Minutes: Public Works: February 2010

Public Works Committee
Regular Meeting
Tuesday February 23rd, 2010 at 6:00 p.m.
Public Works Shop, 535 South Madison Street, Evansville, WI
MINUTES
1. Call meeting to order at 6:02pm.
2. Roll call; Present were Janis Ringhand, Mason Braunschweig, Todd Culbertson, Dan Wietecha and Dave Sauer.
3. Motion to approve the agenda as presented by Culbertson, seconded by Ringhand, passed unanimously.
4. Motion to approve the minutes from the December 22nd, 2009 regular meeting by Culbertson, seconded by Ringhand, passed unanimously.
5. Citizen Appearances
a. Dan Emery – presented his issue with the snow removal ordinance. One of his properties was complained about and the snow was cleared by the city and he ultimately was billed for that service. The proposal by the landowner was that there be an extra step in the procedure the Public Works Dept. follows when it attempts to rectify complaints with the snow removal ordinance. The proposal was heard by the committee and will be discussed if feasible with staff and his comments will be taken under advisement.
6. Construction Updates - none
7. Site plan reviews - none
8. Communications from the City Engineer-
a. Update: County HWY C/Main Street project
i. Manhole and waterhole boxes replacement has been advertised. This part of the whole project is projected to be done April 19th and completed May 14th.
ii. State project (the road project) was bid today by DOT and Rock Road was low bidder.
b. Update: Waste water treatment facility (WWTF)
i. Discussion and possible motion to approve change order in regards to 11 items which results in a credit to the city in the amount of $21,169.78. Moved by Ringhand, seconded by Culbertson, passed unanimously.
ii. Instrumentation and control meeting this Thursday. A city employee who works at WWTF will be present.
iii. Geo-thermal wells have been drilled and are in.
iv. City engineer is still waiting on shop drawings from contractor in regards to the wind-turbine project.
c. Update: East Main Street Bridge – structural investigation and construction schedule
i. Property acquisitions did not occur by deadline and so the project is moved to next year. Investigations as to the structural integrity of the bridge will commence once the weather is appropriate.
d. US14 corridor study – The DOT has hired a consultant to do this study from HWY 92 at Brooklyn through to Janesville. The study will deal with the functionality of the road and long range improvements to the road.
9. Communications from the Public Works Director-
a. In reviewing year end budget items we are relatively good shape. Overall should be under budget.
10. New Business-
a. Potential ordinance to prohibit unauthorized use of refuse dumpsters. Culbertson and Braunschweig agreed to co-sponsor an ordinance dealing with this issue.
11. Old Business-
a. Update: eminent domain action related to the South Sixth St. detention pond.
12. Parks and Recreation Report
a. Lion’s club request for bicycle trail information – PW director to get map to the Park board chair.
b. Summary of the last meeting was given by the Park Board chair. Additionally a request has come to the park board regarding a memorial park bench to be placed and approval is needed in a timely manner due to the bench costs. Motion by Ringhand to approve these benches for placement in the park to be determined by Park Board, seconded by Culbertson, passed unanimously.
13. Motion to adjourn meeting at 7:47pm by Culbertson, seconded by Ringhand, passed unanimously.

Faithfully submitted by:
Mason Braunschweig,
Chair Public Works Committee