility during meetings. 6. Citizen appearances A. Edgerton Outreach. Deleted from agenda. B. John Bairl, Oak Grove Church. John Bairl requested that the agreement between the church and the city be revised to allow Wednesday evening and Sunday use of the Youth Center beginning September 26, 2012. As this was not an action item on the agenda it will be placed on the agenda for the upcoming Committee of Whole meeting on Saturday, September 15th. C. Pam Ascensio, 441 Almeron Street, stated there is a commercial animal boarding business operating at 435 Almeron Street. She read a prepared statement asking for action to be taken to stop the business. 7. Reports of Committees A. Library Board Report. Wally Shannon reported that Rebecca Smith has been selected as the new Library Director. B. Youth Center Advisory Board Report. Ladick reported that the Youth Center is now open and they had over 50 kids attend the open house. C. Finance and Labor Relations Committee Report (1). Braunschweig made a motion, seconded by Brooks to accept the City and Water & Light bills as presented in the amount of $1,089,838.22. Motion approved 7-0 on a roll call vote. (2). Financial Policies. Braunschweig noted that City Administrator, Dan Wietecha, did a very good job of all 4 of the following policies. a. Braunschweig made a motion, seconded by Brooks to approve Fund Balance Policy. Motion approved 7-0. b. Braunschweig made a motion, seconded by Brooks to approve Post-Issuance Compliance Policy for Tax-Exempt and Tax-Advantaged Obligations. Motion approved 7-0. c. Braunschweig made a motion, seconded by Brooks to approve Investment Policy. Motion approved 7-0. d. Braunschweig made a motion, seconded by Brooks to approve Debt Management Policy. Motion approved 7-0. (3). Discussion: Administration Office. Wietecha presented his analysis of the following: a. City Administrator/Finance Director draft position description b. Community Development Director draft position description D. Plan Commission Report. No report. E. Public Safety Committee Report. Jacobson reported that the EMS budget came in with a zero percent increase. The Police Department is looking to add the accreditation expense to its budget. F. Public Works Committee Report. Braunschweig reported that the railroad crossing on E Main Street will be repaired this fall. G. Water & Light Committee Report. Brooks reported that the RP3 process continues; WPPI is holding a power luncheon on September 26th; he will be attending the WPPI annual meeting this week; and there is a WPPI meeting on October 4th. H. Economic Development Committee Report. Brooks reported that they are working on standards for TIF and the Department of Tourism is hosting 2 customer service sessions on October 3rd. I. Redevelopment Authority Report. No report. J. Parks and Recreation Board Report. Fuchs reported that they continue to discuss the disc golf course; Peace Park will be making a formal presentation in November; there is a leak in the pool; and they will be allowing Nick Covert to trap muskrats. K. Historic Preservation Commission Report. Ladick reported that M&I Bank will be installing a new sign with their new name, BMO. L. Fire District Report. Jacobson reported that the district is considering purchasing a new pumper. M. Police Commission Report. No report. N. Energy Independence Team Report. No report. O. Board of Appeals Report. No report. 8. Unfinished Business. None 9. Communications and Recommendations from the Mayor. A. Decker reported on the League of Wisconsin Municipalities Chief Executives Workshop she attended in Green Bay. B. Decker reminded Council of the League of Wisconsin Municipalities Annual Conference October 17th – 19th. Early Bird registration is due by September 18th. C. Decker asked Council to send her any comments in regard to the League of Wisconsin Municipalities draft Legislative Agenda. D. Decker directed Council to the application for the League of Wisconsin Municipalities Lobbying Corps team and asked anyone interested in joining to fill it out and return it to the League. 10. Communications from the City Administrator. Wietecha stated that the anticipated resolution for Item 10A has not been received from the bank. A. Approval of Resolution 2012-15, Designating Authorized Parties to Sign for Transactions Involving City Bank Accounts and Investments. No action taken. 11. New Business. None 12. Introduction of New Ordinances A. Braunschweig presented the first reading of Ordinance 2012-10, Amending Chapter 2 of the Municipal Code, Relative to Appointed Officials. [Sponsors Brooks and Braunschweig]. B. Braunschweig presented the first reading of Ordinance 2012-11, Amending Chapter 6 of the Municipal Code, Relative to Class A Liquor License Quota. [Sponsors Braunschweig and Manring]. C. Braunschweig presented the first reading of Ordinance 2012-12, Amending Chapter 122 of the Municipal Code, Relative to Parking Vehicles, Boats, and Trailers on Public Streets. [Sponsors Jacobson and Fuchs]. 13. Meeting Reminders A. Committee of the Whole, Saturday, September 15, 8:00 a.m. at the Masonic Lodge. B. Budget Presentations, Wednesday, September 26, 6:00 p.m. at Creekside Place. C. Next Regular Meeting, Tuesday, October 9, 6:30 p.m. at City Hall. 14. Adjournment. Braunschweig made a motion, seconded by Hayes to adjourn at 8:05 p.m. Motion approved 7-0. Prepared by Judy Walton, City Clerk The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Public Safety: September 2012

