EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR JANUARY 25, 2011
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:30pm. Trustees present: Eloise Eager, Susan Kruser, Gwen Clendenning, Kim Miller. Johanna Lema arrived 5:50p, Walter Shannon arrived 6p. Director Kathi Kemp also present. Absent Vicki Lecy-Luebke.
2. Approval of November and December meeting minutes.
K. Miller made a motion to accept the meeting minutes from Nov. 3, Nov. 30, Dec. 6 and Dec. 28. E. Eager seconded. All in favor, none opposed. Motion carried.
3. January Bills.
Several annual bills will be paid this month. Some of the expenditures are from the 2010 budget. Director Kemp noted that Evansville High School yearbooks have been disappearing from the history room.
The computer server will need to be replaced as parts are going bad and it is starting to fail. Ruth Ann Montgomery has digitized a lot of the historical collection of EFPL materials and it needs to be stored in a way that makes it easily available electronically to patrons. K. Kemp will work with StarTech regarding server estimates.
Received $1000 in meeting room payments from Union township. S. Kruser moved to accept the Jan bills as presented. Roll call vote. Aye: K. Miller, S. Kruser, E. Eager, Johanna Lema, G. Clendenning. None opposed. Motion carried.
4. Librarian’s Report.
K. Kemp received an energy assessment report from Evansville Water and Light. Ceiling fans and new computer monitors were 2 of the suggestions for reducing energy costs. K. Kemp responded to a City of Evansville grant opportunity by submitting a request for 4-5 ceiling fans. K. Kemp will check with City for update on process and will also check with StarTech about setting the computer monitors to automatically go into sleep mode when not in use.
Board discussed Employee Appreciation options; K. Kemp will survey staff. S. Kruser made a motion to approve using up to $250 from the EFPL gift account for employee appreciation provided K. Kemp and E. Eager have access to said account. Roll call vote. Aye: E. Eager, S. Kruser, K. Miller, W. Shannon, G. Clendenning, J. Lema. None opposed, motion carried.
Library Programs: The recent coral reef program was well attended. Upcoming events: Civil War clothing display Jan 26, Feb 12 Lincoln’s Birthday program, EFPL Friend’s book sale Feb 11-12, Author Jerry Aps will be at EFPL March 15 following a discussion of one of his books in Feb. One Book One Town selection is Greg Mortensen’s book “Three Cups of Tea”.
5. City of Evansville accounting for Library Money.
K. Kemp and E. Eager to follow up with Ruth Ann Montgomery, City Administrators and Bank regarding names on Library accounts at Union Bank and Trust. Will address at the February Board meeting.
6. Closed session.
E. Eager moved to end the open session and enter a closed session. W. Shannon seconded. All in favor, none opposed. 6:40pm. Discussed follow up regarding employee performance. Will review job descriptions and update as needed.
7. Adjourn.
Motion to return to open session made by E. Eager. J. Lema seconded. All in favor, none opposed. S. Kruser moved to adjourn. G. Clendenning seconded. All in favor, none opposed. Motions carried. Meeting adjourned at 7:10pm.
Next meeting is Feb 22, 2011 at 5:30pm.
Minutes prepared by Board Secretary K. Miller
Tuesday, February 22, 2011
Saturday, February 12, 2011
Minutes; Park Board: January 2011
PARK & RECREATION BOARD MINUTES
Monday, January 17th, 2011, 6:00 p.m.
City Hall
1. Call to Order & Roll Call
o Call to order - called to order at 6:00pm by Culbertson
o Present: Todd Culbertson, Ben Ladick, Rick Hamacher, Fred Juergens, Jerry Krueger, Ron Carlsen & Sue Merritt Absent: Rich Modaff & Ray Anderson
2. Motion to approve Agenda as printed
o Motion made by Fred Juergens, second by Jerry Krueger
3. Motion to waive the reading of the minutes from the December 20th, 2010 meeting & approve them as printed
o Motion made by Fred Juergens, second by Ron Carlsen
4. Citizen appearances, relating to Park & Recreation, but not listed as agenda items.
o None to report
5. Civil War event May 20th - 22nd, 2011
o John Decker, 143 W. Main St., Evansville. John gave an updated description of the planned events that would take place at the event. Park roads will be partially closed. Remote parking will be set up with shuttle service. Ray Anderson will work with John on a parking plan within the park for participants. Participants will need to provide liability insurance documents.
6. Pool
1. Advertising – Culbertson will provide photos of potential signage locations at next month’s meeting. Park board will determine sponsorship sign location(s), sizes and cost.
