Minutes: Finance: March 3, 2011

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, March 3, 2011, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Diane Roberts and Jim Brooks. Also present: Finance Director Lisa Novinska, City Administrator Dan Wietecha, EMS Coordinator Mary Beaver, Head Librarian Kathi Kemp, Library Board Member Susan Kruser and Arrowhead Library System Director Ruth Ann Montgomery.

II. Approve Agenda. Roberts made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.

III. Minutes of February 3, 2011. Brooks made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

IV. Citizen Appearances. None.

V. Water & Light Bills. Roberts made a motion, seconded by Brooks, to accept the Water & Light bills in the amount of $648,861.12. Motion approved unanimously on a roll call vote.

VI. City Bills. Roberts made a motion, seconded by Brooks, to accept the City bills in the amount of $2,164,055.49. Motion approved unanimously on a roll call vote.

VII. Unfinished Business:
a. Contingency Budget. Wietecha reviewed early estimates of the impact of the 2011-2013 Budget Bill. Cuts to intergovernmental revenues and other fiscal limits would be significant and difficult but appeared manageable.

b. Donations and Fundraising Policy. Wietecha noted that the draft policy would be reviewed by department heads and the Youth Center Advisory Board for input prior to its recommended adoption.

Library representatives complained about a problem with signature cards for several library investments. Wietecha explained that there were other issues with signature cards, and they will be addressed in total rather than on a case by case basis. Library representatives stated that the Library Board should have control over library moneys.

c. 535 East Main Street (former police station). FLR asked that the question of re-listing the former police station be held until the April meeting.

d. Police Station and Police/EMS Garage. Wietecha noted about $5,700 in over-budget expenses had been approved as necessary for the police station and police/EMS garage project. At some point, a budget amendment should be considered.

Beaver said the EMS has two bays in the garage and would like to move into and remodel a third. They have no bathroom, changing area, or decontamination shower. Additional storage would be helpful. And it would be good to have room for their washer and dryer. A rough cost estimate is $20,000 to $24,000. FLR asked Beaver to look for ways to scale back the proposal or otherwise reduce costs, preferably below $10,000.

VIII. New Business:
a. Police Supervisors. Wietecha noted that the negotiated collective bargaining agreement for police supervisors essentially mirrored the negotiated contract for the police officers. Brooks made a motion, seconded by Roberts, to recommend to Common Council approval of 2011-2013 Agreement with Evansville Supervisory Association. Motion approved unanimously on a roll call vote.

b. City Engineer. Wietecha explained that Foth Infrastructure & Environment can assign the city’s contracts to Cedar Corporation; acknowledging the action is a formality. Brooks made a motion, seconded by Roberts, to recommend to Common Council approval of Acknowledgement of Assignment and Assumption of Contracts. Motion approved unanimously on a roll call vote.

IX. Adjournment. Roberts made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 6:45 pm.