Public Safety Committee Wednesday, September 5, 2012 6:30 P.M. Regular Meeting Evansville City Hall Council Room 31 S Madison Street MINUTES 1. Chairperson Jacobson called meeting to order at 6:32 p.m. 2. Roll call of committee and staff members present was: Chairperson Jacobson Alderperson Hayes (Absent), and Alderperson Fuchs, Chief Scott McElroy, Mayor Sandy Decker and EMS Coordinator Mary Beaver. Others present: Gene Cratsenberg 3. Motion by Jacobson, second by Fuchs, to approve the agenda as printed. Motion passed. 4. Motion by Fuchs, second by Jacobson, to approve the August 1, 2012 regular meeting minutes as printed. Motion passed. 5. Citizen appearances other than agenda items listed – None 6. Old Business-None 7. New Business a. Motion by Jacobson, seconded by Fuchs, to approve the Operator’s License applications for Braden T Harper, Sheri L Biddick, Chelsea J Arndt and Barbara J Lange. Motion passed. b. Gene Cratsenberg, 124 Highland, spoke about RV’s being parked on streets. Chief McElroy stated the police department marked 40 campers during the month of July. Owners of these units were moving them off the streets. He had spoken with the Judge and the Judge recommended not ticketing these as the ordinance does not apply to campers. Chair Jacobson stated that the city is trying to change/redesign our ordinance. Committee would like this referred to Dan Wietecha, City Administrator for an ordinance change as to the definition and time. Motion by Jacobson, second by Fuchs, to approve an ordinance change related to RV camper parking on city streets, sponsored by Jacobson and Fuchs. Motion passed. c. Discussion of the capital and operating budgets. EMS submitted handout of Operating Budget with a 0% increase, with nothing for capital. Police department will be adding back in accreditation and final numbers will be put in Friday. Chief will email out the final to the committee. 8. Evansville Police Report – There were 1006 calls for service for the month of August, 2012 compared to 1243 in July of 2011. We had 76 license plate transactions for the month of September. Officers Reese and Jones attended a Legal Update August 6 at McFarland Police Department. Fall in-service is scheduled for all EPD officers September through November, 2012. Officers Laufenberg and Reilly attended on September 4, 2012. We have on officer evaluation remaining. On-site accreditation evaluation is set for November 2013. The process, cost, time frame, etc. will be discussed with the Mayor Friday, September 7. Rachel Marx’ last day was August 31. Coop student, Evan Benedict, started August 20. Officers Anacker and Reilly are now working alone, with Officer Reilly taking over as court officer. Margo Wirth is working alone with another officer on duty. The department is short of part-time officers and plan to hire later this year or early in 2013. The city-wide burn ban was lifted Monday, August 6 by the Fire Chief. “Drive Sober or Get Pulled Over” crackdown on drunken drivers runs August 17 through September 3, 2012. National Night was August 7 from 5pm to 9pm at Schilberg Park in Milton Wisconsin. EPD participated, Chief requested that we host this event in 2014. Police department staff reported various signage that needs attention throughout the city. This list was forwarded to Public Works Director Dave Wartenweiler in July. One sign has been repaired as of this date. Radar trailer continues to be out weather permitting. A second Taser was added in August from donated funds, making two for the department and both are now in service. Files have been scanned up through August 31 thanks to Rachel Marx. Air cards are being utilized now rather than modems. Air cards appear faster and less expensive. Rock County Computer Services and General Communications continue to be called upon to get systems working properly. We are scheduled to have approval of the server purchase for the CAD/LRMS system at the County Board meeting September 13. Spillman will be coming in October/November to setup the server. Between then and the end of the year, we will be working with each agency to establish network connectivity. The kickoff for the RMS project will be October 10th at 9am in the IT Training Room at the Health Care Center. Two staff members will be sent to this three hour meeting. $10,000 has been budgeted for this project. 