2. Pool nights – Motion made by Jerry Krueger, second by Fred Jeurgens to approve four evening swim events (two for youth and two for families) in the 2011 season
3. Asst. Director position – Pros and cons were discussed, however the final decision will be made by the Finance Committee
4. Specials & rates – Motion made by Fred Juergens, second by Jerry Krueger to donate “splash cards” and free swim lessons to the AWARE program for the 2011 season, donation value to equal 2010 donation of $400
5. Park Store – Motion made by Fred Juergens, second by Sue Merritt to operate the Park Store the same in 2011 as it was in 2010.
7. Farmer’s Market – Motion made by Fred Juergens, second by Sue Merritt to allow Franklin Park to be used for a farmer’s market at the cost of $30.00 per day so long as the City’s expectations of proper clean-up, sidewalks remain open to public and insurance waivers are submitted
8. Youth Baseball program – Motion made by Ben Ladick, second by Fred Juergens authorizing the city to operate the Youth Baseball program in 2011 as it did in 2010. Dan W. will be checking into a variety of options for the program to include team/program sponsorships.
9. Chair’s report on items of interest and/or actions of City Committees & Common Council
o Nothing to report
10. Reports/Updates park projects/maintenance
o Nothing to report
11. Old Business
12. New Business
13. Motion to Adjourn – Motion made by Fred Juergens, second by Ron Carlsen to adjourn at 7:34pm
Next meeting Monday, February 14th, 2011 - 6:00 pm, City Hall
Monday, January 17th, 2011, 6:00 p.m.
City Hall
1. Call to Order & Roll Call
o Call to order - called to order at 6:00pm by Culbertson
o Present: Todd Culbertson, Ben Ladick, Rick Hamacher, Fred Juergens, Jerry Krueger, Ron Carlsen & Sue Merritt Absent: Rich Modaff & Ray Anderson
2. Motion to approve Agenda as printed
o Motion made by Fred Juergens, second by Jerry Krueger
3. Motion to waive the reading of the minutes from the December 20th, 2010 meeting & approve them as printed
o Motion made by Fred Juergens, second by Ron Carlsen
4. Citizen appearances, relating to Park & Recreation, but not listed as agenda items.
o None to report
5. Civil War event May 20th - 22nd, 2011
o John Decker, 143 W. Main St., Evansville. John gave an updated description of the planned events that would take place at the event. Park roads will be partially closed. Remote parking will be set up with shuttle service. Ray Anderson will work with John on a parking plan within the park for participants. Participants will need to provide liability insurance documents.
6. Pool
1. Advertising – Culbertson will provide photos of potential signage locations at next month’s meeting. Park board will determine sponsorship sign location(s), sizes and cost.
2. Pool nights – Motion made by Jerry Krueger, second by Fred Jeurgens to approve four evening swim events (two for youth and two for families) in the 2011 season
3. Asst. Director position – Pros and cons were discussed, however the final decision will be made by the Finance Committee
4. Specials & rates – Motion made by Fred Juergens, second by Jerry Krueger to donate “splash cards” and free swim lessons to the AWARE program for the 2011 season, donation value to equal 2010 donation of $400
5. Park Store – Motion made by Fred Juergens, second by Sue Merritt to operate the Park Store the same in 2011 as it was in 2010.
7. Farmer’s Market – Motion made by Fred Juergens, second by Sue Merritt to allow Franklin Park to be used for a farmer’s market at the cost of $30.00 per day so long as the City’s expectations of proper clean-up, sidewalks remain open to public and insurance waivers are submitted
8. Youth Baseball program – Motion made by Ben Ladick, second by Fred Juergens authorizing the city to operate the Youth Baseball program in 2011 as it did in 2010. Dan W. will be checking into a variety of options for the program to include team/program sponsorships.
9. Chair’s report on items of interest and/or actions of City Committees & Common Council
o Nothing to report
10. Reports/Updates park projects/maintenance
o Nothing to report
11. Old Business
12. New Business
13. Motion to Adjourn – Motion made by Fred Juergens, second by Ron Carlsen to adjourn at 7:34pm
Next meeting Monday, February 14th, 2011 - 6:00 pm, City Hall
Monday, February 7, 2011
Minutes; Finance: February 2011
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, February 3, 2011, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:40 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Diane Roberts and Jim Brooks. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska and City Administrator Dan Wietecha.
II. Approve Agenda. Brooks made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.
III. Minutes of January 6, 2011. Roberts made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
IV. Citizen Appearances. None.
V. Water & Light Bills. Roberts made a motion, seconded by Brooks, to accept the Water & Light bills in the amount of $612,363.68. Motion approved unanimously on a roll call vote.
