Minutes: Library Board: January 2011

EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR JANUARY 25, 2011

1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Susan Kruser, Gwen Clendenning, Kim Miller. Johanna Lema arrived 5:50p, Walter Shannon arrived 6p. Director Kathi Kemp also present. Absent Vicki Lecy-Luebke.

2. Approval of November and December meeting minutes.
K. Miller made a motion to accept the meeting minutes from Nov. 3, Nov. 30, Dec. 6 and Dec. 28. E. Eager seconded. All in favor, none opposed. Motion carried.

3. January Bills.
Several annual bills will be paid this month. Some of the expenditures are from the 2010 budget. Director Kemp noted that Evansville High School yearbooks have been disappearing from the history room.

The computer server will need to be replaced as parts are going bad and it is starting to fail. Ruth Ann Montgomery has digitized a lot of the historical collection of EFPL materials and it needs to be stored in a way that makes it easily available electronically to patrons. K. Kemp will work with StarTech regarding server estimates.

Received $1000 in meeting room payments from Union township. S. Kruser moved to accept the Jan bills as presented. Roll call vote. Aye: K. Miller, S. Kruser, E. Eager, Johanna Lema, G. Clendenning. None opposed. Motion carried.

4. Librarian’s Report.
K. Kemp received an energy assessment report from Evansville Water and Light. Ceiling fans and new computer monitors were 2 of the suggestions for reducing energy costs. K. Kemp responded to a City of Evansville grant opportunity by submitting a request for 4-5 ceiling fans. K. Kemp will check with City for update on process and will also check with StarTech about setting the computer monitors to automatically go into sleep mode when not in use.

Board discussed Employee Appreciation options; K. Kemp will survey staff. S. Kruser made a motion to approve using up to $250 from the EFPL gift account for employee appreciation provided K. Kemp and E. Eager have access to said account. Roll call vote. Aye: E. Eager, S. Kruser, K. Miller, W. Shannon, G. Clendenning, J. Lema. None opposed, motion carried.

Library Programs: The recent coral reef program was well attended. Upcoming events: Civil War clothing display Jan 26, Feb 12 Lincoln’s Birthday program, EFPL Friend’s book sale Feb 11-12, Author Jerry Aps will be at EFPL March 15 following a discussion of one of his books in Feb. One Book One Town selection is Greg Mortensen’s book “Three Cups of Tea”.

5. City of Evansville accounting for Library Money.
K. Kemp and E. Eager to follow up with Ruth Ann Montgomery, City Administrators and Bank regarding names on Library accounts at Union Bank and Trust. Will address at the February Board meeting.

6. Closed session.
E. Eager moved to end the open session and enter a closed session. W. Shannon seconded. All in favor, none opposed. 6:40pm. Discussed follow up regarding employee performance. Will review job descriptions and update as needed.

7. Adjourn.
Motion to return to open session made by E. Eager. J. Lema seconded. All in favor, none opposed. S. Kruser moved to adjourn. G. Clendenning seconded. All in favor, none opposed. Motions carried. Meeting adjourned at 7:10pm.

Next meeting is Feb 22, 2011 at 5:30pm.

Minutes prepared by Board Secretary K. Miller