9. Evansville Medical Service Report – There were a total of 37 ambulance runs for the month of August 2012. Refresher/transition training for the next year cycle has been started. Half of the training is computer based. This month, Zachory and I were certified to teach Emergency Vehicle Operation class. Every two years, all EMS personnel will be certified in EVOC. EMS had a fundraiser brat sale last Saturday at Kopecky’s Piggly Wiggly. There was a great turnout and citizens were able to view the new ambulance. Friday Night Football games began at the end of August. We will have an ambulance at all home games. The 911 center is still working on getting all the bugs worked out of the new radio system for the mandated switch over in 2013. There have been many conference calls that I have been a part of to keep up to date on the progress. Budget was handed into Lisa Novinska, Finance Director/Treasurer. Our bottom line stayed the same. The townships were notified that the per capita fee is tentatively the same as last year of $21.00. Coordinator Beaver submitted the month’s schedule with a handout from Life Quest. 10. Motion by Jacobson, second by Hayes, to adjourn the meeting at 7:24 p.m. Respectfully submitted, Barbara Jacobson, Chairperson These minutes are not official until approved by Public Safety at their next regular meeting

Minutes: Finance; September 6, 2012

City of Evansville Finance & Labor Relations Committee Regular Meeting Thursday, September 6, 2012, 5:30 pm City Hall, 31 S. Madison St., Evansville, Wisconsin MINUTES I. Call to Order. The meeting was called to order at 5:45 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Jim Brooks, and Josh Manring. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, and City Administrator Dan Wietecha. II. Approve Agenda. Brooks made a motion, seconded by Manring, to approve the agenda as presented. Motion approved unanimously. III. Minutes of August 9, and August 13, 2012. Manring made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously. IV. Citizen Appearances. Decker reported the Fire District wants to purchase a new pumper truck for about $600,000. FLR noted the Fire District should have someone attend the preliminary budget meeting on September 26. V. Bills. Brooks made a motion, seconded by Manring, to accept the City and Water & Light bills in the amount of $1,089,838.22. FLR had questions about police maintenance, youth center appliances, and library unemployment. Motion approved unanimously on a roll call vote. VI. Unfinished Business. a. Personnel Policy. No report. b. Fiscal Policies. FLR noted that the policies were to formalize and update existing practices in anticipation of a future bond rating. i. Fund Balance. Brooks made a motion, seconded by Manring, to recommend to Common Council adoption of Fund Balance Policy. FLR noted this is an update, particularly to reflect cash flow requirements of the enterprise funds. Motion approved unanimously. ii. Tax-Exempt Obligations. Brooks made a motion, seconded by Manring, to recommend to Common Council adoption of Post-Issuance Compliance Policy for Tax-Exempt and Tax-Advantaged Obligations. Wietecha explained that the city has always been responsible for monitoring and complying with these federal tax requirements; however, a written policy emphasizes the city’s diligence to the matter. Motion approved unanimously. iii. Investments. Brooks made a motion, seconded by Manring, to recommend to Common Council adoption of Investment Policy. FLR noted this formalizes the city’s existing investment practices and requested investment reports be made quarterly. Motion approved unanimously. iv. Debt Management. Manring made a motion, seconded by Brooks, to recommend to Common Council adoption of Debt Management Policy. Wietecha explained this would formalize the city’s practice of limiting general obligation debt to 50% of the legal debt capacity as well as additional measures based on comparisons with peer communities. Motion approved unanimously. c. Administration Office. FLR discussed the present duties of the Administrator and Finance Director positions, their combination into a single position, duties which would be delegated to staff, and staff’s ability and capacity to handle delegated duties. FLR discussed the duties of a Community Development Director. FLR recommended that the proposals be presented to the Common Council for additional consideration. VII. New Business: a. Authorized Signatures. Wietecha noted that a resolution to update authorized signatures is being reviewed with Union Bank & Trust. b. Finance Director. FLR thanked Novinska for the help she has provided for this and other committees, in particular her patient explanations of complicated and detailed information. VIII. Adjournment. Brooks made a motion, seconded by Manring, to adjourn the meeting. Motion approved unanimously at 7:45 pm.