VI. City Bills. Roberts made a motion, seconded by Brooks, to accept the City bills in the amount of $2,762,345.30. FLR questioned the Economic Development Committee’s decision to pay $1,000 to the Chamber of Commerce for business park identification. Under current budget and purchasing policies, it is within the EDC’s discretion to support business park identification rather than publication of the business directory. FLR noted that it hopes the business directory would still be published despite losing the city’s financial support. FLR noted its displeasure at paying the Chamber to hire its president for the work; if done by a city board, this would likely violate conflict of interest laws. FLR noted that it expects EDC to not divert moneys budgeted for the business inventory database. Motion approved unanimously on a roll call vote.
VII. Unfinished Business:
a. Contingency Budget. Wietecha noted a September-October 2009 article from Public Management magazine regarding financial policies and procedures. FLR agreed that the city already does much of the recommended policies, but some areas could be improved. The article will likely be distributed prior to a future Committee of the Whole meeting.
b. Assistant Aquatics Director. Wietecha explained that the recommendation from Park Board and the Aquatics Director was to essentially make the position an adult and have the senior staff rotate through it. FLR particularly appreciated the idea of having all senior staff rotate through the position during the season. FLR asked that the proposed changes be made to the written position description and brought back for consideration March 3.
VIII. New Business:
a. Sewer Connection Fees. Brooks and Braunschweig agreed to sponsor Ordinance 2011-02, Affirming Sewer Connection Fees. First reading will occur at the Common Council meeting on February 7.
b. Budget Amendments. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of Resolution 2011-01, Approving Year-End Amendments to the 2010 Budget and New-Year Amendments to the 2011 Budget. Wietecha reviewed the recommended amendments, including changes related to grants and fundraising, computer replacement, and training part-time police officers. The amendments are meant to recognize specific issues that should be reflected in the budget, not to true-up variances in the department budgets. Novinska noted that preliminary year-end financial statements would be distributed within the next week. Decker said the remodeling and construction of the Police Station and Police/EMS Garage still has an outstanding budget amendment from 2009. FLR agreed the Police/EMS project should be completed and asked that a final budget amendment be on the March agenda. Motion approved unanimously on a roll call vote.
c. Donations and Fundraising Policy. Wietecha noted some inconsistency in how and when departments are allowed to fundraise or take donations. Several budget amendments were needed to accommodate fundraising activities. For fairness to the departments and understanding by the public, he recommended a donations and fundraising policy. FLR said that fundraising may be appropriate for “outside the budget” activities but not for normal operations. FLR asked that best practices from other communities be researched.
d. Business Sponsorship of Baseball Program. Wietecha gave an overview of a proposed business advertising sponsorship for the youth baseball program. Sponsorships around $100 to $150 per team would allow registration fees to be reduced and provide funding for equipment replacement. It also plays to a “keep it local” sentiment. Words such as “saloon” or “tavern” would be prohibited since it is a youth program. Updated pricing for shirts is needed before completing the budget for the program, including calculations of sponsorship levels and registration fees. Park Board was favorable when the proposal was shared with them. FLR agreed the business sponsorship should proceed.
e. Youth Baseball Coordinator. Brooks made a motion, seconded by Braunschweig, to approve filling the Youth Baseball Coordinator position. Motion approved unanimously.
f. 535 East Main Street (former police station). FLR asked that the question of re-listing the former police station be held until the March meeting.
g. AP Accounting Class Project. Wietecha explained that Eric Busse had approached him about having the AP Accounting Class do a financial overview of the city similar to what they did last year for the school district. FLR indicated it could be a good learning experience for the students.
IX. Adjournment. Brooks made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 7:05 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, February 3, 2011, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:40 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Diane Roberts and Jim Brooks. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska and City Administrator Dan Wietecha.
II. Approve Agenda. Brooks made a motion, seconded by Roberts, to approve the agenda. Motion approved unanimously.
III. Minutes of January 6, 2011. Roberts made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
IV. Citizen Appearances. None.
V. Water & Light Bills. Roberts made a motion, seconded by Brooks, to accept the Water & Light bills in the amount of $612,363.68. Motion approved unanimously on a roll call vote.
VI. City Bills. Roberts made a motion, seconded by Brooks, to accept the City bills in the amount of $2,762,345.30. FLR questioned the Economic Development Committee’s decision to pay $1,000 to the Chamber of Commerce for business park identification. Under current budget and purchasing policies, it is within the EDC’s discretion to support business park identification rather than publication of the business directory. FLR noted that it hopes the business directory would still be published despite losing the city’s financial support. FLR noted its displeasure at paying the Chamber to hire its president for the work; if done by a city board, this would likely violate conflict of interest laws. FLR noted that it expects EDC to not divert moneys budgeted for the business inventory database. Motion approved unanimously on a roll call vote.
