EVANSVILLE COMMUNITY FIRE DISTRICT
Meeting Minutes
Regular Monthly Meeting
July 07, 2009
The regular monthly meeting of the Evansville Fire District Board of Trustee’s was held on July 07, 2009 at 7:00 p.m. at the Evansville Fire Station.
Meeting called to order by acting President Dennis Wessels. Roll call was taken of those present.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
JULY BOARD OF APPEALS MEETING
July meeting of the Evansville Fire District Board of Appeals called to order by acting President Dennis Wessels.
Present Representing
Kendall Schneider Town of Union – arrived 7:30
Fern McCoy (Secretary/Treasurer) Town of Magnolia
Tom Cothard City of Evansville
Dennis Wessels (President) City of Evansville
Phil Hamilton Town of Porter
Jim Topel Town of Brooklyn
Mike Halvensleben – Fire Chief
Gary Gard
No appeals to be heard.
MINUTES FROM LAST MEETING
Motion made by Hamilton, 2nd by Cothard, to accept minutes of June 02, 2009 district meeting as written. Motion carried.
2008 FINAL AUDIT
James Frechette, District auditor, presented final audit results to Board. Recommendation was made to set up Special Redemption Fund for building payments. If final loan is less than construction loan, a new amortization schedule will be needed. Motion made by McCoy, 2nd by Wessels, to accept report as presented. Motion carried. Payment of $2,940.00 presented to Frechette for cost of services rendered.
CONTINUING BUSINESS
No Continuing Business to be addressed.
COMMUNICATIONS FROM CHIEF
Chief stated 2% audit went well. Auditor stated Chief should be sworn into position by District Board. Fire inspection software was also recommended for completion of inspections.
NEW BUILDING / FIRE STATION
Chief stated finalization of construction loan is scheduled for the next month. Final price of new station is estimated less than $1,900,000.00.
Utility expenses will be monitored for 2010 budgeting purposes.
Chief is inquiring for bids/costs to alter roof drainage. Rain gutters presently discharge into landscaping and pavement surrounding building. Estimates being pursued are for boring drain lines beneath driveway and parking stalls.
FINAL APPROVAL OF FIRE STATION USE POLICY
Item tabled to August 04, 2009 meeting as Board had not received updated policy in advance for review.
SALE OF 1980 GRASS RIG
Sale of current grass rig is scheduled for August. Advertisements will be placed. Board discussed the possibility of placing ad on City website. Sealed bids will be accepted until August 04, 2009 at 7:00 p.m. Board has right to refuse all bids
PAYMENT OF BILLS
Motion made by Hamilton, 2nd by Schneider, to accept July 07, 2009 payment of bills in the amount of $26,520.96, which includes $2,940.00 payment to James Frechette previously authorized. Breakdown of bills is as follows: $23,817.96 for regular accounts payable; $2,703.00 payment for direct purchases for new station. Motion carried.
FIRE CALLS
Motion made by Hamilton, 2nd by Schneider, to accept fire calls 56, 59, 61 and 63 as non-billable.
Motion carried.
USER FEE INVOICES
Invoices reviewed.
OTHER NON-ACTIONABLE BUSINESS PRESENTED TO BOARD
No non-actionable business presented to board.
Motion made by McCoy, 2nd by Cothard, to adjourn the meeting. Motion carried.
The next regular meeting of the Evansville Community Fire Protection District will be August 04, 2009 at 7:00 p.m. at the Fire Station.
Agenda:
Board of Appeals Meeting
Minutes from the last meeting
Continuing Business
Communications from Chief
New Building / Fire Station
Final Approval of Fire Station Use Policy
Sale of 1980 Grass Rig
Payment of Bills
Fire Calls
User Fee Invoices
Other Non-Actionable Business Presented to Board
Adjournment
TO AVOID A $500.00 USER FEE, CALL 757-2244 FOR ALL CONTROLLED BURNS
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