VII. Unfinished Business:
a. Contingency Budget. Wietecha noted a September-October 2009 article from Public Management magazine regarding financial policies and procedures. FLR agreed that the city already does much of the recommended policies, but some areas could be improved. The article will likely be distributed prior to a future Committee of the Whole meeting.
b. Assistant Aquatics Director. Wietecha explained that the recommendation from Park Board and the Aquatics Director was to essentially make the position an adult and have the senior staff rotate through it. FLR particularly appreciated the idea of having all senior staff rotate through the position during the season. FLR asked that the proposed changes be made to the written position description and brought back for consideration March 3.
VIII. New Business:
a. Sewer Connection Fees. Brooks and Braunschweig agreed to sponsor Ordinance 2011-02, Affirming Sewer Connection Fees. First reading will occur at the Common Council meeting on February 7.
b. Budget Amendments. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of Resolution 2011-01, Approving Year-End Amendments to the 2010 Budget and New-Year Amendments to the 2011 Budget. Wietecha reviewed the recommended amendments, including changes related to grants and fundraising, computer replacement, and training part-time police officers. The amendments are meant to recognize specific issues that should be reflected in the budget, not to true-up variances in the department budgets. Novinska noted that preliminary year-end financial statements would be distributed within the next week. Decker said the remodeling and construction of the Police Station and Police/EMS Garage still has an outstanding budget amendment from 2009. FLR agreed the Police/EMS project should be completed and asked that a final budget amendment be on the March agenda. Motion approved unanimously on a roll call vote.
c. Donations and Fundraising Policy. Wietecha noted some inconsistency in how and when departments are allowed to fundraise or take donations. Several budget amendments were needed to accommodate fundraising activities. For fairness to the departments and understanding by the public, he recommended a donations and fundraising policy. FLR said that fundraising may be appropriate for “outside the budget” activities but not for normal operations. FLR asked that best practices from other communities be researched.
d. Business Sponsorship of Baseball Program. Wietecha gave an overview of a proposed business advertising sponsorship for the youth baseball program. Sponsorships around $100 to $150 per team would allow registration fees to be reduced and provide funding for equipment replacement. It also plays to a “keep it local” sentiment. Words such as “saloon” or “tavern” would be prohibited since it is a youth program. Updated pricing for shirts is needed before completing the budget for the program, including calculations of sponsorship levels and registration fees. Park Board was favorable when the proposal was shared with them. FLR agreed the business sponsorship should proceed.
e. Youth Baseball Coordinator. Brooks made a motion, seconded by Braunschweig, to approve filling the Youth Baseball Coordinator position. Motion approved unanimously.
f. 535 East Main Street (former police station). FLR asked that the question of re-listing the former police station be held until the March meeting.
g. AP Accounting Class Project. Wietecha explained that Eric Busse had approached him about having the AP Accounting Class do a financial overview of the city similar to what they did last year for the school district. FLR indicated it could be a good learning experience for the students.
IX. Adjournment. Brooks made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 7:05 pm.
Tuesday, February 1, 2011
Minutes; Finance Committee: January 2011
City of Evansville
Finance & Labor Relations Committee
Regular Meeting
Thursday, January 6, 2011, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Diane Roberts and Jim Brooks. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha.
II. Approve Agenda. Roberts made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.
III. Minutes of December 9, 2010. Brooks made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
IV. Citizen Appearances. None.
V. Water & Light Bills. Roberts made a motion, seconded by Brooks, to accept the Water & Light bills in the amount of $711,363.80. Motion approved unanimously on a roll call vote.
VI. City Bills. Roberts made a motion, seconded by Brooks, to accept the City bills in the amount of $316,068.68. Motion approved unanimously on a roll call vote.
VII. Unfinished Business:
a. Mailing Meter. Roberts made a motion, seconded by Brooks, to recommend to Common Council approval of a 63 month lease with MAILwaukee Mailing & Shipping for a mailing meter. Wietecha commented the lease was less than the current lease with Pitney Bowes. Motion approved unanimously on a roll call vote.
b. Contingency Budget. Wietecha noted this would continue to be an agenda item over the next few months.
VIII. New Business:
a. Eager Free Public Library. The library’s fundraiser for new materials purchase was very successful. They are carrying over $4517.48 from 2010 to 2011.
b. Assistant Aquatics Director. Wietecha explained that discussion about the Assistant Aquatics Director position should not be seen as criticism of the individuals that have filled the position the last few years, but some concerns were learned this past summer. There was an inherent disconnect in allowing a 16 or 17 year old to hold the position while requiring an 18 year old to be on duty during absence of the Aquatics Director. The position could be made eligible only for an adult, perhaps a teacher wanting part-time work during the summer. Another option for the position included eliminating it with other staff absorbing its work duties; this could improve some staff morale problems. The Committee asked that the Aquatics Director and the Park Board provide input on how these options might impact organization and operation at the pool.
c. City Council Compensation. Wietecha explained there is some confusion in the City Code regarding compensation of City Council and Citizen Committee members. Some committees are specifically identified as being paid, some committees are named as paid as determined by the City Council, and other committees are simply not listed. The Committee agreed that permanent standing committees should be compensated; while, ad hoc committees created for a temporary issue or without fixed number of members and fixed terms should not be compensated. Braunschweig and Roberts offered to sponsor an ordinance to clarify the City Code language.
d. Certificate of Deposit. Brooks made a motion, seconded by Roberts, to approve non-renewal of $250,000 general fund ten-month certificate of deposit (CD) with Union Bank and Trust. Motion approved unanimously on a roll call vote.
e. Money Market. Brooks made a motion, seconded by Roberts, to approve investment of $350,000 general fund balance into a money market account with Union Bank and Trust. The Committee noted the slightly better interest rate and liquidity of the money market. Motion approved unanimously on a roll call vote.
IX. Adjournment. Brooks made a motion, seconded by Roberts, to adjourn the meeting. Motion approved unanimously at 6:20 pm.
Finance & Labor Relations Committee
Regular Meeting
Thursday, January 6, 2011, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin
MINUTES
I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Diane Roberts and Jim Brooks. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha.
II. Approve Agenda. Roberts made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.
III. Minutes of December 9, 2010. Brooks made a motion, seconded by Roberts, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.
IV. Citizen Appearances. None.
V. Water & Light Bills. Roberts made a motion, seconded by Brooks, to accept the Water & Light bills in the amount of $711,363.80. Motion approved unanimously on a roll call vote.
VI. City Bills. Roberts made a motion, seconded by Brooks, to accept the City bills in the amount of $316,068.68. Motion approved unanimously on a roll call vote.
VII. Unfinished Business:
a. Mailing Meter. Roberts made a motion, seconded by Brooks, to recommend to Common Council approval of a 63 month lease with MAILwaukee Mailing & Shipping for a mailing meter. Wietecha commented the lease was less than the current lease with Pitney Bowes. Motion approved unanimously on a roll call vote.
b. Contingency Budget. Wietecha noted this would continue to be an agenda item over the next few months.
VIII. New Business:
a. Eager Free Public Library. The library’s fundraiser for new materials purchase was very successful. They are carrying over $4517.48 from 2010 to 2011.
b. Assistant Aquatics Director. Wietecha explained that discussion about the Assistant Aquatics Director position should not be seen as criticism of the individuals that have filled the position the last few years, but some concerns were learned this past summer. There was an inherent disconnect in allowing a 16 or 17 year old to hold the position while requiring an 18 year old to be on duty during absence of the Aquatics Director. The position could be made eligible only for an adult, perhaps a teacher wanting part-time work during the summer. Another option for the position included eliminating it with other staff absorbing its work duties; this could improve some staff morale problems. The Committee asked that the Aquatics Director and the Park Board provide input on how these options might impact organization and operation at the pool.
c. City Council Compensation. Wietecha explained there is some confusion in the City Code regarding compensation of City Council and Citizen Committee members. Some committees are specifically identified as being paid, some committees are named as paid as determined by the City Council, and other committees are simply not listed. The Committee agreed that permanent standing committees should be compensated; while, ad hoc committees created for a temporary issue or without fixed number of members and fixed terms should not be compensated. Braunschweig and Roberts offered to sponsor an ordinance to clarify the City Code language.
d. Certificate of Deposit. Brooks made a motion, seconded by Roberts, to approve non-renewal of $250,000 general fund ten-month certificate of deposit (CD) with Union Bank and Trust. Motion approved unanimously on a roll call vote.
e. Money Market. Brooks made a motion, seconded by Roberts, to approve investment of $350,000 general fund balance into a money market account with Union Bank and Trust. The Committee noted the slightly better interest rate and liquidity of the money market. Motion approved unanimously on a roll call vote.
IX. Adjournment. Brooks made a motion, seconded by Roberts, to adjourn the meeting. Motion approved unanimously at 6:20 pm.
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